Purchase Order Email

Dear Friends,
We have a scenario where PO will be sent via email to the Vendor once when a PO is created and approved(as per the release strategy), the email (of the PO as attachment) is being sent by the latest approver(from the release strategy), but we want the email to be sent on the name of the creator instead of the approver.
Can you pl. advise what need to be checked here in the workflow process.
Thanks
RK

Hello,
Yes, it is standard and our version is: SRM6.0
Thanks in advances,
Regards,
GIF +

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Purchase order emailed or printed or faxed to vendor

Hi Team,
There is a requirement to have Purchase Orderu2018s emailed to the vendor ,if there is no email then it should be printed or Faxed to the vendor.
The Purchase Order email need to be generated automatically using output determination.Where if no email address is held in SAP, the Purchase Order should be printed or faxed and sent to the vendor (Order should be email, fax or print)
can anyone guide me the steps for configuring the above requirement.
Thanks

hi..
Message type for PO
Go to
SPRO- > MM -> Puchasing- > Purchase Order ->Forms for Messages ->Assign Form and Output Program for Purchase Order
Generally for mailing its MAIL output type..
open this and assign the programs name(if created) and form name(if created by ABAP otherwise standard program name will be there) for any particular output type which you want to use for your PO output
here set ur communication medium..whether u want to communicate with vendor through fax, mail, or different modes are there..
After that go to me21n. then Goto menu and messages..
here in the output column assing your output type and ente the communication method button...assign output device there..
It will work..
And if you using own defind output type then you have to do lot of congig like defien message type and message determination schema....
hope it works.
thanks...

Purchase Order email is not triggering

Dear Sir,
We have done all configuration step related to sending of external email for Purchase Order . But email is not triggering . We have also tested the SAPConnect , by sending a test mail using tcode SBWP and it is working ok .
After saving of PO (using ME22n) , We are getting following screen , but email is not triggering (in tcode SOST , we find no send request generated). We have maintained email id in XK02 for the Vendor also .
The configuration maintained is detailed in the attached file .
We request forum members to kindly help us for the problem resolution please.
With Regards
B Mittal

Hi Mr Florian
Thanks for reply .
Now Email is getting triggered only if the Program-Name mentioned is Std one i.e "SAPFM06P" . But We change it to our customized one "ZSAPFM06P" then Email is not triggering .
I request forum members to kindly help me please .
With Regards
B Mittal

Purchase order emails are sent from SAP without attachment.

In SAP Business One, the user goes to Purchase order > clicks on the email icon >"Would you like to attach an edited report to the email?' > Yes > Send > Email is sent to the vendor.
If the connection to the B1SHR(mapped to network drive under general settings) was temporarily lost for a minute, the attachment is not saved.
Unfortunately, SAP allows you to proceed to send the email and does not alert you to the fact that the attachment was not saved.
Is there any setting in SAPB1 to get an error message when this occurs? Has anyone else come across this problem before?

Maeve,
There is no setting in Business One to activate an error on this type of event.
I have run across a similar issue before.
Unfortunately if connectivity to the shared folder is lost during the saving process, B1 will not be able to throw an error due to the fact that as far as the application is concerned it has completed the task successfully.
If your users are experiencing this type of connection loss on a fairly regular basis, it may be something that needs to be addressed by the network administrator, IT dept., or Internet service provider(if they are connecting separately from the local network).
Otherwise, users would need to manually verify that the attachment was saved prior to sending the email.
I hope this has helped.
Kind regards,
Lucas

Purchase Order email triggering

Hi All,
In my project we are using functionality of sending purchase order to vendor via email.
I have maintained 3 email ID's in vendor master but email it going to only one mail ID. I want to send email to all the mail ID's maintained in vendor master so how can I achieve this. Is there any SAP standard functionality to achieve this?
Regards
Vijay

Hi,
Pls check
http://www.architectsap.com/blog/sap/sap-mm-purchasing-send-purchase-order-by-mail-to-vendor-in-sap/
http://www.sap-img.com/materials/external-send-sending-po-by-email.htm
Hope it helps...

Edit Workflow Mailer - Purchase Order Email Subject

Hi,
We have configured the workflow mailer to enable reminders to be sent out to approvers which relate to Purchase Order approvals that have not been responded to.
However, as well as a reminder email being sent, there is also an email telling the approver that the previous email has been canceled. This has a the email subject prefixed with "Canceled:"
Our problem is that users are seeing this and thinking that the Purchase Order has been cancelled. We therefore want to either edit the subject of this email, or stop it being sent.
Any help/advice would be appreciated.
Thanks,
John

JOhn
I think this mail is sent by the workflow mailer using the item type System Mailer. This is auto generated notification when the notification itself is canceled or retired. You can customize the subject there based on the source.
Thanks
Nagamohan

Purchase Order - email through sap

Hi freinds,
One of our user has a requirement in ourchase Orders.
She wants to send a mail for the approval of the purchase oder defined in the release stratergy, as nortification.
E mail addresses can be maintained in the user level.
How to identify the next level of approval for the purchase order from the release stratergy. pls help
How can I do this? Is any one have done this pls let me have the code.
Thanks in advance
Thanura

HI,
What I want is when the user raised the PO, higher person should be nortified to release the PO by sending a mail to his.her mail box. How canI do this?
Other wise the higher person have to check every time is there any po to be released.
Hope u understand my issue.
Regards
Thanura.

Purchase order email to supplier

Hi Experts,
we configured PDF adobe form and everything works fine. Even its sending mail to supplier with PDF po output as attachment. But currently mails are going blank without any message/subject.
Please advise how to add/edit subject/body of the mail to supplier.
Regards,
S.K

Hi,
T.Code: NACE
Select The Application EF and click on button u201CProceduresu201D
Select u201CRMBEF1u201D and in control check if NEU is available
Come back and Click on u201COutput Typesu201D button
Select Output type u201CNEUu201D
Select Processing routines and note the values of the field
Program, Form Routine, Form and PDF/Smart form
Go back
If Output type u201CMAILu201D is available
Select Processing routines and assign the values of
Program, Form Routine, Form and PDF/Smart form
Select Form type as 2= PDF and save.
Maintain condition records, using the output mail from T.code: NACE / NACR.
Basis Team needs to maintain settings in T.Code: SCOT
Mails will be triggered to vendors based on the settings done by BASIS team.
Hope this helps.
Alternatively you can send simple mail by customising in the output type in "NEU"
Regards,
Sharan

Send Purchase Order as Email

Hi all,
We have set up purchase order emailing using standard SAP and it seems to be working fine.
We have two problems though:
1) We would like to insert a standard text in the body of the e-mail that we send to the vendor.
2) We would also like to send email to muliple recipients. Currently, it will only retrieve 1 email address maintained in the vendor master and send to this email address.
Have tried searching the forums but did not find anything suitable. Appreciate any help rendered for this.
Thanks lots.
Cheers,
Lai Yin
Edited by: Lai Yin Ng on Apr 30, 2008 12:42 AM

Hi All,
Thanks for the prompt reply. However, I still have the following doubts:
The actual requirement from the client is after executing the transaction code me9f, the system should automatically send the purchase order to the vendor, cc to the sender and to another specified email address (e.g. the email of the purchasing manager). Also, in this email, it should have a header with the PO number and also a standard email body text. The header is not a problem, but i have diffculty adding the email body text.
I have tried using distribution list and yes it works, but i am unable to include a email body text in this case, unless the user manually creates an mail message themselves using the transaction code SBWP. However, the client does not want to do this additional step. Hence, is there a way to do this automatically, meaning that the email be triggered upon execution of me9f without any additional steps required. For this to happen, must we specially customize a program?
Thanks lots.
Cheers,
Lai Yin

NACE Configuration for Purchase order output "Title Text"

Hello Gurus,
I have a small question, Is it possible to make dynamic Document title when sending purchase order email to vendor.
I have checked configuration in NACE where for each output type where you can maintain "Mail title and Texts". For example if your output type is Email then you can maintain document title text as "Purchase order Email".
Our requirement is to put purchase order name in document title i.e. when vendor receive email in their inbox it says purchase order number.
Please advise.
Thank you
Ritesh

Thanks Jurgen. This note helped us.
Best Regards
Ritesh

Email of Purchase Order and Payment Advice

Good Morning All
We wish to implement the emailing of payment advice documents to our vendors. However, we are not sure if the changes to the vendor master data required for this will also mean that purchase orders for that vendor will also be emailed. Does anyone know if this is the case or not?

Having done some testing I agree that the requirement for condition data for purchase order output makes it possible to email remittances and not purchase orders i.e. by not creating the MN04 condition data. However, in my testing, when I assigned an email address to the vendor for the purposes of emailing purchase orders, the payment advice produced by the next payment run was also emailed. I'm sure I must be missing something as, if nothing else, this would imply that the vendor would offer the same email address for both purposes. In desperation we are wondering whether we need to maintain multiple email addresses and use the standard number for purchase orders and somehow identify one of the other addresses as that to be used for the remittance.

Email of the Purchase Order to the User

Hi,
Currently, I am able to send the email of the purchase order to the vendor mail address, which is mentioned on general data tab of the vendor master.
In addition, the requirement is that the purchase order also to be emailed to the User, who has created it.
I have added the VU in NACE settings for application EF, output type NEU. The payment medium I have used is 5 (external send).
However, when I try to add the VU and the user name to the vendor master partner details tab, the system is not taking in.
Please let me know how can I email the purchase order to user.
Thanks in advance for your time.
Thanks,
Ravi

Hi,
1) Add the user email address also in the vendor master.
2) Verify all settings in condition records.
3) Check tcode sost for any waiting send requests.
Regards,
BK

Email PDF Purchase Orders

Hi,
I have a problem with PDF email version of Purchase orders.It displays the most recently item whenever a new item is added/ modified rather than all the items in the PO.The email version of the PO uses a separate print program rotuine.Is there a way to display all the items of the purchase order item irrespective of if they are newly added/Modified.Can you please advise on this?Thanks.
Regards
Pinky

If you want to reprint the complete PO every time after a change instead of just printing what was changed, you could try to modify the output configuration for the message type (probably NEU) in message control. There is a routine that sets the change flag if I remember correctly. This change flag is used by the print program to determine whether the complete PO or just the changes should be printed. Try removing the associated program and form name from the output type configuration and see if this will give you what you need.
Keep in mind that then the PO output won't say that it is a 'change PO' form, and this change will have an effect on any PO output, not just the PDF email version. If that's not acceptable, then you'd have to modify the print program.

Send email when creating a Purchase Order

Hi,
I'd like to send an email once a Purchase Order is created. I just need to send basic information to the supplier, such as the number of the Purchase Order.
I know how transaction NACE works, but I've just used it to Print Forms. I guess I have to use application EF but after that, I'd like to know if I can use an already existing message type and what steps I should follow to send the email properly.
Thanks in advance,
Gerard

Hi,
Read note 191470 - Purchase order as an e-mail
Regards
Sudheer

How to include email address of the consignee in ORDERS05 purchase orders?

Helllo,
how can the email address of the consignee be included to the address data in purchase orders of the type ORDERS05?
The email address should fit somewhere in here:
< E1EDKA1 >
< PARVW > WE </ PARVW >
< LIFNR > 1234</ LIFNR >
< NAME1 > COMPANYNAME </ NAME1 >
< NAME2 > A.NONYMUS </ NAME2 >
< STRAS > 1 Highstreet </ STRAS >
< STRS2 > 1.C.110 </ STRS2 >
< ORT01 > Ratingen </ ORT01 >
< PSTLZ > 40882</ PSTLZ >
< TELF1 > +49 2102 123456 </ TELF1 >
The email address is part of the ADDRESS DETAILS of the purchase order.
The dynpro field is: SZA1_D0100-SMTP_ADDR
Is it possible to send this address only to a specific vendor?
Your help is very much appreciated!
Karsten

Hello there,
Following is the URL for the widget.
http://www.adobe.com/cfusion/exchange/index.cfm?event=extensionDetail&extid=3072025
Thanks,
Vish

Purchase Order Email

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