Special G/L accounts in Petty Cash Journal

Hello,
Is there any way of posting with special G/L accounts in Petty Cash Journal (FBCJ t-code)?
Thanks,

Hi,
Special GL Transactions are not allowed in the Cash Journal.
Regards,
P.Satish

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Transfer from Cash in hand account to Petty cash account in FBCJ

Dear Experts,
I want to transfer some amount from Cash in hand HO (Head Office) account to Petty Cash HO account. Both these G/L accounts are maintained with "Post automatically only" indicator. I am not able to post the entry in Cash Journal. Any clues on how to post this entry.
Entry is as follows:
Petty Cash HO A/C Dr --- 50000
Cash in hand HO A/C Cr --- 50000
Business transactions for payment are - Expense, Payment to other branches, Bank deposit etc
Business transactions for receipts are - Bank withdrawal, opening balance, other receipts etc
Thanks in advance for your inputs.
Regards
Komal
Edited by: Komal Raj on Nov 1, 2011 6:37 AM

Hi,
As per your issue details i guess these are not only a cash gl accounts but also two different cash journals. If this is the case, then you can maintain one cash transfer account for these kind of transaction. Here you can record the payment and receipt entry in this account and thus the balance will be nil and also cash book will tally with gl account balance. If you are making direct gl account entry your cash book balance and gl balance will have a difference.
Regads

How to prepare consolidated petty cash journal report?

Dear All,
How to prepare cash journal consolidated report for Check Receipt and cash receipt and cash payment expenses do through cash, we need cash journal report, that report including (Check Receipt, Cash Receipt and Cash outgoing payment).
Tell me how to prepare consolidated petty cash journal report.
Thanks & Regards
Selva

Dear All.
Cash Journal con report Use This T.Code: S_P6B_12000118
Thanks & Regards
Selva

How to add a petty cash payment in journal entry

HI, I was just wondering if anybody could help me with regards to making a petty cash payment, for example if i went to the shop for and spent £15.00 on stationary etc, how would i post this payment in the journal entry screen?
many thanks.

Hello RWCS...welcome to the forums...
OK, first things first - the definition of petty cash. Petty cash is a function inside any company which allows employees to purchase products out of their own pocket and allows the Petty Cash Person to pay/reimburse for some item or services under a certain amount (say $25). Petty Cash is generally a sum of money maintained in the company in a box or drawer - that is what the accounts says - petty cash. The WHOLE purpose of petty cash is to avoid cutting a check for each and every minor purchase or payment - so there would be no payment created at all until it is time to replenish Petty Cash with more money.
So in essence, if you are using Petty Cash, there is no journal entry or SAP B1 payment for individual transactions until it is time to replenish. The Petty Cash Clerk (person having the box or drawer) would collect receipts as the money is being paid out.
At a certain point in time (usually at month-end or when the cash is low in the Petty Cash drawer), a journal entry is made Crediting Petty Cash and Debiting the various Expense Accounts by using the receipts collected.
Then an AP "Service Type" Invoice and an outgoing payment is made to the Petty Cash Person where the clerk goes to the bank and gets more money for the drawer. While creating the AP Invoice, the Petty Cash GL Account is selected on the line. That will create an automatic journal entry of credit to Operating Cash and debit to the Petty Cash.
If you are not doing this procedure, you do not have Petty Cash. So hopefully that describes what you are doing...
Regards - Zal

Assignment of GL Accounts to Cash Journals

Dear SAP Gurus,
I have a problem in Cash Journalas follows.
1. 3 Cash Journals opened for 3 branches in one company code and assigned one GL accounts for each location / branch and shown the opening balances.
2.When transactions posted and updated the cash Journals, the cash balances are updating in one GL a/c i.e Cash In Hand only for all 3 cash journals in one company code, instead of each GL A/c assigned to each cash journal.
3.My point is whether the GL Accounts assigned is correct or missed any link,as it is not updating the GL a/c when posting made in cash journal, if so how to rectify, pls give clear cut details or menu path for correct assignment of the GL accounts to each cash journal and post to the respective GL accounts.
suggest at the method at the earliest.
regards,
maalik

Hi,
Check your GL account for your cash journal in T Code FBCJC0. Here you have to assign different GL account for each of your cash journal.
Hope it helps
Saravanan.A

Using of cash journal for advance payment to vendor or from customer.

using of cash journal for advance payment to vendor or from customer.please give advice?

Hi,
Set up a new transaction for "Advance Payment to Vendor" in Cash Journal IMG. The menu path in IMG is Financial Acct --> Bank Accounting --> Business transction --> Cash Journal --> Create, Change, Delete Business Transactions. Transaction Code for this configuraiton activity is FBCJC2.
Enter Company Code, Business Transaction Type as "K" and Cash Journal Business Transaction as "Advance Payment to Vendor". This will work if you are paying to Vendor from Petty Cash.
Check Receipt from Customer is supported if you take it in Cash Journal and then later deposit to Bank. But check payment to Vendor should be handled trhough either automatic payment program or outgoing payment transaction.
Hope this helps,
Reagrds
CSM Reddy

How to configurel advance payment to vendor in cash journal

Hi,
This is thiyagarajan,
My client wants to pay the advance to vendors through cash journal
How to configure this one . its urgent please help me out..
if u have any document pls send to my mail id [email protected]
Regards
Thiyagarajan......
91-9916082477

Hi,
Set up a new transaction for "Advance Payment to Vendor" in Cash Journal IMG. The menu path in IMG is Financial Acct --> Bank Accounting --> Business transction --> Cash Journal --> Create, Change, Delete Business Transactions. Transaction Code for this configuraiton activity is FBCJC2.
Enter Company Code, Business Transaction Type as "K" and Cash Journal Business Transaction as "Advance Payment to Vendor". This will work if you are paying to Vendor from Petty Cash.
Check Receipt from Customer is supported if you take it in Cash Journal and then later deposit to Bank. But check payment to Vendor should be handled trhough either automatic payment program or outgoing payment transaction.
Pls reward points if you find this helpful.
Regards,
Chirag

Setting for Cash Journal Transactions

Hi all,
Can someone tell whether the Vendor Line Item clearing and Special GL Transaction is possible in Cash Journal.
For example -
1. when we are giving the Advance in Cash to our employees, whether such entries can be posted with Special GL indicator ( as we do in Bank Payment thru T Code - F-48 )
2. Currently, when we are posting cash payment in Vendor Account ( thru Cash Journal ) , we need to first transaction in vendor account and then for clearing a open item against it , we need to use the T code - F-44 for manually clearing the open items. Is it possible to clear the same while posting Cash Vendor posting ( just like Bank Payment thru F-53 ).
If you have solution pls let us know.
Thanks
ps

Hi PS,
Both the functionalities are NOT possible through the cash journal.
If you pay your vendor by cash, you have to clear the vendor open item seperately.
Also, splecial GL transactions are not allowed in cash journal.
Regards,
Mike

Cash Journal Branch creation concept

Dear Friends,
Can any one please explain about the Petty cash in sap.
I did the set up in petty cash like creation of Branch account.
Please help me to understand the actual concept of petty cash in sap. how its works in the system.
Thanks in advance.
Regards,
Mahendra

Hi,
Concept of Cash Journal:
You can use the cash journal to manage cash transactions in your company. You can post cash receipts and cash payments, print receipts, and print out a cash journal. The cash journal in the R/3 System is a subsidiary ledger, which contains documents that are transferred from the cash journal to the general ledger in SAP FI. A cash journal is kept in one currency.
The cash journal does not include functions for accepting and depositing checks.
Each cash journal is assigned a G/L account to which the documents in the general ledger are posted.
When a posting is made to a cash journal, the documents with the following document types are posted:
Business transaction                                   Document Type
G/L account postings                                      AB
Vendor: incoming/outgoing payments     KZ
Customer: incoming/outgoing payments     DZ
You can create your own business transactions that have to be posted. In the cash journal transaction FBCJ, you can create, change, and delete business transactions.
We can provide the following business transactions for cash journal accounting:
Business transaction type
E = Expenses
D = Customer posting
K = Vendor posting
B = Payment to ICBC bank account
B = Payment to BOC bank account
C = Payment from bank account
C = Payment to bank account
R = Revenue
Cash Journal Configuration steps:
1. Create GL Account for Cash Journal (Post Automatically): FS00 or FS01
2. Amount Limit: Path: IMG/FA/Bank Accounting/Business Transactions/Cash Journal
3. Define Document Types for Cash Journal Documents - Tcode: OBA7
4. Define No. Range Intervals for Cash Journal Documents- CJC1
5. Set up Cash Journal - Tcode: CJC0
6. Create, Change, Delete Business Transactions - Tcode: CJC2
7. Set up Print Parameters for Cash Journal - CJC3
8. Cash Journal Posting : FBCJ
Hope this helps you,
Regards,
Kannusamy S

CASH JOURNALS CONFIGURATION

Hi
All guru's
I have to involving in cash journals configuration.
plz send me any documents...
and wt i have take points to consideration
plz help me out...
regards
ss

Hi,
1. IMG-FA-Bank Bus Trans-Cash Journal
a. Create GL for Cash journal
i. Create Petty cash under Current Asset Check Post Automatically
ii. Create many petty expenses E.g. Printing, Postage etc
b. Define Document types for cash journal AB,DZ,KZ
c. Define number range for Cash Journal Mention 01 always
d. Setup Cash journal
i. New Entries
ii. Cocode
iii. Cash journal # - <Any 4 char>
iv. GL account no (Petty cash GL no)
v. Currency
vi. AB,K,KZ,DZ,DZ
vii. Give Descr
viii. Save
e. Create/Cahnge/Delete bus Trans
i. New Entries
ii. Cocode
iii. TransNo <Automatically Updated>
iv. Bus Trans type
v. GL Account Number - Maintain Two entries Cash Receipt: C; Cash Deposit: B; Expenditure: E (Separate line item for all petty cash expenses)
vi. Save
2. Easy Access Accounting FA GL document Entry Cash journal Posting (FBCJ)
a. Click Change cash journal to change Cocode and cash journal
b. Display period
i. Today
ii. Click Cash Receipt tab
iii. Click Save to update
iv. Click Post
v. Cash payments
REgards,
Sridevi
Award points, if useful

Error while deleting Cash Journal (Numbering group 1001 can be used only for one CoCd and cash journal number)

Hi,
While i am try to delete Cash Journal system throws me error (Message No.:FCJ065: Numbering group 1001 can be used only for one Co. Code and Cash Journal). Kindly provide me solution on that.
Regards,
Tarak

Hi Tarak,
You can use the config nodes in SPRO to set up number ranges for your cash journal documents.
IMG Path> FI Global Settings>Bank Accounting>Business transactions>Cash Journal
Define Number Range Intervals for cash Journal documents
Define Numbering Groups
Define Number Ranges for numbering groups
After defining the number group here, you assign that in "Set up Cash Journal" Check if there is any clash anywhere in your configuration for different cash Journals.
Regards,
Kavita

Different no range/doc. type for cash journal incoming/outgoing payment

Hi all,
I am going to set up cash journal for a customer and they want separate number range for incoming and outgoing payments.
I have read on this forum and actually don´t understand if that´s possible.
If I set up two different cash journals (one for outgoing payments and one for incoming payments) the problem is that I can call all transaction type (C, B, R, E, set in transaction FBCJC2) from both. I have a cash journal for outgoing payments where I have set a separate document type and number range for G/L accounts in transaction FBCJC0 and the same for vendor outgoing payment and customer outgoing payment, but no document type for incoming payments from vendor/customer.
When I then start to use this cash journal for outgoing payments I can´t make outgoing payments if I don´t have any money in my cash journal. Then I have to take money from my housebank by business transaction type C (receipt from bank) set in transaction FBCJC2. This becomes an incoming payment, but I got the same number range as for outgoing payments because I am in that cash journal and that number range is set per G/L account transaction per cash journal. .
How can I come around this problem?
Thanks in advance!
Best regards Lisa

Hi Pravin,
Sorry for late answer. I created three document types, one for customer, one for vendor and a third for G/L postings. It was not possible to do in another way, sorry.
Best regards Lisa

How to change the cash journal voucher

Hi
Pls advice how to change the cash journal voucher lay out , that is auto generated in the system.
I need to add some fields.
Thanx

Hi,
U need to develop your own layout with the help of your ABAPer with the required fields.
Then Go to the following path
Display IMG --> Financial Accounting --> Bank Accounting --> Business Transactions --> Cash Journal --> Setup Print Parameters for Cash Journal.
Hope you are clear.
Cheers
P O I N T S

Cash Journal Tables

Dear all.
I want to contribute some table information for Cash Journal for all user's reference.
Please find the same.
TCJ_BALANCE :-                     FI Cash Journal: Totals Records
TCJ_C_JOURNALS:-                 Cash Journals
TCJ_CHECK_STACKS:-               Check Lists in Cash Journal
TCJ_CJ_NAMES:-                   Cash Journal Names
TCJ_CPD:-                               FBCJ: One-Time Account Data of Cash Journals
TCJ_DOCUMENTS:-                  Cash Journal Documents (Header Data)
TCJ_MAX_AMOUNT :-                Cash Journal: Amount Limit
TCJ_POSITIONS:-                  Cash Journal Document Items
TCJ_PRINT:-                      Cash Journal Print Parameters
TCJ_TRANS_NAMES:-                Cash Journal Business Transaction Names
TCJ_TRANSACTIONS:-               Cash Journal Business Transactions
TCJ_WTAX_ITEMS:-                 Withholding Tax Items for Cash Journal Document
Thanks & Regards,
Pankaj.
Edited by: pankaj_ab on May 29, 2009 2:02 PM

Nice of u pankaj B.

Cash journal splitting problems

Dear experts,
I can't understand cash journal splitting principles and how does it work. Because documentation in help.sap.com is very poor about this.
I have entered one line item in FBCJ, and then press on "Split" button. System shows me splitting screen and there I see my just entered line item with all my account assignements. I don't want to add more line items for splitting, so I press on the button "Copy". And nothing heapens!!! After document posting to general ledger I don't see (in document General Ledger view) account assignements to Cash Journal line item... (!!!)
What I am doing wrong?

Hi
The spiltting functionality in FBCJ is for posting more than one line item,
Say for Exapmle for a employee vendor we have to pay Travel expenses,Medical Exp and so on, this point of time the splitting functionality is being used.
Once you click on the split it will show you only one line item in edit mode and the others will be in display mode but once you complete enetring one line item and press enter the other line item will become in edit mode and so on.
Hope this helps you..
Good Luck
Hari

Special G/L accounts in Petty Cash Journal

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