Record Management System Status

I´m currently trying to use the status previously defined in RMS Status Management but the funtions "CLOSED" and "OBJECT LOCKED" fixed to events only shown the status ID name. Even if a record or a document has a CLOSED status assigned, it´s still possible to modify.
Could anyone help me please??
Thanks

Hi,
                 Transaction SCASEPS reads default values and then starts report SAPSRMSTART.
SUBMIT sapsrmstart WITH orgsps = p_orgsps
                    WITH orgrms = l_rms_id
                    WITH cfwsps = p_cfwsps.
If you start report SAPSRMSTART (transaction SRMSTART) directly you see the selection screen. If you know which parameters to use in order to get the required records management (I don't see this because I am not familiar with this topic) then you can code your own "SCASEPS" transaction:
Write a simple report that reads the required parameters (for selscreen of SAPSRMSTART) as SET/GET parameter (probably you have to define new SET/GET parameters). Then you SUBMIT sapsrmstart with this user-specific parameters.
Regards

Similar Messages

Can we handle physical data storage through SAP Record Management System

Dear Experts,
how can we use Record Management system for handling the process involved in physical storage
of records ( like files, documents, boxes, x-rays etc) their retrievals, destruction etc.
Same as that how to handle space management, allocate space to store physical storage, retrieve the available spaces etc.
Any hint or reference to implement these requirements through Record Management System will be very useful.

Closing ..

Customizing Document of Record Management System

Dear Experts,
I have implemented Document Management System for my client. In my new project client is asking for the implemention of Record Managemnt System. I am new to this module. Can anyone help me in getting standard customizing document of Record Management System.
I cheked the basic info about the same in SAP help,but that does not give customization steps.
Thanks for your inputs
Regards
Damodar Pai

Hi,
Please check SAP Netweaver Folder Management (ex-Records Management) [original link is broken] for documents on RM. Please check http://wiki.sdn.sap.com/wiki/display/ESpackages/RecordsandDocument+Management for info on repositioning of RM.
Best Regards,
Pragya

Business Content for Record Management System

Hi all,
Does anybody know if there is any available Business Content in the last release of BW, (SAP NW 2004s Add on 3)?
As far as I know, in prior releases , there isn´t any available BC to extract information from a RMS.
I know there are some BAPIs to reach the content in RMS and I wonder if we can use these to extract the information from RMS to BW.
Has anybody ever faced this kind of BW project?
Thanks in advance.

Hi,
I'm just facing the same problem, and I got the same conclusion that you: RMS Business Content is not available, and no news about its availability on future releases.
It would be nice to post something here if someone gets a way of extracting data (that BAPIs don't sound like an easy job).
Have a look:
Records Management Business Content
Regards,
David.

Records Management Sytem link to DMS Document

I'm trying to programatically create a document in DMS from Records Management System and create a link to the document. I can create the document using BAPI_DOCUMENT_CREATE2 but cannot figure out a way to link to the document.
Does anyone know if there is a BAPI or function module to do this?

HI Michael,
This cookbook gives an example of how to link a BO to record automatically. You can probably use the same concept
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/40be7649-72f7-2c10-03b9-c85d56eff2e5?quicklink=index&overridelayout=true
BAPIs SRM_RECORD_ADDELEMENT & SRM_RECORD_ADDELEMENTS can be used to add one or more than one elements in a record.
Please note that if adding an object to arecord is one processing step in a bigger process which may need access to same record again & again then it is better to use record APIs(methods of IF_SRM_SP_RECORD) . BAPIs should be used for one off access to records since every BAPI opens record, makes changes & then closes record.
For a bigger process which requires access to same record again & again, opening & closing records so many times becomes costly for performance.
Thanks & Regards,
Pragya

Document Management System: Unique ID relation to RMS_ID and SPS_ID,

Hi,
I am working on a program related to records management system, where in I need to retrieve the details such as RMS_ID and SPS_ID related to the unique identification number provided.
Can anyone please let me know how to retrieve the RMS_ID and SPS_ID value corresponding to the unique identification number provided.
Thanks & Regards,
Manohar.

i'm not sure what you mean but would ask you to explain whether you are in a programming context or what?

Records Management vs DMS

Hi,
I believe RM and DMS overlap at several area.
Could someone explain the conceptual differences, pls?
Ádá

Dear Ivan,
Thanks for your response again,
We are using Archive link to maintain documents for HR ( at Infotype level) and also we are using Digital personell file a Part of RMS, for internally generating files.
how deeper is the integration between RMS and archive link document storage,we could integrate Archive link and Records management system so that any documents stored through ARCHIVE LINK Can be made available in RMS Folders,
but the problem is the Vice versa is not possible, as we would like to have those documents maintained or uploaded through RMS be available in Archive link ie ...a the HR transactions level PA30 Display Archived documents.
Pls suggest the integration available between RMS and Archive link storage.
also i want to know which is the best methodology to store HR documents weather RMS or Archive Link ?
Thanks and regrds
Priya S

Plug-in status not performed in Managed system configuration

Dear Experts,
I had configured Managed system configuration in SolMan 7.1 SP10. I could find plug-in status " not performed" (grey) in solman_setup screen . Below screenshot for your reference. I had highlighted the plug-in status in blue for easy recognition. Please provide your valuable inputs.
Thanks,
Phani.

Hi Phani,
It is an open issue, pls see below; you might have to hang on till SP12 is available.
1954303 - The Plug-in Status (ST-A/PI) Grey for Managed System In Solution Manager SP10 and SP11.
A fix for this issue is planned for SP12, please note that this is subject to change
Regards,
Vivek

Managed System Setup Wizard Status " ? " SPS 15

Dear All,
I have a problem with my SMD.
I have already upgrade the Solution Manager 4.0 from SPS 13 to SPS 15.
I want to setup E2E Root Cause Analysis for CRM system.
So I configured SMSY since I didn't configure SLD yet.
I've already installed SMD Agent in managed system successfully also.
When I run the Diagnostics Setup -> Managed System -> Setup WIzard,
in the Setup Parameter Step , it said that " No SMD Agent is currently available (ie not assigned). Please install an agent for jktgrhxsapc1 or unassign an existing agent in Agent Administration Why is that so ?
In the Agent Administration ( DIagnostics Administration -> Managed SYstem -> Agent Administration) found that the agent is online.
Second, In managed system setup wizard - System Selection Step, there's an unknown system with SID '???' and the status said that 'Some SMD Agent Runnning on host not belonging any successfully published solution' . Where can we find the log if we have an error when publishing solution ?
Thanks in advance,
Adhi

Hi Labinot,
I have checked the agent log looks like no error,
id loaded TTL refType
applications:com.sap.smd.agent.application.global.configuration true 0 strong
applications:com.sap.smd.agent.application.tracing true 0 strong
applications:com.sap.smd.agent.application.wilyhost true 0 strong
applications:com.sap.smd.agent.application.flightrecorderdumpscan true 0 strong
applications:com.sap.smd.agent.application.telnet true 0 strong
applications:com.sap.smd.agent.application.filesystem true 0 strong
applications:com.sap.smd.agent.application.logviewer true 0 strong
applications:com.sap.smd.agent.application.remotesetup true 0 strong
applications:com.sap.smd.agent.application.database true 0 strong
applications:com.sap.smd.agent.application.datacollector true 0 strong
applications:com.sap.smd.agent.application.runtime true 0 strong
applications:com.sap.smd.agent.application.connectors true 0 strong
applications:com.sap.smd.agent.application.wily true 0 strong
Apr 10, 2008 7:13:07 PM [Thread[SMDAgent connection thread,5,main]] Info       [p4://jktgrhxsapl1:50604] Registration done.
Apr 10, 2008 7:13:07 PM [Thread[SMDAgent connection thread,5,main]] Info       [p4://jktgrhxsapl1:50604] Agent ready.
Apr 10, 2008 7:27:25 PM [Thread[Thread-37,5,main]] Info       Returned service object :com.sap.smd.core.runtime.agent.LogService@14cee41f
Apr 10, 2008 7:27:26 PM [Thread[Thread-34,5,main]] Info       Returned service object :com.sap.smd.core.runtime.agent.LogService@14cee41f
any other idea?
-Adhi-

Credit Management System - Update of SD Documents after CMS start

Hi,
we are starting CMS functionality in our SD module. CMS (Credit Management System) works remotely by an XI connection. When we switch to use CMS in production system, we have to transfer all opened orders (not yet invoiced) to CMS system.
How can we achieve it? Can program RFDKLI20 (t-code F.28) be used for this purpose? Does it require any settings to point out the CMS connection?
Thank you
/BR

Hi Wojciech
CREDIT MANAGEMENT
Credit and risk management takes place in the credit control area. According to your corporate requirements, you can implement credit management that is centralized, decentralized, or somewhere in between.
An organizational unit that represents the area where customer credit is awarded and monitored. This organizational unit can either be a single or several company codes, if credit control is performed across several company codes. One credit control area contains credit control information for each customer.
For example, if your credit management is centralized, you can define one credit control area for all of your company codes.
If, on the other hand, your credit policy requires decentralized credit management, you can define credit control areas for each company code or each group of company codes.
Credit limits and credit exposure are managed at both credit control area and customer level. You set up credit control areas and other data related to credit management in Customizing for Financial Accounting. The implementation guide is under Enterprise Structure -> Definition or Assignment -> Financial Accounting and then Maintain credit control area. You assign customers to specific credit control areas and specify the appropriate credit limits in the customer master record.
Settings for determining the credit control area of a document. The settings of items 1 - 4 are taken into account according to their priority. The credit control area found is stored in field VBAK-KKBER.
1. Transaction OB38
Check which credit control area is assigned to the company code.
Company code:
Credit control area:
2. Transaction OVFL
Check which credit control area is assigned to the sales area.
Sales area:
Credit control area:
3. Transaction XD02 or VD02
Check which credit control area is assigned to the payer.
Payer:
Credit control area:
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Is user exit EXIT_SAPV45K_001 being used?
5. Transaction OBZK
For the settings under items 2 - 4, field "All company codes" must be marked in Transaction
OB45, or the credit control area must be entered under the relevant company code in table
T001CM of the credit control areas allowed.
Company code:
Credit control areas allowed:
6. Settings for the credit checks
7. Transaction OVAK
Which settings do exist for the sales document type used?
Sales document:
Check credit:
Credit group:
8. Transaction OVAD
Which settings do exist for the delivery type used?
Delivery type:
Credit group for delivery:
Credit group for goods issue:
9. Transaction OB01
Credit management/Change risk category
Definition of the risk category for each credit control area. This risk category can be
assigned to a credit account by using Transaction FD32.
10. Transaction OVA8
Here, the individual credit checks for key fields
o credit control area
o risk category
o credit group are set. Take these key fields from the above settings and go to the detail
screen. In particular, check whether fields "Reaction" and "Status/block" are set
correctly. To carry out follow-up actions in case of a credit block, the credit check
status must be set (field "Status/block").
11. Transaction FD32
Credit master data for the payer of the relevant document.
Credit account:
Credit limit:
Risk category:
Currency:
12. Settings for updating the credit values Update of the credit values is required for the limit
check (static or dynamic credit limit check).
13. Transaction OVA7
Update of the credit value is active for the corresponding item type if the check box is marked. This field corresponds to
field "Active receivable" in Transaction VOV7.
Item type:
Active receivable:
14. Transaction V/08, Pricing
In the pricing procedure used for pricing, subtotal "A" must be entered in a line for
determining the credit value (mark the pricing procedure and doubleclick on "Control").
Usually, the net value plus taxes is used. This way the system is determined to use this
subtotal for credit pricing. The credit price is stored in field VBAP-CMPRE and used for
update and credit check.
You can find the used pricing procedure of the order under "Item -> Condition -> Analysis".
Pricing procedure:
Line with subtotal = 'A':
15. Transaction OB45
Which update group (field "Update") do you use in the relevant credit control area? The
default setting is "12". If you use another update group, check whether this is fine with
you. If you open an OSS message, please tell us the alternative update group.
Credit control area:
Update:
16. Transaction OMO1
Which kind of update did you choose for structure S066?
In any case, "Synchronous update (1)" has to be chosen as the kind of update.
All other settings will lead to errors.
Reward if useful to u

Upgrading Prime system (Card Management System)

we have project for upgrading Prime system (Card Management System). As part of the business requirement, Prime system should update online Base24 with any cards updates (e.g. if new card is issued in prime, prime is to send this record to Base24 system at the same moment of the creation. If card status is changed in Prime to be lost or stolen, prime is to send this update to Base24).
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As new prime is working on Oracle database, we need your consultation if this online updates can be achieved through oracle by maybe triggering services or calls to Middleware services or API’s which can in turn update Base24 system.
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IMTEYAZ

RAID won't be of a benefit unless you have two identical hard drives. It is possible to use two different ones, but there are performance/size issues.
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Need help to develop a leave management system

Hi All,
Can someone please guide me how to start with developing a leave management system? I know core java but nothing beyond that. I'd love to read J2EE and do this project.
I'd appreciate if someone can guide how to start doing this project.
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Raghavendra

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How to get system status and user status of service order

Hi,
I want to show user status and system status for service order in my report and i am using CRM_ORDER_READ function module to read the status, but it is returning lot of status records, could anyone please suggest how to get the system status and user status for service order.
I did not find any clue for how to get user status, i can see the user status when i open the transaction using CRMD_ORDER.
Regards,
Kamesh Bathla

Hi,
Go to CRM_JEST table give your service order guid and get the status, pass this status into TJ02. You will get the status of your order.
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Srinu

Error While creating users in managed system.

Dear All,
I am configuring SAP Solution Manager 7.1. I am in stage of Managed System Configuration (for JAVA).
In step 6 Create user: While creating (System) user SM_COLL_<SID> I am getting error :
An error occurred while processing the UME command READ_USER from agent <hostname> : Server returned: 401 Unauthorized. Please check SMD agent application logs.
And for ABAP System,
SMDAGENT_XXX Technical User (in Managed System <SID> Client 000)
while creating user SMDAGENT_<SID> and SAPSUPPORT
I am getting error:
No CENTRAL nor DIALOG instance known for system <SID>
But in SM51 I can see Server Status Active.
and Users are not present.(Checked it through SU01)
I am not getting why this is happening.
Please help me regarding the same.
Thanks & Regards
Ajitabh

Hi,
I am pasting the SMD agent application logs:
<!LOGHEADER[START]/>
<!HELP[Manual modification of the header may cause parsing problem!]/>
<!LOGGINGVERSION[1.5.3.7185 - 630]/>
<!NAME[SMDAgentAppLog]/>
<!PATTERN[SMDAgentApplication.log]/>
<!FORMATTER[com.sap.tc.logging.TraceFormatter(%d [%t] %10s %m)]/>
<!ENCODING[Cp1252]/>
<!FILESET[0, 10, 1000000]/>
<!PREVIOUSFILE[SMDAgentApplication.9.log]/>
<!NEXTFILE[SMDAgentApplication.1.log]/>
<!LOGHEADER[END]/>
Nov 29, 2011 2:02:09 PM [Thread[Connector,5,main]] Warning    com.sap.smd.wily.hostagent.mai.MaiAdapter - init: Introscope Host Adapter is not active, no Introscope metrics from MAI
Nov 29, 2011 2:21:01 PM [Thread[Thread-33,5,main]] Warning    com.sap.smd.wily.hostagent.mai.MaiAdapter - init: Introscope Host Adapter is not active, no Introscope metrics from MAI
Nov 29, 2011 2:38:31 PM [Thread[Thread-67,5,main]] Warning    com.sap.smd.wily.hostagent.mai.MaiAdapter - init: Introscope Host Adapter is not active, no Introscope metrics from MAI
Nov 30, 2011 1:26:19 PM [Thread[ExRun:OutsideDiscovery_1,5,OutsideDiscovery:ExecTG]] Path       Caught java.net.ConnectException: Connection refused: connect
     at java.net.PlainSocketImpl.socketConnect(Native Method)
     at java.net.PlainSocketImpl.doConnect(PlainSocketImpl.java:333)
     at java.net.PlainSocketImpl.connectToAddress(PlainSocketImpl.java:195)
     at java.net.PlainSocketImpl.connect(PlainSocketImpl.java:182)
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     at com.sap.smd.agent.plugin.connectors.http.ConnectionExtendedImpl.openSocket(ConnectionExtendedImpl.java:2025)
     at com.sap.smd.agent.plugin.connectors.http.ConnectionExtendedImpl.open(ConnectionExtendedImpl.java:1398)
     at com.sap.smd.agent.plugin.connectors.http.ConnectionExtendedImpl.sendInternal(ConnectionExtendedImpl.java:1552)
     at com.sap.smd.agent.plugin.connectors.http.ConnectionExtendedImpl.send(ConnectionExtendedImpl.java:1483)
     at com.tssap.dtr.client.lib.protocol.requests.RequestBase.perform(RequestBase.java:570)
     at com.tssap.dtr.client.lib.protocol.requests.RequestBase.perform(RequestBase.java:693)
     at com.sap.smd.agent.plugin.connectors.http.HTTPConnectorService.performRequest(HTTPConnectorService.java:548)
     at com.sap.smd.agent.plugin.connectors.http.HTTPConnectorService.performRequest(HTTPConnectorService.java:673)
     at com.sap.smd.agent.plugin.connectors.http.HTTPConnectorService.performRequest(HTTPConnectorService.java:638)
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     at com.sap.smd.agent.plugin.connectors.webservice.SAPHostAgentTrustedConnectionConfigurator.setupTrustedConnection(SAPHostAgentTrustedConnectionConfigurator.java:81)
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     at com.sap.smd.agent.plugin.hostagent.check.HostAgentCheckService.getHostAgentVersion(HostAgentCheckService.java:105)
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Nov 30, 2011 1:26:19 PM [Thread[ExRun:OutsideDiscovery_1,5,OutsideDiscovery:ExecTG]] Error      Pb:
[EXCEPTION]
java.rmi.RemoteException: Error to perform http request cause by java.io.IOException: Unable to open connection to host "FQDN:1128". The host is down or unavailable...; nested exception is:
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Dec 2, 2011 4:56:53 PM [Thread[Thread-368,5,main]] Warning    [Setup]Step Id 1051 has no step description
Dec 2, 2011 4:56:53 PM [Thread[Thread-368,5,main]] Warning    [Setup]Step Id 1051 has no step description
Dec 2, 2011 5:02:05 PM [Thread[Thread-363,5,main]] Error      [Setup]Failed to get a soap response from http://FQDN:50000/spml/spmlservice
Dec 2, 2011 5:02:05 PM [Thread[Thread-363,5,main]] Error      [Setup]An error occured while processing the UME command READ_USER from agent HOSTNAME : Server returned: 401 Unauthorized
[EXCEPTION]
com.sap.sup.admin.xmlsoap.core.soap.NativeSOAPException: Server returned: 401 Unauthorized
Kindly help me out guys.
Thanks & Regards
Ajitabh

System status INCM is active while doing the confirmation from SRM

Hi,
User is getting the below error while trying to create confirmation in SRM for some of the PO's.
Partner XXX not found
System status INCM is active (Confirmation XXXX)
Partner not found XXX (Item 1)
The version is SRM 4.0 (Classic scenario). We have already checked the user profile and it is consistent in the system. The BP record for this user in table BUT000 is all fine. User is able to create the confirmation for other PO's. Also we have checked the G/L account for any posting period issue. Everything is fine. The error is coming while user is trying to do the confirmation for some of the PO's.
Any help is highly appreciated.
Warm regards,
Aswini

The error is coming while user is trying to do the confirmation for some of the PO's.
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