Proforma invoice report

Hi All,
Can anybody tell me if there is a report within SAP that can be run to show excise proforma invoices for a particular Stock transfer order number using querry?
quick and right answers would be highly appeciated please.....
Best Regards,
Shankar

Hi,
I dont think there is report available in standard to see all proformas for a given customer. You have to go SE16, input table VBRK where you can select the option Billing Type
Thanks,
Raja

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Proforma Invoice Billing Qty CO-PA

Hi,
We have used BAPI to flow Proforma Invoice Billing Qty & Revenue to CO-PA through KE21n. We have developed other CO-PA in ke35 to capture other proforma invoice billing qty & value field. But billing qty of proforma is also reflecting in other co-pa report. I cannot assign more than one sd biiling qty field in ke4m. Is there any way to flow this qty to co-pa other report. I tried KEDR but unable to derive the rule. For this report we have used record type z. is there any way to include this only record type z for proforma invoice reporting.
Kindly suggest.
Also when the CHR for this report moved to PRD, sales qty of other co-pa report got replaced with this sales qty & hence my ke24 & ke30 sales qty not matching. Now I want to bring ke24 sales qty to ke30 report. Is there any way through summarization or any thing else. Please suggest.
Regards,
Varsha

Hi Varsha..
We go with summarization level, when we want to avoid the message (related to "selection may take a while") that we get when opening the report and get the updated report online without delay.
Its OK anyhow nothing wrong in doing summarization level and moving to PRD.
I still wonder why the problem persists, when you have not used record type for the earlier FORM/REPORT. When we don't use specific record types, system has to consider all.
But I heard some where saying its better to refresh FORM and REPORT (refresh in the sense open them and save again) to update the results when there happens any changes to characteristic values or reporting parameters. Why don't you try?
Regards..
Jose

Proforma invoice list

Hi,
where we can get the list of all the proforma invoice that generated for a particular period ?
In vf05 i am giving the billing type f5 but no data are coming.
Thankx in advance.
Regards,
Satya

Dear Satya
You cant generate proformas in VF05. You have to run SE16, input Table VBRK for Header related datas and VBRP for Item related datas and execute.
If this is going to be the permanent requirement, you can develop a zee report with the help of ABAPer fulfilling the requirement.
thanks
G. Lakshmipathi

Restrict excise invoice from proforma invoice after reverse PGI

Hello experts,
Our sales flow is stock transfer order-> Fast Delivery-> PGI -> Billing (jex)--> excise invoice
If we have to reverse the PGI first .System give error (cancel excise invoice first)after cancel excise invoice reverse pgi then cancel proforma invoice (complete).
But once Again excise invoice allows me create from cancel billing document.
My requirement is I want to restrict excise invoice from billing document which already cancel and reverse post good issue.
Thanks

HI G. Lakshmipathi,
I have checked configuration it same as you suggested.
I have compared ABAP code in report MJ1IINI01 with other system ,
there is code to check the cancellation of proforma invoice
*Check if proforma is cancelled (Billing type is JEX & VBRK-VBTYP = 'U')
*For proforma,VBRK-FKSTO is not set as X,but VBRK-RFBSK will be set as E
IF WA_VBRK-VBTYP = 'U' and WA_VBRK-RFBSK = 'E'.
MESSAGE e264(8i) WITH j1ii100-vbeln.
ENDIF.
But in my system its not shown .
So how can i activate this message is there any setting in IMG to activate message .

List of Proforma Invoices in VF05/VF05N

Dear All,
I am not able to see the List of Proforma Invoices (Copy of F8) in T.code VF05/VF05N. Iam giving the respective billing type, still then no proforma invoice list is coming. But the commercial invoices (Copy of F2) are displayed. I have also made statistics ticked in VOFA in F8 Billing type. Plz suggest how to get the list in standard t.code not through any Z-Report. If any customizing needed for this, then plz suggest. It is a very standard req. as Proforma invoice is used to raise Excise Invoice (removal of goods from factory) esp. in case of Stock Transfers.
Regards
Subrat

Dear Subrat
In SE16, if you enter table VBRK and select the document type, you will get the list of proformas. However, if this is not working, please try with SE16, give table VBFA and enter. In the column, "Preceeding Document" list out all your sale orders (if possible) and in the column "Subs.doc.categ", give "U" (should be in capital) and execute.
You will get list of all proformas against the respective sale orders.
thanks
G. Lakshmipathi

Freight forwarder in Proforma Invoice

Hi All,
In Proforma Invoice, the freight forwarder name does not appear. Can someone tell me how to fix this issue?
Thks.

Hi ! Abhishek
Make ths setup in Test System and Try it.
1. Create a new Frieght Master.
2. Select Distribution Method as "Quantity"
3. Check the "STOCK" check box.
4. If, GL setup by Warehouse then, go to approp warehouse and set
Expenses Clearing Account - "clearing acc"( this account will be zero after invoice posted. same like
Allocation acc)
5. Book a GRPO with frieght.-see Audit report to confirm Frieght amount added with itemcost.
6. Book A/P invoice.
Acc posting.
GRPO:
Inv acc                                        Debit
Allocation Acc                                               Credit
Expenses Clearing Account                            Credit
AP Invoice:
Vendor                                                           Credit
Allocation Acc                             Debit                        (net 0)
Expenses Clearing Account          Debit                        (net 0)
Hope this will help.
Regards,
Thanga Raj.K
09710445987

Table containing proforma invoice and commercial invoice

Hi All,
From which table can i get both proforma invoice number and commercial invoice number? I know the commercial invoice ( F2) number and using that i should find the proforma invoice already created
Thanks in advance
Harish

Proforma Invoice and Invoice can be identified through table VBRK through Transaction Code: SE16. The identifying factor will be field 'SD Document Categ' i.e VBTYP. Invoice is 'M' & Proforma Invoice is 'U'.
Document Flow can be checked through table VBFA through SE16. In table VBFA, enter relevant Delivery Number and identify the Invoice & Proforma Invoice based on above logic of VBTYP.
In the case mentioned that Invoice number is available & Proforma Invoice is to be identified, in table VBFA, enter Invoice number in VBELN, based on which you will get Delivery number and follow the step in above Paragraph to retrieve the Proforma Invoice number.
However, which is Proforma Invoice for which Invoice, there is no such report available.
Regards,
Rajesh Banka

How to view Proforma Invoices (F5-Order related) in Standard SAP Tcode

Hi SD Guys,
Is there any standard sap Tcode to view list of proforma invoices (F5-Billing type).
Please note that I have checked following Tcodes like;
1.VF05
2.VF05N
3.VF04
It is surprising that in spite of having records in VBRK table no proforma invoices are showing in the above tcodes.
I want a standard SAP report.I know that through SQVI or with the help of ABAPer I can make some customized reports.
Please through some light may be I am missing something from the standard report tcodes of SAP.
Thanks in advance,
Suman Sardar

Hi,
Proforma invoices will not be displayed in VF05/VF05n.
You have to go for a "Z" report for this purpose.
Please Check with your ABAPer.
Regards,
Krishna.

How to see Proforma Invoice List

Dear Guru's
I want to see list of proforma Invoice. How to see it.
Regards
rdc

Hello,
There is no standard reports or t codes to show the list of proforma invoices created in the system
You may go to SE11 / SE16 input the table as VBRK
(Invoice header), give the billing type for proforma (standard is F5) , execute. If you have more numbers then select the date range before executing.
Prase

VF05: list proforma invoices

Using transaction VF05, I cannot list proforma invoices.
Once I execute transaction VF05, I go to the menu "Settings - Billing category" and select the "Proforma billing doc" category to also get the proforma invoices. However, this is not working!
I searched for SAP notes (search term = VF05 proforma), but note 69543 that probably refers to my problem "could not be found". This note was created recently, on 18.09.2009 but does not exist anymore?
Does anyone know the correct note number?
thx!
kr,
Alexander

No VF05 will not list proformas. You have to develop a zee report considering tables VBRK and VBRP.
thanks
G. Lakshmipathi

Intercompany Proforma Invoice

Hi All,
I am trying to create Proforma invoice for intercompany . I.e Proforma Invoice Between Delivering Company and ordering company.
I have suceesfully created Intercompany billing i.e LF- IV .
Please help me if it requires any special copying routine.
Helpful answer will be rewarded.
Regards
Amit

Hi Amit,
I guess SAP has not desinged an intercompany proforma invoice. if you choose U as your billing category, it just becomes a copy of F8 that is the custome proforma invoice.
Check OSS note 833115. It should help you solve your problem
Summary of this Note is below
Proceed as follows to create a proforma invoice for intercompany billing without delivery reference:
1. Create a new billing type in Customizing (such as 'ZIVA'), to which you copy the document type 'IVA IB order-related'.
Then make the following adjustments:
a) Name: Proforma IVA
b) Sales document category: '5' Intercompany invoice
c) Transaction group: '7' Billing documents
d) Statistics: ' ' (no statistics)
e) Invoice list type: ' ' (no invoice list type)
f) Cancellation billing type: ' ' (no cancellation billing type)
g) Account Determination Procedure: ' ' (no procedure)
2. When copying, confirm the dialog box
'Is this entry also relevant for copying control?'
with 'Yes'.
This ensures that the following entries (default) are created in the copying control for billing documents with all the relevant item categories.
a) TA    to ZIVA
b) G2    to ZIVA
c) L2    to ZIVA
3. Copy requirement 036 or your customer-specific requirement to requirement 836 ('IVA Proforma') and change this requirement in accordance with the attached proposed solution.
4. For new entries, make the following changes at item level for all relevant item categories in the copying control for billing documents:
Copying requirement: '836 IVA Proforma'
Positive or negative quantity: '0' (Zero).
5. Copy the RVIVAUFT report or your customer-specific report to a ZZIVAUFT report and change this report in accordance with the attached proposed solution.
Then you can create a proforma invoice, in which the new PROFORMA parameter is selected when you execute the ZZVIVAUFT report
Thanks
Srini

Proforma invoice is created for delivery without PGI in STO(Depot sales)

Dear Gurus,
I am facing a strange issue, user created Purchase order with some material X of 4 quantity, and he created the replenishment delivery for 1 quantity and without doing any Picking and PGI but system allowed to create proforma invoice with 4 quantity I checked the copy control config settings for Delivery and Proforma invoice all are maintained fine (viz., billing qty as D, copying req:311 and Data VBRK\VBRP:001)( Ichecked the change log for delivery but I didnt observed any chanes in delivery) .. strange to watch ........created the same scenario in quality but system doesnt allowed to create proforma invoice without PGI and picking(Just one month before quality is refreshed with Production).
If anyone faced the same problem let me konw the solution ate the earliest.
Best Regards,
Kishore.SGR

Hi
As already said, as per the standard the Performa Invoice do not check the Goods Issue status of a Delivery since it uses the Copying Requirement 009 in transaction VTFL.
If you want your performa invoice to be created only after the PGI of a delivery, then use the Requirement 003 in Copying Requirement field for the combination of your Delivery Doc. and Billing doc. in transaction VTFL at Header level.
Regards
Amitesh Anand

Requirement of invoice list in case of a proforma invoice generation.

Dear Experts,
I have a case where the customer is indulged with the export sales & he had delivered the excisable goods to his customer (or we can also consider it under STO as one of the above case) & wants to arise a proforma invoice in context to this transaction with the delivery document being taken as the reference document in the billing screen VF01; where, as I have already mentioned that the PGI has been done. Now the problem is this that the billing document is not getting generated with an information log that, '_The invoice list cannot be determined_'. Now I am not able to understand that why this is happening? This was the delivery related with a single line item.
I went for changing the billing relevance field at VOV7 from 'A' to 'J' & even tried by changing the copying requirement from '010' to '311' at VTFL, from LF to F8 (as this is normally followed during the issue of free samples & subseqyent free of charge deliveries); but was not able to get the required output.
What to do? Kindly assist.
With regards,
M.S.Kumar.
Edited by: M.Santosh.Kumar on Jan 28, 2011 7:25 AM

1) The document flow is like this that between the two plants for e.g. 1000 & 1100 under the same company code the stock transfer needs to take place.
2) Plant 1000 is devoid of the required amount of stock, hence it raised an enquiry for the aforesaid amount of stock with plant 1100
3) Plant 1100 confirmed the availability of stock
4) Plant 1000 raised a purchase order with plant 1100
5) Plant 1100 raised the sales order for the required quantity of stock with plant 1000, & has done the PGI under delivery.
6) Now the plant 1100 wants to raise one proforma invoice with respect to the delivery of goods being done to the corresponding plant 1000 & one commercial invoice for the payments to be made.
7) The processing from raising the purchase order to the delivery of the goods to the respective plant has already being performed.
8) At the moment of creating the proforma invoice with billing type F8, the system is throwing an error message that it is not able to generate the billing document because of the reason that the invoice list date cannot be determined.
or else in the other way, in simple manner what needs to be done when simply the billing document is not getting generated in context to a delivery document because of the reason that the invoice list date could not be determined. Does this have to do anything with the POD time frame or the pricing conditions being defined under the pricing procedure which has not been followed upon while processing the sales order?
With regards,
M.S.Kumar.

Can we generate proforma invoice in case of POD for GI

Hi
Can you please clarify me the following....
Can we generate proforma billing after goods issue if the transaction is POD relevant.
while sending the goods to the ship-to a proforma invoice should accompany the goods.
Is it possible ?

Hi Anil,
Yes you can create Proforma invoice for the delivery after PGI even that delivery is relevant for POD.
You can accompany a proforma invoice while sending the goods to the ship-to party.
I hope it will help you,
Regards,
Murali.

Line Item Problem in while Proforma Invoicing in case of STO

Hi All,
The problem is related to Line Item Quantity in Proforma Invoice which is explained with an example -
When we are doing Outbound Delivery for STO ( Stock Transfer Order ) we have the batch-split function where 2 line generates for a single line item material A in which in the first line no delivery quantity and value gets reflected and in the second line for the same material the delivery quantity gets reflected with batches. Then we save the order and done PGI. After that while doing the proforma invoice there also again the 2 lines appear for the single material A where the first line doesn't contain invoice quantity and value and show as 0pcs.In the second line for the same material it shows the invoice quantity with value. I want to remove this first line for the same line item from proforma invoice and want the system to generate only one line for the line item containing the invoice quantity.
Point to be noted that this thing doesn't happen for normal sales cycle done through Sales Order.
I have also checked with the Item Category NLN where i have tried the Billing relevance N - Pro Forma - no zero quantities (including main batch items) and L - Pro Forma - no zero quantities. Still the same problem is arising.
What is the problem here and how can it be solved?
Looking forward to some valuable suggestions
Thanks & Regards
Priyanka Mitra

check for your batch item cateogry,,, maintain the batch item cateogry setting same as it is ther in case of normal sale cycle. or what you can do ,,,copy your batch item cateogry and create a new batch item cateogry for your STO delivery .
i did it and it is working fine for me. please check the batch item cateogry and matain it the same way.
cheers

Proforma invoice report

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