Problem in creating Proforma invoice.......

Hi,
for one particular order & delivery item numbers 10, 20, 30 with each having 1.00 qty.
Whenever we invoice it we are adding some batch items 11,21, 31. for these items qty is showing right as 0.00 qty.
But whenever we create the proforma for the same for item 21 qty is showing 1.00 but actual is 0.00 qty its copying QTY from 20 item for item 20 its showing Qty as 0.00 which belongs to 21 item. same is happening with 31 item. for item 31 its showing Qty of 30 .
Pls let me know what will be the problem.
thanks in advance
K`rishna D

Hi
In Copy control Del to billing (VTFL) do setting in the feild "Determ.export data" , use A or B.
I hope it solves u r problem, Reward if it helps.
Rajendra

Similar Messages

Line Item Problem in while Proforma Invoicing in case of STO

Hi All,
The problem is related to Line Item Quantity in Proforma Invoice which is explained with an example -
When we are doing Outbound Delivery for STO ( Stock Transfer Order ) we have the batch-split function where 2 line generates for a single line item material A in which in the first line no delivery quantity and value gets reflected and in the second line for the same material the delivery quantity gets reflected with batches. Then we save the order and done PGI. After that while doing the proforma invoice there also again the 2 lines appear for the single material A where the first line doesn't contain invoice quantity and value and show as 0pcs.In the second line for the same material it shows the invoice quantity with value. I want to remove this first line for the same line item from proforma invoice and want the system to generate only one line for the line item containing the invoice quantity.
Point to be noted that this thing doesn't happen for normal sales cycle done through Sales Order.
I have also checked with the Item Category NLN where i have tried the Billing relevance N - Pro Forma - no zero quantities (including main batch items) and L - Pro Forma - no zero quantities. Still the same problem is arising.
What is the problem here and how can it be solved?
Looking forward to some valuable suggestions
Thanks & Regards
Priyanka Mitra

check for your batch item cateogry,,, maintain the batch item cateogry setting same as it is ther in case of normal sale cycle. or what you can do ,,,copy your batch item cateogry and create a new batch item cateogry for your STO delivery .
i did it and it is working fine for me. please check the batch item cateogry and matain it the same way.
cheers

Complete sales order after creating proforma invoice

Hi gurus,
I am having the following issue:
I need to generate a proforma invoice. So, I create a new sales order, and then create the invoice based on that same order. The problem is that this sales order keeps its status open, as I understand, because it is pending a delivery. However, I do not wish to create any delivery, only the proforma invoice.
I have created a new billing document type (based on standard F5), as well as a new sales order type and item category.
Can anyone give some pointers on what i need to configure in order to not need to create a delivery?
Thanks in advance!
Regards,
Joã

Your doc config seems to be okay for pro forma invoice..
Kindly check ur header copying control for Sales Doc to Billing Doc (proforma Invoice).
In general for this senario it is
0007-Header/ord.pro forma (E.g. Order related pro-forma invoices can be created to supply customs declarations for non-deliverable items such as services. If a customer has ordered a service, this requirement can be assigned to the header to permit the creation of the proforma invoice.)
And have look on Billing quantity indicator for copy control item. This specifies which quantity the system copies from the source document (a sales order, for example) into the target billing document (an invoice, for example). When you create an invoice for a standard sales order item, for example, the quantity that the system copies into the invoice is the delivery quantity less the quantity already invoiced. If you create a pro forma invoice, the system copies in the order quantity.
C and D for pro forma invoices
Make sure that control of the amount to be billed is directly related to the item category billing relevance.
As we know, "relevant for Billing", indicates what the basis for billing should be.
"D:" Relevant for proforma - The billing relevance indicator must contain a value (not be blank) in order to be able to create pro forma invoices. Indicator "D" can also be used as follows for cross-company-code business processing. In the case of a free-of-charge outbound delivery, the company code that is responsible for the delivery should be granted an internal settlement. You can use indicator "D" to record free-of-charge outbound deliveries and grant internal settlements to the relevant company code.
One thing I like to point out, the sales order will be in open status, even though it has a pro forma invoice.
Till you have not create a confirmed invoice (in case of non deliverable item) or delivery for that sales order.
As you might be aware of, proforma invoice is abridged or estimated invoice sent by a seller to a buyer in advance of a shipment or delivery of goods. It notes the kind and quantity of goods, their value, and other important information such as weight and transportation charges.
Still, I have one doubt, is your sales order an indicative doc and is not going to have any relevant accounting entry?
If No, then just give a rethought on your business process & confirm with user?
Thanks & Regards
J Prakash.
Edited by: J Prakash on May 13, 2010 3:44 PM

PROBLEM DURING CREATING AP INVOICE

DEAR SAP EXPERT,
I AM HAVING A PROBLEM WHEN I AM GOING TO CREATE AN INVOICE FROM THE DELIVERY. ITS IS GIVING ME THE MESSAGE (2) SALES PERSON IS MISSING. BUT THE THING IS THAT I HAVE ALREADY MENTIONED THE SALES PERSON IN SALES PERSON FIELD. PLEASE GIVE ME THE SOLUTION REGARDING THIS. I AM USING SAP B1 2007 PL10. PLEASE REVERT ASAP

Hi,
find this one as what Gordon suggested.
you can check the SP code from your SQL Management Studio with this path Databases -->> NameOfDatabase -->> Programability -->> Stored Procedure -->> SBO_SP_TransactionNotification
from this Stored Procedure you need to find this "(@object_type = '18')" 18 is the Object type for A/P invoices.
hope it helps.
regards,
Fidel

Problem while creating excise invoice by J1IJ

Hi Friends
I am creating excise invoice from delivery for a depot using T-c0de J1IJ . Problem is every time when I select RG23 in drop down menu after entering delivery no, excise gp and series gp and and save it, system gives error that item is incomplete so excise invoice cannot be generated.
Can anyone pls let me know what is the problem. I though found one things that there was no excise value in the J1IJ screen. i.e bed and other excise duties were 0, so could this be the problem?
Thanks
Amit

Hi Friends
Let em explain you the process so as to analyse the problem clearly.
this is a trading process. My client is creating PO in advance and not on teh basis of PR generated after sales order.
SO process they follow is create sales order, delivery, gate entry, weightment entry, PGI and then J1IJ and invoice.
Here plant is a depot, so it is some kind of a depot sales process.
Dear G. Lakshmipathi
As suggested by you, will J1IG process be relevant in this case?. If yes then on what basis PO will be genrated here as my client is not generateing any PR w.r.t to sales order. Please advice.
Waiting for your reviews.
Thanks

How to create Proforma Invoice using Quotation?

Hi friends,
I want to create the proforma Invoice with reference to the Quotation.
I have done conifguration as follow,
IMG-Sales and Distribution-Sales--Billing-Maintain copying control for Billing Documents---Copying control,sales document to billing document ( here TGT is ZF5 and Source is QT) Copying requirement is 007
When I am trying to create ZF5 document with transaction code VF01 I am getting the following error,
No billing document is generated and processing status is Incorrect
What is the reason?
Need your help.
Thanks in advance
Regards,
Shrikant

Hi Srikant
Proforma Invoice is created either with reference to the Sales order or with reference to the Delivery doc.
If it is created from sales order, it is order related Proforma invoice will call(F5) and if it is from delivery, it is called delivery related Proforma invoice (F8).
I do not think, you will be able to create a Proforma Invoice with reference to the Quotation.Quotation is still an information & not yet agreed by the customer
Moeover ,If you will go to the Item categoryin Quotation (AGN) , transaction code VOV7, you will find it is not relevant for Billing.
So, I think it is not possible.
Regards
pradyumna

Way to create proforma invoice inVF04?

Is there a possible way for me to create a proforma invoice in VF04?

Hi,
The below information i could gather with the help of posting from M R I
The billing due list (VF04) operates on the basis of an index VKDFS. If your sales order is not in this table, VF04 will not list it.
The way SAP decides whether or not to put an entry in VKDFS for a given sales order (or delivery) is based on the billing relevance of the item category(s). For example, the standard item category is TAN at this has "A" delivery-related billing. Thus, when you PGI the delivery, and entry is put in VKDFS for the delivery.
When billing is done for a document, such as a delivery in the above example, SAP deletes the entry in the index table.
It follows that for a given sales document with TAN item category, you cannot use VF04 to tell you there is a Pro-Forma "due for billing" and then later a Delivery that is also "due for billing". The very fact that you can (and must be able to) create multiple ProFormas for a given document argues against the possibility to use VF04. Because SAP wants to delete entries from the index once billing has been done. If SAP met your requirement, the index would have to include all sales orders forever!
See Oss Note 86169 for a SAP program, depending on your version, that seems to be a bolt-on to list documents the way you describe.
SAP does mention in the help for the billing relevance field in the item category that "To create a pro forma invoice, the billing relevance indicator must be blank". This means (I think, but haven't tested) that if you did have a sales order with an item category that had billing relevance blank, you might get an entry in VKDFS for that document. (Sidenote: we all know that you can still create a ProForma for a TAN item via VF01, so SAP doesn't mean literally that this has to be blank to create a ProForma; that's why I assume SAP means to create a ProForma via VF04 it must be blank).
Now, having said that, you can go to the default data of VF04 (see Menu Settings > Default Data) and input the billing type (ex. F8). SAP will then propose any Deliveries that are in the index VKDFS and you can create ProFormas. BUT, this only proposes Deliveries that haven't yet been billed truly with an F2. See?
Are you wanting ProForma's for Orders that will later get Delivered and Billed? If Yes, then I don't think you will be able to use VF04 since I don't think SAP will ever put an entry in the index for that sales order. If, however, this particular order type is order-related billing (similar to a credit memo with no delivery) then there will be an entry for the order BUT only up until the point that the order is truly billed, at which point that order gets deleted from the index.
Kinldy Reward points if usefull
Regards
vK

Problem in creating Depot Invoice

When I am trying to create a depot excise invoice using j1ij, System is throwing the following message at the time of saving :
Error in allocating Depot Invoice number Interval not found Number object J_1IDEPINV. I have maintained the number range in J1I9. Can someone please help me with this.

HI,
Check the cin configuration Excise group details button depot configuration is activated or not
or go to snro and give your excise group and maintin the number ranges.
Thanks,
Vasu

VF01 - problem to create one invoice of two deliveries

Hello,
I'm trying to invoice two deliveries which are identical except of the part number.
I go into VF01, enter both delivery note numbers, press ENTER and when I try to save follwoing message popup:
Reference document 6200000296 000010 (Error during INSERT)
Message no. VF004
+If the error occurs and you have a CRM System connected to your ERP System, the document may have + been archived in the CRM System.
+
=> NO !!!
For your info: 1st cust. order is 6200000295, 2nd is 6200000296
I almost checked everything in SPRO! Without seeing an error!
Can anyone help me?
Thanks and kind regards
wolfi.

Not sure whether this link will be helpful to you but you can try.
[Display Work Center in ECC 6.0|http://sap.ittoolbox.com/groups/technical-functional/sap-log-pp/display-work-center-in-ecc-60-1372250]
thanks
G. Lakshmipathi

We create proforma invoice for a sales order.If the object status for the sales order is changed we have to add an output type that is record should be added to NAST table.User exit/Function Module/program .

Please provide me with a solution

Q1. will it charge material price to work order automatically ?
No you have to go with user exit for this
Q2. Unless the business is so specific such that they would like to treat this activity via sales, there is no significance in capturing the activity via SD. Perhaps, I would say, MM route is more appropriate.
Q3. The above holds good. That you go with MM route.
G. Lakshmipathi

Proforma invoice is created for delivery without PGI in STO(Depot sales)

Dear Gurus,
I am facing a strange issue, user created Purchase order with some material X of 4 quantity, and he created the replenishment delivery for 1 quantity and without doing any Picking and PGI but system allowed to create proforma invoice with 4 quantity I checked the copy control config settings for Delivery and Proforma invoice all are maintained fine (viz., billing qty as D, copying req:311 and Data VBRK\VBRP:001)( Ichecked the change log for delivery but I didnt observed any chanes in delivery) .. strange to watch ........created the same scenario in quality but system doesnt allowed to create proforma invoice without PGI and picking(Just one month before quality is refreshed with Production).
If anyone faced the same problem let me konw the solution ate the earliest.
Best Regards,
Kishore.SGR

Hi
As already said, as per the standard the Performa Invoice do not check the Goods Issue status of a Delivery since it uses the Copying Requirement 009 in transaction VTFL.
If you want your performa invoice to be created only after the PGI of a delivery, then use the Requirement 003 in Copying Requirement field for the combination of your Delivery Doc. and Billing doc. in transaction VTFL at Header level.
Regards
Amitesh Anand

Proforma invoice not created for stock transfer order

Hi Experts
while creating a proforma invoice for stock transfer order between the plants we are not able to create proforma invoice , the process is replenishment delivery is created and Wm is also done and the billing with reference to delivery and the item category is relevant for billing with value J, and below is the message i get whilw creating invoice
     Technical data
         Tech. data details
          Client
          Group Number
          Sales Document Number
          Item Number of the SD Document         000010
          Schedule Line Number                   0001
          Counter in Control Tables              00
          Message Identification                 00
          System Message Number                  001
          Output Type                            E
          Message Variable 01
          Message Variable 02
          Message Variable 03
          Message Variable 04
          Group Type                             F
No biliing documents generated
Please suggest.
Thanks

This explanation is not in detail and hence I am not clear about your configuration settings.
First go to IMG Logistics-General => Tax on Goods Movements => India => Business Transactions => Outgoing Excise Invoices => Assign Billing Types to Delivery Types.
There ensure that you have assigned the billing type JEX (assuming that you are using the standard) to your delivery type NL.
Perhaps, you can also try with "D" for your item category in Billing Relevance field but I am not sure this will solve your issue. Try in development client.
thanks
G. Lakshmipathi

How to create the PROFORMA INVOICE

Hi all,
How to create the PROFORMA INVOICE.
T-code?
Regards,
T.Muruganantham

Dear Anantham,
After completion of the delivery you can create proforma invoice with reference to the delivery document in the transaction VF01.
You can create Proforma invoice with reference to the Sales order also.
Go to VF01 transaction enter the billing type as F5 if you want create proforma invoice with sales order.
or Enter billing type as F8 it you want to create proforma invoice with delivery.
Before all these things you should have the copy control settings between order to proforma invoice and delivery to proforma invoice
I hope it will help you
Regards,
Murali.

Proforma Invoice _ Excise Invoice created.

Hi SD Experts,
An Excise Invoice was created with reference to a Proforma Invoice. Modvat was also utilized. As we know, the Proforma invoice will not hit any accounting. But I want to post the customer account. How can this be achieved? Or let me know the alternatives.
-K.Bharathi-

Hi,
As understand from your question, proforma invoice is created only in the following cases-
1. In Stock Transfer (Intra Company)
2. Sample sale
3. Consignment
4. Exports
in the above cases, you will not charge any excise amounts to customer and in case u need to charge to customer then check two process -
a. Instead of Proforma define commercial invoice(F2) then followed by excise invoice - best business practice
b. If you want Proforma is required for some business requirement then create proforma invoice followed by excise invoice then pass JV through finance for excise entry in customer accounts - this is not a good practice
Regards
Goutham

Proforma Invoice (F8) for Stock Transport Order

With regard to intra-company STO, we have a specific requirement:
Referencing delivery document generated using Xn: VL10B (delivery from Stock Transport Order), we create proforma invoice type F8. Subsequently, excise invoice is created referencing the proforma invoice.We need to capture the material cost plus 10 % of material cost as PR00 value in the invoice.
Problem:
However, here comes the problem: condition type PR00 does not come automaticcally in the proforma invoice, though pricing procedure has PR00 condition type. We have to manually entere the PR00 condition type for every line item (a routine calculates 110% of the value once value is enetered in the manually entered condition)
Is it the standard system behaviour ? Any way out?
with kind regards
Muraleedharan.R

Hi,
Have you maintained the condition records for PR00 , if not than you have to enter it manually at the item level .
If your price is same for all the items than maintain use header condition or else at item level you have to enter PR00 item by item.
Regards,
Krishna O

Problem in creating Proforma invoice.......

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