Purchase Order email triggering

Hi All,
In my project we are using functionality of sending purchase order to vendor via email.
I have maintained 3 email ID's in vendor master but email it going to only one mail ID. I want to send email to all the mail ID's maintained in vendor master so how can I achieve this. Is there any SAP standard functionality to achieve this?
Regards
Vijay

Hi,
Pls check
http://www.architectsap.com/blog/sap/sap-mm-purchasing-send-purchase-order-by-mail-to-vendor-in-sap/
http://www.sap-img.com/materials/external-send-sending-po-by-email.htm
Hope it helps...

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Purchase order emailed or printed or faxed to vendor

Hi Team,
There is a requirement to have Purchase Orderu2018s emailed to the vendor ,if there is no email then it should be printed or Faxed to the vendor.
The Purchase Order email need to be generated automatically using output determination.Where if no email address is held in SAP, the Purchase Order should be printed or faxed and sent to the vendor (Order should be email, fax or print)
can anyone guide me the steps for configuring the above requirement.
Thanks

hi..
Message type for PO
Go to
SPRO- > MM -> Puchasing- > Purchase Order ->Forms for Messages ->Assign Form and Output Program for Purchase Order
Generally for mailing its MAIL output type..
open this and assign the programs name(if created) and form name(if created by ABAP otherwise standard program name will be there) for any particular output type which you want to use for your PO output
here set ur communication medium..whether u want to communicate with vendor through fax, mail, or different modes are there..
After that go to me21n. then Goto menu and messages..
here in the output column assing your output type and ente the communication method button...assign output device there..
It will work..
And if you using own defind output type then you have to do lot of congig like defien message type and message determination schema....
hope it works.
thanks...

Purchase Order email is not triggering

Dear Sir,
We have done all configuration step related to sending of external email for Purchase Order . But email is not triggering . We have also tested the SAPConnect , by sending a test mail using tcode SBWP and it is working ok .
After saving of PO (using ME22n) , We are getting following screen , but email is not triggering (in tcode SOST , we find no send request generated). We have maintained email id in XK02 for the Vendor also .
The configuration maintained is detailed in the attached file .
We request forum members to kindly help us for the problem resolution please.
With Regards
B Mittal

Hi Mr Florian
Thanks for reply .
Now Email is getting triggered only if the Program-Name mentioned is Std one i.e "SAPFM06P" . But We change it to our customized one "ZSAPFM06P" then Email is not triggering .
I request forum members to kindly help me please .
With Regards
B Mittal

Purchase order emails are sent from SAP without attachment.

In SAP Business One, the user goes to Purchase order > clicks on the email icon >"Would you like to attach an edited report to the email?' > Yes > Send > Email is sent to the vendor.
If the connection to the B1SHR(mapped to network drive under general settings) was temporarily lost for a minute, the attachment is not saved.
Unfortunately, SAP allows you to proceed to send the email and does not alert you to the fact that the attachment was not saved.
Is there any setting in SAPB1 to get an error message when this occurs? Has anyone else come across this problem before?

Maeve,
There is no setting in Business One to activate an error on this type of event.
I have run across a similar issue before.
Unfortunately if connectivity to the shared folder is lost during the saving process, B1 will not be able to throw an error due to the fact that as far as the application is concerned it has completed the task successfully.
If your users are experiencing this type of connection loss on a fairly regular basis, it may be something that needs to be addressed by the network administrator, IT dept., or Internet service provider(if they are connecting separately from the local network).
Otherwise, users would need to manually verify that the attachment was saved prior to sending the email.
I hope this has helped.
Kind regards,
Lucas

Edit Workflow Mailer - Purchase Order Email Subject

Hi,
We have configured the workflow mailer to enable reminders to be sent out to approvers which relate to Purchase Order approvals that have not been responded to.
However, as well as a reminder email being sent, there is also an email telling the approver that the previous email has been canceled. This has a the email subject prefixed with "Canceled:"
Our problem is that users are seeing this and thinking that the Purchase Order has been cancelled. We therefore want to either edit the subject of this email, or stop it being sent.
Any help/advice would be appreciated.
Thanks,
John

JOhn
I think this mail is sent by the workflow mailer using the item type System Mailer. This is auto generated notification when the notification itself is canceled or retired. You can customize the subject there based on the source.
Thanks
Nagamohan

Purchase Order - email through sap

Hi freinds,
One of our user has a requirement in ourchase Orders.
She wants to send a mail for the approval of the purchase oder defined in the release stratergy, as nortification.
E mail addresses can be maintained in the user level.
How to identify the next level of approval for the purchase order from the release stratergy. pls help
How can I do this? Is any one have done this pls let me have the code.
Thanks in advance
Thanura

HI,
What I want is when the user raised the PO, higher person should be nortified to release the PO by sending a mail to his.her mail box. How canI do this?
Other wise the higher person have to check every time is there any po to be released.
Hope u understand my issue.
Regards
Thanura.

Purchase order creation triggered from APO diferent from one created in ECC

Hi All:
When you check the 'Conv. Ind' against a purchase requisition in /SAPAPO/RRP3 it triggers conversion of PR to a PO in ECC. The problem is, the PO created this way does not have a tax code in the PO item> Invoice tab in ECC. But if I try to convert the same PR to PO using transaction ME21 or ME21N in ECC this field becomes mandatory. Question is , is APO trying to use a different transaction. If so, how do I find out what it is?
Pl help.
Thanks
Ryan

Thanks for your reply Sreeni:
I understand the process of PO creation triggered from APO is automatic. But what is the setup needed to automate it? Is the setup in ECC or APO or both? Where do you setup which PO creation transaction to trigger in ECC to create a PO triggered by APO? Pl. let me know.
Thanks
Ryan

Purchase order email to supplier

Hi Experts,
we configured PDF adobe form and everything works fine. Even its sending mail to supplier with PDF po output as attachment. But currently mails are going blank without any message/subject.
Please advise how to add/edit subject/body of the mail to supplier.
Regards,
S.K

Hi,
T.Code: NACE
Select The Application EF and click on button u201CProceduresu201D
Select u201CRMBEF1u201D and in control check if NEU is available
Come back and Click on u201COutput Typesu201D button
Select Output type u201CNEUu201D
Select Processing routines and note the values of the field
Program, Form Routine, Form and PDF/Smart form
Go back
If Output type u201CMAILu201D is available
Select Processing routines and assign the values of
Program, Form Routine, Form and PDF/Smart form
Select Form type as 2= PDF and save.
Maintain condition records, using the output mail from T.code: NACE / NACR.
Basis Team needs to maintain settings in T.Code: SCOT
Mails will be triggered to vendors based on the settings done by BASIS team.
Hope this helps.
Alternatively you can send simple mail by customising in the output type in "NEU"
Regards,
Sharan

Purchase Order Email

Dear Friends,
We have a scenario where PO will be sent via email to the Vendor once when a PO is created and approved(as per the release strategy), the email (of the PO as attachment) is being sent by the latest approver(from the release strategy), but we want the email to be sent on the name of the creator instead of the approver.
Can you pl. advise what need to be checked here in the workflow process.
Thanks
RK

Hello,
Yes, it is standard and our version is: SRM6.0
Thanks in advances,
Regards,
GIF +

Send Purchase Order as Email

Hi all,
We have set up purchase order emailing using standard SAP and it seems to be working fine.
We have two problems though:
1) We would like to insert a standard text in the body of the e-mail that we send to the vendor.
2) We would also like to send email to muliple recipients. Currently, it will only retrieve 1 email address maintained in the vendor master and send to this email address.
Have tried searching the forums but did not find anything suitable. Appreciate any help rendered for this.
Thanks lots.
Cheers,
Lai Yin
Edited by: Lai Yin Ng on Apr 30, 2008 12:42 AM

Hi All,
Thanks for the prompt reply. However, I still have the following doubts:
The actual requirement from the client is after executing the transaction code me9f, the system should automatically send the purchase order to the vendor, cc to the sender and to another specified email address (e.g. the email of the purchasing manager). Also, in this email, it should have a header with the PO number and also a standard email body text. The header is not a problem, but i have diffculty adding the email body text.
I have tried using distribution list and yes it works, but i am unable to include a email body text in this case, unless the user manually creates an mail message themselves using the transaction code SBWP. However, the client does not want to do this additional step. Hence, is there a way to do this automatically, meaning that the email be triggered upon execution of me9f without any additional steps required. For this to happen, must we specially customize a program?
Thanks lots.
Cheers,
Lai Yin

NACE Configuration for Purchase order output "Title Text"

Hello Gurus,
I have a small question, Is it possible to make dynamic Document title when sending purchase order email to vendor.
I have checked configuration in NACE where for each output type where you can maintain "Mail title and Texts". For example if your output type is Email then you can maintain document title text as "Purchase order Email".
Our requirement is to put purchase order name in document title i.e. when vendor receive email in their inbox it says purchase order number.
Please advise.
Thank you
Ritesh

Thanks Jurgen. This note helped us.
Best Regards
Ritesh

Purchase Order Download ALE Config for automation

We need to automate the current PO idoc creation message download whenever a PO is created , changed or deleted. We have set up an output type Z005 for it and manual creation of idocs from the Purchase Order works fine. We need to automate it though. We have used the transactions NACE, VK01 and MN04 but the PO download message ORDERS is not triggered automatically.
regards
Aveek Ghose

Hi Aveek,
You first have to check if the output type you have customized for the Purchase Orders is triggered. So create a PO and check in the message determination that your output type is triggered. If it has been triggered save the Purchase order and re-enter the purchase order to check the message has been processed succesfully (yout output type should be "green" now).
Regards,
John.

Purchase Order Requisition

Hi Gurus,
             I want to clarify that only for Third party Item Category BANS the Purchase Requisition is triggered and can a purchase order be triggered for a Make to Order or any other item Category.
Regards,
Sarosh

Dear Sarosh,
yes, you can see the link to the production order from the sales order. If you go to the transaction VA02 or VA03, mark the item and go to the schedule line screen. Here you see under the schedule lines the following buttons:
    Sales    Shipping    Procurement
In the case of assembly order you can see 4 buttons:
   Sales    Shipping    Procurement     Production Order
In the case of third-party order you see other 4 buttons:
   Sales    Shipping    Procurement     Purchase Requisition
So, it is impossible to have purchase requisition button and production order button simultaneously. Also in coding, these processes (both located in the include FV45EFMA) are completely separated, also in VBAP and VBEP the different fields are filled.
To be sure that you have an assembly order, you can go to the schedule line screen, call debugger and check the field T459K-MNTGA. If the field contains '1' or '2' then you have static assembly, if the field contains '3' or '4' then you have a dynamic assembly, if the field is empty, then you have no assembly process (in the terminology "Make-To-Order" and "Assembly Order" are the same).
So, on the schedule line screen you can see the linked productioon order.
I hope, this info helps you further.
Kind regards,
Akmal Vakhidov
Development Support SD, IMS, SAP, Walldorf/Germany

Changed Purchase order triggering Email and Fax to vendor

Hello,
Ecc6.0 srm3.0.
a changed purchase order triggering email to vendor, although in the table BBPD_PO_METAOUT all the fields are unchecked and we donu2019t have customization in the table BBPD_COMP_FIELDS,
Please suggest, we donu2019t want email of fax to be triggered when we amend the purchase order,
Thanks for reply.
jairaj

When we change vendor text, It is SAP std that mail will triger to vendor

Creation of a purchase order triggers the event ReleaseStepCreated twice

Hello,
I tried to use the standard workflow for the approval of a purchase order and noticed that i am receiving twice the same mail.
As you know, the workflow is triggered by the event ReleaseStepCreated. After I created a purchase order, i saw that the event is triggered twice, so that is why i am receiving two emails.
I believe this is wrong, Has anyone noticed this problem?
Thanks,
Efren

Hello,
The event linkage contains only one record, which is the one that connects my workflow to the event. This is not the cause.
What do you mean by delegations? Are you talking about delegated objects? If yes, i do not have any.
I looked in transaction SWEC(events for changed documents), and i guess i found the cause. There is a record with change doc. object EINKBELEG with the event ReleaseStepCreated of the object BUS2012. It has the trigger event "On Create", and in the Function Module, in Event Container it has function FRE_ORD_EVENT_PO_DB.
I removed this record and now the event RELEASESTEPCREATED is triggered only once, so i think it is ok.
I guess this record existed before there. Do you have that record with the function module FRE_ORD_EVENT_PO_DB?Or do you know what is the use of this function?

Purchase Order email triggering

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