Receipt Matching with Invoice (AP) - Line to be Checked by Default

Hi,
As per finance requirement, they need line to be checked by default in Match Receipt Window. Is there any option available?
I did personalization for selecting check box value to 'Y' and it is working. But that time it is not taking Qty Invoiced and Match Amount if I use personalization (I need to disable check and enable again to get value). Is there any standard option available? if not, how to fulfill this requirement?
Navigation:
AP Administrator > Invoice > Entry > Invoices
Create Invoice and Save
Click on Matching
Matching Type > Item
Search with PO number or Receipt Number > Find
Thanks,
Navab

Similar Messages

Line Order No doesnt match with Invoice line number

At the line level , the line order no doesnt match with the invocie line number
ie. say for example in a sales order we have 3 lines
1. A
2. B
3. C
where as in transaction at AR level the line no is different
1. B
2. A
3. C
the customer wants in AR also the line no should be same as sales order line nos
Please help us what is the setup where we define the line level numbering in AR.
I have checked the line ordering rules but i am not clearly understanding, if anyone can explain with an example how this no generates witht he setup details it would be great

This can be done in XSL OR in procedure on the DB side. Performance wise better to do in procedure as mentioned by other use. You can choose to go with DB or XSL approach depending on number of orders you are expecting in a single message. If it is going to be 100s or few thousand messages then keeping it in XSL is not a problem. But if you are planning tens or hundreds of thousands of orders in the same request then better do it in stored procedure.
How do you do in XSL?
1. Put a for each on every unique order no. You can use xsl:Key or xslt:distinct-values() for this.
2. Within for each unique value of order no, use position() function to pass line/order no as 1,2,3... etc. As soon as the loop moves to second iteration for the next unique order no, count will automatically start again from 1,2,3... and so on.
Apart from slightly slower processing time, another drawback from this approach is that the data in the XML you send to DB procedure will be sorted by order numbers. All orders with same number will appear together.
Another problem with this approach is that this will work only within one request, i.e. if the next request contains an order with same no which was already sent in a previous request, for this order the count will again start from 1. So if you want to keep the sequencing maintained across multiple requests, the easiest way to do is in the DB procedure where you can lookup in the table before inserting a new row and insert with next sequence of that order no.

How to close PO after fully matched with invoice only

Hi,
We wan't to use 3-way match, but when an invoice is fully matched with the po we want
the status of the po gets closed. Now it's still open untill you do a receipt for the po.
We need the QTY REC matchinghold to send the invoices for approval if the
receipts is not available before the invoice is matched with the po.
How can I set this up?

you are correct. That functionality is not available in iprocurement
Refer note:
The Initial Quantity Received Satisfies the Receipt Closing Tolerance (Doc ID 168495.1)
An Enhancement request is already logged:
16438982 - ABILITY TO RECEIVE ITEMS IN IPROCUREMENT AFTER PO IS CLOSED

Why the doc total amount is not matched with the total item line amount?

Hi,
Recently when i try to update something in sales order via my add-on, i got an error said u201CThere is a difference between the document total and its components. [ORDR.DocTotal][line: 0] Iu201D Then i checked the sales order in SAP B1, I found the document total amount was not matched with the item line total amount. Actually the item line is quite simple, there is only one item line with qty 1. How comes the document total could be different with the amount from item line? I know the document total amount is a read-only field which is calculated automatically by SAP. This is really weird for us, we don't know how this happened.
Has anyone experienced similar situation like mine and how this happens?
Thanks,
Lan

I am having this same issue and I have additional information.
I am on ver. 8.8 PL 16.
Periodically (mulitiple times a week), when a Sales Order is created, the Doc Total amount is -zero- when there are clearly items that have a price associated with them. This causes an error when Adding the document. Sometimes, I can just change the quantity of one of the items, which forces the Doc Total to update. Most of the time this does not work, though. I end up having to restart the SAP client and then everything begins to work as it should.
This behavior is occuring on mulitple machines in our office.
Earlier in this thread, Rahul mentioned that they currency rounding was turned off and that this could be part of the problem. In fact, we were having issues with Currency Rounding and did turn it off not long ago. Rahul, can you explain better what you meant by "give the proper amount so that you can overcome the error..."
Randy Davis
Denver, CO
Edited by: Randy Davis on May 16, 2011 2:01 PM

Accounting doc entries not matching with the the entries from j_1ipart2 entries

Hi,
After creating PO, I have done MIGO and J1IEX. Now, posted MIRO. The end screen shows a number stating accounting document created.
I checked the accounting doc in fb03 and the document is displayed over there. I also checked the table for values captured in PART2 of excise. The value displayed in table is not matching with the value displayed in accounting document. Can anyone help?

Hello Tejas,
Here is the updated version of the situation.
After the transaction J1IEX, I got a message saying an 'Accounting Document' has been created. But the accounting document number does not match with the original values. I checked all the tables and found out that the accounting document is not created.
In this case, I thought of creating an accounting document manually and adding them directly to the table.
Here are my questions,
-Can I manually create an accounting document for multiple line items?
-Few tax values should be split and should go to 2 different GL accounts. so how to do this if I am creating it manually
-Or can I delete the values captured during 'J1IEX' in the table and reopen the GR so that the t-code j1iex can be processed again?

PO unmached with invoice -MIRO

hI,
Can anyone tell how to identify the PO which not matched with invoice?

hi!
There are several reasons why invoice is not matched with the P.O.
1. If you are processing a partial invoice. - GR is less than the PO qty.
2. You may have received the full quantity of the PO but you are invoicing only a potion of it.
3. Invoice is always less or equal to the PO, otherwise, miro was overriden.
Please assign points if useful.

No.of transferred records do not match with delta records in RSA7

Hi,
The full update was failing since a number of days in 0vendor because of error in the source system. So I did an initialize with data transfer and corrected the PSA data and updated it using scheduler in the infoobject. In this case the number of transferred records was 24300 and added records was 0.Next I executed the delta infopackage and was expecting 0 records,since there were 0 records in rsa7. But I got 16000 records.Can you explain me why this happened?
Regards,
Shalaka

Hi Shalaka,
In which version of SAP you are working?
You might want to have a look at the table BDCP2 which is a different table that handles the delta mechanism for the change pointers.
You can reset the processing status using the program RSA1BDCP ex with following entries.
Now, coming to your issue - to verify the initial loads I am listing some basic checks(step by step).
You can give it a try in Dev/QAS if you have any restrictions in Prod.
1. Check and verify if the RSA7 delta queue is present.
2. In BW system, delete the INITIALIZATION request from infopackage - This should delete the delta queue from RSA7 in ECC system. (I am not 100% sure about this so try this once)
3. Re-initialize the datasource from BW system and note the no. of incoming records in BW. This should match with LFA1 entries.
4. Check the delta queue in RSA7 - There should be a new delta queue created
5. Start the Delta load - The should not be any records coming in to BW
6. Check the entries in table BDCP2 and its process indicator.
7. Create a new vendor from XK01 and check the entry again in BDCP2 table.
8. Run the delta again in BW and this time delta should have the newly created vendor.
Also be aware that since its a master data datasource and deals with change pointers you will not see any entries in RSA7.
A possible reason I could think of you getting 16000 records in delta is because you might have initialize the datasource is past and then started the FULL loads. So the deltas actually started accumulated in BDCP2 with processing status as BLANK and then when you triggered delta again back now all the historical deltas are processed.
This apply with BDCPV too if you are on older version of SAP.
Did you tried running delta's multiple times - you should not face any delta records when the processing status of change pointers is set to 'Processed' i.e. 'X'.
PS: You can find the message type for 0VENDOR_ATTR in ROOSGEN table. This will be useful in looking at table BDCP2.
Please let me know if there are any questions.
Thanks
Amit

Receipt Qty in AP invoice does not match with actual receipt qty.

Hello everyone,
I am facing an issue in oracle Payables module. When we match invoice with receipt while preparing invoices, Quantity received shown in the Receipt quantity block in invoice window does not match with actual receipt quantity of that item. Due to this difference user is not able to book the invoice. Please help me to resolve this issue.
Thanks,
Himanshu Gupta

Exactly. What i mean is in the invoice window, There is a block called reciept quantity shown in the lower part. The received quantity displayed in that block is more the actual quantity being recieved. (when we see the recieving transactions). is this a bug?
thanks for your reply, awaiting your response......
Himanshu Gupta

GR Value is not matching with PO Value while posting good receipt.

Hi Experts,
My client has raised the PO with accounts assignment category K (COST CENTRE) with material description.
but he has received invoice receipt before good receipt.while invoice receipt he has entered wrong value for some qty as per PO intially and cancelled that wrong entry.
I have gone through original & cancelled invoice document accounting entries. below is entries:
Original invoice document accounting entries:
GR/IR Clearing account: Debited
Vendor account: Credited
during cancelling the above document it should be vendor acc is debited and GR/IR account is credited but in the system below entries taken place
Cancelled invoice document accounting entries:
Vendor account : Debited
GR/IR Account : Credited
Consumption Account : Credited
Why consumption acc taken place here. pls help what are the possibilitis....
these entries affecting good receipt value means while taking goods receipt for some qty out of full qty value is not matching with PO value.
but while cancelling the GR documents system taking correct values as per PO. Please help.
Kindly help in this regards
Regards
Mohan

Hi,
Check the Credit Memo document whether G/L tab is there & whether any G/L account is entered ?
I think instead of cancelling the MIRO document they might have posted a vendor credit memo manually by specifying a consumption GL.
Thanks & Regards,

PO : Invoice value in ME23N is not matching with 2LIS_02_SCL field BWGEO

Hi Expert,
              1) Invoice value in ME23N tcode is not matching with datasource 2LIS_02_SCL field BWGEO in item level
for few item BWGEO field contain the data with tax but for few item the value is not coming correctly.
2) The value is not matching for that particular item which has same material document in other Item level.
eg. PO(eg 60000XXXXX) if item 1 has invoice value with tax is 1300+52 and its material doc is XXXX1234. if same material doc XXXX1234 is present in
item 2 for another invoice of same material invoice value with tax is 1200+48. In that case the value which is coming in
BWGEO field is 1300 only.
I am working in 7.0 system for AFS specific. My whole transaction is in INR.
Thanks and Regards
Lalit Kumar

Please review the information below from one of our deverlopers
- it may explain the behaviour you are seeing on your system:
When posting a GOODS RECEIPT for a DELTA UPLOAD process you only will
have the information regarding the GOODS RECEIPT values (XMCEKET-WEMNG
and XMCEKET-WEWRT) and not the invoice values (XMCEKET-REMNG and
XMCEKET-REWRT).
When posting an INVOICE for a DELTA UPLOAD process you only will
have the information regarding the INVOICE values (XMCEKET-REMNG
and XMCEKET-REWRT) and not the GOODS RECEIPT values (XMCEKET-WEMNG and
XMCEKET-WEWRT).
The DELTA INIT process is different, because for this process, all
information about posted documents against a purchasing order need to
processed again and this means that all documents related to an order
(invoices, goods receipt, deliver costs, goods issue, etc)
are read from database and rebuild one by one in the same process, and
of course this information in available.
When posting an invoice, the goods receipt information is not
available because of the following reasons:
1 - System standard fields.
In datasource 2LIS_02_SCL, there is only
fields BWMNG - that represents quantity, BWGEO and BWGEO that
represent values. The information under these fields are dependent
from the information of field BWVORG (BW transaction key). This field
determines whether these values are from a purchasing order, goods
receipt or an invoice. You never have a missing information, but when
you want to get goods receipt values, you need to check where the
BWVORG correspond to goods receipt process and not invoice.
2 - Performance
There are documents as purchasing orders and schedule agreements that
are opened for years in some customer system (it may not be your case),
where goods receipt and invoices have been posted during all this time.
Every time that a new document is posted in order to built the
cancellation sentence (ROCANCEL = X) and in order to add the new
value in the old, system need to process all previous posted documents,
and this means processing time. For this reason when posting invoices
only previous documents that are invoices are taken into account and
not goods receipt.
The delta fields, DBWMNG and DBWGEO, are the difference between the
purchasing order quantity and values and the goods receipt quantity
and values, then is natural that this information is only available
when processing a goods receipt and not when processing an invoice.
I'm sorry if this is not the system behavior that you are expecting,
but this is the normal standard behavior and this is really necessary
because of the system performance when dealing with documents that
have a long order history.
Hope this information is useful for you
Best Regards
Barry

How to apply a PO-matched prepayment invoice that has an extra tax line??

I have a situation where I created a prepayment that's matched to a PO, but since the prepayment invoice document has VAT associated to it and not the PO, I need to add that extra line. So after matching the prepayment to the PO, I added an extra line on the prepayment as Item type TAX.
Now after creating the actual invoice, when trying to apply the prepayment on the invoice, I can only see the actual PO amount and not the VAT line that was added afterwards to the prepayment. Therefore the invoice goes on a distribution variance hold.
My question is how would I be able to create a prepayment that's matched to a PO and that has an additional TAX line and then later on apply the full amount to an invoice?
All responses appreciated!

Hello
I still have to investigate for a problem with prepayments and line level calculation also (no PO matching involved), here is what I foundin the main AP doc (115apug.pdf, 4-150 to 4-155)
*Applying Prepayments in the Invoice Workbench*Payables creates Tax distributions automatically either when you choose the Calculate
Tax button in the Distributions window, or when you submit Invoice Validation for the
invoice. For invoices you enter in the Invoice Workbench, you can apply a prepayment
either before or after you validate an invoice, or while you are entering it. If you use Line
level or Tax Code level automatic tax calculation, Payables always creates separate tax
lines for your Item and Prepayment type distributions.
Note: Use automatic tax calculation to create tax distributions for
prepayments. Manually created tax distributions for prepayments are
not included in the Distribution Total. If the Distribution Total does
not match the Invoice Amount, Payables applies a hold to your invoice
during Invoice Validation.>
Hope it helps ;°)
I'll keep you inform if I have further info about my case
Xavier

Invoice to PO and Receipt Matching

Hello,
Any one knows what tables/columns are updated in R12 when Invoice is matched against PO vs Invoice is matched against PO and Receipt?

If you want to match asset invoice with the receipt, you will have to create asset as in item (non costing enabled) in inventory. You can optionally give asset category and clearing account at item defintion level. (If will help in defaulting at invoice level after matching)

Error in workflow while linking goods receipt document with parked invoice

Hi All,
I parked document using Tcode MIRO, when WF has been executed and goods receipt document has been created.At the time that we tried to link this goods receipt to parked invoice document in the workflow,The problem happens with work item saying the status as Error. See the below error.
MIRO Invoice: 801061193 2010 Item: 000001 13.09.2010 09:24:58 Error AP Workflow for MIRO/MIRA Parked Invoice
Can anyone advice why it is coming so?
Thanks in advance.

Hi
In SWEL go to workflow trace and see what exactly is the error. This error description is too generic to arrive at soln.

Report with goods receipt value and invoice posting value

Is there any standard report with goods receipt value and invoice value (the value with which invoice is posted.

Hi
Please check MC$4 transaction, mey be helpful.
regards
Srinivas

KE30 Summary balance not matching with KE24 line item total

Hello Experts,
My client's are having one KE30 report and there are about 15-18 rows in the output. About 12 rows agrees with the KE24 line item report and they inturn matches with FBL3N balance. However, the balance 3-6 rows does not agree with the KE24 line items report.
For the difference rows :
The KE30 balance   USD 210000
The KE24 balance   USD 229000
The FBL3N balance USD 229000
The KEAT figures    USD 229000
Can anybody confirm which settings are missing, if any.
Thanks & Regards.
Vikas.

Hi
I think you will have to reconcile on case to case basis and identify the causes...
It may also happen that some docs are posted with some blank chars and hence they are not featured in KE30 based on the selection parameters given during execution of report
To mind, only these 2 points come
1. Define a report restricting to chars like Comp Code, currency type (if applicable), version =0 and period... Do Not restrict on any other char and execute the report.. It has to match with KE24
2. In the 5 to 6 lines where you have this issue, try to drilldown on each possible char in KE30 for these rows... and match each of this value with KE24... you will come to know where the problem lies
Regards
Ajay M

Receipt Matching with Invoice (AP) - Line to be Checked by Default

Similar Messages

Maybe you are looking for