Procurement without vendor

Hello Experts,
In our organization we have few constraints in setting up vendor masters in SAP for most of our suppliers due to certain legal compliance related terms.
I would like to know if there is a way in SAP to do the procurement without vendor master and still follow the PR-PO steps for buying parts from the suppliers.
Thanks in advance.

PR is internal document there is no requirement for vendor to be mandatory,
You can create p.o using atleast using one time vendor,for this you need to vendor name,address etc., every time in purchase order.
One time vendor won't have any history at all.
Without vendor,how do you pay bills ?
Edited by: Jeyakanthan A on May 10, 2011 9:16 PM

Similar Messages

Acquisition with vendor and without vendor

Dear All,
This is my first time using FA in SAP Business One.
I have a lot of question about FA in SAP B1 especially in FA Acquisition.
There are two kinds of acquisition. With vendor and without vendor.
If we choose the aquisition with vendor, we must enter the vendor and the JE will be created like this
                                  Debit             Credit
V01                                                 1500 USD
Asset Computer       1500USD
It seems the the JE create like AP invoice, so we can continue the out going payment for the vendor.
But the problem is in Acquisition without vendor.
I have a scenario.
I buy a car. I create PO > GRPO> AP invoice--> Out going Payment.
After that if i run the acquisition without vendor.
The JE will be created like this
                                                                Debit       Credit
Clearing Acc. Asset Acquisition                             1500Usd
Asset Car                                                 1500 USD
( Please correct me if my Journal is wrong )
From this Journal Posting, i find some thing odd.
When i buy a car and i created the GRPO.
The JE will create the Asset car position in Debit.
After that i create the Acquisition without vendor. The Journal also posting the Asset Car account in Debit. So the Asset Car account balance become 3000 USD.
So what must i do to avoid this problem.
I check the document FA. It is said that before create the Acquisition without vendor, the AP invoice must already be created.
In the documentation, they create the AP invoice in service type. Is it a must to create the AP invoice like this ?
Please tell me what should i do if create the Acquisition without vendor.
Any suggest or solution would be great.
Thanks in advance
Regards
KK

Fixed Assets are created in the add on, not the item master.
Your choice is that
1. all fixed asset puchases go through a clearing account and a different team is responsible for creating the assets & performing the acquisition, (1 step for one team, two for another) or
2 that the person acquiring the asset creates the master data item in fixed assets, then the acquisition with vendor (one two step process)
Depends on the size of the organisation and the roles & responsibilities within the organisation

Po without vendor

Hi Friends,
i am having an issue with my client
My client needs a po without vendor.
The reason is they need to create a purchase order for small consumable item which is not require to have master data.
Can any body solve this issue
I am thinking that creating a document type and hiding the vendor field
May be i dont know whether it is wrong or not

hi,
ask your client if he didnt mentioned vendor in PO how he will settle the liabilities.
similarly for consumables you need not make material master but you cannot create PO without vendor master.
If required they can make cash purchases and make direct payment through FI, in that case no need to create PO also
regards,
umesh

Parking MIRO Document Without Vendor Information

Hi,
I am trying to park a miro document without the vendor information and only with the header information like date, posting and amount, however the system is not allowing me to do so. Its showing an error message M8696 - Enter invoicing party. I tried to change this error message from E to W in OMRM t.code but it looks like this message has been hard coded to an error message in the MIRO program so changing it from E to W in OMRM does not help here.
How can i park this document in this case without vendor information?

Hi,
I want to park with the following details only :-
Invoice date
Posting date
Amount
Tax amount
This is the requirement from the user. Technically speaking since this is just a parking why can't the system allow parking?

KR doc type posted without vendor line item a mandatory item category

Hello Gurus,
We have SPL document splitter activated in our ECC system. We have the business transaction variant 0300 / Z001 assigned to doc type KR. The vendor line is obligatory in the above business transaction variant (BTV). THe splitting rule is also assigned for this BTV.
THe problem is that despite having the vendor as obligatory for this BTV, we are able to post the doc type KR (vendor invoice) without the vendor line item e.g.. doc with doc type KR and debit and credit to expense a/c.
Please share your experience if anyone has come across this issue,
Prakash

Hi,
To make the vendor line mandatory for KR document type, you can write the validation as below:-
Step 1:-
Create a message ID via transaction code SE91 for message class /EACC/MSG/ACC_COMP as you want to display to user.
Step 2:-
Go to transaction GGB0 and create the validation step at complete document level in Financial Accounting as below:-
Pre Requisits:-
BKPF-BLART = 'KR'.
Check:-
Create a exit code using user exit and check that line items have at least one vendor line item.
For this take the help of ABAPer and create a copy of the program RGGBR000 and code your check here and assign to the application area GBLR in view V_T80D via transaction code SM30.
Message:-
Message created in step 1 as error message.
Step 3:-
Please also check that this validation has active status (Status=1) at line complete document level (level 3) for your company code in transaction OB28.
Regards,
Gaurav

Service Procurement without SUS

Hi! We are currently running on Extended Classic Scenario. I understand that there are 2 types of service procurement - classic and external staffing. Both talks about the use of SUS which will not support confirmation and invoicing for extended classic scenario (unless some consultancy from SAP). So, my question is whether I can run these 2 service procurement scenarios without the use of SUS? I would assume Yes but just like to get some confirmation here.
Thanks!
SF

Hi Guys,
I would like to know if in SRM 7.0 the new Service Procurement External Staffing scenario would work in the Extended classic scenario implementation? Or is this only supported in standalone?
Do we have to custom build the document exchange between ECC - SRM - SUS for confirmation and invoice documents like in SRM 5.0. I am searching for a possibilty to let the service agents themselfs fill in the confirmation with the service entry sheet.
If the extended classic scenario is supported then we are quickly done. Other possibility is to let an existing web application (to capture time sheets) generate a XML confirmation message and send this message to EBP via XI. This way the hours can also be captured. Invoicing can then by handled e.g. by ERS. What do you think?
Thx.
Skander

Query on Procurement with Vendor Agreeement

Dear SAPients,
I have a requirement from my Client.
Vendor is having an Agreement that between a period say April to July, if the Procurement Qty is more than 1000 Kgs collectively, then for the first PO in August for any quantity, 20 Kgs will be given free of cost.
Please suggest me how to work for this scenario, if possible with screen shots or Transaction Codes step by step.
Thanks in Advance.
Regards,
K.Hari Hara Ganesh

Dear Friend,
Thank you very much for your immediate response.
As per your reply, I will have to monitor the quantity whether it has reached 1000 Kgs that too for 4 months say April to July.
Then only in the next month, that is on August, if I raise another PO, I will receive 20 Kgs free.
Whether any automatic configuration is there, for this requirement instead of manually remembering. That is, based on terms, system should remember 1000 Kgs has been procured. Then in the subsequent PO, it should automatically trigger a message, 20 Kgs free.
Your immediate response is highly appreciated.
Regards,
K.Hari Hara Ganesh

MRP consider other plant inventory before procuring from vendor

Hello All,
Is it possible to have standard R/3 (5.0) consider inventory of other plants before creating a schedule line to procure from a vendor?
Example: We have inventory in two plants.
<b>In plant 1000</b>,
requirements of 500 pieces
inventory of 100 pieces
<b>In plant 2000</b>,
requirements of 50
inventory of 200 pieces
In plant 1000, I would like the MRP result to create a stock transfer requirement of 150 from plant 2000 and then a schedule line from a vendor of 250 pieces.
Is this possible? If so any suggestions on how to setup my plants/materials?
Thank you,
Jerry

Hi,
If Plant 1000 regularly receives supplies from Plant 2000 apart from the Vendor, I think it would better if you can maintain Special Procurement Type (Ref SPT 40) for transfer from 2000 to 1000. Then maintain Quota between Plant and Vendor (MEQ1).
However if your scenario is such that stock transfer reqmt should get generated only if when there is surplus inventory at Plant 2000, I am not sure if this can be achieved in Std R/3.
Raj

PO form without vendor number and address

Dear experts,
I have an issue, few PO's which sent to the vendor via e-mail are sending with vendor number and vendor address. I have checked the vendor master there vendor address is maintained.
Can any help me on it, what might be the problem? When I check the sost for the PO, there po is displaying with the blank vendor number and address.
Thanks in advance,
Regards,
Krish

Hi Kris
display Po
Output Preview - click
Can you see your vendor email id or not?
br
muthu

Service procurement without PR/PO

Hi,
We want the scenario as follows;
We will create Outline agreement, against this outline agreement, instead of Making PR/PO, we will direct make service entry sheet and make payment of vendor through MIRO with reference to Service entry sheet.
Please suggest any scenario which siut this requirment.
Thanks
Shp

Dear,
Any outline aggrement, as per the SAP standard like for Contract u need to created Release order .to proceesd further like for GR or Service enter sheet.
Please correct me if am i worg.
Regards
venu gopal

Procurement without Materials Master Records

Hi All,
Kindly guide me with the following issue.
I have created a PO for Consumable Material (Without Materials Master Record).Have given the Cost Center as Acc.Assignment too. However while doing Goods receipt It gives an error stating
"Quantity could not be converted from "2 to "
Here "2 is is the Unit created by me i.e. Square Inche.
I checked all the settings related to "2 but cud not resolved the issue.
It does not mention anything related to "From & To" Relationship of OUNs.
Pls guide.
Thnx & Rgrds,
Sandeep

Hi Santosh it Seems that the Unit of mesurement which you defined as 2 is not properly maintained as it is recomended not to define your own units of measurements as they are under some patern like ISO standards and they are having some conversion factors also. So check it again .
Biren AGnihotri

Procurement without material master

hi all
i have completed my cycle of procurement wthout material master....
steps are;-
1. AAC k and with free text and material group - admin items...
2. assigned valuation class to ths material group, so automatically account is coming...
3. use the tax code- in which 16% + 2% +1% + LSt 4%....
i need to knw that can we use tax code in ths case????
As at the time of GR complete cost is loading on the account assigned to material group....
What is the use of excise in ths case as no part II is getting updated...
can ne one clear my doubt reated to excise in ths scenario???
SAP MM

Hello rahul,
As per my knowldge, it is possible. You can try the following steps and confirm.
In J1ID- material chapter id combination, you can maintain a blank field for the material number and assign a chapter id along with other datat (whether raw material,consumable,finished goods and all) and save.
maintain the trax rates for that chapter id for tax indicators in J1ID and try the transactions,
System will simulate the Excise and the entries in registers will be having the material short text you are maintainig in the PO/PR.
Regards
Gregory Mathews

Procurement Without MRP Run

Hello,
Can anybody explain how the procurement process is done where company is not running MRP periodicaly?

Hi,
Basically MRP is the process which compares the requirement with the available stock and if there exists any shortfall will raise the procurement proposals.
How ever based upon the requirement for the material one go for manual creation of the PO based upon the PR created and procuring the material using the PO and made available this material by making the GR.This is the usual normal process.
Regards,

Q. M PROCUREMENT-PAYMENT TO VENDOR BASED ON INPSPECTION RESULTS

Hi GURUS,
My Client requirement is that payment for material procured from vendor should be based on quality of material.
For example: My client procure Ferro Alloy from a vendor,quality specs for this material is 60%.if after inspection quality of material is e.g 58%.then according to this diiference in quality the vendor should be paid less.After we do RR and UD.based on the quality of product the Accounts Department should automatically know that there was change in the required quality and the vendor should be paid less.Is it possible to calculate the value to paid to the vendor by the system automatically by maintaining certain formulas.
Thanks and Regards
Ramkumar

Hi Ramkumar,
You can generate a Z Report with the help of your ABAPers and there you can define the formula what you are asking to calculate on the basis of Quality. The logic of formula may be like if Purity is 60% then it will be 100% money & if it is less then the formula will calculate the value accordingly on the basis of Quantity & purity results.
Please revert me the findings after consulting to your ABAP Team.
Regards.
Edited by: ATUL MITTAL on Oct 20, 2008 7:54 AM
Further this report will be run by your account personnel and they will know the price deductions on the basis of Quality along with all other related informations.
Thanks

Vendor wise procurement in Project.

Hello Experts,
Is there a T-code through which I can get the procurement details vendor wise in a project.?
I mean to say How much I have procured from 5 vendors in project X..Can I get the detail of it?
Please tell which t-code to use.
Thanks & Regards,
Ankur

Thank You AP & Gokul.
My problem is solved now.
Regards
Ankur

Procurement without vendor

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