Purchase Variance Tracking

Question

Hi Everyone,
My customer's accountant is looking for a report that would track the Purchase Variance Account.
For example, our customer is using Moving Average as their Valuation Method.  They may receive items using A/P Goods Receipt PO's and may ship it out on a customer delivery before receiving the A/P Invoice in the mail and entering it into SAP.  When this occurs, any price difference is booked to the Purchase Variance Account instead of the Inventory Account.  This makes sense as you do not want to adjust the value of your inventory as you no longer actually have it in inventory.
I also know that you may run a general ledger report by the purchase variance account and see a list of all of the invoices, production orders, etc. that have hit this account.  However, my customer's accountant would like more details.  He would like to know the specific item that is causing the variance.  Some of their invoices have more than 100 lines, so to do this manually is challenging.
Is there anyway to create this report?  Or is there already a standard one that I have not found? 
I appreciate your help.
Amanda

Answer 1

Hi again,
Last entry I think.
Like I said earlier, the where statement is not correct when it is pasted in here because of the site.
SELECT
case
when  cast (T0.TransType as nvarchar (16)) = '18' then 'AP Invoice'
when  cast (T0.TransType as nvarchar (16)) = '21' then 'Goods Return'
when  cast (T0.TransType as nvarchar (16)) = '20' then 'Goods Receipt PO'
when  cast (T0.TransType as nvarchar (16)) = '19' then 'AP Credit Note'
else  cast (T0.TransType as nvarchar (16))
end as 'Document type',
T0.BASE_REF as 'Document Number', 
T0.ItemCode,
T0.Warehouse,
T0.InQty,
T0.OutQty,
case
when T0.PriceDifAc = '_SYS00000000151' then '40110000001'
when T0.PriceDifAc = '_SYS00000000405' then '40110011101'
when T0.PriceDifAc = '_SYS00000000406' then '40110011201'
when T0.PriceDifAc = '_SYS00000000407' then '40110022001'
when T0.PriceDifAc = '_SYS00000000408' then '40110090001'
when T0.PriceDifAc = '_SYS00000000409' then '40110091001'
when T0.PriceDifAc = '_SYS00000000410' then '40110091101'
when T0.PriceDifAc = '_SYS00000000411' then '40110091201'
when T0.PriceDifAc = '_SYS00000000412' then '40110092001'
when T0.PriceDifAc = '_SYS00000000687' then '40110011001'
when T0.PriceDifAc = '_SYS00000000728' then '40110000002'
when T0.PriceDifAc = '_SYS00000000729' then '40110011002'
when T0.PriceDifAc = '_SYS00000000730' then '40110011102'
when T0.PriceDifAc = '_SYS00000000731' then '40110011202'
when T0.PriceDifAc = '_SYS00000000732' then '40110022002'
when T0.PriceDifAc = '_SYS00000000733' then '40110090002'
when T0.PriceDifAc = '_SYS00000000734' then '40110091002'
when T0.PriceDifAc = '_SYS00000000735' then '40110091102'
when T0.PriceDifAc = '_SYS00000000736' then '40110091202'
when T0.PriceDifAc = '_SYS00000000737' then '40110092002'
else T0.PriceDifAc
end as 'Price Difference Account',
T0.PriceDiff,
case
when T0.[VarianceAc] = '_SYS00000000151' then '40110000001'
when T0.[VarianceAc] = '_SYS00000000405' then '40110011101'
when T0.[VarianceAc] = '_SYS00000000406' then '40110011201'
when T0.[VarianceAc] = '_SYS00000000407' then '40110022001'
when T0.[VarianceAc] = '_SYS00000000408' then '40110090001'
when T0.[VarianceAc] = '_SYS00000000409' then '40110091001'
when T0.[VarianceAc] = '_SYS00000000410' then '40110091101'
when T0.[VarianceAc] = '_SYS00000000411' then '40110091201'
when T0.[VarianceAc] = '_SYS00000000412' then '40110092001'
when T0.[VarianceAc] = '_SYS00000000687' then '40110011001'
when T0.[VarianceAc] = '_SYS00000000728' then '40110000002'
when T0.[VarianceAc] = '_SYS00000000729' then '40110011002'
when T0.[VarianceAc] = '_SYS00000000730' then '40110011102'
when T0.[VarianceAc] = '_SYS00000000731' then '40110011202'
when T0.[VarianceAc] = '_SYS00000000732' then '40110022002'
when T0.[VarianceAc] = '_SYS00000000733' then '40110090002'
when T0.[VarianceAc] = '_SYS00000000734' then '40110091002'
when T0.[VarianceAc] = '_SYS00000000735' then '40110091102'
when T0.[VarianceAc] = '_SYS00000000736' then '40110091202'
when T0.[VarianceAc] = '_SYS00000000737' then '40110092002'
else T0.[VarianceAc]
end as 'Variance Account',
T0.[VarVal],
case
when T0.[NegStckAct] = '_SYS00000000151' then '40110000001'
when T0.[NegStckAct] = '_SYS00000000405' then '40110011101'
when T0.[NegStckAct] = '_SYS00000000406' then '40110011201'
when T0.[NegStckAct] = '_SYS00000000407' then '40110022001'
when T0.[NegStckAct] = '_SYS00000000408' then '40110090001'
when T0.[NegStckAct] = '_SYS00000000409' then '40110091001'
when T0.[NegStckAct] = '_SYS00000000410' then '40110091101'
when T0.[NegStckAct] = '_SYS00000000411' then '40110091201'
when T0.[NegStckAct] = '_SYS00000000412' then '40110092001'
when T0.[NegStckAct] = '_SYS00000000687' then '40110011001'
when T0.[NegStckAct] = '_SYS00000000728' then '40110000002'
when T0.[NegStckAct] = '_SYS00000000729' then '40110011002'
when T0.[NegStckAct] = '_SYS00000000730' then '40110011102'
when T0.[NegStckAct] = '_SYS00000000731' then '40110011202'
when T0.[NegStckAct] = '_SYS00000000732' then '40110022002'
when T0.[NegStckAct] = '_SYS00000000733' then '40110090002'
when T0.[NegStckAct] = '_SYS00000000734' then '40110091002'
when T0.[NegStckAct] = '_SYS00000000735' then '40110091102'
when T0.[NegStckAct] = '_SYS00000000736' then '40110091202'
when T0.[NegStckAct] = '_SYS00000000737' then '40110092002'
else T0.[NegStckAct]
end as 'Negative Stock Account',
T0.[NegInvAdjs],
sum(T0.PriceDiff + T0.[VarVal] + T0.[NegInvAdjs]) as 'Total Expense not on COGS'
From OINM T0 
WHERE T0.PriceDiff + T0.[VarVal] + T0.[NegInvAdjs] <> 0
GROUP BY
T0.BASE_REF,
T0.TransType,
T0.ItemCode,
T0.Warehouse,
T0.InQty,
T0.OutQty,
T0.PriceDifAc,
T0.PriceDiff,
T0.[VarianceAc],
T0.[NegStckAct],
T0.[VarVal],
T0.[NegInvAdjs]
this is quite a clumpsy query because it is not really possible to link OACT and OINM when looking for more than 1 account. the structure is very repetitive and should be simple to use for other purposes.
That's it.
Jesper