Purchase order form: external send (mail)

Hi experts
when creating a purchase order, if the medium used is external send, the system generates a mail with the purchase order form. What I would like to know if it is possible to customize the system in order to specify the subject of the mail and the body of the mail (like a brief introduction).
Best regards

Yes, it is possible by doinng small config change.

Similar Messages

Purchase order document external send status

From other posted messages that table NAST is not related to table SOST.
We send PO to vendors via Esker Fax, therefore, the external sent status can be viewed via transaction code SOST. Data of external sent is maintained in table SOST. But the document number is not linked with SOST table. Is there any other way I can get the external sent status for each external sent document?
Thanks,
Maggie Chen
The Solae Company
[email protected]

The vendor e-mail address is picked up from the master data and the purchaser's e-mail would be picked up from their user account. The problem is that I don't know at what stage in the program SAPFM06P, used for sending the purchase order, I could set up the distribution list.
If I set the vendor address to name.address@somewhere; name2.address@somewhere else this works and both name and name2 receive the e-mail. But it would mean the purchasers ammending the vendor e-mail address each time, which just isn't practical.
I probably should have said that I'm using SAP version 46c and the e-mail is sent using standard SAP settings for 5-External send using program SAPFM06P and form MEDRUCK.
Thanks for the advice
Karen
Message was edited by: Karen Dean

Purchase order through External Send to include a CC address

Does anyone have any idea how to get the e-mail of a purchase order sent through External Send to include a CC address in the e-mail?
I have searched the forum and found a few questions regarding sending a purchase order to more than 1 e-mail address using external send, but not solutions.
We have got this working to send to the vendor, but the purchasing manager won't use it until we are able to cc the purchaser into the mail. This is to allow the purchaser to keep track on what has been sent. It seems like an obvious thing to want to do. Is it possible in standard SAP? If not, where should I start to get this to work? Is there a customer exit or another area of code somewhere that I can change to trigger a second e-mail. Alternatively can I run this through workflow somehow?
Any suggestions will be greatfully received and rewarded.
Thank you
Karen

The vendor e-mail address is picked up from the master data and the purchaser's e-mail would be picked up from their user account. The problem is that I don't know at what stage in the program SAPFM06P, used for sending the purchase order, I could set up the distribution list.
If I set the vendor address to name.address@somewhere; name2.address@somewhere else this works and both name and name2 receive the e-mail. But it would mean the purchasers ammending the vendor e-mail address each time, which just isn't practical.
I probably should have said that I'm using SAP version 46c and the e-mail is sent using standard SAP settings for 5-External send using program SAPFM06P and form MEDRUCK.
Thanks for the advice
Karen
Message was edited by: Karen Dean

Purchase Order form printing error.

Hi all experts,
I am not sure which category I should put this question to. Please guide me if I have raised the question in the wrong category, so that I can raise it at the right category. Sorry!
I am having some problems in printing Purchase Order form using Simple Mail, let's say I am using output type MAHN. Whenever the PO is generated in Simple Mail, a print preview screen with Output Device is pop up, and require me to key in the details like printer name in order to proceed to next step (which is not necessary for my case).
Whereas, in normal print preview, there is no such pop up display.
I am suspecting of it is caused of the setting. But I do not know how to solve it.
Anyone experienced this before? Please help.
Thanks in advance.

Hi Sachin D C,
I am sorry for the confusing query. Actually what I wanted to say is: -
1) printing the PO - maintain condition records for output type NEU (working fine)
2) printing Dunning Deliv Remind - output type MAHN (working fine in manual print out)
3) printing Dunning Deliv Remind - output type MAHN (not working in simple mail)
Whenever the Dunning Deliv Remind is generated in Simple Mail, a print preview screen with Output Device is pop up and following by another pop up screen Output Processing analysis.
Do you have better understanding now?
Please help.

Purchase Order form printout error.

Hi all experts,
I am not sure which category I should put this question to. Please guide me if I have raised the question in the wrong category, so that I can raise it at the right category. Sorry!
I am having some problems in printing Purchase Order form using Simple Mail, let's say I am using output type MAHN. Whenever the PO is generated in Simple Mail, a print preview screen with Output Device is pop up, and require me to key in the details like printer name in order to proceed to next step (which is not necessary for my case).
Whereas, in normal print preview, there is no such pop up display.
I am suspecting of it is caused of the setting. But I do not know how to solve it.
Anyone experienced this before? Please help.
Thanks in advance.

Hi Sachin D C,
I am sorry for the confusing query. Actually what I wanted to say is: -
1) printing the PO - maintain condition records for output type NEU (working fine)
2) printing Dunning Deliv Remind - output type MAHN (working fine in manual print out)
3) printing Dunning Deliv Remind - output type MAHN (not working in simple mail)
Whenever the Dunning Deliv Remind is generated in Simple Mail, a print preview screen with Output Device is pop up and following by another pop up screen Output Processing analysis.
Do you have better understanding now?
Please help.

Program to send Purchase Order SmartForm by e-mail

Hi,
I need a program to send my Purchase Order SmartForm by e-mail. With the program I use, the output keeps appearing in my spool list in stead of in SOST... Does anyone have a sample code that I can use?
I am working in a ECC 6.0 system. Package SMB40 is nog available in this system.
Thanks!
Patrick

Hi Patrick.
By a simple search on this forum i found this.
Maybe you can use it
check this code tutorial on how to send smartform output thru email.
https://wiki.sdn.sap.com/wiki/display/Snippets/emailsendthroughoutputcontrols
success., Gr., Frank

Purchase order sent as a mail

CAn anyone please tell me the basic settings for the Purchase order output to be sent as the mail.

Hi,
Refer SAPNote 191470 - Purchase order as an e-mail
Basically there are two mail types: Internet mail (external mail) and SAPOffice mail.
Mail is sent via the output determination in both cases.
If you use the external mail, the message for the purchasing document is converted into a corresponding text file which is sent to the vendor via the Internet.
SAPOffice mail is sent only within the R/3 System and has mainly the function of providing information.
In particular, it is not possible to attach a message (form) for a purchasing document to a SAPOffice mail.
When using external mail , the following basic settings are required:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
o Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on).
o You can only make a permanent change using the vendor master transactions XK02 or MK02.
o You can use a temporary email address in Transaction ME21N.
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing
via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy).
As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
To use the SAPOffice mail, the following basic settings are required:
1. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can branch to the maintenance of the communication strategy via the input
help.
2. Use the SAP standard environment (program "RSNASTSO" and FORM routine "SAPOFFICE_AUFRUF") as the processing routines.
3. In the condition records for the output type (for example, Transaction MN04), use medium '7' (SAPOffice) and also partner role 'MP' (mail partner).
Additional settings:
Problem:
How can you both change the mail title and text for the sending of a mail message and maintain a replacement parameter, for example a document number.
Solution:
1. The replacement routine is maintained in the Customizing for the output type in the detail screen on the 'General data' tab under 'Replacement of text symbols' (for Release < 4.6B, this can be found on the 'Mail' tab page).
Program: SAPMM06E
FORM routine: TEXT_SYMBOL_REPLACE
2. If you work with the new Enjoy Transaction ME21N, ME22N or ME23N, Notes 370522 and 420066 are required.
3. Maintain mail title and text.
o If you want to send a purchase order within an R/3 system using the SAP office, you can maintain both the mail title ('Re:') and also a mail text in the Customizing for the output type To do this, select the directory mail title and text for the corresponding message type.
o If you want to send a purchase order as (external) mail, for example, to a vendor, you have to maintain the mail title in the condition record for the output type (for example in Transaction MN05) on the 'Communication method' tab page. Enter the mail title in the 'Text for cover page' field. You cannot maintain an additional mail text.
o Note that the values from the mail title are used to create the description for the attachment.
4. The replacement parameters must be enclosed by &. Example: You want to enter the title 'PO number 450000001'. For this you have to enter the following in the Document Title field (Message Customizing -> sub-option: Mail title and texts) 'PO number &EKKO-EBELN&'
o Note that the replacement via TEXT_SYMBOL_REPLACE can only be executed as of Release 4.6B.
If you also want to use the purchase order number in a release < Release 4.6B, refer to Note 120474 - as an alternative, you have the option of implementing the text replacement functions by Consulting, priced separately
Problem:
You send a purchase order by e-mail and want to attach the document as a file type (for example, PDF).
Solution:
The file type is maintained in the corresponding node in SAPConnect (Transaction SCOT). If you have any further questions, contact your Basis administration.
Attaching purchasing documents to e-mails is only possible for external (Internet) mails. This is not possible with SAPOffice mails.
Problem:
Although LET (print) for example is still set as the alternative to INT (e-mail) in the communication strategy, a program termination occurs because of a missing e-mail address.
Solution:
See Note 310234.
Problem:
When you send a mail message for a purchase order, a short dump occurs if the purchase order was created with reference to an outline agreement.
Solution:
See Note 502250

Purchase order form printing is required in preprinted stationary format

Dear All,
I need one VERY URGENT HELP from you.
Client wants to do printing Purchase order form in preprinted stationary format i.e. using this format they want to print PO document only for certain variable fields each time in our Laser printer,but some fields (which are already) lying will not be printed. (But in the PDF Download of the form for each document number all the fields must appear).
Could you please guide me what are the sequential steps need to be followed, where & how in order to incorporate "preprinted stationary format" scenario in my
Purchase order form. Also, if possible, please tell me in brief what is the meaning of preprinted stationary format & why we are using it / purpose of it.
Awaiting your favorable reply at the earliest.
FYI. Anyways, I have convinced Client that we will provide PDF attachment of form only to them, not Excel attachment. Thanks very much for encouraging me.
Thanks & Regards
Sudipta

Hi,
Thank you for your valuable input.
Please tell me what should be my approach i.e. sequential steps need to be followed & where ( with the related configuration / settings changes, necessary coding changes & where, if possible, please send me one realtime scenario and its related documentation related to my concerned issues at the earliest as it will be very beneficial for mine. I have come across this scenario for the 1st time. Kindly guide me with your documents) in order the incorporate the below requirement:
After modication of standard Purchase order form using SAPSCRIPT I / Client want to download it into PDF attachment individually corresponding to each PO number. In this PDF attachment all the fields will appear.
But when I / Client will take Printout of this modified PO form (say for example ZMEDRUCK) only certain important information / certain field values will be getting printed, not all.
User will be able to give ranges of PO document numbers for printing at a time based on their requirement, here all documents as specified by the user will be getting printed at a time, but one document printout followed by another document printout , and so on.
We want to print PO sapscript form in "Print output" only. Also, please guide me how many & which output types, message type etc we need to configure & how for the above requirement ( i.e. download of the ZMEDRUCK form into PDF with its all the fields values + printing this ZMEDRUCK form for printing certain important information using "preprinted stationary format".)
FYI. We are using Laser Printer for printing SAPSCRIPT forms.
Awaiting your valuable fruitful feedback with necessary documents at the earliest.
Thanks a lot.
Have a very nice time ahead.
Thanks & Regards
Sudipta

Workflow for Purchase Order Form?

I am setting up a paperless Purchase Order system at my company.
A Purchase Order form has been created in Acrobat with spaces for 4 digital signatures.
There is a network filesystem where a copy of the form can be stored and completed copies of the form placed. Preferably, a copy of the form will be retrieved from the server, then emailed through the signature process.
The Workflow:
1. A user obtains a copy of the PO form, fills it out, digitally signs the form and sends it to their supervisor for approval by email (preferred) or by placing the form in a shared directory.
2. The supervisor digitally signs the PO and sends it to their Manager.
3, The Manager digitally signs the PO and sends it to the approval authority.
4. The approval authority digitally signs the PO and forwards the form to the purchasing department for placement.
There are about 100 users, 20 supervisors, 5 Managers and 1 Approval Authority.
How would this workflow be implemented? What I have found so far is examples where 1 form is distributed to a number of people, filled out and returned, collated and reviewed. I been unable to find any examples of this type of workflow.
Any suggestions?
Dennis

It's not that difficult. I think there is only one entry for the object and event you use in your workflow.
If you would have done a little searching in this forum you would have had your answer already.
Regards,
Martin

Open Purchase Order Form in Find Mode

Hi,
I have to open the Purchase Order Form in Find Mode.How to open in Find mode?.
I Used the Following Code in Form_Load && Action_Success=true
if(oForm.Mode = SAPbouiCOM.BoFormMode.fm_ADD_MODE)
oForm.Mode = SAPbouiCOM.BoFormMode.fm_FIND_MODE
But it is not working.Please help me to solve this.
Regards,
M.Dhivya

call
ActivateMenuItem( "1281")
in application object.

Driver program for Purchase Order form "/SMB40/MMPO_A"

Hi All
Could you please suggest me Driver program for Purchase Order form "/SMB40/MMPO_A" ?
Driver program "/SMB40/FM06P" does not have the same interface structure as this form, hence can not be used.
<< Text removed>>.
Regards
Ansh
Edited by: Matt on Mar 27, 2009 7:22 AM - Please do not offer points

Hi Ansh
see this link
[Driver program |https://forums.sdn.sap.com/click.jspa?searchID=24089230&messageID=6810108]
Regards
HAreesh Menon

Purchase Order form in Query only mode for some users

Hi All,
I want to make the Purchase Orders form as query only for a single user. I tried by giving 'Query_only=Yes' in the parameters section. I am getting 'FRM-04151: You cannot query records here' message more than 10 time. I know we get this message and this is applicable to all the users. But this message is comming more than 10 times.
Is there anyway that I can restrict the Query only mode to a single user and please suggest about the message also.
Thanks in Advance,
Naresh

Naresh,
Since you want to achieve this for one user only, I would suggest you create a new function/menu/responsibility and assign this responsibility to the user.
Note: 400380.1 - How To Create a QUERY-ONLY FORM
https://metalink2.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=400380.1
For the FRM error, please review the following document.
Note: 116074.1 - ACCESS LEVEL - REVIEW ONLY - PO
https://metalink2.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=116074.1
Regards,
Hussein

Purchase Orders form in Query Only mode for a single user

Hi All,
I want to make the Purchase Orders form as query only for a single user. I tried by giving 'Query_only=Yes' in the parameters section. I am getting 'FRM-04151: You cannot query records here' message more than 10 time. I know we get this message and this is applicable to all the users. But this message is comming more than 10 times.
Is there anyway that I can restrict the Query only mode to a single user and please suggest about the message also.
Thanks in Advance,
Naresh

Please post this question here: OA Framework
There are so many special conditions and restrictions for E-Biz Suite that this forum is not the right place to ask these questions. The Apps forum at this location is the right place.

Creating a purchase order form that has a flowable layout" Help Tutorial

Regarding the "Creating a purchase order form that has a flowable layout" Help Tutorial, I can't seem to get the data to pull in for just the PO in question, is there a secret?
Ideally, it should create one form for each PO with the detail lines for each PO on the individual forms. Can we do this?
Many thanks!

Hi
If the smartform purchase order is not available in your system
means you can download the form IDES and you can upload the form in ur ecc 6.0 system.we faced a similar kind of problem in our system and we did as i said.
Once you uploaded the things you can easily view the form interface and rest of the things related to smartforms.
Thanks and Regards
Arun Joseph

MM - Purchase Order Form Setup

Hi Experts,
I am from FICO area but unfortunately my client wants me to support on MM module (only in small areas) and I need support on below:
Currently we are printing Purchase Order form for vendors but now there was change in purchase order form so I copied old form and created new form (used SE71 for form development).
My current issue is I do not know where to setup to form in MM so that printing is done with new form.
Looking for your assistance
thanks & regards,
prashant rane

hi..
Go to
SPRO- > MM -> Puchasing- > Purchase Order ->Forms for Messages ->Assign Form and Output Program for Purchase Order
open this and assign the programs name and form name for any particular output type which you want to use for your PO output.
After that go to me21n. then Goto menu and messages..
here in the output column assing your output type and ente the communication method button...assign output device there..
It will work..
And if you using ouw defind output type then you have to do lot of congig like defien message type and message determination schema....
Thanks..

Purchase order form: external send (mail)

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