Query invoice booking

Hi All,
Freight/ Transportation charges amount has been added as a line item in PO.
When goods are received, along with other line items, GRN for this line item also is being done (i.e. for transportation charges)
But when FI team posts invoice, they are manipulating with the QTY & Amount (in order to match near by value/amount of vendor invoice) for this line item
Resulting in invoice qty is more than GRN qty and invoice amount is less than GRN amount.
In PO history tab, against invoice receipt document (IR-L), I can see GR/IR clearing value (which is not equal to zero, as compared to GRN document (GRSR)).
If I do GRN to match with invoice qty, system is not allowing to do so, and throwing an error message of u201Cinvoice qty more than GRN qtyu201D.
I want to short close the PO line. I had told to reverse the invoice documents so as the invoice qty will match GRN qty. But I think amount, will not match as there is a huge difference between GRN amount and invoice amount.
Or there is any alternate method.
I hope every one understood my query, now, what I should do. Please suggest.
Thanks in advance.

Hi,
Thank you for your previous psot.
what about if payments are made to the vendor, will it effect the PO.
Should i cancle the excess iinvoiced qty , so as to match with GRN qty and then perform MR11.
After doing MR11 can i short close the item, by ticking delivery completed indictaor for line item.
please reply.
thank you.

Similar Messages

De-linking (Valuation class & GL A/c) automatic posting in Invoice booking

Experts,
I have a issue regarding link between FI & MM
From what I understand,
there is a link between Service & Valuation class
& also a link between valuation class & GL.
This link enables automatic FI line item posting while invoice booking.
My question:
1. Can we break the linkage between valuation class & GL i.e. we want to stop the automatic posting
2. What is the effect of above
3. Would you advise to do this .. ? Why?
Regards,
KPS007

Hi,
SAP standard process are the best business practises and it should changed only when we have genuine business problem and not for people issue.
There are several scenarios will occur during MIGO and MIRO. For each scenario system should determine a correct Inventory account, GR/IR clearing account, Price difference account and etc. First you need to prepare an excel sheet with all your possible business scenario, valuation area/valuation grouping code and their respective GL accounts. Once you have listed out all the scenarios and correct GL accounts, you can configure the system as per your requirement. Initial home work is needed to avoid any difference in account posting. Hence try to fix the source of your problem rather than changing the best practise. Account determination is vast and it cannot be explained here but please refer the below link.
http://help.sap.com/saphelp_46c/helpdata/en/12/1a39516e36d1118b3f0060b03ca329/content.htm
Regards,
Senthil

Bank Deatils on Vendor invoice booking

Hello,
We have setup house bank and payment method in Vendor Master. At the time ob vendor invoice booking MIRO and FB60 that bank deatils is not picking up. How to set these details to meet our requirement.
Thanks
Madhawa

Hi Agraval,
Thank for your reply. When invoice booking time, manually enter bank details. Automatic payment run (f110) process these deatils are not picking. Any config to be carried out to resolve this ?
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Madhawa

Query Invoices based on checked sites WHEN_BUTTON_PRESSED

Hello,
I am newbie to Oracle Forms, Please correct me if iam wrong.
Requirement: I have a Master-detail Block with Vendors and Vendors Sites. When i query a vendor, all his sites also will be listed. Against each site there is a check box. When i select a site and hit 'Invoice' Button all the invoices for that site have to be returned. For simplicity i am trying only one site per vendor first.
What i already tried: In WHEN_BUTTON_PRESSED trigger i wrote
BEGIN
IF CHECKBOX_CHECKED(:po_vendor_sites_all.vendor_site_id)
THEN
:GLOBAL.SITES:=:po_vendor_sites_all.vendor_site_id;
END IF;
fnd_function.execute(FUNCTION_NAME=>'STAP_SITE_INVOICES',
OPEN_FLAG=>'Y',
SESSION_FLAG=>'N',
OTHER_PARAMS=>':GLOBAL.SITES');
END;
In Invoices datablock i joined it in default where clause. But i am getting
FRM-40105 (Unable to resolve reference to item Site_id#)
FRM-40815 (Variable Global.sites does not exist)
Please help me how to go about writing when_button_pressed trigger and checkbox_checked logic. Any help is highly appreciated.
Thanks.

Hello Dora
"In the block where you display the invoices list , change the where clause as
where instr(:GLOBAL.SITES, vendor_site_id) > 0 "
What exactly will this where clause acheive. It is not behaving as expected.
The back end query which i am trying to represent in front end on forms is something like this
select spo.vendor_id,ssite.vendor_site_id, sinv.invoice_id from xxlm_stap_invoices_all SINV, xxlm_st_po_vendors SPO, xxlm_st_po_vendor_sites_all SSITE
where spo.vendor_id=ssite.vendor_id
and spo.vendor_type_lookup_code='SUPPLIER'
and ssite.vendor_site_id=sinv.vendor_site_id(+);
Here i have around 50 rows. There are 20 supplier with 2 or 3 sites each. Few of these sites have invoices and few dont.
So when i tried changing the where clause to
vendor_site_id=:gloabl.sites
and instr(:GLOBAL.SITES, vendor_site_id) > 0
but of no use. I appreciate your time in responding me.
Please help me in connecting the sites and invoices properly. (I want to check multiple sites at once and fetch all the invoices that are relavant to them)
Thanks

Problem Regarding Invoice Booking with freight value

Hi,
I have RBKP , RSEG, BKPF, BSEG tables.
I can fetch data from above tables for invoce booking values.
But i can't fetch freight and other charges against particular invoice.So i am getting purchase rate of material without freight
in case of same purchase order and in same item.
one example,
Company purchase one item based on PO today.
after two days Company purchase same item bsed on same PO.Now user make entry of invoice with frieght.Now in two invoice how can i find freight of one invoice.
So kindly suggest how can i link invoice with freight.

Hi,
I tried in my system and its working fine allowing to change the amount in MIRO. My doubt is whether it was client requirement during implementation to set such an error message..
It might has something to do with the Partial Inv. field in the Account assignment category in PO item level..
Are u using Derive from account assignment category???
Please check this answered thread
Error Message M8575 - Partial Invoice not possible
Please check
sBk
Edited by: Sujithbk on Dec 14, 2011 5:56 AM
Edited by: Sujithbk on Dec 14, 2011 5:58 AM

F110 and Payment in Foriegn currency for Invoice Book in different currency

Hi,
I am facing problem in Automatic payment Program [F110] scenario as follows:
I have booked invoice in INR and now wants to make Payment in USD.
All related setting for FBZP i have done as follows:
Define Payment method and inserted USD as currency. In payment method i have allowed Foreign currency payments.
Alll related Band Determination setting i have done.
Still it is not allowing to make payment in USD. Payment line item process with Error giving message
NO VALID PAYMENT METHOD FOUND.
If i remove USD currency from Payment Method it Process without error.
Please suggest any way of processing INR BOOKED INVOICE PAYMENT IN USD with Automatic Payment Program F110.

Hi,
"have entered Run Date and Identification.
Given Company code, +Payment method with Currency as USD+ & Next run date vendor with Open Item in INR.
Than in Additional log i have selected three option.
Printout i have given variant for payment method and house bank."
My observation is, program is asking for payment method by which you wanna make payment to vendor in USD, but ur giving payment method it self as USD which is not correct, payment method can be like Check method, EFT method, ACH method, Direct Debit method, Wire transfer method extu2026..
Edited by: Giridhar Reddy on Jul 9, 2008 11:53 AM

Invoice Booked for USD but payment want INR through F110, Cheque printing.

Hi,
Invoice was booked in USD but user want payment in INR through F110, that to cheque printing how it is possible...
please advice me..
Regards
Jagadish

Hi Trinath,
No additional configuration is required. However specify following in co.code pymt method,
select with a tick
Foreign Vendor allowed,
Foreign currency allowed and
Customer Vendor bank abroad allowed.
What chris mentioned was the main key. If a particular USD invoice needs to paid in INR,then edit the original invoice and change the payment currency to INR. If you don't see payment currency field, edit vendor/posting key FSG. That's it.
Thanks Chris once again.
Regards,
Sam

Invoice booking with respetc to Service Entry Sheet

Hello Friends
I created one PO (Related to services u2013 Item Category u2018Du2019 and Account Assignment Category u2018Ku2019)
for a Net price of 54,296.35 INR and service entry sheet made for same 54,296.35 INR.
At the time of bill booking through transaction MIRO, I have to book only 52127 INR (After service entry sheet made, vendor offered a special prcie 52127 INR) But in item data (in MIRO) system is not allowing to change Amount to 52127 from 54296.35 INR and throwing following error message.
Condition processing not possible for items with account assignment
Message no. M8575
Diagnosis
This item is subject to account assignment. The system does not allow you to branch to the conditions.
Procedure
To enter or change the amount, branch to the account assignment screen.
P.O. NO.396950 & S/E 1000095526
Could u please explain what would be the problem in this case?
Thanks
Vijayakumar TVN

Hi,
I tried in my system and its working fine allowing to change the amount in MIRO. My doubt is whether it was client requirement during implementation to set such an error message..
It might has something to do with the Partial Inv. field in the Account assignment category in PO item level..
Are u using Derive from account assignment category???
Please check this answered thread
Error Message M8575 - Partial Invoice not possible
Please check
sBk
Edited by: Sujithbk on Dec 14, 2011 5:56 AM
Edited by: Sujithbk on Dec 14, 2011 5:58 AM

Rate Diff Supplymentary Excisable Purchase Invoice Booking

Dear all,
How to book Excisable Supplemenatry Purchase Invoice, if Vendor has raised rate difference invoice seperately for historic supply.
Requirements :
Excise Register should be updated, Stock value to be updated but GR entry is not made as physically Goods are not recieved.
Please suggest how to incorporate this scenario.
Ganesh Tawde

Thanks Antony / Sidi for the reply.
I have checked the OMRW, and it is BLANK for our Company Code as suggested.
I have checked the Material Movement History which is as follows:
Goods Receipt was done on 23.02.2010 time 13:10:39 with Posting Date 23.02.2010
Transfer to other Plants was done On 23.02.2010 time 18:45:53 with Posting Date 23.02.2010
Material stocks as on 23.02.2010 is
Opening Stock: 14726
Total Receipt Qty: 2898
Total Issue Qty: 5620
Closing Stock: 12004
We are doing the Invoicing today with Posting Date 23.02.2010
This is for your information & further adivce.
Regards,

Invoice Booking thru MIRO-Service Tax

Hii,
When i am booking the invoice thru MIRO , Service tax is calculating on each line item.
If Invoice is Rs 100 Plus Service Tx Rs 10 Total Amount = 110
Thru Miro
One line itme for Rs 25 - Tax code selected
Second Line item for Rs 75 - Tax code selected
Toal Vendor Bill Amonut 110
after simulation
sr/ir ac dr 25
sr/ir ac dr 75
service tax dr 2.5 ( In three line item)
Service tax dr 7.5( In three line item)
To Vendor a/c 110
Can anyone suggest how do i configure to calculate the serive tax on total amount but in only three line item
for eg .instead of calculating on each line item , it shoud be calculate on total amount i.e. on Rs 100
Few of invoice we are booking thru F-43 ( without PO ) for multiple line itmed but it is calculating on total amount & creating only three line items for total amount
Regards
Umesh

Hi,
Change the condition type for Service tax as Header condition and instead of using in Calculation Schema,
use these condition types in Tax calculation procedure TAXINN.
Regards,
Sadashivan

Complicated Query Problem - Booking System

I am currently developing a hotel booking system for my University final year project and am having some serious problems with my queries to calculate room availability.
I felt the best method to calculate room availability was to first calculate which rooms were already booked for any specific queried dates and then to subtract those results from the list of total rooms. That would then return which rooms were available on those dates.
My first query successfully calculated which rooms were already booked using my test dates which were rooms 1,3 & 5. This result was stored in a temporary table. The second query then obtained the list of total rooms (1-10) and from this subtracted the results in the temporary table (1,3 & 5) which should have returned 2,4,6,7,8,9,10 as the rooms available. However, it returned the rather strange result "2,3,4,5,6,7,8,9,10,1,2,4,5,6,7,8,9,10,1,2,3,4,6,7,8,9,10"
It seems to take each result from the temporary table individually, subtract it from the total list of rooms, return the result and then move on to the next value in the temporary table. Which is why '1' is missing from the first 9 numbers, '3' from the second 9 and '5' from the last 9.
If anyone can help me solve this problem or suggest alternative methods I would be most appreciative.
Below is my MySQL code for the relevant parts of my database, the test values I am using and the two queries I am having problems with.
Advance Thanks!
CREATE TABLE booking
booking_id               INTEGER UNSIGNED NOT NULL AUTO_INCREMENT,
e_mail                VARCHAR(40),
arrival_date          DATE NOT NULL,
departure_date          DATE NOT NULL,
PRIMARY KEY(booking_id)
insert into booking (booking_id,e_mail,arrival_date,departure_date)
values ('[email protected]','2004-02-25','2004-02-28');
CREATE TABLE roombooked
booking_id      INTEGER UNSIGNED NOT NULL REFERENCES booking(booking_id),
room_id               INTEGER UNSIGNED NOT NULL REFERENCES rooms(room_no),
no_of_nights          INTEGER UNSIGNED NOT NULL,
PRIMARY KEY(booking_id,room_id)
insert into roombooked(booking_id,room_id,no_of_nights)
values ('1','1','1'),('1','3','1'),('1','5','1');
CREATE TABLE rooms
room_no               INTEGER UNSIGNED NOT NULL AUTO_INCREMENT,
room_name           VARCHAR(11),
room_type               VARCHAR(9),
single_price          DECIMAL(5,2),
double_price          DECIMAL(5,2),
PRIMARY KEY(room_no)
insert into rooms (room_name,room_type,single_price,double_price)
values ('shakespeare','principal','165','225'),
('keats','principal','165','225'),
('kipling','standard','125','165'),
('tennyson','superior','135','185'),
('shelley','deluxe','155','205'),
('brooke','superior','135','185'),
('wordsworth','deluxe','155','205'),
('milton','deluxe','155','205'),
('masefield','deluxe','155','205'),
('browning','deluxe','155','205');
FIRST QUERY
CREATE TEMPORARY TABLE roomsoccupied
SELECT roombooked.room_id FROM roombooked, booking
WHERE
roombooked.booking_id = booking.booking_id
AND
booking.arrival_date = '2004-02-25'
AND
booking.departure_date = '2004-02-28';
SECOND QUERY
SELECT rooms.room_no FROM rooms, roomsoccupied
WHERE
rooms.room_no != roomsoccupied.room_id;

you haven't got a join in your second query
SECOND QUERY
SELECT rooms.room_no FROM rooms, roomsoccupied
WHERE
rooms.room_no != roomsoccupied.room_id;will return rubbish because you have created a valid view of your data with a sensible join.
try something like
SELECT rooms.room_no FROM rooms
WHERE rooms.room_no NOT IN (SELECT roomsoccupied.room_id FROM roomsoccupied);instead, which I believe should give you more meaningful data

Query - Invoices posted yesterday excluding weekends. Drill arrows missing.

Hi All,
I have a working query that returns all AR Invoices posted Yesterday excluding weekends.
There are however no drill down yellow arrows in the result for DocNum. Is there a way I can restructure my query so the drill own arrows appear?
declare @dt_today datetime,
                @dt_yesterday datetime
select @dt_today = DATEADD(dd, DATEDIFF(dd,0,GETDATE()), 0)
select @dt_yesterday = case DATEPART(DW,@dt_today)
        when 2 then DATEADD(dd, -3, @dt_today)
        when 1 then DATEADD(dd, -2, @dt_today)
        else DATEADD(dd, -1, @dt_today) end
SELECT T0.[DocNum] As 'Invoice number', T0.[DocDate] As 'Posting Date',
T0.[DocTotal] As 'Invoice Total', T0.[GrosProfit] As 'Gross Profit',
((T0.[GrosProfit] / (T0.[DocTotal] - T0.[GrosProfit]))*100) As 'Profit %',
T1.[CardCode], T1.[CardName], T0.[NumAtCard] As 'Customer PO#', T2.[GroupName],
T1.[Phone1], T1.[CntctPrsn]
FROM OINV T0 INNER JOIN OCRD T1 ON T0.CardCode = T1.CardCode INNER JOIN OCRG
T2 ON T1.GroupCode = T2.GroupCode WHERE T0.[DocDate] = @dt_yesterday

Hi,
Try this way:
SELECT T0.DocNum As 'Invoice number', T0.DocDate As 'Posting Date',
T0.DocTotal As 'Invoice Total', T0.GrosProfit As 'Gross Profit',
((T0.GrosProfit / (T0.DocTotal - T0.GrosProfit))*100) As 'Profit %',
T1.CardCode, T1.CardName, T0.NumAtCard As 'Customer PO#', T2.GroupName,
T1.Phone1, T1.CntctPrsn
FROM OINV T0 INNER JOIN OCRD T1 ON T0.CardCode = T1.CardCode INNER JOIN OCRG
T2 ON T1.GroupCode = T2.GroupCode
WHERE DATEDIFF(DD, T0.DocDate, GetDate()) = 1 OR (DATEDIFF(DD, T0.DocDate, GetDate()) = 3 AND DATEPART(dw,GetDate()) in (1,2))
If still no arrow, add For Browse.
Thanks,
Gordon

Invoice Booking Error

Hello Frendz,
While i book the invoice it show the message like "Period 003/2011 is not open for account type S and G/L 400000"....Plz give me solution
NOTE:
Initially it shows error currency is not maintain i solved the problem in FS00,then its shows error GL is not maintained the i have create variant and Change the posting periods

Thanx allen,
I have checked the From period 1 ; year -2011,
To period 12
From period 2 is 13:year 2011,
To period 16
I have updated the postings and code for the Gl account 400000
What i Suppose to do Solve this FI problem

Invoice booking (MIRO) without Goods Receipt Entry (MIGO)

Hi,
We have a requirement where we will create Purchase order, thereafter we will be booking invoice directly without doing goods receipt. We will not be doing goods receipt at later stage also. So accounting entry at the time of Invoice (MIRO) should be :
Expense Dr
Vendor Cr
whereas if we do not do Goods Receipt and directly book invoice, following entry is getting generated:-
GR/IR clearing Dr
Vendor Cr.
How can we map the above scenario??
Thanks & Regards,
Jyoti

Hi,
When you want to do your invoice without doing a GRN, its always advisable to post your invoice thru FB60..
Thats the best way of doing..
Cheers..
Redoxcube

Issue while querying invoices

HI,
While we are querying(with date) invoices from one user it is getting... But for another user it is not querying...
What is the problem here i am facing...
Thanks in advance...
Edited by: 875417 on Aug 26, 2011 6:38 AM

Make sure they are using the same responsibility.
Check if the 2nd user has a default folder with a saved query.
Using sysadmin > administer folders, delete the default folder and retry.
Hope this helps
Sandeep Gandhi
Independent Techno-functional Consultant

Query invoice booking

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