PR Mandatory in creation of Purchasing Document

Hi All,
I need your help in order to create purchasing document is mandatory with PR reference . I have done in config "Define Function Authorizations for Buyers" for all Purchasing Document such as PO, Contract and RFQ then assign them in SU01 for parameter EFB, however, only PO works others do not affect. Is there any parameters besides EFB shold be set in parameter? Thanks.
Best regards,
Mahnansa

Hi,
GOTO Authorization Buyer... tcode OMET(Function Authorization)
then New entry
give any name say 11 & PO from PR only
then at the top in General parameters,in that fiels selection choose----->
NBF
then in possible reference objects----> Choose Ref to PR
save
then
T code SU3, or system-> user profile-> Own data
click parameter
in parameter ID, give EFb, then
In parameter value give 11,just wat u save in OMET,
save.
Now me21n
try to create manually, it will throw error, as not possible to create PO
without reference doc (PR).
Regards
KK

Similar Messages

Making RFQ mandatory for creation of purchase order

Hi,
I need to set up the following:
1. For specific purchase order document types, RFQ should be mandatory i.e. it should not be possible to create purchase order before RFQ is created.
2. Purchase orders can be created only if RFQ is approved. How can i set up the release strategy in RFQ?
Thanks in anticipation of your reply.

Hello Sameet,
1. You can use default parameter EVO to make the RFQ manadatory for purchase order. In the parameter you need to flag mark "reference to reference document " indiactor on Fast processing tab and assign this parameter to the user profile.
2. For setting up RFQ approval process, please follow the steps:
You must perform the following steps:
1. Create characteristics and classes
        For more on this topic, see Edit Characteristics and Edit Classes.
Note
If you wish to link your release procedure to workflow, you must perform steps 2 and 3. You make these settings in Customizing for Business Workflow (Basis -> Business Management).
Otherwise, continue with step 4.
2. Define organizational plan
        For more on this topic, see Edit Organizational Plan.
3. Assign standard tasks and activate event-receiver linkage.
        For more on this topic, see Perform Task- Specific Customizing.
4. Set up release procedure for RFQs
    a) Create release group
    b) Create release code
    c) Create release indicator
    d) Create release strategy
Hope this helps
Regards
Arif Mansuri

Effects of Purchasing Documents Archeiving

Dear Experts,
Can anybody please explain the effects of Purchasing documents Archiving on system?
How purchase order will be numbered internally while creation after purchasing document archiving?
Can the same number range for the purchasing documents assigned?
If yes please explain the procedure to reset the Purchasing documents number range ?
Thanks in Advance

In general only closed business cases are archived.
I have not seen a system yet, that was that clean, that one could archive any single purchase order in a given date range.
I would never re-use old number ranges for two reasons:
- even you have archived all documents, you cannot really be sure that SAP deleted all single entries from any table.
- When you archive the documents with the reused number some day in future, then you will have 2 times the same number in the archive

Purchase Order (Purchase docuement type wise)

Dear,
We would like to Restrict Purchase order creation without purchase requisition based on various type of Purchase order (Purchase document type wise).
A user can create some purchase order with purchase requisition as mandatory.
Some purchase order with purchase requisition as optional.
Please Suggest,
Best Regards,
Swapnil Vaidya

After making pr field mandatory
Go to OMET
create functional Authorization Z
only click Refrence to pr , Enter your field selection
Then assign it to user
parameter EFB -value z
Vipin

Search by partner function for purchasing documents?

Hello,
Please could someone advise the steps required to allow me to search via partner function for purchasing documents? The functionality is present in IH08 for PM.

Hi dear,
During defining the partner Schema, please follow the process:
a.Create partner Schema
b.After creation of partner Schema, select your partner Schema and click u201Cpartner roles in schemau201D and you will have next screen
Now for Partner function like VN,OA,PI and GS as you required and select the check box of mandatory
and save.
Now try creating Vendor and you will have Partner function like VN,OA,PI and GS in vendor master.
Note: The following configuration steps for Vendor master are:
1. Create Vendor Account Group.OBD3
2. Maintain Number Ranges from Vendor account Group:XKN1,
3.Assignment of Number ranges to Account Group,OBAS
4.Partner Function: SPRO->MM->Purcahsing->Partner Determination-> partner roles->Permissible partner role sper account group
5.Partner Schema:
SPRO->MM->Purcahsing->Partner Determination->Partner setting in Vendor master record-> Define partner Schema
6.Assgin partner schema to accont Group
SPRO->MM->Purcahsing->Partner Determination->Partner setting in Vendor master record-> Assgin partner schema to account Group.

Error in creation of purchase materials/Goods receipt against PO(FI-MM)

Hi All,
While processing FI - MM integration iam facing below errors,request to guide me with same
1) While creation of purchase materials
Valuation class 7920 not allowed for material type Raw material Message no. M3180
Diagnosis
The combination of values you have entered is not defined in the system.
Procedure
Check your entries, and choose a valid value or combination of values with F4.
I have crossed checked in t code OMSK valuation class 7920 exists.
2) Goods receipt against PO:
Number range for trans./event type WE in year 2014 does not exist Message no. M7562
Diagnosis
The number range for document number assignment has not been maintained in the year 2014 for the transaction/event type WE.
Procedure
Contact your system administrator.
in second case i have maintained number ranges in OBA7,OMBT,still iam facing with the same issue
Regards
Santosh

Hi Dev,
Thanks for your reply...yea i have done the ground work before posting this query
but bitt confused with the post i have come across..
Problem was occurring due to the wrong updating of raw material instead of finished goods in MM01 (CREATION OF PURCHASE MM)
however i have over come my 2nd issue,hopefull will over come my 1st issue also
Thanks a lot
Santosh

Creation of Purchase order - set net price in display mode

Hello,
During the creation of purchase order from contract or DA (ME21N-ME59N), I want to set the net price in display mode (under any conditions) .
Is there a parameter setting or a point of modification to make ithis?
Thanks for your contribution.
JLC

Check for existing screen layout name from below settings -
Goto SPRO -> IMG Settings -> Materials Management -> Purchasing -> Purchase Order -> Define Document Types
Check for Field selection key against the PO Type.
Then goto below setting -
SPRO -> IMG Settings -> Materials Management -> Purchasing -> Purchase Order -> Define screen layout at document level
Select the screen layout / Field selection key in this setting and modify the field selection group Quantity and price. Make Price and price unit as display only as per your requirement.

Automatic creation of Purchase req form sales order

What are all the settings required for automatic creation of purchase requisition from sales order( from master data and spro)
Can any one please help me out. Iam new to this topic

Material master data: purchasing view must be updated with puchasing group and so on.
sales data: the item categotu group is BANC
Sales order: the standard customizing determine the TAB item category, in the related schedule line type there is the purchase requisition document.
have a look to this link
<a href="http://help.sap.com/saphelp_47x200/helpdata/en/dd/5601d4545a11d1a7020000e829fd11/content.htm">http://help.sap.com/saphelp_47x200/helpdata/en/dd/5601d4545a11d1a7020000e829fd11/content.htm</a>
Roberto

Automatic creation of purchase orders at goods receipts

Dear guru ,
I want to create purchase order when i execute GR Returns (mvt 161).
Where I define the purchase order document type that I want to automatic create ?
Thanks.

Dear,
Before configuration of setting for creation of Purchase Order automatically, consultant needs to under stand the business requirement and he should be aware of the difference between the different components of Material Management. Such as difference between creation of purchase order automatically in Purchasing and creation of purchase order automatically in Inventory Management. In SAP we can take this activity in both the sub components (Purchasing as well as in Inventory Management).
By this time, I hope that you have understood that there are different settings for each of these components and we have to configure two different set of information to meet each requirement separately. Hence let me define this activity as follows:
Create Purchase Order Automatically in Purchasing
For creation of purchase Order automatically from Purchase Requisitions we need to do the following additional settings in addition to our standard ones.
Activate u2018auto PO' indicator for material master
Activate u2018auto PO' indicator for vendor master
Create Purchase Requisitions using T Code ME51 or ME51N
Use T. Code ME59 or ME59N for auto conversion of PR into purchase order
Create Purchase Order Automatically in Inventory Management
For creation of purchase Order automatically in Inventory Management we need to do the following settings which are independent of the setting what we do in Purchasing for creation of automatic PO from PR.
Define one of the purchase organizations as Standard Purchase Organization
Assign your plant to Standard Purchase Organization
Maintain purchasing information record with price
Maintain the indicator for movement types 101 & 161
Define Default Values (MB01) for Document Type
Now you can enter a goods receipt without entering the purchase order number, a purchase order will be created automatically when you post the goods receipt. All such goods receipt will be valuated at the price maintained in the purchasing information record.
First you can try this with T. Code MB01 if it is working then try with T. Code MIGO, if you face any error or functionality is not working check with your basis consultant some authorization or some patches may be missing. Ask him to apply all relevant patches.
Try using automatic PO for 161 movement for transaction MB01. For MIGO Goods return, its not allowed to create automatic PO due to system settings. This info as I know.
Regards,
Syed Hussain.

Error occurs, BAPI_ACC_DOCUMENT_CHECK for creation of accounting document

Hi Experts,
I am creating accounting document using BAPI_ACC_DOCUMENT_CHECK Bapi F.M. Profit segment number is mandatory ( T.code KEDR) for G/L account 411103 .when i am using this G/L account for creation of accounting document, occurs below error message.
1.Field Prof. Segmt is required field for G/L account 0495 411103
2. Account 411103 requires an assignment to a CO Object.
Please let me know how i can resolve this problem using with BAPI.
Thanks
Jaya Reddy

The BAPI you have mentioned is used to check whether a posting to accounting is possible. You can use the Bapi "BAPI_ACC_DOCUMENT_POST" for posting accounting documents. Depending on the GL account configuration you have to pass PROFIT CENTER / COST CENTER to the BAPI.
Regards
vinod

Auto PO creation using purchase requisition

Hi,
I have tried the following steps for auto PO creation using purchase requisition.
i. Maintain Auto PO in Material master Purchasing view
ii. Select Automatic purchase order in Vendor master- Purchase data
iii. Maintain info-record
iv. Create PR through ME51
v. enable source determination during creation of PR
vi. Execute using ME59N
But Auto PO is creating with the same document type (e.g NB) which is used while creating purchase requisition (e.g NB). Following steps have done in SPRO.
1. SPRO - MM - Purchasing - purchase requisition - define document type
a. NB- PR document type LINK TO DI01- PO document type
2. SPRO - MM - Purchasing - Purchase order - Define document type
a. DI01- PO document type LINK TO NB- PR document type
3. There is no linking from NB - NB & DI01 - DI01 but still it is creating auto PO with document type NB iif requisition has been created with document type NB.
Please suggest on this . waiting for ur quick response.
Thanks...
ARATI.
Thanks!
Arati.
Edited by: Rakesh Gupta on Aug 20, 2009 11:00 AM

Hi
Please check the below thread
PR to PO via ME59 -Doc type issue
Thanks/karthik

Automatic creation of purchase info record

Hi friends
I could not find check box in RFQ (ME41!N)or in Quotation (ME47N) for updating/automatic creation of purchase info record.
Thanks
Sunny

Hi,
you can maintain the info update for the required quotation through ME47.choose the required line item and click on the "item detail" icon and put the necessary value for info update:
1-     No update
2-A     Update with or without plant
3-B     Update with plant (if no plant ban)
4-C     Update without plant (if no plant requirement)
Indicator: Update Info Record
Determines whether:
The purchasing info record for this vendor and material is to refer to this PO item, and
The item is to be valid for the entire purchasing organization or just for the plant.
Use
The indicator determines which prices and conditions are suggested in future PO items.
Prices and conditions can apply to an entire purchasing organization or to a single plant within a purchasing organization.
For example, if you create a purchase order for a plant for which an info record has been defined at plant level, the purchase order is based on the conditions in the plant info record and not on the conditions that apply to the purchasing organization.
Procedure
Enter the relevant plant key:
A
Updating of the document number is effected at plant level as long as there is a purchasing info record at plant level. Otherwise the document number is updated at purchasing organization level.
B
Updating is effected at plant level if plant conditions are allowed for the plant.
C
Updating is effected without plant data if plant conditions are not necessary for the plant.
Dependencies
The level at which updating of the document number may be effected is defined for each plant.
Hope this will clarify your query.
Thanks & Regards,
Bijay Pradhan

F-47 and Purchasing Document

In Advance Payment through F-47, while selecting purchasing document, system again ask for selecting Vendor from list and then by selecting its Po, it may happen by mistake another vendor choose then its Po will pick.
Want to restrict PO should be available of vendor to whom payment is going to be made and not by selection of vendor.
Waiting for Reply.
Thanks in Advance.
Edited by: Kiran L. Bhatia on Aug 5, 2010 11:24 AM

Hi,
SAP does not have such check to check the vendor againest the vendor of PO. It only checks whther the PO no. is valid or not.
However you can build your validation in OB28 to perform such check.
To make the vendor line mandatory for KR document type, you can write the validation as below:-
Step 1:-
Create a message ID via transaction code SE91 for message class /EACC/MSG/ACC_COMP as you want to display to user.
Step 2:-
Go to transaction GGB0 and create the validation step at line item level in Financial Accounting as below:-
Pre Requisits:-
SY-TCODE='F-47'.
Check:-
Create a exit code using user exit and check that vendor in PO is same as vendor in the line item.
For this take the help of ABAPer and create a copy of the program RGGBR000 and code your check here and assign to the application area GBLR in view V_T80D via transaction code SM30.
Message:-
Message created in step 1 as error message.
Step 3:-
Please also check that this validation has active status (Status=1) at line line item level (level 2) for your company code in transaction OB28.
Regards,
Gaurav

Purchase documents

While creating purchase documents (PO,PR), system says "acc. assignment mandatory for this material.Enter acc.assignment category"
Message no. ME062
Diagnosis:There is no provision for value-based inventory management for this material type in this plant. Account assignment is thus necessary.
When I enter cost center "k" for acc. assgn category, system says "do not assign to cost center.No cost accounting for company code".
Please let me know where have I done the mistake.
Prasad

Prasad,
Please check the following
01)SAP Customizing Implementation Guide>Logistics - General>Material Master>Basic Settings>Material Types-->select material type( OMS2)
here check for your material type and click on value & Qty updating , check whether plant is checked in value and qty check box, if not system will prompt u to enter the account assignment during the transactions.
02 ) For cost accounting consult your controlling consultant
Thanks & Regards,
G.Sridhar

Purchasing document flow.

Hello friends,
Could anyone plz tell me the link & the document flow between RFQ, purchase requisition, outline agreement, contract, quotation, scheduling agreement, PIR, puchase order?
When Source determination is carried out, what is the priority in which the source is determined?
Thanks,
Cmehra.

Dear C Mehra,
PR >Release the PR>RFQ>Quotation>Quotation Comparison>PO>Release the PO>GR>Invoice Verification
MM Process flow:
Process Flow
The typical procurement cycle for a service or material consists of the following phases:
1. Determination of Requirements
Materials requirements are identified either in the user departments or via materials planning and control. (This can cover both MRP proper and the demand-based approach to inventory control. The regular checking of stock levels of materials defined by master records, use of the order-point method, and forecasting on the basis of past usage are important aspects of the latter.) You can enter purchase requisitions yourself, or they can be generated automatically by the materials planning and control system.
2. Source Determination
The Purchasing component helps you identify potential sources of supply based on past orders and existing longer-term purchase agreements. This speeds the process of creating requests for quotation (RFQs), which can be sent to vendors electronically via SAP EDI, if desired.
3. Vendor Selection and Comparison of Quotations
The system is capable of simulating pricing scenarios, allowing you to compare a number of different quotations. Rejection letters can be sent automatically.
4. Purchase Order Processing
The Purchasing system adopts information from the requisition and the quotation to help you create a purchase order. As with purchase requisitions, you can generate Pos yourself or have the system generate them automatically. Vendor scheduling agreements and contracts (in the SAP System, types of longer-term purchase agreement) are also supported.
5. Purchase Order Follow-Up
The system checks the reminder periods you have specified and - if necessary - automatically prints reminders or expediters at the predefined intervals. It also provides you with an up-to-date status of all purchase requisitions, quotations, and purchase orders.
6. Goods Receiving and Inventory Management
Goods Receiving personnel can confirm the receipt of goods simply by entering the Po number. By specifying permissible tolerances, buyers can limit over- and underdeliveries of ordered goods.
7. Invoice Verification
The system supports the checking and matching of invoices. The accounts payable clerk is notified of quantity and price variances because the system has access to PO and goods receipt data. This speeds the process of auditing and clearing invoices for payment.
Pur info record is nothing but a master data like thing which will be maintained for different materials to determine the prices etc.It Specifies the number that uniquely identifies a record.
For Example: an info record is based on Plant Vendor and Material
Based on these three the Material Prices will be calculated
for different combinations different values are taken into consideration.
During pricing it brings these values automatically based on this info record.
Use ME11 Tcode to create this record.
Common Tables used by SAP MM
Below are few important Common Tables used in Materials Management Modules:
EINA Purchasing Info Record- General Data
EINE Purchasing Info Record- Purchasing Organization Data
MAKT Material Descriptions
MARA General Material Data
MARC Plant Data for Material
MARD Storage Location Data for Material
MAST Material to BOM Link
MBEW Material Valuation
MKPF Header- Material Document
MSEG Document Segment- Material
MVER Material Consumption
MVKE Sales Data for materials
RKPF Document Header- Reservation
T023 Mat. groups
T024 Purchasing Groups
T156 Movement Type
T157H Help Texts for Movement Types
MOFF Lists what views have not been created
A501 Plant/Material
EBAN Purchase Requisition
EBKN Purchase Requisition Account Assignment
EKAB Release Documentation
EKBE History per Purchasing Document
EKET Scheduling Agreement Schedule Lines
EKKN Account Assignment in Purchasing Document
EKKO Purchasing Document Header
EKPO Purchasing Document Item
IKPF Header- Physical Inventory Document
ISEG Physical Inventory Document Items
LFA1 Vendor Master (General section)
LFB1 Vendor Master (Company Code)
NRIV Number range intervals
RESB Reservation/dependent requirements
T161T Texts for Purchasing Document Types
Tcodes:
InfoRecord - ME11
Source List - ME01
RFQ to Vendor - ME41
Sheduling Agreement - ME31L
Contract - ME31K
Raising Quotation - ME47
Comparison of Price - ME49
Creation of PO - ME21N
Goods Receipt - MIGO
Invoice (Bill PAssing) - MIRO
Goods Issue - MB1A
Physical Inventory - MI01( Create doc)
MI04 (Enter Count)
MI07 (Post)
Visit the following thread:
New to Materials Management / Warehouse Management?
http://www.sapgenie.com/abap/tables_mm.htm
http://www.sap-img.com/sap-download/sap-tables.zip
http://www.allsaplinks.com/material_management.html
http://www.training-classes.com/course_hierarchy/courses/2614_SAP_R_3_MM_Invoice_Verification_-_Rel_4_x.php
http://www.sapfriends.com/sapstuff.html
check this out
MM flow
MM flow
MM flow
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http://help.sap.com/printdocu/core/Print46c/en/data/pdf/MMISVE/MMISVE.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSMAT/PSMAT.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/CAARCMM/CAARCMM.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/MYSAP/SR_MM.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/MYSAP/SR_MM.pdf
http://www.sap-basis-abap.com/mm/sap-mm-certification-samples.htm
http://www.sap-img.com/mm015.htm
http://sap.ittoolbox.com/documents/popular-q-and-a/sap-mm-interview-questions-3586
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