Quantity Variance in Purchase Order

Dear All
I have a requirement where the system should display error if the quantity exceeds Purchase Order quantity however there should be seperate treatment.
ie.If the quantity variance upto 5 percent is allowed for raw material but for spares material no variance is allowed.
Regards

Hi,
Go to SPRO > MM > Purchasing > Material Master Define Purchasing Value Keys - Here define the Purchasing Value Key with Underdelivery and Overdelivery Tolerances as per the requirement and maintain the same in Purchasing view of material master. Same will get copied to Purchase Info Record (If created manually) or in PO directly which will have control over GR QTy as compared with PO QTy.

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How to implement the promotional quantity on a purchase order

HI,
Good Afternoon,
Scenario on a procurement of every 10 Qty we receive 1 Promotional quantity.
How can we acheive the above
How to implement the promotional quantity on a purchase order
Regards
Kiran T

Can you consider adding another line at $0?
Also look at Sundeep Sharma's presentation at http://www.ncoaug.org/NCOAUG%20Training%20Day%20Feb%202009/Sundeep%20Sharma%20-%20Integrating%20Advanced%20Pricing%20with%20Purchasing%20in%20Release12.pdf
Sandeep Gandhi

Open Po quantity in subcontracting Purchase Order

Hi,
In case subcontracting purchase order,If order quantity 10 and recept quantity is 05 then in delivery shedule tab I didn't got any open purchase order quantity means 05 quantity why?
Thanks and Regards
Anil Patil

Hi Anil.
Please check the following fields in schedule line:
- 'Scheduled qty': 10
- 'Delivered' (quantity): 5
(This means the goods were partially delivered for the PO)
If your situation is this you don't have to expect SAP to create new shedule line I think.
I think you have to modify the schedule line manually if you want a 'Delivery date' different from that was defined in the line of the PO item.
BR
Csaba

Another quantity in the purchase order

Welcome,
I need to do purchase order with reference to purchase requistion. t-code me21, PO stanarda ( PO ).
But i have problem with quantity. In P.Requistion entered 14.500 SU ( service ) but PO automaticly change to 14.000 SU.
I think that is a problem with rouniding but already checked SPRO and found nothing.
Plesae help:)
Best regards,
Bartek

Hi,
Please check if you have defined for the material in the view MRP1 a rounding value or not.
if you maintain the value please remove the rounding profile and rounding value in MRP-1 view of the material master, also remove it from the info record if present.
Thanks.

Quantity Copied in Purchase Order is not same as Purchase Requisition

Dear All,
I have create a P.R with Quantity = 154.762,800 , but when this P.R was used to Create a Purchase Odrer but here the Quatity copied from P.R is 154.762 only , which is not as same as P.R , also during creation of P.O , I got a Warning Message as below ( but i am able to save this P.O) :
Order quantity violates rounding rules (See long text)
Message no. ME386
Diagnosis
The rounding rule(s) marked with 'X' has/have been violated:
[_] Rounding via static rounding profile
[_] Rounding to order unit via dynamic rounding profile
[_] Rounding to logistics unit via dynamic rounding profile
[_] Minimum order quantity not reached
[_] Maximum order quantity exceeded
[_] Order quantity rounding value
[_] Delivery unit
[X] Fixed number of decimal places specified
[X] Rest could remain because no variable order unit allowed
System Response
Rounding proposal: 154.762,000 ZAE (= 154.762,000 ST )
When you enter the order quantity for the first time, the system converts the quantity and order unit automatically in accordance with the rounding proposal.
If you change the order quantity, the system does not automatically adjust it.
Example
The following dynamic rounding profile exists:
With an order quantity >= 150 pcs. the system rounds to two boxes
With an order quantity < 150 pcs. the system rounds to 1 box.
You order 160 pcs. The rounding proposal is as follows:
2 Cases (= 160 pcs.)
When you enter the order quantity for the first time, the rounding proposal 2 BOX is adopted.
If you change the order quantity, the quantity entered remains unchanged. If you wish to adopt the rounding proposal, adjust the quantity accordingly.
Can ne one help me how to check n where to Check / Maintain so that the Quatity should be copied in P.O as saame as it is in P.R.
Best Rgds,
sap11

I think i have resolved the issue , here in trxn = cuni the decimal pl. rounding is to be maintain for that particular unit of measure.
Steps
1)Use Trxn -CUNI
2)Click on Tab -Unit of Measurement
3)Select the Unit which is to be used in Purchase Order
4)After selecting go to Details icon on top
5)In Conversion format enter the digits as per your need in Decimal Pl. rounding.
6)In my case it is maintained as Zero, due to this reason the digits after decimal are not copied from P.R to P.O , But if this Decimal Pl. rounding is mainained as 3 then system will allow me to copy the digits upto three digits after decimal.
Rgds,
sap11

GR needs higher Quantity than STO Purchase order Qunatity

Dear Friend,
Pl suggest whicle in case of STO Purchase order, I want to receive higher quantity than PO qunatity.
After doing all Captured part-I, when Check button is activated..it showing
PL Stock in transit exceeded by 0.500 MT : FIN500 1000 FSMS
Message no. M7022
Even I tried to change the system message in OMCQ in warning message, still showing the same.
Pl suggest.
Jyoti Bhushan Sharma

Hi,
Increase the tolerance limit for the material in the PO under material data tab or check the unlimited field under the material data for the material.
Regards,
AM

Create work flow for date and quantity change in Purchase order

Hi SAP Guru's,
Kindly share abt how to create a workflow in SAP for purchase order date and quantity change and link it with SAP PS.
Scenerio : If someone change the Date n Quantiy of PO , the system should trigger a mail to the person responsible.
Thanks a Lot
Regards
Janani

I did create a Workflow in SWDD for PO date n quantity change , but am not sure how to map the same with the project . Kindly explain step by step.
Thanks
Janani A

Copy Control - Address Details from Quantity Contract to Purchase Order

Dear Experts,
When I create a Purchase order w.r.t a Quantity Contract, in some cases the address details (such as street address, phone #, e-mail etc.) are copied from Quantity contract and in other cases they are copied from the vendor master. I compared the vendor masters and quantity contracts in both the scenarios and cannot figure why this is so.
The way I create a PO is to use the selection variant option in ME21N to pull in the Quantity contract and then 'Adopt' the details.
Is there a address copy control functionality somewhere at the vendor master level that governs this behavior?
Examples:
1) Vendor A has telephone 888-888-8888 on vendor master data and QC 5000001 has 999-999-9999 as telephone for the same vendor in the quantity contract. When I use this QC, 999-999-9999 copies over to PO and this is desired/correct
2) Vendor B has telephone 888-888-8888 on vendor master data and QC 5000002 has 999-999-9999 as telephone for the same vendor in the quantity contract. When I use this QC, 888-888-8888 copies over to PO and this is not desired/incorrect
Any insight would be helpful
Thank You
Siva
Edited by: Sonshine on Feb 23, 2012 3:53 PM

Hi Arminda,
The note refers to the Plant/shipment Delivery address and I am having trouble with the communication address (supplier address, email, fax, telephone etc.) of the vendor.
Any other inputs?
Thanks
Siva

Price/Quantity Variance in Production Order

Hi
How does Price and Quantity Variances are calculated for a Production Order?
Regards
Kailash

Hi Kailash,
The variances relating to Input Price and Input Quantity are calculated on following basis...
Input price variances
Input price variances are caused by differences between the planned and actual prices of the materials and activities used.
The system can only calculate input price variances if quantities were specified in addition to the planned and actual costs. The following conditions must be met for this:
You need t turn on the Material origin indicator in the costing view of the master record of all materials that have a large influence on your costs. Uniform units of measure must be assigned to all input materials. That is, material costs can only be totaled under a cost element when such costs are carried under the same unit of measure.
If you have defined primary input price variances in Customizing, the system will calculate input price variance percentages and update them with reference to the operation. When you start the variance calculation process at the end of the period, this data will be canceled and the input price variances calculated by multiplying the difference between the planned price and the actual price by the confirmed quantity. If the confirmed quantities are incomplete or do not exist, input price variance percentages will be shown.
Input quantity variances
Input quantity variances are caused by differences between the planned and actual consumption quantities of materials and activities. You need to turn on the Material origin indicator in the costing view of the master record of all materials that have a large influence on your costs.
As a whole, if you want to see input quantity variances and input price variances, you must make the following settings:
Turn on the Material origin indicator in the costing view of the material master record.
Turn on the Record quantity indicator in the cost element.
When it calculates the variances, the system does not check whether the Record quantity indicator is turned on. If quantities are not recorded, however, it is not possible to calculate quantity variances. If the Record quantity indicator is turned on, a warning message is issued if you do not enter a quantity in consumption postings.
Pls revert back for further explanation....
Srikanth Munnaluri

Purchase order price variance and quantity variance

Hi All ,
     I am working on a report development where we need price change , value change and quantity change in the report along with net value (ekpo-netwr) .
    Can anybody suggest me tables in ECC where the changes (price,quantity and total value ) are captured ??? and if there is any BI content datasource which can satisfy this requirement.

Hi All ,
     I am working on a report development where we need price change , value change and quantity change in purchase order in the report along with net value (ekpo-netwr)
    Can anybody suggest me tables in ECC where the changes (price,quantity and total value ) are captured ??? and if there is any BI content datasource which can satisfy this requirement.

Purchase order price variance(PPV) accounts.

Purpose is to add SAP inventory movement types to charge in inventory values,due to changing material numbers for purchased items,to the corresponding purchase price variance(PPV) accounts.
ensure correct accounting for valuation changes that currently are charged to G/L account for inventory adjustments.These movements are really reflective of varying quality specifications of purchased materials,which are generally similar to one another but do have specific differences that need to be captured as separate inventory items.some of these"common" items do have standard costs.
please give some hints to approach this.

Hi All ,
I am working on a report development where we need price change , value change and quantity change in purchase order in the report along with net value (ekpo-netwr)
Can anybody suggest me tables in ECC where the changes (price,quantity and total value ) are captured ??? and if there is any BI content datasource which can satisfy this requirement.

'Minimum purchase order quantity' in info record doesn't work

Hi,
I've maintain the value of 'Minimum purchase order quantity' and 'Maxmum purchase order quantity' in info record via t-code: ME12, but it doesn't work. No any affection happened to the newly created PR.
Please kindly advise.
Best Regards.

Hello Rolf
The setting you are looking for is done in
SPRO --> Materials Management --> Purchasing --> Environment Data --> Define Attributes of System Messages --> System messages
Go to
Version                    00
Application Area       06
Message No            216
Make the Category to E - Error instead of W - Warning
Hope this is what you are looking for
Regards
Amit

Purchase Order Response, tolerance on QTY

Hi Folks,
Just a quick question.
Scenario is as follows.
PO created for 2 EA a 12 USD per EA., there is no tolerance groups assigned to either USER or VENDOR.
In the POR I create a line with the price at 14. When I do the check is tells me that the price is outside the tolerance. Thats OK!!!!
When I create a line with price of 12 and qty of let say 120 I get no error message.
Is this correct?
No matter what I do I can not get it to issue a warning that QTY is to high mor something like that.
Any ideas?
Thanks in advance,
Thomas

Hi,
I do not understand this.
We are on SRM server 5.5.
In IMG it says that you can use the Tolerance keys PM, PZ and PR. (See below).
However I can not get them to kick in :o(
Anny advice?
/Thomas
In IMG for SRM you can read this in the IMG Doc.
"Tolerances for purchase order confirmations
SAP Enterprise Buyer uses the tolerances that you define here for the automatic data transfer from the purchase order confirmation to the purchase order and also for the manual data check in the vendor information. If the tolerances are exceeded, the system issues I messages.
You can assign the following tolerance keys:
PM: Quantity variance (converted to currency amount)
If a confirmation is expected for a purchase order item, the system calculates the purchase order confirmation net price multiplied by the purchase order confirmation quantity. The system compares this sum with the defined upper and lower limits. You can also define percentage limits for the quantity variance check. Then the percentage variance from the expected quantity calculated - independent of the purchase order price - and this is compared with the defined percentage limits.
PZ: Time overrun compared to purchase order
The system determines how many days the delivery date has exceeded the planned time interval by. If the delivery date of the purchase order confirmation is earlier than the delivery date of the purchase order, the system takes the purchase order date - the confirmation date; If the delivery date of the purchase order confirmation is later than the delivery date of the purchase order, the system takes the purchase order confirmation date - the purchase order date. The system compares the number of days with the defined absolute upper limit.
PR: Price variance (value variance from expected value)
Here the variance between the purchase order confirmation and the purchase order price is checked. The system determines for the items the price variance as the product of the quantity in the purchase order confirmation multiplied by the price in the purchase order confirmation, and it compares this variance with the defined percentage and absolute upper and lower limits."

Purchasing order infocube related

Hi all
Below are the key figures in "Purchasing Order" infocube, i couldn't find the source table for these key figures, if any body knows how to find out or else could you tell what are the steps i need to follow to find the same
Actual goods receipt quantity
Delivery Date Variance 1
Delivery Date Variance 2
Delivery Date Variance 3
Delivery Date Variance 4
Delivery Date Variance 5
Delivery quantity variance 1
Delivery quantity variance 2
Delivery quantity variance 3
Delivery quantity variance 4
Delivery quantity variance 5
Effective order value of returns
Effective purchase order value
Goods receipt qty in base unit (calculate wtd.delivery time)
Goods receipt quantity of returns
Goods receipt value as at posting date
GR value: Returns as at posting date
Invoice Amount as at Posting Date
Invoice amount: Returns
Invoice receipt quantity
Invoice Receipt Quantity as at Posting Date
Invoice receipt quantity of returns
Invoiced amount
IR quantity: Returns as at posting date
IR value: Returns as at posting date
Number of contract items
Number of deliveries
Number of purchase order items
Number of purchase order schedule lines
Number of quotation items
Number of request for quotation items
Number of scheduling agreement items
Number of scheduling agreement schedule lines
Order quantity
Order quantity (returns)
Target delivery quantity
Total delivery time in days
Value of goods received in local currency
Weighted total delivery time
Thanks in advance
Umashankar

Hi,
Few KFs gets the value in update rules and few gets the value directly from R/3. So check the update rules of the cube also .
And check the belo link:
http://help.sap.com/saphelp_nw2004s/helpdata/en/58/f6383fdb800804e10000000a114084/frameset.htm
http://help.sap.com/saphelp_nw2004s/helpdata/en/8d/bc383fe58d5900e10000000a114084/frameset.htm
With rgds,
Anil Kumar Sharma .P

CONFIRMATION OF PURCHASE ORDERS CREATED FOR SERVICE

Hi,
We have implemented the Extended Classic Scenario on SRM 5.0 and WF1400020 has been activated for Confirmation of Services. When a service confirmation has been done, but not yet approved, the system allows you to create another confirmation, even although the first confirmation was for the full quantity on the purchase order. Can anyone please assist in explaining why this is allowed.
Thanx

Hi Marinda,
your problem was mine. I've posted for it a message to SAP AG.
Unfortunately, I have to inform you that the system behaviour you have
described in this message is exactly how it is designed to work.
Technical reason for the system behaviour:
After approving a confirmation the system performs the following steps:
1) it creates an IDoc which will be passed to the backend for creationof the goods receipt document on the backend.
2) at the same time it creates an entry in table BBP_DOCUMENT_TAB for
the PO. If a user now would try to perform a confirmation he will get
the error message 'System user' already processing purchasing doc item
'xxxxxxxxx' 'xxxxx'
3) the entry in table BBP_DOCUMENT_TAB remains in the table until the
report CLEAN_REQREQ_UP has detected that the goods receipt document in
the backend has been posted succesfully. Then this entry will be deleted and the status of the PO will be set to "Fully delivered" respectively
in case of a partial delivery the open quantity will be reduced accordingly
If you want to achieve the immediate locking of the PO
for confirmation you always have to use a workflow without an approval
step for the confirmation
I hope this information has helped you.
Please, is useful, reward points to me.
Regards,
Christian

Quantity Variance in Purchase Order

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