Quantity factor in credit memo/invoice/subsequent crdr

hi all,
i have been seeking advice with regard to this area. I am happy that i am getting clearer.
i would like to have verification on 6 points below if my understanding is correct.
GR - qty 20080 value 3950
IR - qty 20080 value 3950
after vendor invoice is posted, there are 6 possible scenario i may need to create in relation to the posted invoice.
1) create credit memo qty 20080 (same qty) value 1000. 1000 will be credited PRD.
2) only value changed. create subsequent credit 1000, 1000 will be credited stock account.
3) create credit memo qty 1000, value 1000, 1000 will be affecting GRC
4) create invoice qty 20080 (same qty) value 1000. 1000 will be debited PRD.
5) only value changed. create subsequent debit 1000, 1000 will be debited stock account.
6) create invoice qty 1000, value 1000, 1000 will be affecting GRC.
thanks
rgds

1) create credit memo qty 20080 (same qty) value 1000. 1000 will be credited PRD.
see credit memo is posted when value and qty both changes. now u r posting a credit memo of qty 20080 means u are revering the whole invoice of qty 20080 and value 3950. so for the above scenario the value will be 3950 not 1000.
my AP dept is posting as what my point 1 question. which is why i am asking here. i agree with your explanation but i do not understand why my AP dept can credit PRD 1000.
2) may i know GRC(Gr/IR clearing account) and stock account, are they the same?
No the GR/Ir accout is not same as stock account. stock account is one which gives u total stock value for a perticular material. this account is attached to valuation class and valuation class is attached to material master accounting view so see the total stock value for u organization u have see the value of this stock account.
whereas GR/IR account acts as clearing account means when u do gr it is credited and when u do invoice against gr it is debited so that value becomes 0. it acts as intermitiate account between stock account and vendor accounts.
During GR stock acc + ve
GR/IR acc -ve
During Invoice Vendor account - ve
GR/Ir acc + ve
3) if GRC and stock account different, how can directly update stock account without changing the GRC account?
this happens in case where GR is done first and then invoice. So when u do invoice and if there is some difference in price of material from the price with is used during GR then the difference amount is loaded ( increase or decrese ) from stock account so that proper value is loaded on material.
I hope u get clear from this explanation.
for more details try to do the cycle and see the behavior. once u do all the cycle u will get clear.

Similar Messages

Credit memo and subsequent GL account

Dear All,
I would like to clarify 3 point below.
when i do credit memo on full quantity, the double entry is hitting vendor and GRC account.
when i do credit memo on part quantity, the double entry hitting vendor GRC and stock account also.
when i do subsequent debit or credit, double entry hitting vendor and stock account.
1) May I know why credit memo, full quantity only hit GRC whereas part quantity hit GRC and stock?
2) May i know why subsequent debit/credit hitting stock account only?
3) credit memo must have to create return PO? without return PO can?
Thanks

Hi
credit memos and subsequent credits can be used to adjust the amount due to the vendor.
we usually receive a credit memo from a vendor if you where overcharged.
as in case of invoice .creit memo refer to purchase orders or good receipt
when you post credit memo,the total invoice quantity in the po history is reduced by the credit memo quantity.the maximum quantity you can make a credit for is the quanitty that has alredy ben invoiced.
During Credit Memo, It is making same accounting entires as it makes during Invoice posting
Regards
kailas ugale

Credit memo and subsequent credit

Can anybody tell what is the difference between a Credit memo and subsequent credit memo.
I am finding the impact of both on the PO as same.

Hi,
The difference betwen them is that a credit memo quantity and amount are
affected but in subsequent credit only the amount is affected nor quantity.
For example.
You have in your po history.
GR    amount quantity
x        10          10
IR (normal invoice)
x       10           10
Credit memo
x      5              5
Now you have invoice 5 amount 5 quantity
if you made a subsequent for per example
amount 5
in your po history you have pending
0 amount an 5 quantity
This quantity you must regularize with transaction MR11
Transaction mr11 only regularize quantities but not amounts,so for this is used
subsequent credit/debit.
I hope my explanation helps you now to understand the differences.
Best regards.
Antonio.

Difference between Credit memo and subsequent credit

All SAP Gurus,
In MIRO, what is the difference between Credit memo and subsequent credit?
Regards,

Difference between Credit memo and subsequent debits/credits
Subsequent Debits/Credits are used in cases where the quantity is in the original invoice is to remain the same. For eg.
PO 10 - $10
Gr 10 - $10
LIV 10 - $11 (Logistics Invoice Verification)
The vendor invoice is more than that in the Purchase Order. In order to correct, the Vendor may send in another invoice for
the Increased amount or a credit memo for the increased amount.
If you approve of the price increase, post the subsequent invoice received as a Subsequent Debit/Credit Invoice.
If it is a credit memo that has been received, then post the credit memo as Subsequent Debit/Credit.
This would retain the quantity but reduce the amount.
Subsequent Debit/Credit is for the case when the credit is not for the full amount eg. if the Vendor decided to credit
only the $1 overcharged.
Credit memo is for the credit of the full amount and value.

Credit memo and Subsequent Credit/Debit Scenarios

Hi All,
I have to present all the invoicing scenarios to the client. These also include credit memo and subsequent credit/debit.
Can someone please give me some examples of these. What is the meaning,how to handle,how do these arise.I will have to run these for them on screen.Please can you help me out with these.
Regards,
V S

Hello,
Subsequent Debit and Credits
After an Invoice is successfully posted and the transaction is completed, Vendor approaches with additional amount invoice or correction in Invoice.You would like to post this additional invoice with reference to the original PO and item. Subsequent Debit / Credit functionality allows you to capture this difference without canceling original invoice.
Please check this link
http://help.sap.com/erp2005_ehp_03/helpdata/EN/a8/b99890452b11d189430000e829fbbd/frameset.htm
Regards,
Shailesh

Credit memo for subsequent acquisitions in Fixed Assets

According to the Fixed Asset help file - section Credit memo for Subsequent Acquisitions it Says " Fixed Assets *DOES NOT* allow posting a credit memo for a subsequent acquistion. What are the exactt circumstances in which Fixed Assets will block these credit memos. I have added subsequent Acquisitions and Fixed Assets appears to allow credit memo's where depreaction has not been run and also where depreciation has not been run. How does this blocking mechanism work?

Hi John
It appears that there is no good answer to your question. From my undertstanding, the SAP Fixed Assets add-on is a very basic solution, and does not anticipate many of the changes that can occur once an Asset is acquired. Frankly, it is pretty basic when handling the initial acquisition.
Not that this will help you with this particular install, but the Fixed Assets add-on from B1 Fixed Assets LLC does a very thorough job of creating Assets, where you can use any or all of Invoices, Credit Memos, and Journal Entries, mixing and matching to create the Asset. Once the Asset has be added, making Cost Adjustments is almost as thorough, and provides considerably more options to recognize the Cost Adjustment. You can see a viedo of a relatively simple Asset Acquisition on YouTube (www.youtube.com/b1fixedassets).
Let me know how you get this issue resolved - I am very interested.
Joe

Quantity zero in credit memo

Dears Experts,
I have the following question / problem.
I am creating a credit memo request with reference to a invoice, but in the credit memo request I need to have the quantity in zero because the credit memo is created for incorrect pricing (it is no a return) but the system brings the quantity from the invoice.
This is incorrect. I need to have zero quantity in the credit memo request independently that the invoice that I am using as reference has quantity.
I suspects that there is something in the copy control to controls this but I dont find it.
I Hill reward if it is helpful.
Thanks in advance!

Hi
You can correct the price using Invoice Correction Request(RK)
RK sales document used in complaints processing to correct the quantity or price of one or more items in an invoice.
The invoice correction request is the same as the differential credit memo in the SAP R/2 System.
You can create an invoice correction request if the wrong prices have been calculated for the customer. The invoice correction request can be automatically blocked by the system so that it can be checked.
The system calculates the difference between the amount that was originally calculated and the corrected amount for each item.
Once it has been approved, you can remove the block. If the difference in amounts is positive, the system creates a credit memo with reference to the credit memo request. If it is negative, the system creates a debit memo.
An invoice correction request is a type of sales order, like the standard order. For more information on sales documents, see Working With Sales Documents
An invoice correction request has the following structure:
Header
This contains the data that is relevant for the whole invoice correction request, e.g. sold-to party and payer.
Item pairs
Two items are automatically created for each item from the invoice to be copied for the invoice correction request:
first item: credit item
second item: debit item
These contain the same value and quantity.
In the credit item, the system credits the customer with the full value. If you change the debit item (for example, due to new pricing or a change in quantities), this results in a difference amount.
In the standard system, the invoice correction request is characterized as a credit memo request, which means that the system creates a credit memo based on the invoice correction request.
In Customizing you can change this so that the invoice correction request is characterized as a debit memo request. In this case, the system creates a debit memo, based on the invoice correction request.
Regardless of whether the invoice correction request is a credit or debit memo, the first item is always a credit item and the second is a debit item.
You can change these settings in Customizing under Sales ® S ales Documents ® Sales document header ® Define sales document types in the Sales document categ. field.
Integration
You create invoice correction requests with reference to an invoice.
The system creates either a credit or a debit memo according to the total value of the invoice correction request.
Regards
Ramesh

How to change the Quantity in the Credit Memo using BAPI

Hi All,
I have a requirement in which i need to change the Quantity Value field available in the Credit Memo using BAPI.
Can anyone help me out to get any available BAPI to perform this action or any Solution to change the Quantity in the Credit Memo ?.
Regards,
Muruganand.K

Hi,
Try using BAPI_SALESORDER_CHANGE.
DATA: s_order_header_in LIKE bapisdh1.
DATA: s_order_header_inx LIKE bapisdh1x.
DATA: BEGIN OF i_order_item_in OCCURS 0.
INCLUDE STRUCTURE bapisditm.
DATA: END OF i_order_item_in.
DATA: BEGIN OF i_order_item_inx OCCURS 0.
INCLUDE STRUCTURE bapisditmx.
DATA: END OF i_order_item_inx.
DATA: BEGIN OF it_return OCCURS 0.
INCLUDE STRUCTURE bapiret2.
DATA: END OF it_return.
DATA: BEGIN OF i_sched OCCURS 10.
INCLUDE STRUCTURE bapischdl.
DATA: END OF i_sched.
DATA: BEGIN OF i_schedx OCCURS 10.
INCLUDE STRUCTURE bapischdlx.
DATA: END OF i_schedx.
s_order_header_inx-updateflag = 'U'.
i_order_item_in-itm_number = vbap-posnr.
i_order_item_in-TARGET_QTY = rv45a-zzqty.
i_order_item_inx-updateflag = 'U'.
i_order_item_inx-itm_number = vbap-posnr.
i_order_item_inx-TARGET_QTY = 'X'.
APPEND: i_order_item_in, i_order_item_inx.
i_sched-itm_number = vbap-posnr.
i_sched-sched_line = '0002'.
i_sched-req_qty = rv45a-zzqty.
APPEND i_sched.
i_schedx-itm_number = vbap-posnr.
i_schedx-sched_line = '0002'.
i_schedx-updateflag = 'U'.
i_schedx-req_qty = 'X'.
APPEND i_schedx.
IF sy-subrc = 0.
CALL FUNCTION 'BAPI_SALESORDER_CHANGE'
EXPORTING
salesdocument = xvbap-vbeln
order_header_in = s_order_header_in
order_header_inx = s_order_header_inx
behave_when_error = 'P'
TABLES
return = it_return
order_item_in = i_order_item_in
order_item_inx = i_order_item_inx
schedule_lines = i_sched
schedule_linesx = i_schedx.
CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'.
ENDIF.
Change the fields as per your logic before populating orders item and schedule line data.
You have to pass the quantity in schedule line items as well in case you want to change quanity in order.
KR Jaideep,
Edited by: Jaideep Sharma on Jun 22, 2009 7:35 PM

Credit memo/invoice (PRD) vs subsequent cr/dr (Stock acc)

hi,
GR - qty 20080 value 3950
IR - qty 20080 value 3950
after vendor invoice is posted, there is a credit memo and invoice, both with reference to the same PO.
1 if credit memo qty 20080 (same qty) value 1000, system will credit prd 1000?
2 in point 1, only value impacted. if i use subsequent credit, system will credit stock account 1000?
3 if invoice qty 20080 (same qty) value 1000, system will debit prd 1000?
4 if point 3 only value impacted, if i use subsequent debit, system will debit stock account 1000?
thanks

1) create credit memo qty 20080 (same qty) value 1000. 1000 will be credited PRD.
see credit memo is posted when value and qty both changes. now u r posting a credit memo of qty 20080 means u are revering the whole invoice of qty 20080 and value 3950. so for the above scenario the value will be 3950 not 1000.
my AP dept is posting as what my point 1 question. which is why i am asking here. i agree with your explanation but i do not understand why my AP dept can credit PRD 1000.
2) may i know GRC(Gr/IR clearing account) and stock account, are they the same?
No the GR/Ir accout is not same as stock account. stock account is one which gives u total stock value for a perticular material. this account is attached to valuation class and valuation class is attached to material master accounting view so see the total stock value for u organization u have see the value of this stock account.
whereas GR/IR account acts as clearing account means when u do gr it is credited and when u do invoice against gr it is debited so that value becomes 0. it acts as intermitiate account between stock account and vendor accounts.
During GR stock acc + ve
GR/IR acc -ve
During Invoice Vendor account - ve
GR/Ir acc + ve
3) if GRC and stock account different, how can directly update stock account without changing the GRC account?
this happens in case where GR is done first and then invoice. So when u do invoice and if there is some difference in price of material from the price with is used during GR then the difference amount is loaded ( increase or decrese ) from stock account so that proper value is loaded on material.
I hope u get clear from this explanation.
for more details try to do the cycle and see the behavior. once u do all the cycle u will get clear.

NOT with reference to PO for credit memo/invoice after invoice is posted

hi,
invoice is posted then vendor come back with correction.
1) if i create credit memo NOT with reference to PO then the treatment is not similar to subsequent credit?
2) if i create invoice NOT with reference to PO then the treatment is not similar to subsequent debit?
thanks
rgds

Hello Eliana,
Its unclear in your thread, how you are going to do it.
For creating an invoice / credit memo, you have to refer either a PO/schduling agreement / delivery note (migo).
In all the cases, it will get linked with the PO - MIGO.
What you have to understand is the functionality and the posting that will happen.
If you select
Invoice / credit memo - GR/IR clearing account and vendor account
Subsequent credit/debit - Stock account and vendor account
The difference in posting has its own significance. It will affect the MAP if your material price control is V.
If qty and value variance is there, use the functionality invoice/credit memo.
If only price variation - use subsequent credit/debit.
Regards
Gregory Mathews

Return delivery quantity in MIRO credit memo

Hi,
We have done a goods receipt for a GR based IV and posted the vendor
invoice also.Then some partial quantity of the said GR is returned back
to Vendor.When we are going for Credit memo in MIRO transaction, system
is again suggesting the same old GR quantity.The quantity which is
returned back is not reflected at all.Again manual entry of quantity
and amounts to be done here which will lead to errors.
Is there any way to address this
Regards,
Milton.I

Hi,
It is always better to use return PO for the return qyt for sending the mtrl if postings are done for the vendor.
Thanks
Suresh

Credit memo or subsequent ?

Hi
In bapi BAPI_INCOMIGNINVOICE_CREATE, how can I figure out when it will post credit memo and when it will post subsequent debit/credit?
Does the field INVOICE_IND in Header text detemines this?

Yes. Talk to your finance guy. However, following is my understand ...
it is a combination of multiple fields... Header/ item and GL account ..
if you want to create subsequent credit document - use atleast Header and item combination fields. It is been quite a while so i dont remember it exactly but try the combination....
headerdata-invoice_ind = space.
itemdata-de_cre_ind = 'X'. "Subseq'nt Credit.
glaccountdata-db_cr_ind = 'H' (Credit)
If you specify INVOICE_IND = Space and DE_CRE_IND (Item) = Space then it is INVOICE....
Correct me if I am wrong.... You could try the above combination to come out the correct info.

Differences in Pricing of Credit memo invoice and Credit memo.

We have difference in prices when we create a return credit memo.
We have scale price and for 500 product the scale price is 92 rs. the basic price is 112.
We have created an order for 500 items where 92 rs has piced and in the invoce for 500 92 rs has picked, even in the return sale sorder for 4 items 92 has picked but
but when we checked the return credit invoice the price has taken as 112. which is the basic price.
Please help me , you can see the document flow of the above.
Document flow..Sales orderDeliveryInvoiceAccountingReturn Sales order( ref of invoice)return deliveryReturn Credit memo.

Hi Deepak and Akasha apte,
thanks for your replys
I have checked the copy controls
Invoice to return sales order --- D is maintained.
Return Delivery to return invoice --- G is maintained
So may i know what should i change.
can you please explain me the difference between D AND G
The return sales order has been created with refrence to the invoice, the return sales order has taken the price from scale which is correct but only the return invoice has taken the basic price instead of scales
please answer me as soon as possible

Oracle Apps 11i AP Credit Memo & Invoice Link in tables

Hello,
How do we link the credit memo to an invoice from the tables. For example if i know the credit memo number how do i find that credit memo is linked to which invoice.(I believe the table is AP_Invoices_All but not sure which column)
Thank you
Ashok

Hi.
A Credit Memo can be considered the opposite of a Standard Invoice. It can be due to severeal reasons like, for example, when you claim to your supllier that the price for a certain good or service was higher than the agreed he can send you a Credit Memo in the amount of the price difference. You have recorded the Invoice (let's say $100) for the wrong price and now you will record the CM (let's say $10) for a negative amount being that the sum of the two documents correspond to the correct purchase you have done.
This way, the table AP_INVOICE_PAYMENTS_ALL records the CM with a negative amount allowing you to pay the two documents (the positive invoice and the negative CM) for the net amount.
About the journals entries:
Invoice
DR Cost $100
CR Liabilty $100
CM
DR Liability $10
CR Cost $10
Payment
DR Liability $90
CR Bank $90
Hope this helps,
Octavio

Mir7 and duplicates credit memo invoices

HI
It is possible to block (show alert message) when I make credit memo in MIR7 with the same reference number and purchase number?
In standard invoice this transaction show me message if in system exists already the same number reference. In this type duplicate is checking but in credit memo type not.

Hi Marcin...
I am not clear with the question u wrote?? In the sense if i am going to do a duplicate Credit Memo with same number in the referenece field, it showz a alert msg, saying XXXX document has the same reference number u mean ????
If that is the case and u have ans for it it wud be great.....
Regards
Balaji

Quantity factor in credit memo/invoice/subsequent crdr

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