Purge or Archive the AP Cancelled Invoices

Hi All
I want to delete the cancelled payables Invoices
Regards;

Hi,
Use the Payables Purge responsibility to access the purge window.
Octavio

Similar Messages

Unmatch a PO from a cancelled Invoice

Hello Gurus,
we have a PO whose line is fully matched with an Invoice in AP. but now the invoice is cancelled by the user. Now the user needs to book the PO line for another new invoice. but the po line is not showing available for matching as the total quantity is showing as Billed with the old cancelled invoice.
please suggest on how to fix this issue, so that the PO quantity can be available for the new invoice.
Thanks,
SamD

The solution u have given is a complicated one. as in our case the PO has around 30 lines. and some of the lines are matched and some others are unmatched.
the problem is currently with Line # 20. line 20 shows billed quantity as 26 which the order quantity. we want to make this billed quantity as 0. and make new invoice on this PO Line.
please suggest.
Thanks,
SamD

Cancelled invoice is not posting to FI due to Archived sales order

Hello Experts,
We are trying to post cancelled invoice but getting error message "Business Data 40111265 10". When we checked for this invoice delivery and sales orders are archived. So could you please tell is there any way to post this invoice.
If yes please tell me the step wise.
Thanks & regards,
Srinivas N.

Since your requirement is to calculate the different price for the returned qty, please check for the return order if you can make any manually change the price as required.
Please note you can not change the pricing procedure in document, but you can change the price of the material as suggested above.
I assume you already knew the pricing procedure determination, how it is determined.(Sales area+DPP+CPP).
If you want to have different pricing procedure to be determined for the same customer in return sales , you must have the following determination so that it would be determined the 2nd pricing procedure during return order.
Example :
For standard sales : Sales area + DPP in OR(A- standard)+ CPP( 1 standard) =ZRVB01
For return Sales : Sales area + Dpp in RE (B- return)+CPP(1 standard) =ZRVB12.
thanks,
Srinu.

How to delete the document of cancel .invoice.

dear expert:
the document of cancel.invoice is open ,i use vf02 to process it in manually ,system prompt as followed .
yellow info ::
Automatic clearing of billing document 90193616
and canc. doc. 90210214 not poss.
Automatic clearing of billing document 90193616 and canc. doc. 90210214 not poss.
Message no. VF 208
Diagnosis
The system cannot clear billing documents and cancellation documents because, for example individual item updating
is deactivated.
System Response
The billing document can be created.
Procedure
The FI documents are cleared manually.
red error info )************************************************
Account 51010100 requires an assignment to a CO object
Message no. KI 235
Diagnosis
You have not defined a CO account assignment for an account that is relevant to cost accounting.
System Response
Account 51010100 is defined as a cost element.
This means that you must always specify a CO account assignment.
Procedure
Enter one of the following CO account assignments
Order
Cost center / cost center/ activity type
Sales order item (for a project or cost relevant)
Project / WBS element
Cost object (Process manufacturing)
Network/ Network activities
Business process
Profitability segment
Real estate object
The posting row affected is 0000001006, account 51010100.
please help me analyse it .

dear expert :
in the posting how can i assign a CO account assignment (Cost centre, etc.) since it is created as a cost element..i donn't know use whick transaction code to process it ,please tell me detailed info.
best regards.

Unable to post the cancellation invoice into accounting doc

Hi Gurus,
I have posted it in SD forums due to no response there, I am posting it again here.
In STO scenario, the intercompany billing document has been created with the freight value as 500 USD, then with reference to this invoice the cancellation invoice has created,but in cancellation invoice the system has considered the freight value wrongly as 1500 usd instead of 500 USD and it is not posting the accounting document due to excess of 1000 USD.but we want to clear this cancellation invoice by posting into accounting.Is there any way to rectify this error.
Regards,
Hari Challa.

Dear Kumar,
I would suggest to check in transaction QVM2. If inspection lot exists with quantities lying in quality inspection, it will display the same. Select that lot and go to UD, and post inspection tab. Carry out stock posting.
As I read the system status of inspection lot given by you, I think this may not be lot which you are looking for. It must contain either SPST or SPRQ.
If you donu2019t find anything in QVM2, try to do 321 movement through MB1B.
Regards,
Anand Rao

How to reverse the cancellation invoice?

Dear Experts,
Our user had an invoice document posted through MIRO:
86 GR/IR ACCOUNT     XXXX
50 Stock in Transit        YYYY-
Then reverse the invoice document through MR8M, journal as follow:
96     gr/ir account                    xxxx-
83     exchange rate variance     xxxx-
93     exchange rate variance     xxxx-
40     stock in transit                 yyyy
My question is:
-why exchange rate variance occured in journal cancellation invoice (mr8m)?
My client did'nt want had variance posting; therefore the cancellation invoice journal above
should be reverse.
How to reverse the 'cancellation invoice'?
Kindly advice.
Thank you.

Hi
Please, see SAP Note 46564 - Cancelling/reversing an invoice/credit memo: Posting logic and related notes for a proper understanding of reversing.
I hope this helps you
Regards
Eduardo

Ignore the cancelled invoice to create accounting

In 12.1.3, when we run create accouting, the accounting program will pick up all the unaccounted invoice to create accounting.
However, we want the accounting program to ignore those cancelled invoice and canncelled paymen to create accounting.
Please advise how can do so?
Edited by: user12088905 on Apr 11, 2011 9:56 PM

do you able to achieve it ???
If yes then how ?
We need to avoid the accounting of all unapproved invoices.
Thanks
-Shivdeep Singh

Cancel/delete the Cancelled invoice in crm system

Hi all,
I want to cancel/delete the Cancelled invoice in crm system which hasnu2019t replicated in Finance,because posting closed,we dont want re open that.
Scenario: By mistakenly user has created the cancel invoice for the complete processed Invoice (recon also done).
Now we want to delete/cancel/reverse this cancelled Invoice in crm Which has unnecessarily created??
How can i fix this??
if the solution is Delete the Cancelled invoice give the Table names and procedure how to delete the cancelled Invoice.
Thanks in advance.
shoki.
Edited by: shoki on Dec 24, 2009 12:30 PM

HI
It is not advisable to directly remove an invoice from the CRM system.
Since it is not yet posted to accounting this may create an inconsistency in the FI posting.
However the relevant table in CRM system is /1BEA/CRMB_BDH - this
ANY OTHER SUGGESITIONS???????
SHOKI

Cancelled flag not refecting in the cancelled invoice

Hi Experts
The user cancelled ivoice by VF11 and when we check the cancelled flag in the invoice it is not refelecting because of that it has been show in the invoice list, what could have been the reasond for this , when i check the ne w docuemnt of cancellation i find at the item level refrence doc was delivery ,
Please help me to know the reasons why the cancelled flag was not refecting
Thanks
RAJA

Hi
I have the billing type f31 and I cancellled this billing type by using T.code VF11 ,when we check in VF03 for billing type F31 at the header level there is field cancelled which should be checked after thsi billing type is cancelled, but this check has not happened in this case , because of this it has come in the invoice list due,
Please advise what could have been reason for not checking the flag
Thanks

Due list for invoice is showing the S1 canceled documents

Due list for invoice list (VF24) is showing the documents which are S1 billing type
how can we restrict the S1 canceled documents in due list for invoice list
Thanks and Regards
Kishroe

Hello,
if you never want S1 documents in invoice list, then run VOFA and clear the field 'Invoice list type'.
In this way S1 documents are not relevant for Invoice list.
To update th Invoice list status of existing S1 documents, see the SAP note[ 1078149|https://bosap-support.wdf.sap.corp/sap/support/notes/1078149].
Best regards,
Ivano.

How to Cancel the Cancel invoice? How to reverse the vf11 entry?

Hello Experts
Need suggestions on the following.
I have created wrongly the cancel doc in VF11. This was suppose to do for this year but did for last year.
How can I cancel/ reverse this doc which is generated in vf11.
Regards
RaviRaj

Hello
Please make search before putting up you specific query.
Refer following link:
- Cancel / reverse billing document cancellation document?
FYI - Based on standard config you can not cancel a "cancellation Invoice".
As if you check the Std Cancel. Invoice (S1), don't have Cancell.billing type.
Regards
JP

DTA Purge and Archive (BizTalkDTADb) - is the backup part redundant?

BTS_BizTalkDTADb_Full_BTS_2014_08_11_00_00_00_700.bak comes from Backup BizTalk Server (BizTalkMgmtDb)
BTS_BizTalkDTADb_Aug_11_2014_11_35PM.bak comes from DTA Purge and Archive (BizTalkDTADb)
Are these two functionally the same if I need to restore?
Also, is there a way to set DTA Purge and Archive to use local time because it is creating the backups during business hours.

As la Cour states, they serve different purposes and you can schedule the DTA Purge and Archive any way you want, once a day at 0300 for example.
You could also do the same for Backup BizTalk Server so long as you would still meet any SLA.
You also have the option to purge only on the DTA database, meaning no archive files are produced:
http://technet.microsoft.com/en-us/library/aa578470.aspx

Cancelled Invoice

Hi All,
We have Invoice that has a Status of "cancelled", Accounted Status of "Partial", and the distributions don't balance to the invoice header.
Client can't balance the distributions because the invoice is cancelled and no longer available to up date.
The fix is being requested by the business unit in order to clean up items on the Unaccounted Transactions Report.
Pleaese help

hi PV,
the problem is that you did the archiving in the wrong sequence. In the future always archive your documents in reverse order, that is, starting with the invoice...
The problem is, that the cancellation invoice is still trying to get back to the archived delivery.
I think the transfer is now only possible via debugging and filling the missing fields.
Balazs

Problem with deleted delivery and cancellation invoice

I have a problem. I have to resolve a cancellation invoice with error saying Missing Export Data. However, when i try to update this invoice, the fields to be updated are all shaded out meaning they cannot be changed. now the problem is, the delivery where the cancellation invoice retrieves its data shows a status of Archived. but when we tried to find it, it seems that it has already been deleted though the status shows Archived. I do not know how they have managed to delete this delivery with the Goods Issue still active, even with the Invoices. All I know is that the user who has deleted the delivery has made a mistake for this.
Can anybody please help me?

Can you please check the OSS note 908748. It may be of some help to you. The contents are pasted here.
Symptom
A cancellation document cannot be transferred to accounting because the system has issued error message VF 072:
'Document 90001234 has been saved (foreign trade data incomplete)'.
However, the underlying business process concerns domestic business and the invoice to be cancelled does not contain any foreign trade data.
Other terms
VF02, VF11, VF072, cancellation, EXNUM, incompleteness, export data
Reason and Prerequisites
Prerequisites:
This is a partial cancellation document.
When you create the cancellation document, you inadvertently branch to the foreign trade data and choose 'Set'.
Reason:
When you choose 'Set' in the foreign trade data, the system assigns an export number, which then results in an incomplete document because the other export data is missing.
Solution
Implement the attached correction.
There is no provision to take account of a cancellation scenario in which foreign trade data can be entered or changed.
This correction deactivates the ready for input status of the 'Set' button in order to prevent the system from inadvertently assigning an export number.
In this context, refer also to Note 354222.

Archive incoming vendor excise invoices RG23APART1& PART2

Hello Everybody,
I Want to Archive the Incoming vendor excise invoice RG23APART1 and PART2. For PARTI, i have take the J_1I_P1GRX,
but no invoices archived.
so please suggest me any pre-requisite for Archive (In view of MM)
vendor excise invoice RG23APART1 and PART2 and Object for the same
Thanks
Ganesh

Hello SAP Learner ,
As per ur reply ... if there is a 100kg PO qty & in the first GR the recieved qty is 50 , then the credit that we would be able to take would be that of 50 kg only , which the system would prorate & hence subsequently i would post the excise invoice & take the credit for only 50 kg ...
Later if the balance open qty as per PO are cancelled then there is no question of GR & hence credit .
Still the utitity as well as functionality of multiple GR multiple credits is not very clear .
pls do revert bk wid ur valuable inputs
Rgds
Anis

Purge or Archive the AP Cancelled Invoices

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