Purchase requisiton/RFQ/Q/PO what we do configuration settings

Question

pls guide what we do configuration settings PR/RFQ/Q/PO ? In real time project shall we use standard document types or configured documents use it ?
in what situation get the situation to crate the new document types?

Answer 1

hi,
you can opt to create new doc types if you have different procurement types. Example: you have standard procurement as well as subcontracting. In this case if you use the standard PO/PR/RFQ type then looking at the document types you cannot differiate between a standard PO and a subcontract PO.
because doc type controls the number ranges of the document so in both cases same number range will be used by the system.
where as if you define different doc types for standard procurement and subcontarc process and you attach different number range for two doc types then looking at the doc number you can identify whether it is standard or subcontratc.
Also different doc types are used for better analysis as there are many standard reports which use Doc type as input.
Apart from this Doc type also governs authorization. So in your company if there are 2 depts. 1 can perform standard procurement and other can perform subcontract procurement the by defining 2 different doc type you can give authorization accordingly.
For configuration settings, you have to copy standard doc type to create a new one. and check number ranges. change it if required. Also check the field selection group.
You have to specify item categories also for the new doc type.
Hope you have got some clue
Regards
Seema.