Questions on Cash Journal (FBCJ)...

Hi Guys,
I plan to use cash journals (FBCJ) to manage customer payments with my client and i have a few questions...
1) Is it possible to specify a special GL indicator, on each customer payment. I went through all the CJ fields and did not find a special GL field (where can i enable this)
2) Also, when i use the CJ to present checks to the bank account, i noticed that the financial posting is summarized for all the checks. (i.e. 5 cheques of $100 each, is summarized as $500). I want the postings to be broken down for each line item (i.e. 5 entries of $100 each)NO SUMMARY. How can i do this ?
Bambo

you need to requre to change FBCJC3 i.e
com code; your
print progrm : RFCASH00
Reprt varient :DEMOEN
correspondense: SAP18
THEN GO T.CODE FBCJ
ENTER RECIPTS AND PAYMENTS
THEN POST IT
After print cash journal
may be get information message
ignore it
enter
clar.........if error plz post issue....
thanks

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Asset capitalisation through cash journal FBCJ

Hi Experts
Please help me in asset capitalisation directly through cash journal - FBCJ.
I mean FI doc should be "Debit Asset code and credit Cash account " through FBCJ.
Is it possible. Kindly assist.
Regards
Kuldeep Dubey

Hi Kuldeep,
Asset account is a reconciliation account. Hence you cant add it to the cash transaction list in the config for allowable transactions in Cash Journal settings.
The work around is pay the amount thru a dummy vendor account thru cash journal . And use f-90 for capitalization of asset as well as setting of the dummy vendor entry done in cash journal.
The dummy vendor will be useful for you to track how much assets purchased from cash book.
Regards

Unable to post cash receipt in cash Journal-FBCJ

HI All,
I am unable to post cash receipt in cash Journal-FBCJ. It is showing below error.
Also i have created Number ranges for 01. Please advice.
"For object CAJO_DOC2 AMZN, number range interval
01 does not exist"

Hi Venkat,
The steps involved in cash journal configuration are defined at one configuration area
The steps are :
1. Create general ledger account for cash journal
Spro > Financial Accounting > Bank Accounting > Business Transactions > Cash Journal >
Define gl account for cash journal
2. Define Document type for cash journal
spro > Financial Accounting > Bank Accounting > Business Transactions > Cah Journal >
Define document type for cash journal
3. Define Number ranges for Cash journal
Spro > Financial Accounting > Bank Accounting > Business Transactions > Cash journal >
Define number ranges
4. Set up cash journal
Spro > Financial Accounting > Bank Accounting > Business Transactions > Cash journal >
Set up cash journal
5. Define business transactions for cash journal
Spro > Financial Accounting > Bank Accounting > Business Transactions > Cash journal >
Define business transactions for cash journal
6. Run cash journal
FBCJ transaction code to use the cash jounal.
You should first have the opening balance to carry out any transactions.
Please try this, this should help you. Any updates please let me know.
Thanks & Regards

Cash Journal -FBCJ

Hi,
Is there any table to identify the FI Document number from the Internal document number generating from the cash journal entry positing
Gayani

Hi
Go to T Code : SE11
give BKPF in database table
Click display
Utilities ==> Table content ==> Display
There if field TCODE is FBCJ the those documents are from Transaction code FBCJ
Regards
Sunoj

Cash Journal (FBCJ) - Vendor/Customer description

I am having the requirement to display & print cash journal along with vendor/customer description.......Please let me know if anybody come across the same..

you need to requre to change FBCJC3 i.e
com code; your
print progrm : RFCASH00
Reprt varient :DEMOEN
correspondense: SAP18
THEN GO T.CODE FBCJ
ENTER RECIPTS AND PAYMENTS
THEN POST IT
After print cash journal
may be get information message
ignore it
enter
clar.........if error plz post issue....
thanks

User Exit in Cash Journal (FBCJ)

Hi
Does anyone knows if there are any User Exits / BADIs or other enhacements in transaction FBCJ for the Cash Journal??
Thanks in advance
Federico

Afeter saving the cash journal entry with the corresponding expense, we need an extra step to authorize the expense before posting it.
For Example
Employee                             --> Inputs the expense in the cash journal and save it (standard functionality)
Cash Journal Responsible   --> Aproves the expense (Non standard functionality)
AP                                        --> Post the cash journal entry (standard functionality)
In order to achieve this process, we are developing a transaction in which the Cash Journal Responsible can approve the expense. That transaction will save in a Z Table the Cash Journal Document together with an approval indicator (among other fields).
Hence, we want an enhacement so that before posting the expense, SAP validates against the Z table that the expense in the cash journal is approved. If so, it will allow to post, otherwise an error message will be issued.
Hope this can clarify the scenario.
Thanks for your help!
Federico

Transaction Type in Cash Journal (FBCJ)

Hi,
We want to have Cash Inflow and Cash Outflow reports. For this we have defined a list of Transaction Type. We have made the 'transaction type' field mandatory in the Field Status Group that is assigned to Bank Accounts. We want to have this field mandatory for Cash GL Accounts as well. We have assigned the same FSG (that was assigned to Bank GL Accounts) to Cash GL Account as well. While posting Cash transactions via t-code FBCJ we are entering 'transaction type' however we are getting below mentioned error -
+Field Trans.Type is a required field for G/L account 9000 20701001
Message no. F5808
Diagnosis
The value for field "Trans.Type" in the interface to Financial Accounting is an initial value but you are required to make an entry the field selection for G/L account "20701001" in company code "9000"
linked to the field selection for posting key "40".
System Response
Error
Procedure
It might be an error in the configuration of the G/L account field selection. The initial application, used to call up the interface mus otherwise define a value for field "Trans.Type". If this is the case, contact the consultant responsible for the application used to call u the interface or get in contact with SAP directly.+
This is because we are entering the transaction type in expense line item in FBCJ. Cash Line item is being generated automatically.
Can someone please guide how can we enter/derive transaction type in Cash Line item while posting Cash transactions through t-code FBCJ?
Thanks in advance.
Regards,
Sanjay

Hi
Please refer the below mentioned link
http://sap.ittoolbox.com/groups/technical-functional/sap-acct/field-trans-type-is-a-required-field-for-gl-229099-4037143
Regads
Prveen PC

Business Area in line item of cash journal (FBCJ)

Dear all,
I made the cash payment for expenses in head office level in fbcj
My voucher should be posted like (entry view):
Dr expense a/c Business Area 1100
Cr Cash a/c Business Area 1100
But in my clint need to post diffrent business area in line items ( like cash in ho level exp branch level
so its different business area , in above entry its taking both line items one business area i.e exp business area its taking. How to resolve
Regards
nasa

Dear all,
I made the cash payment for expenses in head office level in fbcj
My voucher should be posted like (entry view):
Dr expense a/c Business Area 1100
Cr Cash a/c Business Area 1100
But in my clint need to post diffrent business area in line items ( like cash in ho level exp branch level
so its different business area , in above entry its taking both line items one business area i.e exp business area its taking. How to resolve
Regards
nasa

How to reverse the cash journal posted entries in FBCJ

Hi All
In Cash journal (FBCJ) user has posted the document by mistakenly two times, is it possible to reverse the cash journal posted document. Please advise how to reverse the posted cash journal entries.
Regards
K.Gunasekar

Hi,
For reversing, select the line and then go to "Edit > Delete Entry (Shift+F2)" or "Delete Row" button at the bottom part of screen. (Deletion function reverse the document in FBCJ)
However in case you are trying to reverse the entry after printing a receipt if you must implement OSS Note 359656 first:-
[https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=359656]
Regards,
Gaurav

Sapscripts form of 'reciept' and 'cash journal' in FBCJ

Hello All,
I want to change the output for 'Reciept' and 'Cash Journal' (FBCJ). Their program configuration is in SPRO with the variant, but where are the sapscript form configured ?
Thanks.
Shehryar

Hi,
Check in OB78 transaction, this might help,
Rgds,

Banking functions and Cash journal

Hi,
Can someone advise me on the full setup and configurations of the above ? And the usage.
Thanks.
Angel.

Hi,
I have set up the cash journal following the instruction in the link.
I have some problems and questions regarding the actual posting of cash journal, FBCJ.
1) The petty cash acct created has a zero balance. How do I record the opening balance if I have some cash on hand ? What is the double entry ? I have also set the acct to "Post Automatically" as advised by the link.
2) To test the settings above, I manually post an entry to debit petty cash acct and credit bank acct. So that there is a balance in the petty cash acct for me to do the testing. Although this might not be the correct way to record. Waiting for advise in Qn 1 above.
3) I tried to use FBCJ to post. However, it kept prompting me an error message.
"Payment amount is larger than cash on hand. Change amount".
How did the system determine that ? I already posted an amt of 100,000 in the petty cash acct.
Can you advise me how to do a posting using FBCJ ?
4) Under FBCJC2, I have set up one business transaction for misc expenses. Is this enough ? Or advisable to create a few more business transactions ?
5) Under FBCJC0, instead of using GL doc type AB, is it ok if I created a doc type "SK" and used this one ?
Please help.
Thanks alot.
Angel.

Special G/L accounts in Petty Cash Journal

Hello,
Is there any way of posting with special G/L accounts in Petty Cash Journal (FBCJ t-code)?
Thanks,

Hi,
Special GL Transactions are not allowed in the Cash Journal.
Regards,
P.Satish

Process vendor invoice through Cash Journal

Hi all,
Is it possible to process vendor payment invoice (FB60) through Cash Journal (FBCJ) rather than paying through F-53/58?
BR
Nayab

Thanks to Dark duck for advising SAP Note 532888
According to note, SAP doesn't provide standard functionality. Though it provides BAPI, which can be called when opting for customize solution.
Our process goes like,
1. Our users are on different location
2. HR Department issues a slip (assume BONUS) to few people which should not be given them through Payroll, but through cash
3. On receiving the slip, users visit petty cash counter, show the slip and gets there amount
4. Usually, such big payments are not available ATcash counter, therefore the person at cash counter ask user to visit tomorrow.
5. The next day, accountant go bank and collect cash, which is then paid to user
We can do customization which will automatically create an invoice and pay employee(which is already created as vendor) through FBCJ, then manually clear vendor through F-44. But then
1. accountant will have to do double work
2. amount can be paid which does not match invoice amount, lets say through typo
Our final solution is to create interface, in which all such invoices are shown. When accountant clicks particular invoice, it will call BAPI and entry would be save in Cash Journal through provided BAPI. Do you think its a feasible solution or there should be some other workaround?
BR
Edited by: Nayab Siddiqui on Dec 4, 2009 7:59 PM

Cash with drawn from bank for petty cash use (FBCJ)

HI,
We are using cash journal (FBCJ)for all cash transactions. While withdrawing money from bank for petty cash use, howwe will handle in SAP.
Client wants to prepare bank payment voucher for withdrawing cash from bank. After preparing cheque by bank section the cheque will be handed over to cashier for withdrawing money from bank.
Thanks
Chris

Hi Satish,
Through FBCJ transaction you can do the cash receipt / cash payment to Bank (Bank clearing Account). By using the Business transaction "Receipt from Bank" and "Payment to Bank".
Hence bank posting will happen in the Bank clearing account. As soon as BRS is done, it will hit the Bank Main account.
Hope it is clear for you. If my reply is useful than please assign points for the same.
Thanks & best regards,
nms

Cash Journal - Business transaction (Expense) - Tax information

Dear all,
When I post a business transaction (type E - Expense) via Cash Journal FBCJ, by example: Payment for flowers, I want to add Tax information into this document (i.e: VAT number) for reporting later. But I don't know where to input this information. Could you please help me ?
Thank you very much for your help,
Best regards,
Sylvecat

hi,
there will be one tax column in that u can give the tax code, if u want to give vat number like that means u can give it in the vendor master record.

Questions on Cash Journal (FBCJ)...

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