Purchase order referencing released purchase requisition change

Hello everybody
When we create a purchase order making reference to a released purchase requisition, I can still make changes on the item such as changes on the quantity, value, etc.
We would like to know how to restrict changes of purchase orders when they reference purchase requisitions already released.
Thank you in advance and regards,
Alejandra Álamo B.

Hi,
For meeting this requirement, you will have to create a new document type (If the same requirement exists for all the Purchase Orders, do not create additional document types).
Next create a new Field selection where the fields that are copied from PR are made non editable (display). Assign this field selection to the new document type.
Normally, PO fields are editable because the quantity and values may change based on the negotiation with vendor, or to club requirements.
Hope this helps
Priyadarshi

Similar Messages

Creation of Purchase Order Instead of Purchase Requisition

Dear Gurus,
In Extended Classic Scenario we are using SRM 5.0 and ECC 6.0. we need to create only Purchase Order rather then Purchase Requisition. this is given as the development enhancement. can anyone of you tell me the procedure to go about this requirement.
In the following step : " Go to SRM --> SRM Server --> Cross Application Settings --> Define Objects in Backend System --> go to external procurement and select the function from the drop down box", it says "purchase order if item data is complete, otherwise Purchase Requsition.
So i am not sure that this will fulfill my requirement. need some help from you guys.
Thanks in Advance,
Mohit.

Hi Mohit,
I have gone through your query. It says you are working in Extended classic scenario.
If you want to create a P.O directly after creating a shopping cart in SRM, maintain the following settings
SPRO > IMG > SRM > SRM Server > SOURCING > Define sourcing for product categories
In that maintain category I.D, Source system and Sourcing never carried out in sourcing tab.
After maintaining these settings, once you create a shopping cart and assign a vendor in the shopping cart it will directly create a P.O instead of going to sourcing **** pit.
In case if you don't assign any vendor in Shopping cart it will still create a P.O but kept in held status. The P.O gets released once you assign a vendor.
In case you require further calrification feel free to ask.
Also reward points for suitable answers.
Rgds,
Teja

Purchase Order Un release Process

Dear All,
We have created three level for releasing the Purchase order. When Purchase order release by third level then we are not allowing to modify the PO.
Now if any body want to modify then PO should be unrelease by three level then only modification should be allowed.
Please suggest how i should do it.
Thanks in advance.........
Sanjay

Hello,
Firstly release can be reset by setting the changeability as 4 for release indicator. Like if release happens once then any change is made in terms or Quantity or Value New release strategy will be triggered. Also you can activate a Message:
00 06 684 Releases already effected are liable to be reset E.
But is your requirement only to restrict someone from Changing Purchase order once it is released?
regards,
Prashant Rathore.

BLANKET PURCHASE ORDER WITH RELEASE

HOW TO DO CONVERSION OF BLANKET PURCHASE ORDER WITH RELEASE
,PLZ SEND SAMPLE CODE OR UNIT TEST(UT) DOCUMENT.

Hi Suresh
you can define the copying rules with the help of following customization.
SPRO>Purchasing > Purchase Requisitions > Text for Purchase requisitions > define copying rules.
define text types and linkages.
SPRO>Purchasing>purchase order>Text for purchase order
Define copying rules for header and item text for PO as per the requirement.
Best Regards
Nishant Shende

Purchase order re-release

Dear All,
my client wish , purchase order should not go for re-release if buyer changes/ amends delivery date in ME22N
Thanks

Hi,
Just complementing, customizing path:
T-code OLME
> Purchasing
>> Purchase Order (Assumimg that you are dealing with release strategy in PO)
>>> Release Procedure for Purchase Orders
>>>> Define Release Procedure for Purchase Orders
>>>>> Release indicator
You can also refer following document:
-> http://wiki.sdn.sap.com/wiki/display/ERPSCM/RELEASE+PROCEDURE
Hope it helps!
Cheers,
Eduardo Junior

Report to view pending Purchase Order for Release

Hi,
Is there any sap standard report through which we can view pending Purchase Order for Release.
Regards,

Hi,
you can use transaction ME28, this can give information of pending purchase order for release on release level.
but this transaction is used for releasing the collective release for purchase order. this is not an report.
if you want transaction for reporting purpose only, you need to create a report or query on EKKO table. based on release indicator.
vikas,

How to create a purchase order for a purchase requisition

Dear Experts,
Explain the steps for creating purchase order for a purchase requisition.
and where can i find this purchase requisition field in PO creation.

Hi Ravi,
Check out these documents:
http://www.olemiss.edu/projects/sap/MM_Create_PO_with_Ref_to_a_PR.pdf
http://www.sap.com/africa/services/education/pdf/Work_Instruction.pdf
Regards,
Chandra Sekhar

Purchase order based on Purchase requisition

Hello,
Can someone tell me how can create a Purchase Order based on Purchase Requisition in transaction ME21N. In ME21 it is all right but in ME21N where is the option?
Best Regards
João Fernandes

Hello Joao,
When you open purchase order creation transaction (ME21N), you will find button "Document overview" click on that, it will open one column on the left side of the screen, click on colurful tree icon and it will display dropdown list from here select the Purchase requisition. This will take you to report for purchase requisiton so give your criteria and execute. You will get all open purchase requisition so just double click (or drag it to cart) on any purchase requisition it will copy in purchase order screen.
or simply, input the purchase requisition number at item level.
Hope this helps.
Regards
Arif Mansuri

Two purchase orders from one purchase requisition

Hi experts,
i'm getting this strange behavior. How is possible to create 2 purchase orders from one purchase requisition ??
If i look to sales order flow i see two purchase orders.
Thank you.

Hello Dan M,
When u enter the material and qty in Item the system might be doing Availability check. Then u might be going to schedule line and then "check mark on "Fix qty/date". Here once again the system might be doing Availability check and then u press "Dely proposal".
I suggest u to check the Purchase Requisition Item No. (the field next to Purchase Requisition No.). Keep watch here after every step u perform. Watch before and after u press every button.
Do carefully analysis step by step u will get the reason.
Any thing required write on the forum.
Thanks & regards,
Shailendra Panhale

LOGIC FOR CREATING Purchase Order FOR repective Purchase Requisiton URGENT

hi all,
guys i have got all the purchase requisition for the materials from EBAN table.
now i have to create the PURCHASE ORDER for these PURCHASE REQUISITIONS.
so how should i proceed.
what logic i should use to create the PO for These PR.
if anyone of u have any code regd this requirement then plz share it with me.
its very urgent, i have to deliver it by today evening.
plz help me .
i will award ur efforts.
Thanks
Sanjeev

hi,
Automatic Conversion of PR to PO
You created purchase requisition for various material. During creation of purchase order you used the following path:
Purchase Requisition
.......Follow on function
.........Create Purchase Order
............automatic via purReq.
When you mentioned required purchase requisition number and execute, system give error that purchase requisition does not contain any suitable item.
Is there any setting in customization where you can monitor and use that function.
In an effort for you to successfully use the Transaction Code ME59 to automatically convert the current PR into PO, then the following criteria should be met:
1) In the Purchasing View of the material master data, the "Autom. PO" field must be clicked;
2) In the Purchasing View of the Vendor Master Data, the "Automatic Purchase Order" field must be clicked;
3) The Outline Agreement or Purchasing Info Record shall be maintained which will allow the automatic copying of unit price and other conditions into PO;
4) The Source List shall be maintained for the nominated vendor which was shown in either the Outline Agreement or Purchasing Info Record.
or
it might be PR subject to release strategy and not yet released
or
If you're not using a source list or automatic creation of PO, you may need to assign the requisition to a purchase information record using transaction ME56. Then it should appear in ME58.
reward points to helpful answers.
rgds

HOW WE FIND OUT OPEN PURCHASE ORDER AND CLOSED PURCHASE IN THE TABLE?

HI,
PLZZ HELP ME.
what are fields names for open purchase order and closed purchase order
thanks

Hi param,
Go to mseg table, pass the purchase order number and purchase order item. if the mseg-menge = ekpo-menge for the corresponding purchase order then consider the purchase order is close, else it is still open. even check if the entries are not there for corresponding purchase order in mseg table then also it is open.
select mblnr zeile matnr menge from mseg into it_mseg where ebeln = it_ekko-ebeln
and ebelp = it_ekpo-ebeln.
if sy-subrc <> 0.
then consider the purchase order is open.
This is the first case.
even u can consider like this
if sy-subrc = 0.
if it_ekpo-menge > it_mseg-menge.
then also the purchase order is open.
Regards,
Santosh Kumar M.
Award points if it is useful.

Is the purchase order number and purchase document numer both are same

is the purchase order number and purchase document numer both are same or different?
thanks.

Hi Sunny,
Yes they are same. You will be creating a purchase order in ME21n. After creating purchase order you will shown a number for that order.
Reward points if useful.
Thanks,
Swamy Kunche

User based authorization to create Purchase Orders out of Purchase Req.?

Hello,
I have the following requiment for my client:
User based authorization to create Purchase Orders out of Purchase Req.?
I am told the same can be achieved using same standard menu path in IMG/Customizing.
Please advise with the menu path and detials, Usefull answers will be rewarded.
Thanks

Using OMET Function Authorization, you can restrict users to create Purchase orders without Purchase Reqn.
Using OMET trxn code Create one Function Authorixation Called pr and in General Parameters tab Select the Field Selection and in Possible reference Objects Tab Mark the With ref to Prs check box and save.
Next, you've got to associate via SU01
Click Parameters, insert a new parameter id EFB to the authorization code.
Type in Parameters value you want e.g. XX
You have to assign the control for ALL the SAP buyers via thier SAP users id.
Logoff and login again. Then try to create a Purchase Order without a reference.
From Next time whenever you try to create with out referring PR it will not allow you to Save PO.
Regards,
Ashok

To enable filtering the Purchase Orders based on Purchasing Group in Issue

Hi All,
We are facing one issue
Currently we are working with Extended Classic Scenario with SRM 5.0 and support pack 11
If the buyer uses Issue PO transaction in SRM, there are POs from all the buyers.
There is no filter to allow the buyer to display only POs relevant for his/her Purchasing group.
To enable filtering the Purchase Orders based on Purchasing Group in Issue Purchase Order transction, we found one
OSS note : 1162884 - BBP_PPF: Purchasing group as search criteria for PO
But we found that this oss note is not applicable for our system version
Could you please help me to resolve this issue by any suggestion or by any other oss note?
Thanks
Snehal

Hi Snehal,
There is a easy way to do that.
Go to buyer role in PFCG transaction and look for profile and go inside profile ...look for your transaction...
for Process PO transaction - BBP_PD_PO and you have field BBP_PURGRP...using which you can restrict it on purchasing group..
You may have to copy same role and create new roles based on purchasing group..
I feel that basis or Security and Authorization team can help you in this matter.
Regards,Nishant

Event when Purchase order or contract is created/changed

Hello all,
I need to update a specific table while a purchase order or a contract is created/updated.
I think that it is possible to do so by an event triggered on object class EINKBELEG.
Do you have any document describing how to develp that step by step.
Thanks for your help,
Bertrand

Hello beber17,
Verify if the enhancement CMOD bellow can help you:
AMPL0001   User subscreen for additional data on AMPL
LMEDR001   Enhancements to print program
LMELA002   Adopt batch no. from shipping notification when po
LMELA010   Inbound shipping notification: Transfer item data
LMEQR001   User exit for source determination
LMEXF001   Conditions in Purchasing Documents Without Invoice
LWSUS001   Customer-Specific Source Determination in Retail
M06B0001   Role determination for purchase requisition releas
M06B0002   Changes to comm. structure for purchase requisitio
M06B0003   Number range and document number
M06B0004   Number range and document number
M06B0005   Changes to comm. structure for overall release of
M06E0004   Changes to communication structure for release pur
M06E0005   Role determination for release of purchasing docum
ME590001   Grouping of requsitions for PO split in ME59
MEETA001   Define schedule line type (backlog, immed. req., p
MEFLD004   Determine earliest delivery date f. check w. GR (o
MELAB001   Gen. forecast delivery schedules: Transfer schedul
MEQUERY1   Enhancement to Document Overview ME21N/ME51N
MEVME001   WE default quantity calc. and over/ underdelivery
MM06E001   User exits for EDI inbound and outbound purchasing
MM06E003   Number range and document number
MM06E004   Control import data screens in purchase order
MM06E005   Customer fields in purchasing document
MM06E007   Change document for requisitions upon conversion i
MM06E008   Monitoring of contr. target value in case of relea
MM06E009   Relevant texts for "Texts exist" indicator
MM06E010   Field selection for vendor address
MMAL0001   ALE source list distribution: Outbound processing
MMAL0002   ALE source list distribution: Inbound processing
MMAL0003   ALE purcasing info record distribution: Outbound p
MMAL0004   ALE purchasing info record distribution: Inbound p
MMDA0001   Default delivery addresses
MMAL0002   ALE source list distribution: Inbound processing
MMAL0003   ALE purcasing info record distribution: Outbound p
MMAL0004   ALE purchasing info record distribution: Inbound p
MMDA0001   Default delivery addresses
MMFAB001   User exit for generation of release order
MRFLB001   Control Items for Contract Release Order
Best Regards.
Welinton Rocha

Purchase order referencing released purchase requisition change

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