Process for supplier registration

Hi there,
We want to use supplier registration functionality for us to capture vendor registration process into the system. We are planning to use SRM to capture this process. Our planned system will be SRM 7 EHP 1 with ECC 6 EHP 4.
Our desired business process is like this:
1. Vendor will click link in our company website,
2. Vendor then will fill up the general data, and submit supporting documents,
3. Purchaser then will evalute the general data and the supporting documents, if okay, then it will be approved,
4. After that the vendor data will be replicated to ECC
I wonder whether this can be captured in standard functionality of supplier registration in SRM?
Best regards,
Josh

Hi Nikhil,
I have read some documentation in this link:
http://help.sap.com/saphelp_srm701/helpdata/EN/cd/d7114b1df64601b4173fbce6513a31/frameset.htm
Are you referring to the "Supplier Qualification with Automatic Transfer to SAP ERP" which is described in this link? If yes, I assume that the pre-requisite is using Supplier Registration within SUS, rite? If I dont use SUS can i have this functionality?
Further reading from this link, I see this statement:
"The accounts payable clerk checks the IDoc list (we05), completes the missing data in the IDoc and restarts the inbound IDoc, if necessary"
This is rather confusing for me as SRM supplier data do not cover full data (no financial data), thus if we use this functionality then the message will always stuck in IDOC, and then the AP clerk need to always check the IDOC, is this meant to be like this? And one more thing, is it a good practice to allow user to complete data in IDOC? As far as I know, IDOC is a very technical object, I cannot imagine a non-technical user told to edit the IDOC and restart the data?
Best regards,
Josh

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Dear guys,
We are working on Supplier registration scenario where potential supplier are accepted in ROS client and then transferred to EBP via Suppliers Directory.
For this we have defined External Web Service in both clients ROS and EBP
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Description                          : Suppliers Directory in ROS Client
Bus. Type of Web Service               : Lost of Vendors
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1        <blank>     http://erpdevsrci.egat.co.th:8010/sap/bc/bsp/sap/ros_prescreen/main.do
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With this setting system does display the Suppliers Directory option in Supplier Screening (Suppliers Directory in ROS Client), however after selecting suppliers directory instead of listing the accepted supplier to transfer to EBP, system displays the same suppliers Prescreen again with no option to transfer accepted supplier to EBP client.
I think I have not set the External Web services setting properly ..
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Regards,
Sandeep parab

Ramki/disha,
I have defined following setting in external web services in EBP client
Web Service ID    : ROS
Description: External Web Service in EBP
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Codepage of Service: <blank>
Techinical type of Service : <Blank>
Logical system : SRDCLNT310 (this is ROs client from there supplier will be transfered)
Path for symbol for service : <blank>
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6. ~OkCode ADDI fixed_value
7. ~target top fixedvalue
8. ~caller CTLG fixed_value
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Where can we debug the error message?
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Hi Jaspinder,
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Hi,
I am trying to configure Supplier Registration and preselection process in EBP.
1. Supplier is filling Registration form and sending the same.
2. This data is appearing in preselect supplier screen with option to accept and reject or set to NEW.
3. Manager is accepting the same in preselect screen but he is not getting any indication or message that action is complete. There is no acceptance indication is coming.
4. Further in preselect screen on clicking supplier link supplier data should appear that is also not happening
5. While I am going to Manage business partner to convert new registered to bidder or Vendor than also it is not appearing.
I have activated all relevent services and all customization is done as per configuration guide.
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Thanks

Hello Sanjay,
3. There is no return message when accepting the supplier: its BP status is set to "Accepted" so it disappears from the refreshed list if you have default search criteria 'New'.
You should find the corresponding Prospect with BP transaction, with 'not released' flag unchecked in status tab.
By accepting this prospect, you only change its status via function ROS_BUPA_CHANGE_STATUS.
If there is a supplier directory activated in CCM, then this accepted vendor is sent to CCM, where it becomes selectable via OPI.
I think this is the only XI message related to this acceptance.
Otherwise, this accepted prospect is available in SRM/SUS Supplier directory, via OPI --> your step 5
There is no workflow at the moment.
4- In supplier prescreening, no additional data is supposed to be displayed (you just changed the prospect status)
5- if Self registration on SRM client: In SRM transaction Manage Business Partner, enter the new BP ID (got it from prescreening list) or search it and convert it to vendor. Then add all purchasing data, vendor org ID and so on.
Self registration & SUS are supposed to work on the same client/server, and SRM on another one.
I guess you are trying to make it work on a all-in-one installation. If not, the prospect remains in SUS and that's why you don't find it in SRM.
Then see next step:
You can also access directly to the accepted prospect from all sourcing activities (SOCO, VL, BID), via OPI "catalog". In that case you need purchaser autorisations to create a vendor in SRM automatically from retrive OPI data.
If SUS activated, an XI message is created to send the vendor to SUS.
You need to define a new web service in SRM, with type "List of vendors" where you define the vendor root node, and the calling URL:
http://<server>:<port>/sap/bc/bsp/sap/ros_prescreen/main.do
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Assign this web service ID in org attribute "Catalog ID".
Rgds
Christophe

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We are working with the supplier registration at the SRM 05.
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Your English is fine, certainly a lot better than my anything else!
If the lrcat file(s) really is/are gone then yes I'm afraid your edits probably are lost. As you have surmised, the way LR works is to store a database of all the changes you have made to your raw files. If you don't also save these changes to xmp side-cars and you lose the catalog then Lightroom cannot tell what edits you've done to your files.
Check your recycle/trash bin for lrcat files and also, before you do any more work on the computer use some recovery software to look for the possibly deleted lrcat file. Just Google for recovery and you should find many such software out there, some free. They will search for files that have been deleted and it will help if you know part of the file name though you could just look for lrcat, or since deletion often means file name corruption just part of the file name.
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Supplier Registration without SUS or XI?

Can I do Supplier (Vendor) Registration without SUS or XI? If not, what are my limitations?
I am using SRM server 5.5, and am not using CCM as the supplier directory. I am not using questionnaires. ROS_SELF_REG works. However, I cant notify vendors via email of acceptance. Because I dont have SUS, I cant use SRMSUS_SELFREG and SRMSUS_SELFEDIT, correct? To do User Registration, can I use ROS_SELF_EDIT?
How is workflow WS10000209 (Approving External User Master Record) used?
I appreciate any feedback.

Hi Scott
It's difficult to give a reply hre, but let me give it a try...For more details, try the links given above by other friends.
You do not need SUS for Self-registration.
COnfig
1)Create another client for ROS.
2)Create RFC destination for EBP system in new client. Similarly, maintain RFC dest for ROS client in EBP system.
3)Maintain backend systems for ROS system in EBP and EBP system in ROS.
4)Configure some product categories (need not replicate from ERP) to be used during registration.
5)Configure the IMG settings for Supplier Self-registration (they are easy..just go through them once.
6)Configure SCOT settings (check notes 455140) for outbound & inbound mails.
7)Maintain org plan for purchasing org (ppoma_bbp)& vendor group(ppomv_bbp). No need for elaborate org plan like in EBP...just simple org plan.
8) Maintain table BBP_marketp_info (Txn:SM30)
9) Activate ROS_SELF_REG, ROS_prescreen etc ROS services in SICF
10) Maintain client and logon info in ROS_SELF_REG service (SICF)
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12) Maintain catalog call structure settings in EBP client IMG for the ROS supplier directory. The URL shd be taken from ros_prescreen attributes in ROS client.
Process:
1) With the service ROS_SELF_REG, a partner can register. System creates a BP (prospect) in the ROS client.
2) An email is sent to the given email id
3) Fill the attachment and click 'send survey' button. An email is sent to the system and system copies the survey response to the registered business partner
4) From EBP client, click on preselect suppliers. System launches the ROS client registrations listing screen.
5) Check the suppliers registered, check the data and accept/reject the supplier registration
6) Accepted suppliers data can be pulled into EBP through 'Maintain Business Partners' transaction and create supplier (bidder/vendor) in EBP client.
Hope it helps
Best regards
Ramki

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I am setting up supplier registration in SRM 5.0. I have couple of questions:
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Ramki -
Thanks for your prompt response! Really appreciate your help.
1) Everytime I have a new registration I can see the survey questionnaire email is created but it is in waiting status (the count seems to go up). I cannot see the emails in SOST. All other emails (including manual sending of surveys) seem to be processed ok. Any ideas?
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Apparently OCI includes 5 custom fields that can be used or schema can be extended using I_OCI_CUSTOMER_EXTENSION; I was wondering if such an option exists for OPI as well or is changing the BSP application the only option available. To implement the complete registration process, I'll need to carry the additional fields from OPI to BP Creation.
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Hi all,
We are trying to configure Supplier Registration and preselection
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When Supplier is filling Registration form then we try to send it but It
got an error message: "Administration SRM isnt available"
What has happened?
Regards,
RCV

Roberto,
You can find this SUS customizing point in SPRO --> Supplier Relationship Management --> Supplier Self-Services --> Master Data --> Make Settings for the Business Partners:
- you have to define an admin user ID who will receive mail notifications (newly registered vendors, changes to vendor master data, error during replication).
- you have to activate the use of UME or not (and UME URL if activated).
- you have to activate the use of Self-Registration or not
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- you have to define default values for vendor data (mail notification, tax code).
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Response Questionnaire of Supplier Registration

Hi all!
We have a problem with the supplier self registration process...
After the supplier complete the self registration (BSP ROS_SELF_REG), receives a questionnaire in his mail box. This questionnaire have a button (Send Questionnaire) to response and send back the questionnaire to SRM.
But our button doesn´t have any effect, because it is a link to nothing (href="#").
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HI all.
I am setting up the Supplier registration via SUS. client 120(SRM), 130(SUS).
We know the registration form works with the default URL and is sending questionaires from SRM using the service ID in 120. However I have the email forwarding etc for the questionaires response setup on 130 to go to our exchange server and then back to SUS on port 25130... If I try to add parameters to the registration url sap-client=130 it bombs on me and I get this error...
Error when processing your request
What has happened?
The URL http://dp2dca0u.state.pa.us:8001/saP/bc/bsp/sap/ros_self_reg/main.htm was not called due to an error.
Note
The following error text was processed in the system DP2 : Parameters required to call function module COM_CATEGORY_READ_TEXT_MULTI are missing
The error occurred on the application server dp2dca0u_DP2_01 and in the work process 0 .
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The ABAP call stack was:
Function: COM_CATEGORY_READ_TEXT_MULTI of program SAPLCOM_CATEGORY_TEXT_API
Method: GET_TEXT_FOR_CATEGORIES of program CL_ROS_SURVEY_CUSTOMIZING=====CP
Method: ONCREATE of program CLO251NVV1MH7YR6J7P0CT3KBE4BDCP
Method: %_ONCREATE of program CL_O251NVV1MH7YR6J7P0CT3KBE4BDCP
Method: DO_INIT of program CL_BSP_PAGE===================CP
Method: GET_PAGE_CONTEXT_CURRENT of program CL_BSP_CONTEXT================CP
Method: ON_REQUEST_ENTER of program CL_BSP_RUNTIME================CP
Method: ON_REQUEST of program CL_BSP_RUNTIME================CP
Method: IF_HTTP_EXTENSION~HANDLE_REQUEST of program CL_HTTP_EXT_BSP===============CP
Method: EXECUTE_REQUEST_FROM_MEMORY of program CL_HTTP_SERVER================CP
What can I do?
If the termination type was RABAX_STATE, then you can find more information on the cause of the termination in the system DP2 in transaction ST22.
If the termination type was ABORT_MESSAGE_STATE, then you can find more information on the cause of the termination on the application server dp2dca0u_DP2_01 in transaction SM21.
If the termination type was ERROR_MESSAGE_STATE, then you can search for more information in the trace file for the work process 0 in transaction ST11 on the application server dp2dca0u_DP2_01 . In some situations, you may also need to analyze the trace files of other work processes.
If you do not yet have a user ID, contact your system administrator.
Error code: ICF-IE-http -c: 130 -u: SRMSVC -l: E -s: DP2 -i: dp2dca0u_DP2_01 -w: 0 -d: 20060624 -t: 145259 -v: ERROR_MESSAGE_STATE -e:
HTTP 500 - Internal Server Error
Your SAP Internet Communication Framework Team
1.) Am I approaching this right if I want the registration system to be in SUS(130)?
2.) how do I figure out what these missing parameters are ? and where do I update them?
Many thanks in advance for any help you can offer.
regards
Andrew
[email protected]

Process for supplier registration

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