Automatic clearing in POR procedure

Hi,
I have the problem with POR procedure. I configured the POR procedure and it works correct when the invoice amount is identical as file amount.
But when the amount in file differs from invoice amount (even in the range of standard tolerance limits), the POR creates batch input using the transaction FB01 and not FB05. And the invoice is not cleared. Is there the possibility to clear also these items for which the payment amount (from POR file) differs from invoice amunt in range of the customer tolerance limit?
I found the SAP notes - 365439 and 1125229. The note 365439 gives the solution but the note 1125229 changes it.
I don't know which note I should download and how to resolve my problem.
Can you help me in this issue?
Regards
Aleksandra

Hi Jay,
Open items for G/L Accounts, Vendors and Customers can be cleared automatically by running the Clearing Program
Set up predefined criteria for automatic clearing (Configuration)
Program groups those items from an account that have the same
u2022 Trading Partner ID
u2022 Reconciliation Number
u2022 Currency in which the General Ledger is updated
u2022 Four freely definable criteria
The program groups together items from an account that have the same reconciliation account number, currency, and Special G/L indicator, as well as pre-defined criteria from the document header or item such as the allocation field, reference number and amount.
If the balance, in local currency, of the items within a group is zero, the system automatically clears them and creates clearing documents.
Prerequisites for using the automatic clearing program:
u2022 Accounts must be managed on an open item basis.
u2022 Accounts to be cleared must be defined in customizing.
The automatic payment program does not clear noted items, statistical posting, down payments, bills of exchange and items with withholding tax entries.
When clearing open items in a foreign currency, differences may occur due to fluctuations in exchange rates. The system automatically posts these differences as realized gains or losses.
Config: IMG>FA>GL. Accounting>Business transactions>Open item clearing>Prepare automatic clearing.
AS well see the notes for better understanding.
Hope it gives better understanding.
Respectfully,
Vyas

Similar Messages

F.13 automatic clearing G/L Account in Amount in Local Currency

Hi gurus:
I need a lot of help with t-code F.13.
I need clearing a lot of line items in one GL Account. every one has the same Assignment Number and has in local currency (CLP), but one of them is in USD.
When i call the transaction, I fill the follow fields, but the system doesn't clear the items and shows follow message "B No clearing (difference too large)" .
Company code                    CMF
Fiscal year                     2009
Assignment                      2009
Select GL Accounts        X
G/L accounts                    21070016
Clearing date                   30.06.2010
Clearing Currency               CLP
Permit individual line items   X
Include Suppl Account Assign X
I tried with the follow configuration in OB74
S     21070016     21070016     ZUONR     DMBTR
But system cleared certain items, not everything.
¿How can I do a automatic clearing when i have documents with differents document currency? ¿Is it posible to do a residual items from F.13?
Greetings and anticipated thanks
Marco

Hello Raj:
Thanks for your reply. Look, the difference that I found between both t-codes is the field: Clearing Currency.
I've executed many times with that field empty and CLP. But the result is the same "No clearing procedures were carried out".
Also I've tried with different combinations of this checks:
F124BVK - Special Processing (Clearing Currency from Assignment Field) (I dont know how to configure this)
F124ALW - Expiring Currencies
F124TOLEB - Consider a Single Line Item for Tolerances
F124NKON - Include Supplementary Account Assignment
What can I do now?
Thanks a lot
Marco

Automatic Clearing of GR-IR Clearing account

Dear all
In f.13 i am not able to do automatic clearing of rg-ir clearing account ,i am getting the massage no clearing procedures are carried out despite all selection criterial fulfilled .
This is needed because i want only credit balances in GR/IR account after clearing which i will get in FBL3. There both the credit and debit entries are coming . Is it possible that if GR and IR is completed for perticular material amount is same then it sould not appear in report fbl3.
vijay

Hi,
Before performing the GR/IR Clearing, just to ensure that there are no open debit entries in the GR/IR Account, run the report thru the T Code "MR11" - Maintain GR/IR Clearing Account. While specifying the parameters, under the 'Clear Tab' check the boxes for GR/IR Clearing Account as well as Delivery Costs, this will take into account all GR/IR entries, ones meant for materail cost as well those for planned delivery costs. Under the 'Surplus Types' Tab check for Delivery Surplus as well as Invoice Surplus. Since we are just running a report ensure that under the 'Processing' Tab - "Automatic Clearance" is UNCHECKED. In the quantity variance put 100%. Exececute the report and all cases wherever there is a difference between the Quantity delivered and Quantity Invoiced, will get reported. Look for the cases where the Difference Quantity appears in minus. These are the cases where the quntatity invoiced is more than the quantity delivered and will result in open debit entries in GR/IR Account, even after the GR/IR Clearing is performed thru F.13. Investigae these cases and take appropriate action.
Assign points if found useful.
Thanks.

Automatic clearing of GR-IR Clearing Acount

Dear all
In f.13 i am not able to do automatic clearing of rg-ir clearing account ,i am getting the massage no clearing procedures are carried out despite all selection criterial fulfilled .
This is needed because i want only credit balances in GR/IR account after clearing which i will get in FBL3. There both the credit and debit entries are coming . Is it possible that if GR and IR is completed for perticular material amount is same then it sould not appear in report fbl3.
vijay

Hello,
go to transaction MR11, there you can have option automatic clearing of GL account
Regards
Kedar Kulkarni

Problem in clearing GR/IR clearing account thru' F.13 (automatic clearing)

Hello,
While clearing the GR/IR clearing account thru' F.13 (automatic clearing), the system is not giving any error in the test run.But, at the time of Production run following error is given " Account blocked - no clearing XXXX (GR/IR clearing a/c) XXXXXX(doc no)...No clearing procedure carried out"
The doc no which is coming in the error is the MIGO accounting doc no.
We have defined the automatic clearing rule on Purchasing doc & Item no.
Both MIGO & MIRO are correctly done
Kindly help.
Regards,
WNR

Hi,
You need to define the automatic clearing rule on Purchasing doc & amount combination and try once.
Thanks & Regards
Sarma Bhamidipati

Error when using automatic clearing (F.13)with foreign currency valuation.

Hello all
below is our problem, please suggest us a solution
We are experiencing a problem when running the automatic clearing in SAP. Somehow, the system seems to clear (with no reason) open items created with the revaluation of foreign currency.
Let's say that we run the valuation of open items in foreign currency for December 31, and we run the program to post the reverse entry as of January 1 of the next year. As a result of this valuation, the system calculates a loss of 10 euros. Therefore, it posts a document with a debit entry of 10 into the Loss account, and a credit of 10 in to account where the valuation was carried out. This document has a posting date of December 31. The batch program also creates the reversing entry, this time a credit entry into the Loss account, and a debit into the original account.
If now, we try to run the automatic clearing (F,13) on December 31 for those accounts, the system will create (automatically) a document on December 31, similar to the reversing entry that the valuation created, clearing at the same time, the first document that the valuation originally created.
The final result then is that the valuation makes a posting, and we end up having two reversing entries. Does it make sense?
In our scenario in the system P70, for MX10, we have a foreign currency valuation run on December 31st, which posted the document numbers:
1) 5100004579/2008, for a total of 0 euros, and 240,483.17 MXN. Credit to account 11081108 Finavigate cash receipt bank collect.CMG MXN.Debit to account 18601000 Losses f.foreign curr.valuation on financial trans
2) In the same batch, the system also books a reversing entry (doc 5100000042/2009) with posting date 01.01.2009 with exactly the same opposite entries as in the previous document.
3) After this, we run the automatic clearing with posting date 31.12.2008, and now, the system creates automatically the document 5000003236/2008, which clear the original document, 5100004579.
The final result, as you can see, it's out of balance, there is an additional document that we need to reverse.
Thanks in advance
sujatha

To my knowledge you get do two things:
1. In F.13 transaction don't include both the GL accounts where the Dr. and Cr. posting from the valuation run have taken place. With this the system won't find the matching entry.
2. If you want to use all the GL accounts in F.13, then check the clearing procedure configuration and make suitable changes.
With the info provided, this is the only thing I can suggest.
Regards,
~Vishal.

Automatic clearing of FI documents

When I reversed a MIRO invoice through MR8M, the invoice was successfully reversed, but the corresponding FI documents were not reversed. Is that normal, shouldnt the FI document be reversed automatically. We are using ECC 6.0.
The system gave me the following message:
Document reversed with no. 5200000218: Please manually clear FI documents
Message no. M8282
Diagnosis
The invoice was successfully reversed. The FI follow-on documents cannot be cleared automatically in the present release.
Procedure
You must clear the open vendor items manually.
Please help me asap.
Thanks
RF

ratheeshfico,
You can use F.13 to clear them on a daily basis.
To do so, go to "Prepare Automatic Clearing" in SPRO.
The matching criteria should be something like:
Acctype: K
Acct Range: 1 - 999999999
Criteria: XBLNR, BLDAT, EBELN etc

GL Automatic Clearing

Dear All
I want to clear open items of a particular GL by Document Header Text. In customizing of automatic clearing I need to insert criterion BKPF-BKTXT(Document Header Text). But system is giving following message. How can I clear the open items with criterion of Document Header Text?
Field BKTXT is too long
Message no. FC221
Diagnosis
There are different maximum field lengths for the various criteria. The maximum field length is longest for the first criterion and decreases with each subsequent criterion.
The criterion BKTXT has a length of 000025. This field length exceeds the maximum permitted. The maximum field length for a criterion is 20.
System Response
Error message
Procedure
Select another field as the criterion.
Thanks & Regards
Shripal Bhavsar

Hi Shripal,
Accordingly you will have a OSS note. so once OSS note is done you have to check with your basis team if it will support your version or not. you will have to maintain fields in OB74. more importantly please check if the text field is assigned or not by using F4 option. if it is not assigned as per OSS note you have customize required fields and test in sandbox.
Hope this will help you to some extend.
Regards
Saketh

Automatic Clearing of FI invoice on reversal of MM invoice document

Hi Friends,
Once I reverse an Material Invoice Document system gives a message " clear the FI invoice manually". We want that the on cancellation of invoice document the FI document should be automatically cleared at the same time.What is the procedure.
Regards
Surojit

Hi ,
This is the current procedure which is happening.But the requirement is to clear the document simultaneously at the time of the cancellation of Material document.How can that be done.
Regards
Surojit

Automatically clear the open items for a GL account cross company codes

Hi FICO experts,
Can anyone help me on the following issue urgently?
There are journal entries posted to same GL account with different company code. Is there any way to automatically clear the open items sitting in the GL account in company code A to against the open items for the same GL account in company code B.
The example is below:
Journal in company code A
Dr. 840410      $100
Cr. 111300       $100
Journal in company code B
Dr. 111301   $100
Cr. 840410      $100
Now I want to automatically clear account 840410 by using assignment or text in the journal entry.
It will be highly appreciated for any instructions.
Adele

Hello Adele Wang,
You can enter cross-company code transactions in one step in the General Ledger, Accounts Receivable, and Accounts Payable application components. This function would be used, for example, for centralized procurement or payment.
Integration:For centralized payments, each individual company code enters its own invoices separately, while a central company code pays them. When you are clearing open items, the system makes clearing entries between the company codes participating in the clearing procedure. These clearing entries represent the receivables and payables that exist between the company codes in centralized payment.
Prerequisites:You have specified which company codes are to be processed via a single company code. In this specification, you can distinguish between clearing transactions. You can therefore have different combinations of company codes for incoming and outgoing payments.
You have specified the clearing accounts that record the receivables and payables between the individual company codes. The system posts to these accounts automatically when clearing the open items.
You need to make the required settings in the activity Prepare Cross-Company Code Manual Payments in Customizing for Financial Accounting (Accounts Receivable and Accounts Payable->Business Transactions->Outgoing Payments->Manual Outgoing Payments).
Features:For each company code, the system generates a separate clearing document. A joint transaction number marks these documents as belonging together.
Example:For a clearing transaction (incoming payment, outgoing payment), you have agreed in Customizing that if company code 0001 is specified, open items are also selected from other company codes (0002 and 0003).
Hope I had been able to help you. Please assign points.
Rgds
manish
Clearing can then also be carried out if the account to be cleared has not been created in company code 0001. As long as no items have to be posted to this account in company code 0001, it is not necessary to create a master record for the account in company code 0001.
See also:

Cannot perform Automatic Clearing F.13

Hi Experts,
We encountered difficulties to perform automatic clearing for a GL. This GL is for the purpose of GR/IR clearing account.
The system will prompt out the error log "No clearing procedures were carried out".
Also we are not possible perform with manually cleared (F-03). The error message "GR/IR clearing account cannot be manually cleared"
There is 3 line items was affected with a same PO #. After further checking additional rules for automatic clearing OB74, the entired GL was set 5 criterion : EBELN (Purchasing Doc), EBELP (Item), MENGE (Qty), WRBTR (Amount), GSBER (Business Area).
So I further browse the 3 line items to PO level. Found that the PO have 1 line item only.
But the GR amount is not tally with the IR.
PO line item = RM 29,8000
GR line items
Mvt =101, Posting = 21.09.2006, Qty = 0.2, Amount = RM 5960
Mvt = 102, Posting = 21.09.2006, Qty = 0.2, Amount = -RM 5960
Mvt = 101, Posting = 21.09.2006, Qty = 1, Amount = RM 29,8000
IR line items
Posting = 26.09.2006, Qty = 0.2, Amount = RM 5960
Posting = 20.07.2006, Qty = 0.8, Amount = RM 23,840
Is it because the GR and IR line items is not tally and causing the 3 lines item cannot clear in the F.13 ?
How could we solve this ?
thanks.
rgds,
tee
Edited by: Tee Chai Sin on Jun 16, 2010 12:08 PM

Hi,
   Remove the WRBTR Condition, this requires that the value in the items are identical.For GR/IR accounts this does not make sense,by default items only get cleared when the total value = 0.
eg in this scenario
              GR       -1000
             Invoice   1100        (overcharge)
            Credit note -100
   WIth WRBTR these will never clear because 1000 <> 1100. Remove WRBTR and these will clear as a single clearing.
Kind regards

Automatic clearing not happening while doing invoice cancellation

Hi All,
When I reverse a billing document [normal invoice], the accounting document which gets generated is not getting cleared with the previous accounting document. The accounting document type in both original and reversal is u2018DDu2019. I have also checked the reversing document type settings in OBA7.
The above scenario is working fine with one company code [ABC], but with other company code [XYZ] the auto-clearing of accounting documents is not happening. The sales document types in both the cases are same.
On further analysis, I found that the reversal accounting document is having posting key 11(credit memo) instead of 12(Reverse invoice), but in other company code[ABC] the posting key is appearing correctly in the reversal accounting document i.e. posting key as 12.
Can you please confirm if this happening due to incorrect posting key? Also kindly suggest how this can be corrected?
Thanks in advance.
Dheeraj Tolani

Dear,
When I post the reverse billing, this message info me:
Automatic clearing of billing document and canc. doc. 90601784 not poss.
Automatic clearing of billing document 90601783 and canc. doc. 90601784 not poss.
    Message no. VF208
Diagnosis
    The system cannot clear billing documents and cancellation documents
    because, for example individual item updating is deactivated.
System Response
    The billing document can be created.
Procedure
    The FI documents are cleared manually
of curse, this message only occurs in company 1500, and in the other company 2000, the reverse billing can automatic clearing, and have nothing message occurs.

No automatic clearing after cancel invoice VF11

Dear All
i have problem with SAP system, when i cancel billing VF11, accounting doc is created but no automatic clearing with the billing document, so status is still not cleared either the billing canceled.
can anyone help me?
Regards
Aditya

Hi,
Please check the original document that needs to be cleared has already some clearing lines., i.e might have cleared partially.
Also check the below notes;
please see OSS notes 1259505 - FAQ: New cancellation procedure in SD
and Note 400000 - FAQ: Transaction VF11: Cancellation of SD billing documents
Regards,
Amanullah

Automatic clearing Error

Hi guys,
I have an issue where the user is running F.13.
He is giving a document number to clear and GR/IR clearing accounts in the select G/L account field.
The output generated is not selecting any items(vendors,customers or g/l accs).
The output says no clearing procedures are carried out in the error log.
The user says he wants to clear the GR/IR account and he is asking why he is not able to do that.
I am pretty new to F.13.
can anyone please explain.
thanks
srikanth.

Hi
Check the below mentioned all settings are done before you do F.13.
1) PREPARE AUTOMATIC CLEARING , PATH--Financial Accounting > General Ledger Accounting >Business Transaction >Open Item clearing >Prepare Automatic Clearing.
In this activity you enter the criteria for grouping an account's open items for automatic clearing. The clearing program clears the open items that are grouped together if their total balance equals zero in local and foreign currency.
You must enter the following standard criteria:
account type
account number or a number interval
2) Define Tolerance Group For G/L Posting.
3) Create Accounts For Clearing Differences.
( For G/L account clearing, tolerance groups define the limits within
which differences are accepted. In this activity you define the accounts
to which these differences should be posted.)
HOPE THIS WILL HELP YOU
REGARDS.

Campos de entrada não obrigatório no Crystal Reports- Chamada por Procedure

Olá a todos.
Estou desenvolvendo relatórios em crystal para o B1 8.8. os retornos de dados são realizados através de procedures desenvolvidas no sql.
O problema é que não sei como posso estar fazendo para que determinados campos de minha tela de chamada do relatorio no B1 (Variaveis de entrada), não sejam obrigatórios.
Por exemplo: Um relatório de clientes por estado onde os parametros de entrada são Grupo de clientes e Estado. Caso o usuário não deseja preencher o campo grupo de cliente ele deixaria em branco e o campo estado preencheria ou até mesmos os dois campos deixaria em branco e executava direto para retornar todos os clientes.
No Crystal dentro das opções do parametro tem la uma propriedade de não ser obrigatório o campo mas quando faço chamada por procedure esta opção fica desabilitada.
Obrigado pela Ajuda.

Bom dia,
como vc esta usando procedure, deverá fazer da seguinte forma.
se vc tiver o parametro @UF por exemplo .
no filtro do crystal vc pode passar o valor 'T' para trazer todos.
e na procedure usar uma variavel @Query para armazenar o select da consulta .
antes de executar a @Query vc faz o filtro :
if @UF (diferente) 'T' -- retirando os espacos entre < e >
begin
Set @Query = @Query + ' And UF = ''' + @UF + ''' '
end
Fazendo desta forma , o select irá filtrar a UF somente se o valor passado for diferente de T.
Espero ter ajudado.
Att. Leandro Khalil
Edited by: leandro.khalil84 on Jul 12, 2010 3:44 PM
Edited by: leandro.khalil84 on Jul 12, 2010 3:45 PM

Automatic clearing in POR procedure

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