Purchase Order Against a Sales Order

Dear All,
Will u please explain the cycle of creating a purchase orders with referenence to sales orders
Thanks In Advance
Geo

Hi,
There are 2 scenarios
1)Individual purchase order-In this the vendor sends the material to the comapny & company in turn sends the material to the customer.
2)Third party-But in third party the vendor sends the material directly to the customer & sends the invoice to the company & company in turn invoices the customer.
Third party Scenario-
1)Go to T.code VA01 create a sales order the item category will be TAS & schedule line category will be CS.Then save the sales order.Automatically PR will be generated.
2)Go T.code VA02, in the item level go to schedule lines tab page.You will find the PR number.
3)Then go to ME21N ,with reference to the PR number create a purchase order.
4)Rest of the things like MIGO, MIRO & invoicing the customer to be done after creation of PO.
Hope this helps.
Regds.........
Sumit

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Uploading Purchase Order Against the Sales Order through DTW

Hi Experts,
I searched the forum but could not see anything regarding this.
Can I upload Purchase Orders against the Sales Orders using DTW upload facility? Manually we do it through the Logistics Tab in Sales Order.
Thank you in advance.
Kind Regards,
IC

Hi,
You can use the BaseType, BaseEntry and BaseLine columns for this in the row level template (DLN1):
BaseType: it's the Object Type of base document (ORDR.ObjType) which is '17' in case of Sales Order
BaseEntry: it's the Document Entry of the base document (ORDR.DocEntry)
BaseLine: it's the row number of the line in the base document (RDR1.LineNum)
If you import your Delivery Notes with this info, the link to the Sales Order will be updated just as if you used Copy To in SAP.
Regards,
Nat

Block creation of multiple prod. order against single sales order in CO08

Hi All,
We have a requirement of blocking the creation of multiple production order against single sales order in CO08 if the production order is already created for that item.
How to achieve this?
SmanS

Hi,
you need to check if any user exit is there which will check order haeder table for the said sales order if any Prod Order exist for the same and flag custome error whicle prod order save.
Pls revert if you need any further information.

GR for order against a sale order, in MMBE

Dear all Hi,
I have made GR for order against a sale order, in MMBE X qty of stock is displayed as sale order stock, but when i check it for its reservation the system is not displaying the reference of sale order & also in MMBE screen it is sdisplaying sale order stock qty as X under unrestricted usebut correspondingly it not showing anything under Reserved column,
Please help.
thanks in advance.

for material(say A) and plant combination In MMBE what you see is the stock against the sales order which is the result of GR with sales order as account assignment.
Now reservation what you see in MMBE is the reservation made on material A by its parent matrials which my abe sales order account assigned or may not be assigned..\
Hence these two are different meaning and consideration.
please come back.

Purchase Orders against Contracts/Sales Orders report

One of our divisions creates long term Contracts against which there are potentially hundreds of Purchase Orders created as the work continues. I have seen reports of POs for material group (ME2C), vendor (ME2L) and more but is there one that will list POs for a Contract or Sales Order.
Apologies if I'm missing something obvious but I must admit I cannot seem to see it if it does exist.
Many thanks in advance
Jim

1. Logistics  Materials Management  Purchasing  Outline Agreement  Reporting  General Analysis
ME80RN
2. enter certain selection criteria and choose Execute
3.To see details for the contract which you created and issued a purchase order against in previous steps, select the contract and choose Purchasing Document (F2).
4.On the Display Contract: Item Overview screen, select a line item and choose Release Documentation (CTRLSHIFTF12).
5.On the Release Order Docu. for Contract 46XXXXXXXX Item XXXX screen, to view details for a single PO that has been issued against the contract, select the purchase order then choose Display Document (F2).，choose Back
6.On the Release Order Docu. for Contract 46XXXXXXXX Item XXXX screen, To view the Release details for a single PO, select the purchase order then choose Release (SHIFT+F4).

Automatic creation of production order against the sales order.

Hi Experts,
My client requirement is he wants the production order to be generated or created automatically as the sales order is created, please suggest weather it is possible or not.
Regards,
Naveen.
Edited by: vaddapalli naveen on Mar 13, 2010 9:03 AM

Hi,
It is possible by selecting proper Planning strategies.
Example you can use the planning strategy Assemble to order with Production order, it is possible.
please refer the below help link for more details,
http://help.sap.com/saphelp_erp60_sp/helpdata/en/41/191eb845fd11d188ff0000e8322f96/content.htm
Thanks,
R.Loganathan

How to find out the list of Production orders created for sales orders

Dear All,
Our company wants to generate a report for a List of Materials sold out in a particular Product Hierarchy. Along with that we want to know the list of Production orders created for the sales orders.
How to identify the production orders which are created based on Sales orders.
Kindly suggest.
Regards,
Mullairaja

Check these threads
[Sale Order & Production Order|Sale Order & Production Order;
[Re: Linking Production Order against a Sale Order MRP run|Linking Production Order against a Sale Order MRP run;
thanks
G. Lakshmipathi

Purchase orders manily against the sales orders

My client do purchase orders manily against the sales orders... but to meet the minimumn purchase order quantity or value they club many sales orders in a single purchase order... now is there any way to track for what sales-order-item what purchase-order-item made?? (in SAP B1 2007 B PL7)

Hi
By Design ,SAP creates link between SO to PO when you create PO based on SO .
Then you can use TargetDoc which is PO Number and can be seen in row level
If it is disabled , you can enable it through form setting .
I usually ask my user to start with SO . When they are ready to make purchase , they can click on purchase check box on SO and create PO based on SO . This way the link stay as B1design .
The reason of this you can see the PO and (orrange arrow link) which can let you navigate your PO from AR module .
An other workaround ,user defined field can be used at row level and manually link
Hope this helps
Bishal

Purchase order created from sale order ( third party)

Hi...
In third party sale, when sale order is created in SAP system will automatically creates Purchase requisition which can be converted into Purchase order,
My requirement is i need to identify against which sale order the above purchase order is created, do this purchase order has any reference of sale order.
Is there any way where i can track the purchase order number entered while cretion of sale order in the purchase order generated after creation of sales order.
Suggestion will be worth rewarding.
Regards
SARFARZ

Hi
I think you are little bit confused.The PO number entered while creating the Sales order is nothing but the customer Purchase order.This we may receive in different forms.Hard copy or Mail etc.We will give this number as a reference in sales order.
Where as for third party orders, depending on the schedule line category (SD), PR will be generated.This will PR will be converted in to PO.In PO item detail, you can find account assignment tab, where you can find the sales order number.
If you want to link customer PO to the SAP PO, then you need to link the two tables.
Regards
Ramakrishna

How to resrve the stock to the customer against the sales order

hi,
sap gurus,
good morning to all,
how to reserve the stock to the customer against the sales order if this process is not MAKE TO
ORDER SCENARIO.
the prices of the products will be often changing drastically so
he is following MAKE TO STOCK Process in his production process.
so with out using m.t.o. process how to reserve it against the customer.
for eg:
in the market when the customer/dealer/stockist coems to know that prices are going to increase
then obviously he tends to purchase in bulk quantities and reserve it in godown.
so how to map that process.
help me on this.
regards,
balaji.t
09990019711

Dear Balaji,
This can be done By MM consultant through movement type. to move the stock from unresticted stock to customer stock.
Regards,
Sudhir

Cost analysis through Purchase Order created from Sales Order

Hi Experts,
This is the scenario: There is an Item No. which is not stocked in warehouse and is purchased only when customers ask for it. The cost of the sales order line having this item is calculated by the Purchase Order line on which the item is there. (The PO have items for other Sales Orders as well. And, Sales Orders have multiple item types) The Sales Order have the PO no. against it and Purchase Order has SO no. against the line. This is all done using MS Access and Sage Accounts. Lots of free typing and manual cost analysis involved.
I have gathered from this forum that we can create Purchase Order from the Sales Order. The Document No. information can be pulled from one another using Formatted Search. Can we do the accounting and cost analysis as well?
Please let me know if I have not made myself clear.
Thank you in advance and kind regards.
IC
Edited by: iancameron03 on Sep 20, 2011 4:35 PM

Hi Ian,
I concur with Faraz, it is better if you use procurement document facility in doing back to back transaction from SO to PO.
However, in your case, I'm afraid you can't analyze the gross profit and recording the accounting related activity as your request using standard SAP B1 function.
As for gross profit case:
Since you're actually using workaround in order to evade all hassles in maintaining all item master data related to this case, you create just one item code called S1 right?
SO DocEntry - SO Line # - Item Code - Item Name - Quantity - Price
1001 - 0 - S1 - Table - 2 - 100
1001 - 1 - S1 - Chair - 8 - 25
1001 - 2 - S1 - Cloth - 3 - 10
PO # - PO Line # - PO BaseEntry (SO DocEntry) - PO BaseLine (SO Line #) - Item Code - Item Name - Quantity - Price
2001 - 0 - 1001 - 0 - S1 - 2 - 100
2001 - 1 - 1001 - 1 - S1 - 8 - 25
2001 - 2 - 1001 - 2 - S1 - 3 - 10
Note that standard B1 gross profit calculation is that system will compare selling price for each item with item cost / certain price list of each respective item. However, in your case, you put all item as a single item master. Thus, system couldn't compare Table to Table, Chair to Chair, Cloth to Cloth since the item cost for these 3 items will be the same, the price list for these 3 items will also be the same since it is actually only one master data. Of course you could update the gross profit calculation manually for each SO, but to be honest it seems rather weird to do this manually.
So, in order to simulate the gross profit calculation, you need to create a custom query and comparing PO line no with SO line no.
As far as accounting related recording concern, I'm afraid you can't do it
1. SO 1 : Item Table - Selling price 130 ; Item Chair - Selling price 30
2. PO 1 (linked to SO 1) : Item Table - Purchase price 100 ; Item Chair - Purchase price 25
3. SO 2 : Item Table - Selling price 150 ; Item Chair - Selling price 40
4. PO 2 (linked to SO 2) : Item Table - Purchase price 110 ; Item Chair - Purchase price 30
Correct me if I'm wrong, you want to record accounting wise that CoGS of Delivery based on SO 1 is 100 for Table and 25 for Chair, isn't it? No matter what costing method you use, you can't achieve this.
If you use moving average, system will average both Table and Chair cost price, since it is actually one item master data. Even if you distinguish each item as a master data, system will average the cost price for Table and Cloth by the time GR for PO 1 and PO 2 occurred.
Example (order by sequence of event):
1. GR based on PO 1 - Table - Purchase price = 100, therefore Item cost = 100
2. GR based on PO 2 - Table - Purchase price = 110, therefore Item cost = 105 (considering quantity only one for both PO)
3. Delivery based on SO 1 - Table - CoGS incurred will be 105, not 100
To certain extent, same thing could be said with FIFO costing method
1. GR based on PO 1 - Table - Purchase price = 100 (qty 1)
2. GR based on PO 2 - Table - Purchase price = 110 (qty 1)
3. Delivery based on SO 1 - Table - CoGS incurred will be 100 (qty 1)
4. Delivery based on SO 2 - Table - CoGS incurred will be 110 (qty 1)
At first glance, it seems right since the CoGS for SO 1 is 100, tied up with purchase price for PO 1. And CoGS for SO 2 is 110, tied up with purchase price for PO 2. But we're using assumption here, we're assuming the sequence of Goods Receipt of PO and Delivery of SO occurred in the very same sequence as the issuance of SO and PO.
1. GR based on PO 1 - Table - Purchase price = 100 (qty 1)
2. GR based on PO 2 - Table - Purchase price = 110 (qty 1)
3. Delivery based on SO 2 - Table - CoGS incurred will be 100 (qty 1)
4. Delivery based on SO 1 - Table - CoGS incurred will be 110 (qty 1)
If above scenario / sequence that happened, you will get the wrong figure of gross profit since the Delivery of SO 2 will take the item cost based on GR of PO 1. Since we're actually talking about real life business process, who can guarantee that above scenario wouldn't happen? It is possible that you send goods to customer who ordered late in real life, too much possibility that it is better for you to mitigate such result.
My suggestion would be that you record the accounting transaction based on standard business process, no need to really capture the actual cost and actual gross profit for certain SO and PO. Too complicated, and the software itself doesn't cater this kind of requirement. Best thing you could do only create custom query for gross profit simulation calculation, but for very accurate accounting recording, IMO you should forget it. Hope this help.
Best Regards,
Hendry Wijaya

Deletion Purchase requisition created by sales orders

Hi gurus,
in my SAP system there are purchase requisition created by schedule line from sales orders. For different reasons the sales orders were deliveried and billed with stock free and not with customer stock.
When I try delete de purchase requisition, because the sales order is completed, the system alarms a message that is not posible to delete in purchase requisition else in sales order. But the sales order is completed and we don't touch it.
Any idea to delete this purchase requisitions?
Thank you, I will revvard all answers..

Hi ,
We can not delete the purchase requisition if there is any subsequesnt documents created against this.
If you want to delete the same then reverse the delivery then delete the delivery and then delete the purchase requisition by using the guide lines given in below path.
www.passhe.edu/.../ME52N%20-%20Delete%20a%20Purchase%20Requisition.pdf
Hope it helps.
Regards,
Pasapula.

Purchase items report for sales orders - very important

Hi Folks,
Could you please guide me on how to create a report of "items purchased" for a particular "sales order". if i am able to include various fields of items purchased, like....quantity, item description, vendor name, item price, etc., it will be very useful.
This report is required for a client, who assembles machines in a "make to order" scenario, and most of the BOM child items are "purchase items".

Hello Krishna,
Few things to note:
Is the PO created from the SO. Is YES, then you could use the base document ref at the POR1 table.
OR
Are the BOM components defined with a default vendor in the Item Master and if YES are the components always purchased from the same vendor.
I am trying to see how to establish the relationship of the items between the PO and SO.
Please give me the details and I could guide you further
Thanks
Suda

Planned Order creation for Sales Order and Purchase Order

Hi
We have a following requirement.
In normal scenario when we have demand for material which was created by MD61 and in addition to that if there is Sales Order the 1st planned order gets revised.To better expalin this consider possible scenario
You create plan via MD61 for 200 qty .The system creates Planned Order for 200.
Now there is Sales Order for 150 peices.Then what happens is original Planed Order of 200 is changed to 50 and another planned order is created for 150 peices.The requirement is not summed.
Now in new scenario instead of Sales Order there is Intercompany Purchase Order of 150 peices.
Now the system is not changing original Planned Order of 200,but it created another planned order of 150.So now there are 2 Planned Orders of 150 and 200.
What I want to know is there any way wherein the system will reduce the original planned order (similar to Sales Order scenario)
Regards

Hi,
Use Strategy 52 in urs case.
PIR witll be created .
None convertable planned order will be created.
Once you get sales order for that material.
New planned order will be created which will consume PIR( planned order ).
Eg.
PIR 10.
Planned order 10 qty.
Sales oder 6
Planned order for SO 6 qty
Planned order through pir will become 4 qty.
Regards,
Vishal

Function Module available to get Stock lying against a Sale-Order

Dear Sir,
We have function module "KPKA_UTILS_PROJECT_STOCK_CHECK" for getting Stock lying against a WBS (Project Stock) .
We are looking for a function module to get the Stock lying against a Sale-Order (Sale-Order plus it's Line Item) .
We request SAP experts to kindly guide us about the availability of such Function Module please .
We will award full points for the suggested solution pl .
Rgds
B Mittal

Hi
table MSKA - Sales Order Stock is availble whcih will give the Stock pertainig to a sales Order & line item.
Hope this helps
Thanks & Regards
Kishore

Purchase Order Against a Sales Order

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