Purchase Order Authority Help

Dear all,
One of my clients has such a requirement. They are using external software, say X, for PR approval. Once PR is approved then itu2019s transferred from this software X to SAP to create PO. During auditing they face with negative notion because of manual edibility of u201CNet Priceu201Cfield on PO. From customizing u201CNet Fieldu201D price is made as u201Cdisplayu201D but now they cannot create PO from software X since it calls some functions foreground.
The question is they want to restrict manual edibility of u201CNet Priceu201D field for some users, except the one software X uses.
I would like know your opinion about this case.
Best regards.
Metin.

Hi,
you can restict by authorization as said, or make the pricing condition automatic then nn manual change would be allowed it will always pick from PIR. for these you have to mainatin the info recod in ME11 against your material and vendor and also you have to maintain the condition record in MEK1.
regards
anamika

Similar Messages

Purchase order report -help needed.

Hi guys,
Can anyone help me create a report for the purchase orders (similar to ME2N) ,my company needs all the info related to a PO like payment history.we need to pull all closed POs during a certain time period.Is ther a way todo this .
I'd appreciate your help.'
Thanks
Cheris T

Hello,
You will need to run both ME80N and FBL1N. ME80FN can display PO history and from FBL1N you can get payment history.
Hope this helps !
Cheers !

Purchase Requisition to Purchase Order Conversion - Help.

Hi Experts
Can anyone help mw with the following issue.
We have just starting testing MRP and are looking to covert the purchase req's that have been generated into purchase orders.
I've taken one material by a single vendor as my test subject.
We are using ME57 to assign and process the requisitions.
This then gives me a list of all the purchase reqs and quantities.
I select Assignments -> Process Assignments.
I'm then in "Create PO" (ME21N) with a list of all my Purchase Reqs in the document view.
I then select the req's one by one and drag then into the basket, this then adds an item line to the PO. Pretty standard stuff!
As all the materials are the same I end up with 30 individual items lines for the same material.
Each line for 1 Pallet - Total PO size is for 30 Pallets.
What we would like is for the item line to increase by one pallet.
This would give us a Purchase Order with ONE item line for the material with a qty of 30 Pallets.
I hope the above makes sense and someone can help
Thanks in adavance
Chris
Edited by: CHRISLAING on Apr 8, 2011 2:18 PM

I'm then in "Create PO" (ME21N) with a list of all my Purchase Reqs in the document view.
I then select the req's one by one and drag then into the basket, this then adds an item line to the PO. Pretty standard stuff!
At this moment you have to change a little bit your approach.
you drag and drop only the first requisition into known basket at the top of the PO.
then you open the item details view and go to the scheduling tab
you will see there another basket.
drag and drop the other 29 requisition into this basket.

Not Possible to Process Goods Reciept for an Asset Purchase Order.Pl. Help!

Dear All,
                                                                          I m not able to do Goods Reciept for a Purchase Order . It is an Asset P.O.As i wants to Process Goods Reciept am getting a System Message in task Bar as --> "No Goods Reciept Possible for Purchase Order
XXXXXXXXXX. Message No. M7036.
Can ne one please help me what to check in this P.O , The Message generated is not an Error it is a Message in task bar with Green Tick, Hope you got it.
Please Help ,
Rgds n thanx in advance.
sap11

Hi,
Following could be the possible reasons for this message:
o   The purchase order contains no items in the specified plant. - If you have specified plant in MIGO Screen, remove it and keep it blank, let system determine it from PO.
o   The item specified does not exist. - If you are entering PO line item in MIGO screen then keep it blank and let it get determined form PO
o   Currently, the scheduling agreement has no open schedule lines, or the schedule lines have not yet been transferred. - This is applicable in case of GR against Scheduling Agreement
o   The item category of the purchase order items in the plant does not allow goods receipts. - Check the Item Category in PO, it should be blank.
o   The purchase order items in the plant have been deleted or are blocked.
o   For confirmation control for the order item(s) to be carried out, a confirmation (shipping notification) must have been received. This has not yet been entered. - Check under "Confirmations" Tab in PO whether any confirmation control key has been specified or selected wrongly. If yes then either create Inbound delivery in VL31N and then do MIGO or remove the Confirmation Control Key from PO ans Save and then do MIGO.

Wrong Exg. rate type picking in Foreign Purchase order - URGENT HELP

Hi Friends,
We have an issue with Exchange rate type.
We want to post the exg. taye type SPOT for our doc. types WL, WA, WE in goods movement.
We have configured the SPOT rate in OBA7 for the above doc. types. In OB08, we have given the exchange rates for our foreign currency.
Still, the PO and MIGO, MIRO are picking up the default exchange rate "M" and posting the documents.
We have even written a substitution rule but unfortunately that is not working here.
Please help me
Thanks,
Konni

Hi Rohit,
Thanks for your response.
When i am creating a STO order from (Foreign currency) from ME21N, the exchange rate fields are not appearing in Header data - Deliver / Invoice.
Please suggest
Thanks

Wrong Purchase order please help

Frdns
i posted PO with wrong vendor,
so is there any way i can change the vendor on the same PO or i can cancel the PO ?
Please help
Thanks

If you haven't done a goods receipt then you probably should delete the PO. You may want to post this message in the "Materials Management" forum as well.

Purchase Order Release Help

Dear friends,
My question is about PO approval strategy. I add a new field to CEKKO (ERNAM - name of person who created the object) and create a characteristic (Z_ERNAM) that referrers to CEKKO-ERNAM. Then assign this characteristic to PO release class. All other release strategy customizing has been done successfully. But when I create PO that is expected to subject a release strategy doesnu2019t happen so. When I remove this characteristic (Z_ERNAM) all POsu2019 I create are subject to release strategy. How can I achieve POsu2019 are subject to release strategy with characteristic Z_ERNAM.
Best regards
Thank you

Hi,
Did u maintain any values for that characteristic, if not then please maintain it and then check again.
If u have configured it correctly then release strategy will trigger automatically.......
regards,
Uzair

Short Closure and Permanent Closure of Purchase Orders

Dear Experts,
Our clientu2019s requirement is to close and block the processing of Purchase Orders for either partly received or no receipt at all.
The following objectives for the closure of Purchase Orders :-
1.     The useru2019s should not be able to process the Service or Material Purchase Orders after short closure of the Purchase Orders.
2.     The Budget commitments for the undelivered Services or Material should get released after short closure of the Purchase Order.
If a Purchase Order is raised for 100 nos. of a material/services @ Rs. 100 per unit, the total value of the Purchase Order will be Rs. 10000/- and GR has been prepared for say 10 nos, so the value of the GR will be Rs. 1000/-. The Purchase Order is now short closed for 90 nos. Then the following are the objectives to be achieved :-
1.     The user should not be able to make a GR/SES for 90 nos.
2.     Commitment Budget for 90 nos (Rs. 9000/- should get released from the Purchase Order.
We have tried the following :-
1.     Ticking the Delivery Completion Indicator.
2.     Putting the Last GR Date
3.     Making the Message of Last GR from Warning to Error.
4.     Locking the line item for further processing
But still the Delivery Completion Indicator, Last GR date and Unlock options are are editable to the user in ME22N and ME23N, where he can remove the tick and date and process the gr.
Please suggest a solution to achieve the above objective.
Thanks in advance.
AJ

Hi Adwait,
Reducing the quantity to 90 nos. in the Purchase Order will help in release of my commitement budget. But the line item will still be open to the user for amendment and further processing. If the user amends the purchase order again, the line item can be processed by the user again.
I want that alongwith the release of the commitment budget the line item should also be permanantly locked for modification by the end user.
Please suggest further in continuance to the above.
Thanks in advance.
AJ

Import tab in a purchase order

Hi Friends,
We have one requirement. How to make commodity code, import procedure and country of origin fields as required fileds in import tab of a purchase order?
Help appreciated and rewarded. It is urgent
Thanks,
Bhairav

Instead of the PO you can already make the commodity code and country of origin in the material master mandatory.
The import procedure should default from info record.
Accurate maintenance of master data avoids problems in transactional data.
For the PO you can customize incompletness schemes that makes the fields required.
No an option for parameter is not available

Acct determination for Account-assigned purchase order with keys not define

Hi,
I'm trying to post an IDOC of type BBPIV through XI to an R/3 system.
The posted idoc in R/3 is in status 51 (Application document not posted) with the error message "Acct determination for Account-assigned purchase order with keys not defined in chart of acts WP2P"
As per my understanding this is something related to FI.
Long text of the error is "The system cannot generate an automatic posting because there is no account determination defined for Account-assigned purchase order with keys in chart of accounts WP2P.
Correct the account determination for Account-assigned purchase order"
Please help me how to solve this.
Regards,
Rashmi

Hiya,
This looks like its a MM posting / transaction.
You need to go to OBYC and maintain the account assignment. If you provide the business scenario (GR into Stock, Subcontracting, etc.) for the process, I may be able to help.
VKOA is for SD account assignment and I don't believe you can use that here.
Cheers.

Archive Check Criteria for Balanket Purchase Order (PO with Limit Order)

Hi,
My company is going to archive the blanket purchase order. I can use the guidelines SAP provided on what criteria is checked as describe in http://help.sap.com/saphelp_srm50/helpdata/en/89/a2fb3b699bde74e10000000a114084/frameset.htm
I couldn't find any guidelines to some extent and appreciate if you can help me in clarifying my doubts and share with me on archivng blanket PO, my doubts are: --
1) Are these check criteria can be applied to SUS Purchase Order?
2) Also, does SUS documents also handle PO with limits?
Truly Appreciate for your helps.
Best Regards
Kim

Hi
Please use the following useful links to refer in this case.
Re: Puchase order created and archived.
Re: Archiving PO
Re: Deleting Purchase Orders
http://help.sap.com/saphelp_srm50/helpdata/en/15/c9df3b6ac34b44e10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/b7/8b0d41f0faef23e10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/7e/c8df3b6ac34b44e10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/5a/a2fb3b699bde74e10000000a114084/frameset.htm
SAP OSS note
Note 775513 - Archived PRs & blanket Pos w/o service
Incase this does not help, please raise an OSS message with SAP as well.
Incase you need any assistance, let me know.
Hope this will help.
Regards
- Atul

Error when add Purchase Order

Hi all,
I have a problem when Add new Purchase Order, plz help me!
I add new Purchase Order, system alter error as below:
''Document cannot contain both regular and fixed asset items"
I checked Item Master Data and I'm sure items in this PO is not Fixed Asset
Thanks and Best Regard!

Hi Sudhir,
I'm using SAP Version 9.0 PL 09 and I don't see checkbox Fixed Asset in Item Master Data.
I selected in SQL Itemtype = 'I' and AssetItem ='N'.
Please see below pictures and help me again.
Many thanks!
Regards,
Hong Bich

Authority mail while releasing purchase order

Hello Experts,
My requirement is when the person release the purchase order(SAP-MM) of certain amount then email will trigger to the authorized person and once he approves then only PO will get released.
Is there any work of ABAP in this, If yes, How this functionality can be achieved through abap and what are the user exits I need to apply.
Please help.

Yes It is possible. You have to write an enhancement in Program LMEGUICJI after get PO has been saved (committed) .
her you will get all the info about the PO after being Commit Work executed After ->POST.
You will also get the release strategy information using the FM "BAPI_PO_GETRELINFO ". Based on The release strategy and amount in PO you can send mail using the FM "SO_NEW_DOCUMENT_ATT_SEND_API1".
Hope this will solve your purpose.

PO mod right after a purchase order is authorized...where?

I have a customer that is implementing procurement, but not financials. Thus, in PO, it can't do funds checking and such.
I need to write an exit mod which will send information to a 3rd party application via a web service right after a requisition/purchase order is authorized within the Oracle’s procurement system, but BEFORE it is approved.
Where in the PO code should this be written? Suggestions?

Hi Ashok,
The only way possible in this case is to goto SPRO-> Material Management->Purchasing->Bussiness Add-Ins for Purchasing->Badi:Customer Badi to enjoy Purchase Requisition Bapis.
In that bapi use the Function module after propor coding BAPI_PO_CREATE1. I think this will help you..
Cheers ,
Sany

F4 Help for Purchase Order field in SRM

Hello,
I am working on developing a report program in SRM in which I have the fields Purchase Order Number, Fund, WBS Element for which I've taken the reference type as crmd_orderadm_h-object_id, BBP_PDACC-FUND, BBP_PDACC-WBS_ELEM_E respectively. I would like the F4 help to be added for these fields. How do I do that? Please let me know.
Thanks,
Venkata Phani Prasad K

Closing Thread.

Purchase Order Authority Help

Similar Messages

Maybe you are looking for