Project Budget Return Currency issues

HI,
my business has the following issue:
The Investment Management happens in Controlling Area currency (USD), while distribution of budgets to projects, spend & budget return happens in Local Currency (say EUR). So when project has a left-over of a budget that they want to return, they take EUR balance, convert it using budget rate of the day to USD equivivalent & make return. This creates an artifitial USD balance.
For example, 100 EUR were distributed to the project, 80 EUR spend, 20 EUR returned. EUR balnce is Zero, but USD will have some artificial balance arrised due to different rates applied on spend & return.
So I wonder what other companies normaly do with it? My business came up with a requirement of the following report:
Re: How to build Project Budget report with "IF-then" formula?
Many thanks in advance,
Daria

Hi Daria,
My recommendation is to align budget profile settings between IM and PS, means using the Object Currency for both.
I do believe you have one IM program per country, therefore the Object Currency is possible to be used.
Regards,
Paulo

Similar Messages

Budget error while issuing stock to the project based production order

Ours is project based Engineering company, we mfg euipments for the client which is part of the project.
We define separate WBS element for equipment to be manufacture & create reservation under this WBS element.
Secondly we follow production process through PP & define BOM for equipment which contains component rquired to mfg the equipment. To control cost(budget) component group wise we create separate sub WBS element for each component group(plates, motors etc) under above equipment WBS element
Kindly refer e.g.below
1. Equipment (Finished code) to be manufacture is attached on WBS MYC-210952-06-03
2. Production order(1003780) created with reference to above WBS element
3 Material procured under WBS MYC-210952-06-03-001
4. Stock available under WBS MYC-210952-06-03-001
We would like to issue material available under MYC-210952-06-03-001 to production order which is attached to WBS MYC-210952-06-03. (Tcode MB1A)
System allows to issue stock, but gives budget error.
Is it possible to transfer budget auto in the transaction MB1A itself from MYC-210952-06-03-001 to MYC-210952-06-03 or what is the best solution available for above situation.
Kindly confirm.
Thanks & regards
Sanjay Karnekar

Hi Sanjay,
You have consumed a budget at lower level WBS for material procurement. And at upper level you want to do stock transfer.
But while doing budget allocation you have distributed the budget from Upper level to lower level so there is no distributable value is avaialble at upper level for the amount of the materail stock you want to transfer.
In this either you have to keep your all budget values at upper level where your doing equipment aeembly and not distribute the budget further at lower level.
Now you alredy this so you cant do anything.
Now you have following option available with you. You have perform following activity by the given sequence.
Deactivate the Budget check by CJBW
Do your stock transfer
Do budget return by CJ38 from level WBS to upper level WBS
Now Activate the budget check by CJBV.
regards,
Pradeep

CJ38 Budget Return in Project

Dear All,
Please expalin this trx. CJ38- Budget Return in Project
Regards,
Vishal

It allows you to return unused budget on a WBS element to the top level WBS element in the project thereby increasing the distributable amount in the project. This can be used when the activities against a WBS element have been overbudgeted for example.
Regards,
Kenneth

How to build Project Budget report with "IF-then" formula?

HI
I have user requirement to create this report:
Controlling Area Currency CAC
Object Currency (OC)
Amount to be returned calculation
Amount to be used for Budget Return
Budget (CAC)
Actual (CAC)
Remaining Budget (CAC)
Budget (OC)
Actual (OC)
Remaining Budget (OC)
CAC Remaining
Budget converted to OC using Budget rate (OC)
OC Remaining Budget converted to CAC using Budget rate (CAC)
(1)
(2)
(3)
(4)
(5)
(6)
(7) = (3) * Budget rate
(8) = (6) / Budget rate
if (8) => (3) then
(7), else (6)
Project 1
Project 2
Project 3
Project 4
Project 5
My dilemma is wich tool to use to build the report & how.
CJE2 & CJE6 Project Hierarchy Reports
I have managed to create columns 1 - 6 using a copy of forms from SP1 Reporting Group
but I fail to create "IF - then" formula
GRR2 Report Painter
SP1 & SP2 Reports are not available there to copy from, while SP3 has no Budget data available
GR32 Report Writer
I'm just not sure how to manage it & where to start from? Is that realistinc to do without special training?
Please could you help me to figure out how can get to deliver that user requirement?
What shall better do?
Thank you very much in advance,
Daria

Hi Daria,
In addition to what Sunil has mentioned , i think you don't need to get into the AFVC table unless you are using network activities under the WBS. Even then I don't see a need for AFVC as your budgeting is at the WBS level.
And your requirement is to capture Budget, Actual Cost and Remaining Budget and Return as per your formula.. here You should be looking at the below tables:
1. PROJ : For Getting the list of Project.
2. PRPS : for getting the WBS for the Projects..
3. COEP or COSP OR RPSCO.
Though you can get all your values in RPSCO but this is a huge table and you can hit some performance issues.. So you can use COEP or COSP ( if you want to use Line items or totals)..
Rest you can go with the logic given by Sunil.. Just filter the values by the Value type for each project and you should get your desired result..
Regards
Sammar

Rollup Report for Project Information Multiple Currencies

Hi All,
Report Rollup:
We have multiple projects created in multiple currencies across multiple legal entities. Ex: Prj#1 USUSD, PRJ#2--FRA-FRF, PRJ#3--GER-MD, PRJ#4--JPA-JPY
How can we get a rollup numbers (Actuals & Budgets) for these projects.
1. Program and project Hierarchy? -- Currencies are different
2. Project Analytics - How conversion is handled ( Non-US projects are set up and transacted in local currencies).
Auto Allocations:
Any one created allocations from a PRJ#2--FRA-FRF, PRJ#3--GER-MD, PRJ#4--JPA-JPY to *Prj#1 USUSD*_
Projects are created under respective Legal Entities-->OU-->PRJ ORGS
Thanks

Dear Prasanna Reka,
I'm sure this can be achievable thru OBIA. Since we have something called Global Currencies on OBIA, if u have selected Global Currency 1 (ie. USD) u would be able to see the output based on the Items (Eg. OU, Buss Unit, Project Type...etc) selected on the dash board.
Please let me know if u need more info on this.
Regards
Raghavender Kandikonda
Edited by: 980226 on Apr 29, 2013 2:04 AM

Error - Budget Return

Dear Experts,
When I am trying to return the budget from a WBS element using T-Code CJ35, I am getting an error with Message No: BP164 "Capital investment budget exists for A-001 - update not allowed".
The WBS element A-001 is assigned to the Investment Program. Further It has two 2nd level WBS Elements which are assigned to it.
Budget returns can performed "Withing the Project" using CJ38. But not "From the project" using CJ35.
Very much appreciate your comments.
Thanks,
Dileepa.

Hi
Budget Return : In project CJ38
If you are returning in project means returning the WBS elements budget to Project definition.
Budget Return : From project CJ35
It means you are returning the budget from WBS element to another project WBS elements /Project definition.
Based on your requirements you can select the above return options.
And use IM38 t.code to edit returns in Investment mangement budegts.
Thanks
S.murali
Edited by: S. Murali on Jul 3, 2009 4:51 PM

Budget Return to the Investment Program (module IM)

Hi All,
I need your advice regarding my case :
*. My company use PS (project and allocate the budget in WBS) and also Investment program.
*. There are some unused budget in 2005 and 2005 as well as some PR/PO in 2005,2006 (open commitment). They want their budget can be used in 2007 thru investment prog or in other words, the unused budget can be return to the pool/investment prog.
*. The company policy doesnot allow to do the carry forward budget.
Plz correct me / give some ideas about my plan :
1. I suggest them to force close all PO 2005/2006 on this year . as well as delete all PR. Then, close the project/wbs . Therefore, there is no posting anymore in particular project/wbs.
2. Automatically,there will be no commitment. All money will back to available budget in 2005/2006.
3. I suggest them to do the budget return (IM52) to the investment program.
4. As a result, the unused budget in 2005/2006 will be back to the pool/investment program and can be distributed to 2007.
Do you think this one a good solution ? plz give me another ideas regarding this case. Really appreciate.

Hi,
you might use budget carryforward.
Check out IMCAOV in IM and CJCF / CJCO in PS.
Cheers
Hein

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Hi expert,
i am pradeep .a job seeker could pleassss help me. i want to know bi 7 supporting project point or production issue and in bi 7 what are role in production project .shore to assign point my id is [email protected]
thanks&regards
pradeep.k

Hi,
It may vary in different projects.
I can just give you a couple of general roles in Support project
Data Load Monitoring:
1.Carried out data load on a daily, weekly and monthly basis using Process chains from both SAP Source systems as well as Non-SAP Source systems such as Informatica.
2.Resolving Data load error such as Invalid characters, Time period conversion, Currency conversion, Duplicate records, etc
3.Ensuring the availability of the updated data in the datatarget on time.
4.Spooling out data through Infospoke from SAP BW to systems like Trillium, Ariba (Reporting Tool)
Ticket Resolution:
1.Process chain modification: Working on Optimizing Process chain by creating new process chain considering the load dependencies.
2.Reloading of R/3 data from different clusters Reconciliation issues
3.Enhancements as per Business requirement.
Additional responsibilities:
Preparing design documents from the Business Requirement docs and identified the relevant data targets for satisfying the customer requirements.
Creation of Operational manual: BW Run & Maintain Support.
Process Chain Detail Documentation (Sequencing & Dependency within Local Chains).
Monitoring checklist Document (From Process Chain Perspective)
BW Doc checklist preparation
Table space activity with basis team.
Data load analysis taking into account the CPU utilization.
Applying Support packs and performing ORT.
Refer
Roles & Responsibilities for Junior & Senior consultants(Technical)
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/08f1b622-0c01-0010-618c-cb41e12c72be
Production and Implementation
/message/4755150#4755150 [original link is broken]?
hope this helps,
Thanks,

Funds management and project budgeting

Hi
We have funds managment activated for operational expenses(OPEX).
Project budget will be used for all CAPEX requirements. However, there will be common G/L accounts used in both operational expenses and capital expenses. For eg. steel could be issued both for projects as well as maintenance activities.
Please clarify on the following:
1) How to avoid duplication of budgets in PS and FM.
2) Can we forego PS budgetings and depend on only FM budgeting to meet the above issue. Can't we achieve the PS budgeting functionality in FM.
3) What differentiates or advantages we get in PS budget over FM budget.
Regards
Srikrishna

Srikrishna,
I am not aware of FM, but for the point mentioned by you
However, there will be common G/L accounts used in both operational expenses and capital expenses. For eg. steel could be issued both for projects as well as maintenance activities.
You can over come this by using valuation class in the material master Acoounting1 view. There you have 2 valuation classes
1. Valuation class - this is used for operational purposes and this valuation class will have set of G/L accounts mentioned in IMG for determining different process like, inventory, consumption etc...
2. Project Valuation Class - This is used for Project (when you mention account assignment as Q in PR or PO) system will read this valuation class, if no value exists in this field, it reads Valuation class. Again if the value in this field is different than the Valuation class, then it will contain different set of G/L account, with help of this you can distinguish the operative and Project G/L accounts and inventory / consumption separately.
Hope this may help you.
Regards,
Praveen

Investment management - budget return / supplement

Hi, in tcodes IM30 (budget supplement) and IM38 (budget return), how can i make the document text field a required field for the user?
I have tried searching for user exits and or BADIs but I can't find one. any inputs?
thanks!

Hi,
As level program item is in USD currency and Internal order is MXN currency, the original budget assigned to Internal order (MXN) which should be first convert correctly from USD currency to MXN and then assign as oringal budget to the IO. Latest rate it will pick up from the OB08. This will solve the problem
If it is solved award full points
Admala kalyan

Project Budgeting

Hi,
Can any body explain me the procedure to create a user status in status profile for project budgeting.
Thanks,
Prasad

Hi
I doubt if you could update the original budget using budget updates such as supplement, return or transfer.
When ever you do budget updates, only the current budget would get updated but not the original budget.
Regards
Amal

How To Load a Project Budget Line Through API in R12 ?

Hello
Could you please let me know how to load the project budget lines through API in R12 system, I am trying with below script but it is not working.
Could you please let me know if you have any solution.
=========================================================================================================================================================================
Script
DECLARE
--––variables needed for API standard parameters
   l_api_version_number     NUMBER                                 := 1.0;
   l_commit                 VARCHAR2 (1)                           := 'T';
   l_return_status          VARCHAR2 (1);
   l_init_msg_list          VARCHAR2 (1);
   l_msg_count              NUMBER;
   l_msg_data               VARCHAR2 (2000);
   l_data                   VARCHAR2 (2000);
   l_msg_entity             VARCHAR2 (100);
   l_msg_entity_index       NUMBER;
   l_msg_index              NUMBER;
   l_msg_index_out          NUMBER;
   l_encoded                VARCHAR2 (1);
   i                        NUMBER;
   a                        NUMBER;
--––variables needed for Oracle Project specific parameters
   l_pm_product_code        VARCHAR2 (100);
   l_pa_project_id          NUMBER;
   l_pm_project_reference   VARCHAR2 (100);
   l_budget_type_code       VARCHAR2 (30);
   l_change_reason_code     VARCHAR2 (30);
   l_description            VARCHAR2 (255);
   l_entry_method_code      VARCHAR2 (30);
   l_resource_list_name     VARCHAR2 (60);
   l_resource_list_id       NUMBER;
   l_budget_lines_in        pa_budget_pub.budget_line_in_tbl_type;
   l_budget_lines_in_rec    pa_budget_pub.budget_line_in_rec_type;
   l_budget_lines_out       pa_budget_pub.budget_line_out_tbl_type;
   l_line_index             NUMBER;
   l_line_return_status     VARCHAR2 (1);
   l_user_id                NUMBER;
   l_responsibility_id      NUMBER;
   API_ERROR                EXCEPTION;
BEGIN
   -- SET GLOBAL INFO
   SELECT user_id,
          responsibility_id
     INTO l_user_id,
          l_responsibility_id
     FROM pa_user_resp_v
    WHERE user_name = 'RAJU';
   PA_INTERFACE_UTILS_PUB.SET_GLOBAL_INFO (p_api_version_number      => 1.0,
p_responsibility_id       => l_responsibility_id,
p_user_id                 => l_user_id,
                                           p_msg_count               => l_msg_count,
p_msg_data                => l_msg_data,
p_return_status           => l_return_status
   IF l_return_status != 'S'
   THEN
      RAISE API_ERROR;
   END IF;
--––PRODUCT RELATED DATA
   l_pm_product_code        := 'GMS';
--––BUDGET DATA
   l_pa_project_id          := 6271;
   l_pm_project_reference   := NULL;--'ABC';
   l_budget_type_code       := 'FC';
   -- l_change_reason_code := 'INITIAL';
   l_description            := 'New description –> 2';
   l_entry_method_code      := 'PA_TASKLVL_BASELINE';
   l_resource_list_id       := 1001;
--––BUDGET LINES DATA
   a                := 1;
   FOR i IN 1 .. a
   LOOP
      l_budget_lines_in_rec.pa_task_id := 405156;
      l_budget_lines_in_rec.pm_task_reference       := NULL;
      l_budget_lines_in_rec.resource_alias          := 'Labor';
      l_budget_lines_in_rec.resource_list_member_id := '1034';
      -- l_budget_lines_in_rec.budget_start_date        := '01-Jan-13';
      -- l_budget_lines_in_rec.budget_end_date          := '31-Dec-14';
      -- l_budget_lines_in_rec.period_name          := 'JUL-10FY2011';
      l_budget_lines_in_rec.description             := 'Some Text';
      l_budget_lines_in_rec.quantity := 100.00;
      l_budget_lines_in_rec.raw_cost := 300.00;
      l_budget_lines_in (i)                         := l_budget_lines_in_rec;
   END LOOP;
--––INIT_BUDGET
   pa_budget_pub.init_budget;
--––LOAD_BUDGET_LINE
   FOR i IN 1 .. a
   LOOP
      pa_budget_pub.load_budget_line
                        (p_api_version_number           => l_api_version_number,
p_return_status                => l_return_status,
                         p_pa_task_id                   => l_budget_lines_in (i).pa_task_id,
p_pm_task_reference            => l_budget_lines_in (i).pm_task_reference,
p_resource_alias               => l_budget_lines_in (i).resource_alias,
p_resource_list_member_id      => l_budget_lines_in (i).resource_list_member_id,
p_budget_start_date            => l_budget_lines_in (i).budget_start_date,
                         p_budget_end_date              => l_budget_lines_in (i).budget_end_date,
p_period_name                  => l_budget_lines_in (i).period_name,
p_description                  => l_budget_lines_in (i).description,
                         p_raw_cost                     => l_budget_lines_in (i).raw_cost,
p_burdened_cost                => l_budget_lines_in (i).burdened_cost,
p_revenue                      => l_budget_lines_in (i).revenue,
p_quantity                     => l_budget_lines_in (i).quantity
   END LOOP;
   IF l_return_status != 'S'
   THEN
      RAISE api_error;
   END IF;
--––EXECUTE_CREATE_DRAFT_BUDGET
    pa_budget_pub.execute_create_draft_budget (p_api_version_number        => l_api_version_number,
p_msg_count                 => l_msg_count,
p_msg_data                  => l_msg_data,
p_return_status             => l_return_status,
p_pm_product_code           => l_pm_product_code,
                                              p_pa_project_id             => l_pa_project_id,
p_pm_project_reference      => l_pm_project_reference,
p_budget_type_code          => l_budget_type_code,
p_change_reason_code        => l_change_reason_code,
p_description               => l_description,
                                              p_entry_method_code         => l_entry_method_code,
p_resource_list_name        => l_resource_list_name,
p_resource_list_id          => l_resource_list_id
   IF l_return_status != 'S'
   THEN
      NULL; --––RAISE API_ERROR;
   END IF;
--––FETCH_LINE
   FOR l_line_index IN 1 .. pa_budget_pub.g_budget_lines_tbl_count
   LOOP
      pa_budget_pub.fetch_budget_line (p_api_version_number      => l_api_version_number,
p_return_status           => l_return_status,
p_line_index              => l_line_index,
p_line_return_status      => l_line_return_status
      IF l_return_status != 'S' OR l_line_return_status != 'S'
      THEN
         RAISE api_error;
      END IF;
   END LOOP;
--––CLEAR_BUDGET
   pa_budget_pub.clear_budget;
   IF l_return_status != 'S'
   THEN
      RAISE api_error;
   END IF;
--––HANDLE EXCEPTIONS
EXCEPTION
   WHEN api_error
   THEN
      FOR i IN 1 .. l_msg_count
      LOOP
         pa_interface_utils_pub.get_messages (p_msg_data           => l_msg_data,
p_data               => l_data,
p_msg_count          => l_msg_count,
p_msg_index_out      => l_msg_index_out
         DBMS_OUTPUT.put_line ('Error Mesg ' || l_data);
         DBMS_OUTPUT.put_line ('Error Mesg ' || l_msg_data);
      END LOOP;
   WHEN OTHERS
   THEN
      FOR i IN 1 .. l_msg_count
      LOOP
         pa_interface_utils_pub.get_messages (p_msg_data           => l_msg_data,
p_data               => l_data,
                                              p_msg_count          => l_msg_count,
p_msg_index_out      => l_msg_index_out
         DBMS_OUTPUT.put_line ('error mesg ' || l_data);
      END LOOP;
END;
=========================================================================================================================================================================

Not knowing how its embedded... you will need to get the report instance from the dll and cast it as a ReportDocument object.
Given the info so far, that is all we can say.
Ludek
Follow us on Twitter http://twitter.com/SAPCRNetSup
Got Enhancement ideas? Try the [SAP Idea Place|https://ideas.sap.com/community/products_and_solutions/crystalreports]

JPY Currency issue in SRM 5 Limit Items

Hi
We are having an issue JPY Currency issue in SRM Limit Items (550 SP 13).
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see MDM forum

Will Project Budget be available again after settlement to AUC/final asset?

I would like to know if my project budget will become available again once I settle costs to AUC and to Final asset (or settle directly to final asset w/o AUC).
Letu2019s say my original budget for WBS is 5000, cost was posted to the WBS u2013 4000, now I settle the 4000 cost to AUC (and eventually from AUC to final asset). Will this mean the entire 5000 will be available again since the cost has been settled from WBS to AUC (and eventually fixed asset)?
Thanks!
Vivian

If you have Budgeted WBS element and than after you does any cost postings against that WBS. you budget get consumed by that actual cost.
however, WBS element is capturing cost for the period of project duration that cost has to transfer to FI/ CO , finally so, at the period-end we does the settlement & transfer taht cost to cost center , PA , asset etc....
So, no point that after settlement your budget will be your initial budget.
Regards
Nitin

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Hi
Anyone customized project budget account generator. Please breif how to configure the workflow as it creates accounts for budget lines How this workflow is triggered and what are the attributes top_tak_number and low_task_number.
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Varun

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