Purchase order email to supplier

Hi Experts,
we configured PDF adobe form and everything works fine. Even its sending mail to supplier with PDF po output as attachment. But currently mails are going blank without any message/subject.
Please advise how to add/edit subject/body of the mail to supplier.
Regards,
S.K

Hi,
T.Code: NACE
Select The Application EF and click on button u201CProceduresu201D
Select u201CRMBEF1u201D and in control check if NEU is available
Come back and Click on u201COutput Typesu201D button
Select Output type u201CNEUu201D
Select Processing routines and note the values of the field
Program, Form Routine, Form and PDF/Smart form
Go back
If Output type u201CMAILu201D is available
Select Processing routines and assign the values of
Program, Form Routine, Form and PDF/Smart form
Select Form type as 2= PDF and save.
Maintain condition records, using the output mail from T.code: NACE / NACR.
Basis Team needs to maintain settings in T.Code: SCOT
Mails will be triggered to vendors based on the settings done by BASIS team.
Hope this helps.
Alternatively you can send simple mail by customising in the output type in "NEU"
Regards,
Sharan

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Purchase order emailed or printed or faxed to vendor

Hi Team,
There is a requirement to have Purchase Orderu2018s emailed to the vendor ,if there is no email then it should be printed or Faxed to the vendor.
The Purchase Order email need to be generated automatically using output determination.Where if no email address is held in SAP, the Purchase Order should be printed or faxed and sent to the vendor (Order should be email, fax or print)
can anyone guide me the steps for configuring the above requirement.
Thanks

hi..
Message type for PO
Go to
SPRO- > MM -> Puchasing- > Purchase Order ->Forms for Messages ->Assign Form and Output Program for Purchase Order
Generally for mailing its MAIL output type..
open this and assign the programs name(if created) and form name(if created by ABAP otherwise standard program name will be there) for any particular output type which you want to use for your PO output
here set ur communication medium..whether u want to communicate with vendor through fax, mail, or different modes are there..
After that go to me21n. then Goto menu and messages..
here in the output column assing your output type and ente the communication method button...assign output device there..
It will work..
And if you using own defind output type then you have to do lot of congig like defien message type and message determination schema....
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thanks...

Send Purchase order directly to supplier website

Hello,
I'm in process to setup "Send Approved Purchase order directly to supplier website". I did set-up for Trading Partner Definition in XML Gate-Way. Now when i approved PO it should go automatically to supplier website but getting two issue..
1. Getting Delivery Status :- Error and Delivery Message "Failure Connecting To Proxy' :- I have already checked this with our supplier ,their server is up and user-id and password is also correct..
2. My delivery status is updated after 5 hrs, so wondering why it is taking this much time. Do i need to make some changed to get prompt delivery updated...
Can anyone point me on something?
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Deepak

Hi Deepak,
I believe you need to revisit the Trading partner setup.. I am providing a sample setup which may help you..
Step-1 : Define trading partner Group...
Step-2:
Define Trading Partner
Partner : ELGEMS-105
Description : ELGEMS LTD.-105
Assignment Tab
Supplier Name : ELGEMS LTD.
Supplier Site: 10 HAYOZMA TIRAT HACARMEL
Supplier EDI Location : 146362105DCZ
'Details' Tab
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Document Standard : 1) ASC X12 2) ASC X12 3) ASC X12
Map : 1) EC_POO_FF 2) EC_POCO_FF 3) EC_ASNI_FF
Map Type : Flat File
Enabled : Yes
You mentioned : 1. Getting Delivery Status :- Error and Delivery Message "Failure Connecting To Proxy' :- I have already checked this with our supplier ,their server is up and user-id and password is also correct..
Please check incase there is any time out while connecting to Supplier server.
Delivery status normally takes times but ideally it should not take 5 hours.. Would you mind to try it in a different server of supplier (Let it be a sandbox instance of supplier).
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S.P DASH

Confirmation of purchase order in ICH (supplier view)

I am new to SCM / ICH and am trying to confirm a purchase order in the ICH - this is from within Purchase Order Collaboration - Supplier View. When I attempt to confirm the PO item an extra schedule line is shown with status 'CONF', however when I save the PO I get the message 'Enter a valid Ship To Partner'. I am assuming that this is because the customer field in the PO header is blank. The data was transferred in SCM from ECC via XI using a standard scenario (Purchase_Order_Processing) and mapping.
Does anyone know whether this is the correct way to confirm a purchase order in ICH?
Also, how can I ensure that the 'customer' field contains a value?
Any assistance would be greatly appreciated.

Hello,
I am also new in SCM ICH, but may be there is no transportation line defined for this material.
Call transaction /SAPAPO/SCC_TL1 in your ICH-System or select menu Inventory Collaboration Hub - Master Data - Transportation Lane.
Create a product-specific transportation line.
I am not sure, if it's neccessary to transfer the PO once more before confirming.

Purchase Order email is not triggering

Dear Sir,
We have done all configuration step related to sending of external email for Purchase Order . But email is not triggering . We have also tested the SAPConnect , by sending a test mail using tcode SBWP and it is working ok .
After saving of PO (using ME22n) , We are getting following screen , but email is not triggering (in tcode SOST , we find no send request generated). We have maintained email id in XK02 for the Vendor also .
The configuration maintained is detailed in the attached file .
We request forum members to kindly help us for the problem resolution please.
With Regards
B Mittal

Hi Mr Florian
Thanks for reply .
Now Email is getting triggered only if the Program-Name mentioned is Std one i.e "SAPFM06P" . But We change it to our customized one "ZSAPFM06P" then Email is not triggering .
I request forum members to kindly help me please .
With Regards
B Mittal

Purchase order emails are sent from SAP without attachment.

In SAP Business One, the user goes to Purchase order > clicks on the email icon >"Would you like to attach an edited report to the email?' > Yes > Send > Email is sent to the vendor.
If the connection to the B1SHR(mapped to network drive under general settings) was temporarily lost for a minute, the attachment is not saved.
Unfortunately, SAP allows you to proceed to send the email and does not alert you to the fact that the attachment was not saved.
Is there any setting in SAPB1 to get an error message when this occurs? Has anyone else come across this problem before?

Maeve,
There is no setting in Business One to activate an error on this type of event.
I have run across a similar issue before.
Unfortunately if connectivity to the shared folder is lost during the saving process, B1 will not be able to throw an error due to the fact that as far as the application is concerned it has completed the task successfully.
If your users are experiencing this type of connection loss on a fairly regular basis, it may be something that needs to be addressed by the network administrator, IT dept., or Internet service provider(if they are connecting separately from the local network).
Otherwise, users would need to manually verify that the attachment was saved prior to sending the email.
I hope this has helped.
Kind regards,
Lucas

Purchase Order email triggering

Hi All,
In my project we are using functionality of sending purchase order to vendor via email.
I have maintained 3 email ID's in vendor master but email it going to only one mail ID. I want to send email to all the mail ID's maintained in vendor master so how can I achieve this. Is there any SAP standard functionality to achieve this?
Regards
Vijay

Hi,
Pls check
http://www.architectsap.com/blog/sap/sap-mm-purchasing-send-purchase-order-by-mail-to-vendor-in-sap/
http://www.sap-img.com/materials/external-send-sending-po-by-email.htm
Hope it helps...

Edit Workflow Mailer - Purchase Order Email Subject

Hi,
We have configured the workflow mailer to enable reminders to be sent out to approvers which relate to Purchase Order approvals that have not been responded to.
However, as well as a reminder email being sent, there is also an email telling the approver that the previous email has been canceled. This has a the email subject prefixed with "Canceled:"
Our problem is that users are seeing this and thinking that the Purchase Order has been cancelled. We therefore want to either edit the subject of this email, or stop it being sent.
Any help/advice would be appreciated.
Thanks,
John

JOhn
I think this mail is sent by the workflow mailer using the item type System Mailer. This is auto generated notification when the notification itself is canceled or retired. You can customize the subject there based on the source.
Thanks
Nagamohan

Seeburger help required for Purchase Order,Dispatch Advice,Supplier Invoice

Dear All,
I wanted to do the Seeburger implementation.
I wanted to convert the EDIFACT to XML struture and XML struture to EDIFACT using the seeburger adpater for --
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Points:
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2. How to do Edifact to XML conversion and XML to Edifact conversion using Mapping Designer
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Regards

HI,
For Seeburger implementation you should take licance for BIC MD and Adapters(AS2,SFTP).
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Steps to genrate the BIC MAP:
Steps :-
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3) you need to open firwall from the vendor and your system..
AS2 Sender Adapter:
Transpoert protocl:HTTP
Message Protocol:AS2
Authincation Requered(Check box)
Message subject:
Asynchorns MDM Settings:
Server Certifacte:
Private key:
HTTP TimeOut:
MDM retry interval:
MDM retry Count:
Proxy Server:
Proxy prot:
Proxy User and Password.
For more information end to end :above menation rajesh weblog.
regards,
Ramesh

Purchase Order - email through sap

Hi freinds,
One of our user has a requirement in ourchase Orders.
She wants to send a mail for the approval of the purchase oder defined in the release stratergy, as nortification.
E mail addresses can be maintained in the user level.
How to identify the next level of approval for the purchase order from the release stratergy. pls help
How can I do this? Is any one have done this pls let me have the code.
Thanks in advance
Thanura

HI,
What I want is when the user raised the PO, higher person should be nortified to release the PO by sending a mail to his.her mail box. How canI do this?
Other wise the higher person have to check every time is there any po to be released.
Hope u understand my issue.
Regards
Thanura.

Purchase Order Email

Dear Friends,
We have a scenario where PO will be sent via email to the Vendor once when a PO is created and approved(as per the release strategy), the email (of the PO as attachment) is being sent by the latest approver(from the release strategy), but we want the email to be sent on the name of the creator instead of the approver.
Can you pl. advise what need to be checked here in the workflow process.
Thanks
RK

Hello,
Yes, it is standard and our version is: SRM6.0
Thanks in advances,
Regards,
GIF +

Purchase Orders going to suppliers with incorrect Currency

HI All,
We are using SRM 4.0 and classical scenario. We have maintained different currencies for the vendor at plant level and purchase org level in R3 system. When shopping cart is converted into PO it is picking the currency at Purchase org level and converting the value of shopping cart with reference to currency at purchase org level even though there is plant level currencies are maintained.
For Example, Vendor V1 has GBP at Purchase Org level PORG1 and we have also maintained currency for the Plant P1 as Euro.
We have created a shopping cart in 1000 Euros using PORG1 and Plant P1. The user default currency is in Euros. When we convert this shopping cart in to PO using the vendor V1, the system is converting the 1000 Euros to 750 GBP and PO is created as 750 Euros. It is converting only the value but not currency Key field.
Can you suggest what could be the resolution for such situations?
Many thanks.

Hi,
While creation of the shopping cart the currency is picked up from the attributes of the user.
If the user is having different currencies , the default currencies if picked up .
Based on this the Approval takes places.
Since you are using the classic scenario the P.O is getting converted in the ECC 6.0 only
so please check for exchange rate maintenance in t.code: OC41 is done
Based on this conversion only the P.O will be valued
Regards
G.Ganesh Kumar

Unable to view purchase orders in SNC for the supplier

Hi folks,
iam facing the problem of unable to view purchase orders in the supplier portal for my supplier.
ECC 6.0, PI 7.0, SCM 5.0 are the systems being used.
scenario is like :
for plant 1000, purchase order is created on vendor 1100 and idoc sent to PI successfully
also in PI in the integration builder i find messages saying successfully sent to SCM system
SLG1 transaction in SCM says message received successfully, (in the log i can see the plant, supplier, order no and order details)
when i try to login to supplier view with supplier login, iam unable to view the orders,
please let me know if iam missing any thing in this regard.
cheers.

Hi Kiran
Could you check queues
smq1 and smq2 ????
Does your xml posted successfully in SNC(SXI_MONITOR)... Can you open the payload document
inbound message-payloads-maindocument
Check thoroughly whether any error information ????
Check whether commit of xml is proper, or else refresh PI cache
For your internet user and the xml rfc user(user who is pushing the data into SNC), check whether any update errors are available in so01(inbox)
It could be a temporary problem, deactivate activate your supplier service in SICF. Could be problem with binding issue
Just to make sure data is sitting in SNC
Check this table
/1OM/ORDR7MP3100
Give your po number in field order no
If you find, then it is problem with binding...If you dont find, then the xml update process has issue
Kindly let us know the results
Best Regards
Vinod
Best Regards
Vinod

Send Purchase Order as Email

Hi all,
We have set up purchase order emailing using standard SAP and it seems to be working fine.
We have two problems though:
1) We would like to insert a standard text in the body of the e-mail that we send to the vendor.
2) We would also like to send email to muliple recipients. Currently, it will only retrieve 1 email address maintained in the vendor master and send to this email address.
Have tried searching the forums but did not find anything suitable. Appreciate any help rendered for this.
Thanks lots.
Cheers,
Lai Yin
Edited by: Lai Yin Ng on Apr 30, 2008 12:42 AM

Hi All,
Thanks for the prompt reply. However, I still have the following doubts:
The actual requirement from the client is after executing the transaction code me9f, the system should automatically send the purchase order to the vendor, cc to the sender and to another specified email address (e.g. the email of the purchasing manager). Also, in this email, it should have a header with the PO number and also a standard email body text. The header is not a problem, but i have diffculty adding the email body text.
I have tried using distribution list and yes it works, but i am unable to include a email body text in this case, unless the user manually creates an mail message themselves using the transaction code SBWP. However, the client does not want to do this additional step. Hence, is there a way to do this automatically, meaning that the email be triggered upon execution of me9f without any additional steps required. For this to happen, must we specially customize a program?
Thanks lots.
Cheers,
Lai Yin

SRM 5.0 ECS - copy of purchase order to requisitioner

Hi everybody,
I have a question for transmission of purchase orders from SAP SRM.
We have a SAP SRM 5.0 with extended classic scenario. Now we have to send a copy of the purchase order to the requisitioner in the same moment we send the purchase order to the supplier. Is there a solution only with customizing possible or is programming necessary? In case of customizing solution is possible - what we have to do?
Thank you very much in advance.
Best regards
Michael

Hi Michael,
I am not sure if there is any customization possible for your requirement . Your requirement looks like needs modification of the standard program RSPPFPROCESS. basically in the program where email is sent genarated you will have to put the option of cc in it.
Thanks
Iftekhar Alam

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