Quantity zero in credit memo

Dears Experts,
I have the following question / problem.
I am creating a credit memo request with reference to a invoice, but in the credit memo request I need to have the quantity in zero because the credit memo is created for incorrect pricing (it is no a return) but the system brings the quantity from the invoice.
This is incorrect. I need to have zero quantity in the credit memo request independently that the invoice that I am using as reference has quantity.
I suspects that there is something in the copy control to controls this but I dont find it.
I Hill reward if it is helpful.
Thanks in advance!

Hi
You can correct the price using Invoice Correction Request(RK)
RK sales document used in complaints processing to correct the quantity or price of one or more items in an invoice.
The invoice correction request is the same as the differential credit memo in the SAP R/2 System.
You can create an invoice correction request if the wrong prices have been calculated for the customer. The invoice correction request can be automatically blocked by the system so that it can be checked.
The system calculates the difference between the amount that was originally calculated and the corrected amount for each item.
Once it has been approved, you can remove the block. If the difference in amounts is positive, the system creates a credit memo with reference to the credit memo request. If it is negative, the system creates a debit memo.
An invoice correction request is a type of sales order, like the standard order. For more information on sales documents, see Working With Sales Documents
An invoice correction request has the following structure:
Header
This contains the data that is relevant for the whole invoice correction request, e.g. sold-to party and payer.
Item pairs
Two items are automatically created for each item from the invoice to be copied for the invoice correction request:
first item: credit item
second item: debit item
These contain the same value and quantity.
In the credit item, the system credits the customer with the full value. If you change the debit item (for example, due to new pricing or a change in quantities), this results in a difference amount.
In the standard system, the invoice correction request is characterized as a credit memo request, which means that the system creates a credit memo based on the invoice correction request.
In Customizing you can change this so that the invoice correction request is characterized as a debit memo request. In this case, the system creates a debit memo, based on the invoice correction request.
Regardless of whether the invoice correction request is a credit or debit memo, the first item is always a credit item and the second is a debit item.
You can change these settings in Customizing under Sales ® S ales Documents ® Sales document header ® Define sales document types in the Sales document categ. field.
Integration
You create invoice correction requests with reference to an invoice.
The system creates either a credit or a debit memo according to the total value of the invoice correction request.
Regards
Ramesh

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How to change the Quantity in the Credit Memo using BAPI

Hi All,
I have a requirement in which i need to change the Quantity Value field available in the Credit Memo using BAPI.
Can anyone help me out to get any available BAPI to perform this action or any Solution to change the Quantity in the Credit Memo ?.
Regards,
Muruganand.K

Hi,
Try using BAPI_SALESORDER_CHANGE.
DATA: s_order_header_in LIKE bapisdh1.
DATA: s_order_header_inx LIKE bapisdh1x.
DATA: BEGIN OF i_order_item_in OCCURS 0.
INCLUDE STRUCTURE bapisditm.
DATA: END OF i_order_item_in.
DATA: BEGIN OF i_order_item_inx OCCURS 0.
INCLUDE STRUCTURE bapisditmx.
DATA: END OF i_order_item_inx.
DATA: BEGIN OF it_return OCCURS 0.
INCLUDE STRUCTURE bapiret2.
DATA: END OF it_return.
DATA: BEGIN OF i_sched OCCURS 10.
INCLUDE STRUCTURE bapischdl.
DATA: END OF i_sched.
DATA: BEGIN OF i_schedx OCCURS 10.
INCLUDE STRUCTURE bapischdlx.
DATA: END OF i_schedx.
s_order_header_inx-updateflag = 'U'.
i_order_item_in-itm_number = vbap-posnr.
i_order_item_in-TARGET_QTY = rv45a-zzqty.
i_order_item_inx-updateflag = 'U'.
i_order_item_inx-itm_number = vbap-posnr.
i_order_item_inx-TARGET_QTY = 'X'.
APPEND: i_order_item_in, i_order_item_inx.
i_sched-itm_number = vbap-posnr.
i_sched-sched_line = '0002'.
i_sched-req_qty = rv45a-zzqty.
APPEND i_sched.
i_schedx-itm_number = vbap-posnr.
i_schedx-sched_line = '0002'.
i_schedx-updateflag = 'U'.
i_schedx-req_qty = 'X'.
APPEND i_schedx.
IF sy-subrc = 0.
CALL FUNCTION 'BAPI_SALESORDER_CHANGE'
EXPORTING
salesdocument = xvbap-vbeln
order_header_in = s_order_header_in
order_header_inx = s_order_header_inx
behave_when_error = 'P'
TABLES
return = it_return
order_item_in = i_order_item_in
order_item_inx = i_order_item_inx
schedule_lines = i_sched
schedule_linesx = i_schedx.
CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'.
ENDIF.
Change the fields as per your logic before populating orders item and schedule line data.
You have to pass the quantity in schedule line items as well in case you want to change quanity in order.
KR Jaideep,
Edited by: Jaideep Sharma on Jun 22, 2009 7:35 PM

Zero item quantity in value credit memo request

Hi ,
I am creating a value creit memo request with the reference to the invoice. From that invoice items are copied. First Item is the header one with item quantity zero (0). when it is copied on the memo request, system gives error that item quantity cannot be zero (0). Do you know how to make it possible ?
Rgs
Arek

Check the Copy Control setting.
Regrds,
Rajesh Banka

Return delivery quantity in MIRO credit memo

Hi,
We have done a goods receipt for a GR based IV and posted the vendor
invoice also.Then some partial quantity of the said GR is returned back
to Vendor.When we are going for Credit memo in MIRO transaction, system
is again suggesting the same old GR quantity.The quantity which is
returned back is not reflected at all.Again manual entry of quantity
and amounts to be done here which will lead to errors.
Is there any way to address this
Regards,
Milton.I

Hi,
It is always better to use return PO for the return qyt for sending the mtrl if postings are done for the vendor.
Thanks
Suresh

Quantity factor in credit memo/invoice/subsequent crdr

hi all,
i have been seeking advice with regard to this area. I am happy that i am getting clearer.
i would like to have verification on 6 points below if my understanding is correct.
GR - qty 20080 value 3950
IR - qty 20080 value 3950
after vendor invoice is posted, there are 6 possible scenario i may need to create in relation to the posted invoice.
1) create credit memo qty 20080 (same qty) value 1000. 1000 will be credited PRD.
2) only value changed. create subsequent credit 1000, 1000 will be credited stock account.
3) create credit memo qty 1000, value 1000, 1000 will be affecting GRC
4) create invoice qty 20080 (same qty) value 1000. 1000 will be debited PRD.
5) only value changed. create subsequent debit 1000, 1000 will be debited stock account.
6) create invoice qty 1000, value 1000, 1000 will be affecting GRC.
thanks
rgds

1) create credit memo qty 20080 (same qty) value 1000. 1000 will be credited PRD.
see credit memo is posted when value and qty both changes. now u r posting a credit memo of qty 20080 means u are revering the whole invoice of qty 20080 and value 3950. so for the above scenario the value will be 3950 not 1000.
my AP dept is posting as what my point 1 question. which is why i am asking here. i agree with your explanation but i do not understand why my AP dept can credit PRD 1000.
2) may i know GRC(Gr/IR clearing account) and stock account, are they the same?
No the GR/Ir accout is not same as stock account. stock account is one which gives u total stock value for a perticular material. this account is attached to valuation class and valuation class is attached to material master accounting view so see the total stock value for u organization u have see the value of this stock account.
whereas GR/IR account acts as clearing account means when u do gr it is credited and when u do invoice against gr it is debited so that value becomes 0. it acts as intermitiate account between stock account and vendor accounts.
During GR stock acc + ve
GR/IR acc -ve
During Invoice Vendor account - ve
GR/Ir acc + ve
3) if GRC and stock account different, how can directly update stock account without changing the GRC account?
this happens in case where GR is done first and then invoice. So when u do invoice and if there is some difference in price of material from the price with is used during GR then the difference amount is loaded ( increase or decrese ) from stock account so that proper value is loaded on material.
I hope u get clear from this explanation.
for more details try to do the cycle and see the behavior. once u do all the cycle u will get clear.

Credit memo request with zero net value

Hello all,
when we create a credit memo request (VA01, doc type CR) and put a material quantity into the credit memo request that falls below the scale in VK13, the net value for the material will be zero.
We do not want to allow to save the credit memo request with a zero net value, but SAP will just allow us do that.
I was wondering if there is a way to pop up a warning or even an error message that avoids saving the document in case of a zero net value?
Thanks
Anne

Hi,
You can make the condition type (for which $0.00 is not allowed) as mandatory condition type in the pricing procedure. By this way the system will give error and wont allow to proceed any further unless the data is complete. (make sure this is not affecting your regular sales order cycle).
Or if you just want to give a pop-up message then you can use user exit USEREXIT_SAVE_DOCUMENT_PREPARE in include MV45AFZZ
Regards,

Reversing miro quantity at the time of credit memo.

HI,
pls suggest me a solution about the miro issue ,here i will explain the scenario.
Ex:PO was created for the quantity of 100, GR and Invoice was done for 100 quantity.
After invoice has been posted, 30 quantity was returned to vendor by movt type 122 from MIGO.
For this returned quantity of 30,we will have to raise a credit memo.
So normally from MIRO screen,selecting credit memo option& PO no. was entered,then system picks full quantity of 100&corresponding amount,
we use to change the quantity of 30 & corresponding amount manually.
**Is there any solution,so that system has to propose the quantity &amount for credit memo option in MIRO screen.

hi,
Do one think....take help of ABAP consultant..define the below scenerio to him...ask whether its possible or not...
Use the table EKBE, where system saves all the purchasing data ie. from PO till IR...
so, now when you have returned the 30 pcs, the table would have got updated for those returns as well...
So, ask the consultant to trace returns quantities/values (add all if there are partial returns as well) and reflect it in the given field in the MIRO doc..
Check it out..
Regards
Priyanka.P

SD Rebates Quantities in credit memo request S060 doesn not have MENGE

When settling an agreement the quantity in the credit memo request or for reverse rebates debit memo does not carry over the quantity. In purchasing rebates the info structure S074 includes site and MENGE as fields however on the SD side these fields are not there. It appears standard SAP just passes the value over to the sales order and hence billing.
Has anyone tried to include quantity-menge onto the sales order from settlement?

Hello,
The quantity that you are requesting is not available in general in the
credit note. Instead you can use the the condition rate, the condition
base and the condition value from the condition record related to the
item. With these values you can explain the rebate-value, that is paid
to your customer.
Of course: if you create a quantity-based rebate condition , you have
the quantity in your condition record.
Main reason why the origin quantities are not part of the credit memo,
is, that the quantity is not stored / cumulated in the statistic tables
during the posting of a invoice. Only the condition base value (revenue)
is stored and is shown in the condition record of the item.
Kind regards,
Kelly

A/P Credit Memo (Item Type) not to deduct quantity in inventory

Hi,
1. I purchased an item > supplier gave me invoice> I key in A/P Invoice (Item Type)
2. Found out item was overpriced
3. Supplier gave me Credit Note to adjust the price
How do I key in this credit note via A/P Credit Memo? To my understanding if I key in the a/p credit memo (item type), my inventory quantity will be deducted as well.

Because the item is over priced, it means that my inventory gl is over stated. When I get the supplier's CN, I will have to reduce the inventory gl. When I create a Service Type A/P Credit Memo I must choose inventory gl. But this will create another problem - Inventory Audit Report balance will not tally with Inventory gl balance (because i didn't reduce the item price in the first place). To solve this is to do a Inventory Revaluation.
Hi Lay Chin, what you suggested is the best option so far.
Thank you everyone for the reply.

Quantity Issue while Reversing a Paid Credit Memo of Vendor Return PO?

Has anyone encountered the following problem when posting & reversing GRIR transactions against a Vendor Return PO'?
We have a Vendor Return PO with a single line item - the return indicator is checked. The PO is issued and released. The GR is entered (mvmt type 161) and then the IR (credit memo) is entered. The user then entered another GR to reverse the transaction (mvmt type 162) and then attempted to reverse the Credit memo by posting an Invoice against it. The way they did it, the invoice added another quantity credit of 100 but posted the $ value (debit) correctly - as this is an invoice and not a credit memo, the quantity that posted should have also been a debit of 100, not a credit.
Has anyone experience this issue? Could the problem be the order in which the document reversals were entered? Instead of entering them in the order that they were originally entered, maybe they needed to reverse the credit memo 1st and then the GR (mvmt type 162)? Could the fact that the transaction occurred last year and we are attempting to correct it this year, make a difference?
Also, we have no idea how to get the quantity to correct.....any help would be appreciated.
Thank you.

Anyone to help on this please, thanks in advance.

Need negative quantity non-inventory items on Credit Memo

Version: (2007A)
Description of requirements: (Please provide a detailed description)
Our customer issues many invoices with a negative quantity line item for a miscellaneous non-inventory item. These non-inventory items are used to reduce the amount of the invoice regarding miscellaneous credits to their customers. These are not discounts.
When the customer wants to credit these invoices, they canu2019t create a Credit Memo based on the invoice because SAP wonu2019t allow this if there are line items with negative amounts.
When they create a credit memo not based on an invoice, they arenu2019t allowed to enter a negative quantity for a line item as they are for an Invoice. They are forced to create a credit memo not based on an invoice the inventory item line items and an invoice or Journal Entry for the negative quantity line item to debit back the miscellaneous line amount.
As an example:
Invoice line item one for inventory item: qty one, price 100,line total $100.00
Invoice line item two non-inventory item misc credit: quanity -1, price 10, total -$10.00
Invoice Total $90.00
In Order to provide the correct credit amount, they have to create a Credit Memo not based on an invoice for line item one, qty one, price 100 u2013 value -100 and an invoice for the non-inventory item for qty one, price 10 - value 10.00.
This creates a net credit for the customer of 90.00
This looks ridiculous to their customers when they see these transactions on their statements, creates extra work for the users and there is no link between the three documents.
By using inventory items for these miscellaneous credits, they can assign a sales revenue of their choice. They have multiple sales accounts and the GL posting is determined by the item group for the item. By assigning the desired item group to these non-inventory items, they can control which sales account is updated on their marketing documents when using these non-inventory items.
If they were to use the Freight items, they would need a separate freight setup entry for combination of item group and miscellaneous credit. Because they have so many Item Groups and types of credits, they would need a great many separate Freight Charges to choose from.
All of the above pertains to all of our customers. This customer has a custom add-on and their marketing documents are all created from custom objects. They hit a button on the custom sales contract screen and an invoice is created. When they hit another button on the screen, the selected invoice is credited. They have legally binding contracts for fixed quantities to be shipped, so we decrease the quantity shipped when creating an invoice and decrease the quantity shipped when a credit memo is created. The contract is fulfilled when the exact quantity contracted for has been shipped. Because the credit memo fails, we canu2019t update the custom objectu2019s remaining to be shipped, rendering it inaccurate from that time forward. (reducing the quantity shipped is part of the Credit Memo creation process).Creating Credit Memos and Invoices from the interface fixes the inventory count, customer balance, etc., but we have no way of fixing the sales contractu2019s quantity shipped & remaining to be shipped or linking the contracts to the documents created from the interface.
Business needs: (Please describe the impact on your business, if the functionality is not realized)
Examples: (Please describe a typical example, how the functionality should work.)
Credit Memos should allow negative quantities and line total amounts for non-inventory items, the same way that A/R Invoices do, so that credit memos can be based on invoices that have negative quantity non-inventory line items.
Current Workaround: (Please describe the workarounds you are using at the moment)
Please see above
Proposed solution: (Please suggest how the new functionality should work)
Credit Memos should allow negative quantities and line total amounts for non-inventory items, the same way that A/R Invoices do.

Hi Sean......
System is behaving properly as per its logic. Infact it does same in all the previous or upcoming versions.
If you have Item Type GRPO for Non Inventory Item it does not create any accounting but you can see the same during AP invoice.
GRPO for such type is only optional. For further clarification you can discuss this with your CA what he suggests. But i suggest you to raise AP invoice also for getting Account effect. Just see doing this in test DB you get your answer......
Regards,
Rahul

Creating credit memo request - V1 498 / missing order quantity

Hi Experts,
could any of You pls help me with a credit memo creation issue?
I credit memo needed to be created based on invoice, so configuration and copy control is done as usual, but I have a failure during CR order creation referring to an invoice F2.
I got an error message: V1 498 - Credit already exist for item... - and no qty is transferred to new document
I have gone thought the threads on Forum, but none of the suggested solution was appropriate to solve the issue:
- the document flow is updated in copy control ,
- I can no remove the schedule line flag at VOV7 - the order qty will be missed but target qty is used, and end up incompletition (VU 019 error messge), so billing is faile
- completition control set as B at VOV7,
Still have the problem
Could any of You pls help me - answers will be appreciated.

V1 498 - Credit already exist for item...
What the above message means is that lines items have already been used as reference for the creation of credit memo request(s).
Create a new sales order, delivery and billing document. Then create credit memo request with reference to this new billing document and test.
In VTAF copy control, at item level, field "Pos./neg. quantity" dictates how the quantity in the source document is affected by copy control.
PS - I tried to create credit memo with reference to billing document (F2), there were no issues there. Therefore I am taking that the issue is with credit memo request (copied with ref to billing document F2)

Credit Memo Quantity to be Equal to Quantity rejected via 'Return Delivery'

Dear All,
In ideal scenario of MIRO (Credit Memo) , the quantity proposed by the System is equivalent to the Quantity of MIRO. There has been a requirement from My client that the quantity should be equal to the quantity for which rejection ( Movement Type 122 ) entry has been passed through MIGO. Your sincere advise is required in this regard.
Thanks in Advance,
Victor

Hi,
This scenario need to be tested first, so on Moday after testing i ll update u with correct solution..
but one suggestion.. doesn't GR based IV helped u in this case....
how are you posting IV? is it thru ERS? then please check in GR based IV check box in your PO and then try the same..
Post GR
Run /nMRRL for IV
Post 122 for required qty.
Eun /nMRRL again fo CRME
Try this.. n update the same here...
N i ll also update it back onMonday!!!
Thanks And Regards,
Krupesh Kothari.

Can a credit memo be posted with zero amount?

Can a credit memo be posted with zero amount? What would it mean, that the goods qty have been posted free of cost?
Pls reply...
Thanks,
Swati.

yes, It depends upon the procurement...
I have raised a PO for 100 pieces, But the Vendor will supply only in Dozens..
That means for 100 pices , we will receive 9 Dozens( 108 pieces)..
Similarly some times if it's a Fragile material , the Vendor will send more pieces as a buffer..
If IR Qty > GR Qty , it becomes Qty variance..
Similarly I received 100 Qty & 5 pieces are Sub-Standard, then I will raise Credit memo for that...
Edited by: Manohar Raju on Apr 30, 2008 4:58 PM

Open quantity in credit memo and debit memo

Dear Friends,
I am facing one problem in billing cycle. I am creating credit memo directly with ref to invoice(With out cr memo request). I am describing scenario below.
I have created Invoice 8012003 with one item with 10 quantity, after that I am creating credit note with ref to Invoice no 8012003, here I am creating credit note with 3 qty. Sub subsequently when i create credit note with ref to invoice number 8012003, in open billing quantity system is showing 10 quantity instead of 7.
I have used copy requirements 027 and billing quantity field is disabled.
Kindly advice.
Kaushal

Hello ,
you could check the field VBRP-POSAR in your credit note .
If it's 'A' , it's only a value position.
That could come from table TVAU , field VAUNA -
the last part in copy requirement 027 .
Regards Wolfgang
Dear Wolfgag,
Thanks a lot for your kind reply, k've checked, VBRP-POSAR is 'A' in and VBRP - AUGRU AUFT is blank. Please let me know whether order reason is affecting open quantity field or i've modify routine 27 for passing value ' '(Standard Item) instead of 'A'(Value item).
Please note that i am creating credit memo direct ref to invoices.
Thanks a lot in advance.
Kaushal

Quantity zero in credit memo

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