Quotation and Contract

Dear all
This is one of the migration of all the quotations and contracts download and upload from SAP to SAP...we are using Std BAPI...what are the field should i consider...
like old document number and header details like customer and item details like material and price we are taking old price from old system...
and what are all the other things which we need to consider... please help me on this
Regards

Hi ravi,
you would need to ensure the following things
1) the sales area must be defined
2) pricing procedure should match
3) if you are copying the quaotation nos then the no range should also exist
4) quotation with the same no should not preexist in the new system
5) it is advisable to have all the master data copied otherwise sometimes it leads to errors
Hope this helps
Thanks
Prashant

Similar Messages

Quotation and Contract Linkage

Hi,
I am trying to create link between Quotation and Contract and there are three scenarios:
First Scenario
Quotation is present in CRM System
Contract is not created
So while creating Contract I can establish the link and it is working fine.
Secind Scenario
Contract is present in CRM System
Quotation is not created
In quotation creation report I am trying to extablish the link but it is not working
Third Scenario
Contract is present in the CRM System
Quotation is present in the CRM System
I am trying to develop a link via seperate code but not successful
Can anyone please help me?
Thanks,
Parth

Use function 'CRM_ORDER_MAINTAIN' to set doc flow linkage between contract and quotation document and function 'CRM_ORDER_SAVE' to at the end save related guids...
CALL FUNCTION 'CRM_ORDER_MAINTAIN'
    CHANGING
      ct_input_fields   = lt_input_field "Input field name for changing
      ct_doc_flow       = lt_doc_flow    "Document flow
    EXCEPTIONS
      error_occurred    = 1
      document_locked   = 2
      no_change_allowed = 3
      no_authority      = 4
      OTHERS            = 5.
    CALL FUNCTION 'CRM_ORDER_SAVE'
     EXPORTING
        it_objects_to_save = gt_obj_guids
      EXCEPTIONS
        document_not_saved = 1
        OTHERS             = 2.

Data not getting fetched from Quotation to Contract

Hi,Myself new to TM. I have a ticket mentioning data not getting fetched from quotation to contract. How to solve it? Please help...
Message was edited by: Michael Appleby

Please add the version of the TM product and which SPs have been installed. Also more information on the quotation and contract.
What do you mean by ticket? It you mean an error message, from where are you reading the message?
Regards, Mike
SAP Customer Experience Group - CEG

Product-ID mandatory in RFQ and Contract

Hi SRM-gurus. Is Product-ID (material master) mandatory in order to create Quotations and Contracts from Sourcing? Also, can you create backend contract without material master and/or item category "W", or are there any limitations related to contract generation from Sourcing to ERP?`
brgs ziggy

Hi Jain
1) Suggest you to replicate materials. Refer Blog by Marcin /people/marcin.gajewski/blog/2007/02/05/how-to-replicate-material-master-from-r3-to-srm
2) If you want to create contract in ECC from sourcing (or RFx), you need to implement BADI BBP_DETERMINE_LOGSYS. Check the sample implementation at https://wiki.sdn.sap.com/wiki/display/SRM/BBP_DETERMINE_LOGSYS-CONTRACT_LOGSYS_DETERMINE (if there is any problem with this link, goto SRM Wiki section in SDN)
3) You need to follow 'Contract Management Scenario' and 'Plan Driven Procurement' config, if you have Solution manager.
If you do not have solution manager, use 'Sourcing Config Guide' given in https://wiki.sdn.sap.com/wiki/display/SRM/Configuration+Guides (or service.sap.com/ibc-srm).
Best regards
Ramki

Quotation to Contract Linkage

Hi,
I am trying to create link between Quotation and Contract and there are three scenarios:
First Scenario
Quotation is present in CRM System
Contract is not created
So while creating Contract I can establish the link and it is working fine.
Secind Scenario
Contract is present in CRM System
Quotation is not created
In quotation creation report I am trying to extablish the link but it is not working
Third Scenario
Contract is present in the CRM System
Quotation is present in the CRM System
I am trying to develop a link via seperate code but not successful
Can anyone please help me?
Thanks,
Parth

Use function 'CRM_ORDER_MAINTAIN' to set doc flow linkage between contract and quotation document and function 'CRM_ORDER_SAVE' to at the end save related guids...
CALL FUNCTION 'CRM_ORDER_MAINTAIN'
    CHANGING
      ct_input_fields   = lt_input_field "Input field name for changing
      ct_doc_flow       = lt_doc_flow    "Document flow
    EXCEPTIONS
      error_occurred    = 1
      document_locked   = 2
      no_change_allowed = 3
      no_authority      = 4
      OTHERS            = 5.
    CALL FUNCTION 'CRM_ORDER_SAVE'
     EXPORTING
        it_objects_to_save = gt_obj_guids
      EXCEPTIONS
        document_not_saved = 1
        OTHERS             = 2.

Difference between service order quotation and service contract quotation

Hi,
Can any one differentiate service order quotation and service contract quotation??
appreciated with points
Regards,
Nagi Reddy

Service Order:
A service order is a short-term agreement between service provider and service recipient, in which one-time services are ordered by the service recipient and resource-related billing performed upon completion. Such an order could be, for example, to maintain or repair some equipment, making it necessary to send a technician along with spare parts. These services are usually billed.
Service Contracts:
Service contracts are outline agreements with business partners which define services offered for a particular period. You support service contracts by processing contract-based and planned services.
Service contracts represent long-term service agreements with customers in relation to the content and scope of services guaranteed within specific tolerance limits for certain parameters, for example, within a predefined timeframe.
I hope this helps

Free goods from Quotation to Contract to Sales Order

Hi SAP Gurus,
I have questions regarding Free Goods. This is the scenario.
Doc flow as:
Quotation 123
     Contract 456
           Sales Order (zmor) 789
           Sales order (zkal) 101
In the quotation 123 & contract 456, the quantity of the item is 50pcs. However, when creating sales order (zmor), if we input 50 pcs as the quantity, the free goods were not determined. What we did was, we lessen the quantity to 30pcs. From there, Free goods were now shown. And then we created another sales order (zkal) for the remaining 20 pcs.
Questions:
1.- why is it on the 1st sales order w/ same quantity(50pcs), free goods were not determined?
2.- i believe that in standard SAP, free goods were not determined in quotation or in contract. Is there a way to determine the free goods on those doc types?
3.- how about free goods determination in:
A. Stock transfer order
B. Product diversion
C. Consignments
D. Virtual return
I am really hoping for feedback on this. Thanks in advance!
Erza

Hi,
Free goods can only be supported on a 1:1 ratio. This means that an order item can lead to a free goods item. Agreements in the following form are not supported: u2018With material 1, material 2 and material 3 are free of chargeu2018 or u2018If material 1 and material 2 are ordered at the same time, then material 3 is free of chargeu2018.
- Free goods are not supported in combinations with material structures (for example, product selection, BOM, variants with BOM explosion).
- Free goods are only supported for sales orders with document category C (for example, not quotations).
- Free goods are not supported for deliveries without reference to a sales order.
- Free goods cannot be used in make-to-order production, third-party order processing and scheduling agreements.
Regards,
Saju.S

Item not compied from Quotation to Contract

Hello all,
I configured a transaction Z1 as a quotation and control copying a Z2 as a contract, I performed all the transaction configuration, item category, pricing, etc. to perform all the quotation with correspondant pricing procedure.
I create the quote (Z1) and add the item to the quote and the pricing procedure goes well, but when I clicked the followed up transaction and select the contract (Z2) all the information copied except for the item, pops up a message that I need to add an Item to perform the pricing procedure for the customer.
I don´t have any error message, I tried to perform the same test at GUI but same situation arises.
Any clue you can provide me would be highly appreciated it.
Regards,
Sue

Hello Robert,
Yes, I already define those before posting this question. But as I mentioned I don't have any error displaying on my screen when I tried to perform this step.
Any other ideas?
Kindest Regards
Sue

Pricing in quotation maintenance & contract

Hi
How can i have PO pricing in quotation maintenance & in contract ....
If not how can i have pricing in these documents .....
Bidd quotation is taking PO pricing

Hi,
You cannot have pricing for quotation and contact,
You have to enter it manually and you can Tick the info update box.
While making the P.O price will be picked from the info record.
Regards,
RR

Purchase Order and Contract - controlling overall value

Our process has the following steps - The total amount in the order to the vendor is fixed. Indivdual services have rates fixed, but quantities are not fixed ie, the quantity can vary from 0 to any upper number subject to the overall value of the order. I tried the following:
Created a contract (ME31K) with the services and rates entered (quantity kept as 1). Overall value entered as the contract limit. PO created (ME21N) and Contract details and overall limits entered. Service items adopted from the contract and the 'No Limit' box checked for individual services. All service quantities maintained as 1 no, rates copied from contract.
With this my expectation was that the system will allow multuiple service entry sheets for each of the services upto the limit specified by the contract. However the system allowed Service Entry for value exceeding the overall limit of the contract.
What other configuration needs to be done to make sure that beyond the overall value limit, system does not allow service entry.
Thanks in advance for your help
Deepak

You say that
1. you have created the contract with overall service limits.
2. you now referred this contract and created the PO
PO created (ME21N) and Contract details and overall limits entered. Service items adopted from the contract and the 'No Limit' box checked for individual services. All service quantities maintained as 1 no, rates copied from contract.
Please remove the No limit check and keep only the value in contract limits. The system would then force you to enter the additional value in unplanned services during SES creation. The same applies when you are using Other Limits (Mentioned limit in other Limits tab in PO creation)
If it does not work, check message settings for message # SE 347, 364, 365 & 366.
If it still does not work, please open an OSS message to SAP.
Thanks & regards
AHP

Release strategy for PO and Contract

Hi,
I maintain characteritic for PO
Plant
Doc Type
Net Order Value
Purchasing Group
I maintain characteristic for contract
Company code
Target Value
Doc Type
Purchasing group
My class consist of
Plant
Doc Type
Net Order Value
Purchasing Group
Company code
Target value
Q1: Do i need to maintain ALL characteristic value when i define my release strategy for PO or Contract as some characteristic only apply to PO only or contract only?
Q2: What option do i have if i need to maintain all characteristic value ? leave it blank ? empty
Currently my PO release is working fine but when i try to maintain the contract release inside the class . my PO release is not triggering . I maintained diffrent release group for both PO and Contract .
Thank for your advice

First of all
For purchasing like PO,pr,contract you can able to get in ekko table.No need to maintain separate release unless if it your business requirement.Take Document type as one of the characteristics it will distinguish whether it is PO or contract.
You have to maintain all the characteristic value then only it will trigered release.
Check the release indicator as well.
Hope it will help.

Exit for role determination via exit for scheduling agreement and contract?

Hi..
I have a requirement to fetch the agents in run-time for PO,PR,SCHEDULE AGREEMENT, CONTRACT..
For PO i am using EXIT : - M06E0005
For PR release i am using EXIT :- M06B0001
By using above 2 exits i am getting the agents at run-time...
Same way i need the EXIT for SCHEDULE AGREEMENT and CONTRACT..
if there is any EXIT for this please share with me..
Regards,
Imtiaz Khan

Hi Imtiaz,
Ideally you should have your agent determination logic in workflow itself instead of determinining them in EXIT.
Can you tell me why you are determining agents in exit and how you are making use of it ?
Also let us know how your workflows are getting trigger for all these documents.
Regards,
Ibrahim

Open PR, PO and Contract for services.

Dear All,
I want to develop a report that gives the open PR, PO and Contract for services.
When user will enter the service number report will give the open PR, PO and Contract.
But for services quntity in item overview is always 1 AU.
I want to compair the quantity in item details (ESLL - MENGE).
Suppose PR is with 100 Hrs and 3 diffrent PO created for this with 25 Hrs each.
How Can I compair this.
Thanks and Regards.
Prakash

TNX

Open Quotations and Open Items

Hello Experts,
Can you tell me what are open quotations and open items? And in what scenario they are used?
Arathi

Open quotations are those on which no orders or reference documents have been created so far.
Open quotations can be seen in VA15 tcode
Open quotations is a term which is applicable for the whoel document.
On the otherhand, there will be some documents where reference documents are created for some items, while for other items no reference documents are created
For example lets say a quotation has ItemA and Item B, both having 5quantities,
On this an order is created for ItemA only for 5quantities.
Now the quotation is in Partly completed status
Item A willbe in Complete status
Item B will be in Open status.
Hope thsi helps you to undersatnd things.
Reward if this helps.

Make-to-order. Requirement linked to Quotation and not to Sales Order

After we have changed our Make-To-Order Materials from unvaluated sales order stock to valuated Sales Order Stock we do face a problem with the Requirement for those Sales Orders lines which are started with a Quotation. After running MRP a planned Order is created (ok) but the Planned Order is linked to the Quotation line and not to the Sales order line. When converting the Planned order to a Production order the AFPOD-KDAUF field is the number of the Quotation and unfortunately not the Sales Order number.
The Quotation looks ok. Item category is AGN and Schedule line category is BN (no MRP). When converting the Quotation into a Sales Order the Item category change to TAN and schedule lin category is now CP.
The copy rules QT -> OR (VTAA) shows copying requirement = 501 Schedule qty >0 and DataT = 201 General Schedule line Data
Anyone got a clue about where to look? ¨
Thanks in advance
Ken

Hi Guys
Thanks for your proposals.
The Materials involved are standard items (FINI -> NORM) and our Set-up with item category TAN works perfectly when we create a Sales Order without a Quotation first. And the way we solve the problem manually right now is to convert the Quotation and delete in line item and recreate them manually.
I found that if i delete the requirement type in the Quotation and then convert the Quotation into a Sales Order then the Planned with be linked to the Sales Order = perfect.
Any other ideas
Best
Ken

Quotation and Contract

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