Pre payment to vendor with invoice

We have a vendor who sends us an invoice in order to make a 30% pre payment on a Purchase Order.
We need to post this invoice against the PO and make the payment to the vendor.
When receiving the final invoice and executing invoice receipt using MIRO we want a pop up that a pre payment exists against this PO, in order to check the PO with the Goods Receipt and Invoice Receipt.

This kind of scenario is taken care by an alternative reconciliation account.
The process flow is :
Down payment request
Down payment
Invoice
Down payment clearing
Payment and clearing
T-Codes for the process flow are:
F-37 ( not part of doubel entry book keeping) - Down payment request to alternative reconciliation account.
F-29 ( Down payment) Dr Bank Account( making the payment), Cr Alternative Reconciliation Account.
FB60 - Invoice Entry
and then clearing and payment.
Hope that helps - let me know if you need more info.
Thanks,
Nandita

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Down payment not cleared with invoice trans f-54

Hi All,
I need help with down payment clearing with invoice. Purpose is to have open residual item for not paid invoice part.
I made such steps:
1. Vendor down payment request, trans F-47, (for instance) 90Eur
2. Make down payment, trans F110, 90Eur
3. Vendor invoice receipt, trans. FB60, 115Eur
4. Clear down payment, trans. F-54.
The problem is that clearing document is created, but actually down payment for 90Eur and invoice for 115Eur are not cleared, and residual item for 25Eur is not created. Using payment program (F110) again system suggest to pay whole invoice sum - 115Eur - that is quite dangerous.
I will be very thankful for your help.

Hi,
Have you cleared down payment against the invoice no. in F-54 ?
If you do so, there will be a link between the invoice & down payment document no. During F110, system will select both the documents together.
Also check in T code FB00 (Editing options) under "Open Items" tab, whether "include invoice reference" check box is selected.
If not, then select this check box & try the transaction once again.
Hope this helps you.
Regards,
Ashutosh

Report showing Payment to vendor with PO and item details

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Could you please let us know if in the standard system there is a
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Hi
Refer this link PO wise venodr payment status
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when we are making payment to vendor thruogh the FBCJ - cash it is not with respect to the open item.
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is there any way through which the payment goes with referance to open item and automatic clearing can be done.
comment please.
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babu

Hi,
use tcode <b>fb05</b>
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A.

F110 Payment to vendor with several bank accounts

Hi to all,
I have a vendor with 2 bank accounts, each one for its subisidiaries .
We pay this vendor's head office via transfer and to do so, use transaction F110. Depending on the subsidiary, our vendor wants us to use one account or the other.
All open items go under the head office number, my question is: how do I assign the right bank account to the open items?
I tried with the alternative payer funcionality but did not work.
Can you please help?
Cheers

The BVTYP is free. If a bank account accepts only one currency, the easiest is to take this currency as BVTYP in LFBK. You should have your own rules for the others cases: for example BVTYP 'EUR' for euro and 'OTHE' for all others currencies. You should use substitution with user exit. If you don't know the technique, please search in forums with keyword 'RGGBS000'.
The user exit should do the following (for example):
1) search in LFBK one row with LIFNR = BSEG-LIFNR and BVTYP = BKPF-WAERS.
if found then BSEG-BVTYP = BKPF-WAERS
2) if not found, search in LFBK one row with LIFNR = BSEG-LIFNR and BVTYP = 'OTHE'.
if found then BSEG-BVTYP = 'OTHE'.
3) if not found, do nothing; BSEG-BVTYP remains empty.
- With such an exit, you have to fill BVTYP in LFBK only when the suppllier has more than 1 bank account.
- You should also decide whether BVTYP should be ready for input or not; if yes you should decide what has priority: user's input or substitution (but I think that leaving the field ready for input and overwrite it in substitution has no sense and is dangerous, so in this case the substitution should do nothing for non empty BSEG-BVTYP).

Down payment for vendor with Project cash management

Dear all experts,
could you help me on the following issue?
i am working on a capital project, and all the POs are paid with down payment and partial payments.
we will activate FM to use project cash management.
i guess it may help.
but i never do the down payment and partial payments in PS before. i have no idea about it.
can someone tell me the steps in details such as process or T-code for transaction or report.
thanks a lot.
Judy

Thank you very much for your reply.
i think it is necessary to do the invoicing plan.
in the project, i assgin the material to the internal activity, run MRP and the PR generates.
but i can not do the invoice plan for the material. the procurement type for this material is F.
the message is as follows,
Invoicing plan only for externally procured components
Message no. CN251
Diagnosis
You can only maintain an invoicing plan for general cost activities, external activities and externally procurred components.
i checked the SAP notes, but it is not right for ECC 6.0.
and then, i assign the materials to the external activity, and do the invoice plan for the material, but the same message appears again.
but i can do the invoice plan for the external activity.
if i can not do the invoice plan for the assigned material, how can i do the down payment?
please give me some suggestions.
thanks a lot.
Judy

Payments to Vendors with multiple bank accounts

Please, can someone advise about vendor payments? We have vendors extended into several company codes and each CC should pay to a different bank account. Is there any automated way how to pick up the correct bank account in F110 or already in MIRO/FB60? OSS note 9829 mentions a BTE, but without any details. Thank you. Kind regards. Marcela

Hi Rajendra,
sorry, I probably didn't specify my question enough. I didn't mean multiple House banks (bank through which we process our payments), but multiple bank accounts for one vendor account we can pay to.
The only way how we can manually pick up the right bank account to pay to, is during the invoice posting by selection of partner bank type (field BVTYP). BVTYP needs to be assigned in vendor master to each bank account. Then there is a possibility to choose.
Vendor XX should receive payments from customer in Germany (company code 01) to a different bank account than from customer in China (compnay code 02). If no partner bank type is selected during vendor invoice entry, there is a risk to pay to a wrong account as the first bank account from vendor master is choosen automatically.
Thank you very much.
Kind regards
Marcela

Payment to Vendor with Contract Period

HI
I want to set the contract period for each vendor in SAP while creating Vendor Master , Payment through F110 should not be allowed if his/her contract expired .
Please advise how can i achive this .

Hello,
There is no such functionality is being available in SAP to set a contract period in vendor master.
However, you can block the vendors for payment.
Regards,
Ravi

Problem with payment to vendor with cheque

To all SAP GURU'S,
Hi i facing a problem relates with payment with cheque payment print out:
when i entered T.Code: f-58
enter all related data like
company code, pyament method, house bank, check lot no and printre for forms
i getting a error msz that
"Enter payment method with which checks are created"
and my payment method is c for cheque
now plz tell me how i create cheque lot under payment method c or how i solve this.
thanks in advance.

Hello,
Unfortunately it is not possible to create other payment transfer
mediums than checks by using the online-printing (transactions F-58,
FBZ4 and FBZ). This is caused by a technical restriction in the
corresponding transactions. The online-print transactions were
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create a check could be use with online-printing.
Hope that helps as well.
Jon

Error when linking payment on account with Invoice

Hi
When i tried to link/reconcile the payment recd on account through income payment menu, its showing an error message " Confirmation Amount greater than Zero". Pymt on Account showing as JE and open invoice amt are same only.
Anybody help me on the solution.
Thanks
Sundaram

Hi,
It will not be possible to apply Invoices and Payments in the Outgoing/Incoming Payments untill there is any value/amount which is left to pay.
That is why you are getting the error, because the Payment searches for the Payment Means to create a Journal Entry which is not there and a zero JE cannot be entered.
Hope it clarifies.
Regards,
Jitin
SAP Business One Forum Team

Vendor with interest

Late payment to vendor with interest of 5%.Vendor returns the interest amount.
assign points.

hi
interest calculation in fi two types 1 item interest calculation . 2 balance interest calculation.balance interest calculation type is used for gl a/cs . item interest calculation type is uesd for vendars and customers . item interest calculation is caluculating in dunning.
steps:
1 define interest calculation types(TC:OB46)
2 prepare account balance interest calculation (TC:OBAA)
3 define refference interest rates (TC:OBAC)
4 define time depedendant terms (TC:OB81)
5 enter interest values (TC:OB83)
6 (TC:XK02) assign item interest indicator in accounting information.
7 (TC:F-43) ppurchase invoice
8 dunning procedure (TC:FBMP)
9 cal dunning (TC:F150).
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sivareddy

Vendor Pre-Payment with FX implications

For a pre-paid invoice, is there a way that the exchange rate (FX) that is applied to the pre-paid invoice can
be also be applied for the goods receipt, since at the time of entering the pre-paid invoice, the merchandise belongs to our company?
I have done some testing and found that:
Date     FX Rate
June 1   1.8000
July 1    2.0000
Aug 1    1.4000
·         Created PO on June 2nd u2013 FX rate 1.8000
·         Pre-pay Invoice (F-48) on July 6th u2013 FX Rate 2.000
·         Receive Goods (MIGO) on August 4th u2013 FX rate 1.4000
·         Posted invoice (MIRO) on August 6th u2013 FX Rate 1.4000
Has anyone come across a BAPI or user-exit, etc that would apply the FX rate of the Pre-Payment (2.0000)
to the Goods Receipt (MIGO)?
Thanks in advance
Doc

Hello,
The userexit:
The enhancement does not write any data to the material document, that is, it is not possible to change material document data before the update posting takes place.
Review BADI LE_SHP_GOODSMOVEMENT.
Regards
Waza

Query to find all standard invoices applied against pre-payment invoices

Dear All,
Please help me with the query which would list all the standard invoices applied against pre-payment invoices.
Additionally they query show display the pre-payment invoices which are not yet applied.
Example :
Rec # Pre-payment inv # Inv-amount Standard Inv No. Amount Applied
1 P001 100.00 S001 100.00
2. P002 200.00 NULL NULL
In the above example in record no. 1 for the pre payment invoice number P001 a standard invoice S001 is applied with same amount of 100.
In the second record the pre payment invoice P002 is not yet applied and hence standard invoice number and amount applied are NULL.
I need the output of the query in the above format.
Please help me in this regard.

Hi:
Clearing document (AUGBL) generated against invoice with document type AB will be an option to use for reporting purpose. No matter invoice is partially cleared or fully exhausted system generates a clearing document against it. It stores the payment usage. System should check in BSID table with reference to AUGBL if there is anything left against invoice that is to be paid or if it is fully exhausted it will be present it BSAD along with it payment usage data. I hope this will help you in developing your report.
Regards

How to reconcile A/P invoices on vendor with positive balance (they own us

Hi there,
I have two questions on B1.
I posted an A/P invoice to a vendor with positive balance (they own us money). How do I close this A/P invoice without outgoing payment? I don't want to pay them because they own us money on A/P G/L account.
There is another situation, I posted an A/P credit memo with large amount ($1000) and an A/P invoice with small amount ($200) on same vendor. How do I close the A/P invoice to that A/P credit memo with offset amount?
Thanks for help!
David

Hi there,
We are using B1 2005A SP1. I create an A/P invoice from a vendor which owns us money. So I don't want to pay this invoice. How do I close this invoice?
The other question is, how to I offset an open A/P invoice with small amount to an A/P credit memo created before (not linked to any other A/P invoice) with large amount and close the A/P invoice?
I am sure about the accounting rules on this issue. We are a Canadian company.
Thanks a lot
David

How to deal with payment of vendor to us (credit notes I guess)

Normally I use F07 for outgoing payments, it's linked to vendors, but how to deal with incoming payments of vendors?
We got paid two invoices(credit notes I guess) and I want to put them under the right vendor, but how do I do it?
I can't use F07 I think because I need to use positive amounts (for normal purchase invoices) and can't use negative amounts in this transaction. F08 is for ingoing payment but that session is linked to customers I thought..not for vendors?
How to deal with this kind ot transactions? What transaction can I use the best for payments like this
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whith F-02 it is possible I noticed.

Pre payment to vendor with invoice

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