Procurement without Materials Master Records

Hi All,
Kindly guide me with the following issue.
I have created a PO for Consumable Material (Without Materials Master Record).Have given the Cost Center as Acc.Assignment too. However while doing Goods receipt It gives an error stating
"Quantity could not be converted from "2 to "
Here "2 is is the Unit created by me i.e. Square Inche.
I checked all the settings related to "2 but cud not resolved the issue.
It does not mention anything related to "From & To" Relationship of OUNs.
Pls guide.
Thnx & Rgrds,
Sandeep

Hi Santosh it Seems that the Unit of mesurement which you defined as 2 is not properly maintained as it is recomended not to define your own units of measurements as they are under some patern like ISO standards and they are having some conversion factors also. So check it again .
Biren AGnihotri

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Material without material master record

Dear All,
i want material without material master record by using account assignment category k. how can i do that. item category should be standard. i will use another material group with a different valuation class.
regards,
qsm sap

Hi,
In ME21N, In case of w/o material master purchases (Text Purchases), do not enter material code in PO, Enter following details;
Account Assignment Category (For e.g. K - Cost Center),
Item Category - Blank
Short Text,
Quantity,
UoM,
Material Group,
Plant,
Gross Price, etc...
Then Save it.
2. MIGO - GR w.r.t. PO
It will Debit Expense A/c and Credit GR/IR Clearing A/c.
3. MIRO - LIV w.r.t. PO
It will Credit Vendor A/c and Debit GR/IR Clearing A/c.
And if you want account determination on the basis of material group then do following config.
SPRO > MM > Purchasing > Material master > Entry Aids for Items without an material master > here assign different valuation classes to different material groups as per your Accounting requirement.
And then do necessary account determination in OBYC for the Valuation classes, T/E Key "GBB" and Val. modifier "VBR"
Also refer the following link;
[Default GL account in account assigned Purchase Documents|http://www.sap123.com/showthread.php?t=10]

PR, PO, GR for a consumable material without material master record

Hi,
I have created a complete cylcle till Invoice Verification for a material without a material master record.
But i have one query i.e. in the cylce i created i had to create a GR before entering MIRO. Is there any way by which i need not create a GR for a consumable material i.e. to be posted directly to a GL without any inventory management.
In my case, the GR checkbox in the PO was automatically ticked.
Can anyone help on this please.
Regards,
Laxmi

Customizing Error Message in ME23N
When displaying of modifying Purchase Orders with a document type of Framework Order, a user selects the LIMITS tab, they get the error message Customizing incorrectly maintained, message number SE729.
The problem is caused by version upgrades of the SAP software.
Number of entries in table T162V is different to the number of columns in table control for screen SAPLMLSP (400). You can use screen painter SE51 to display the screen. View the Element list for TC_VIEW.
The list of fields can also be viewed within the program. Transaction code ML81N (service entry sheet), program SAPLMLSR. Click on the Configuration button (top right hand corner) select Administrator. This shows the number of fields as 67.
Using SE16N to view table T162V shows 69 fields. This table contains six layouts (variants), they must all be the same. Before the change the total count was 414 (69 x 6).
The ME23N transaction only checks that the number of entries is correct. You will notice that the fields are not in the same sequence, but that should not matter if you donot use the service transaction ML81N and it is not a selectable tab on ME23N.
Transaction SM31 was used to delete the extra fields. As this is a SAP table, you may need extra authorisations to make the change.
Note: the number of fields shown above will be different in each site. This is because of different SAP versions and in what software is loaded.

Creating material without material master record

Hai,
Can u pls help to solve this scenario.
client is having MTO type Business Process.
They have to create a material which doesnt have material master record in quotation.(So we Can have text material).
But for that material we neeed to do costing , so i have activated EK02 in QT doct type.
So costiong is possible for normal material.
But for text material error comes as like.
*_Specify at least 1 unit__Message no. BM018*_
_Diagnosis_
No unit was included. Conversion or determination of conversion factors is therefore not possible.

Here there are 2 Options: can be follow,-
- 1:
Client has to create one dummy material & do the costing for this material, Once Client receives the Purchase Order from the Customer, then create Order with ref to the same quotation & Change the Dummy Material to the New Material-FG product.
would be the better option,
02:
we too have same scenario, But we have told the Client, before Preparing Quotation, create FG material & do the Costing. In our case, Client is preparing Costing sheet based on Order i.e Product Cost by Order.
Becoz without FG , user cant have BoM for the same.
It is regular field requirement.

Procurement without material master

hi all
i have completed my cycle of procurement wthout material master....
steps are;-
1. AAC k and with free text and material group - admin items...
2. assigned valuation class to ths material group, so automatically account is coming...
3. use the tax code- in which 16% + 2% +1% + LSt 4%....
i need to knw that can we use tax code in ths case????
As at the time of GR complete cost is loading on the account assigned to material group....
What is the use of excise in ths case as no part II is getting updated...
can ne one clear my doubt reated to excise in ths scenario???
SAP MM

Hello rahul,
As per my knowldge, it is possible. You can try the following steps and confirm.
In J1ID- material chapter id combination, you can maintain a blank field for the material number and assign a chapter id along with other datat (whether raw material,consumable,finished goods and all) and save.
maintain the trax rates for that chapter id for tax indicators in J1ID and try the transactions,
System will simulate the Excise and the entries in registers will be having the material short text you are maintainig in the PO/PR.
Regards
Gregory Mathews

How to enter a material on SO without a Material Master Record?

Hi guys,
Pls help me 2 flowing problem:
1. How to enter a material on SO without a Material Master Record? And all case need to enter a material on SO without a Material Master Record.
2. How to use customer material number if there isn't Master Data
Thanks

Hi Friend,
I dont think we can go with a sales order with a material without material master record.
But there are some cases where in we can create a sales order by entering a material which does not have a material master.
1. Through material determination
You can create a material determination for a material (1234) which exists in sap by a material(XYZ) which does not; For example in VB11 you can create a material determination for a material 1234 ( exists in sap) through a material XYZ which does not exists in sap.
While creating the sales order when you enter the material XYZ is not give any error and automatically determine the material 1234 which exists.
2. Text material
We can create a order/quote by directly entering a text in the material description and without entering the material. This the case for text material wherein text item category will be determined.
Please let me know if this help you. Else kindly elaborate the scenario.
Abhishek

User master records

Hey everybody!
I'm a newbie in the SRM-topic. Do I have to maintain 'user master records' in SRM and in the ERP? If I only maintain in SRM, how is this booked in the Backend-System (without 'user master records')?
Thanks in advance,
Felix

Felix,
It is not mandatory to maintain the same User Master Record in SRM and ERP. The User Master record is maintained in SRM for end users perfoming shopping cart functionality or processing any other request pertaining to SRM. Follow on documents booked in the backend system are created by a background RFC user which facilitates the connection between SRM and the backend system.
Also a User Master record (SU01 User) is maintained in SRM so that this will facilitate the creation on an EBP user. An EBP user consists of the followings objects:
1.) Position
2.) SU01 User
3.) Central Person
4.) Business Partner
The relationship built between these objects creates an EBP user which can perform shopping. These relationships are stored in table HRP1001.
Please assign points, if answer is usefull !!
Sundeep

Inspection lot for Non stock relavant without material master

Hi,
Could you suggest how to carry out the isncpection processing of an Non-Stock material without Material Master?
Our porcess is:
1. Create a Purchse Order
2.GR of Purchse Order. & directly consumtion to cost center.
Now my doubt is that how can we maintain the QM paarmeters for Non stock material without Material Master Record.?
Thanks,
Amar

Amar,
Your requirement is not logical, If you say it is non-stock, once GR is done it would directly get consumed. QI to my knowledge not possible.
Regards,
Prasobh

Procurement without vendor

Hello Experts,
In our organization we have few constraints in setting up vendor masters in SAP for most of our suppliers due to certain legal compliance related terms.
I would like to know if there is a way in SAP to do the procurement without vendor master and still follow the PR-PO steps for buying parts from the suppliers.
Thanks in advance.

PR is internal document there is no requirement for vendor to be mandatory,
You can create p.o using atleast using one time vendor,for this you need to vendor name,address etc., every time in purchase order.
One time vendor won't have any history at all.
Without vendor,how do you pay bills ?
Edited by: Jeyakanthan A on May 10, 2011 9:16 PM

LSMW- How to modify existing Master Records without using Recording/SBatch?

Hi,
Can anyone tell me of an alternative way to modify massive Vendor Master records except a transaction recording or Standard Batch Program?
Actually my problem is that, i need to update Search Terms, whose lengths exceed the standard length for Search Terms.

hi,
use fm ADDR_MAINTAIN_COMPLETE table ADDR1_DATA
A.

Delete master record without deleting corresponding details

Hi all,
If we have a master-detail relation and we delete the master record, the “Implement cascade delete” flag can be selected to delete the detail records also.
Now, what if I don’t want to delete the detail records, but instead set the corresponding attribute (that points to the master) in this record to null.
For ex when deleting a department record, I need to set the “dpartmentId” field of all the corresponding employee records to null instead of deleting these records.
Is there a configuration that can be made to tell ADF automatically do this?
Thank you.

No, adf doesn't have such a mechanism. You can program it yourself by unsetting the cascade delete flag and before removing the master iterate over the child records and set the fk value to null.
Our you do this in the db using a trigger. In this case you have to refresh the child vo too.
Timo

Maintenance of the field DIN-FORMAT of master record materials

Hello all,
I need modify the list value of field DIN-FORMAT (Page format) of tab 'basic data 1' of master record.
can you help mi please?
thank you.

the maintenance of the field DIN-FORMAT is for the transaction SE11.
Domain = 'DINFO'.
in tab 'Value Range' , we add a new record.

DIEN vs. service master record

Hello gurus,
I know there are two ways of maintaining master data for services:
- Material master records with material type DIEN
- service master records
Now, what are the pros and cons of each alternative?
One thing I found out is that if I use DIEN-materials there is no way to record the provision of the service because there can be no goods receipt for DIEN-materials, correct?
What factors did I miss?
Thanks
Alicia

Thank you to both of you,
first of all, Kishore, you are perfectly right: A goods receipt can be performed for DIEN-materials, too. I got that one mixed up with service items in purchasing orders.
But then, the two answers unfortunatlly are a little contradictionary. In my view DIEN-materials can be used for procurement, too. So the sole difference for the process is that service master records are more detailed in reference to recording what exactly has been done and how long it took?
That means, if I only nead a means to record if a service has been provided or not (without recording any times etc.), DIEN materials are sufficient, correct?
Thanks again
Alicia

Assets purchasing without material master

Hello Gurus
The task is to configure assets procurement without using material masters. The free-text PO will be created and during goods receipt (MIGO) the cost of goods should be written off from Internal Order and immediately added to fixed asset value.
Questions are:
- What type of account assignment should be chosen (Asset or Order)?
- What other information should be indicated in PO?
- Should FA be created before creation of PO or will asset be generated during goods receipt?
Great thanks and best regards.
Edited by: Oibek Rahimov on Apr 23, 2009 4:46 PM

Hi,
- Should FA be created before creation of PO or will asset be generated during goods receipt?
Yes, the asset master record mas be created before you receipt the material. "Create asset through tcode AS01"
- What type of account assignment should be chosen (Asset or Order)?
All information related to account assignment are entred in the asset master record : in asset master record we precise the asset group which related to the corresponding FI account, CO object, etc...
- What other information should be indicated in PO?
Per AS I know, there isn't a particulaire information to add at the PO level, it is just a PO for non production material
regards

Service Master Records Utilization

Dear all,
I am currently implementing service master records for my client who used to be having free text entry for services.
As for the service master records, I have the following requirements:
1. Service master records will not be the lowest detailed level.
2. However, the client wants to have a rigid way of controlling unit rates.
3. For example, "IT Consultancy" will be a service master created for procurement purposes. However, different service providers would have different unit rates for each level. Say, Manager Daily Rate, Consultant Daily Rate etc.
The question is, what is the best alternative to represent these unit rate (reflecting them in PR, PO), without having to create service master records for each of them? Please advice!
Thanks!

Anyone could share some suggestions?

Procurement without Materials Master Records

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