Record & NonRecord Disposition in URM 10g

I have categories in 10g that allow both Records and NonRecords. But when I try to create a disposition to handle each in a Category I get an error that says a Record action can't be in a Non Record category. So I'm doing something wrong and my variations are not solving it. Any suggestions?

You can certainly have records and non-records in the same retention category in 10g.
However, the disposition actions that can be applied within a non-records category (which by definition is any category that allows non-record content, regardless if any records also reside in the category) are restricted.
I know off the top of my head that the following disposition actions are disallowed in such a category, as they are not technically applicable to a non-record, and there is probably one or two others that I'm missing.
- Accession
- Move (IIRC)
- Transfer
- Destroy
You'd have to create a new category for the record content if you need these specific functions.

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Disposition in URM!!

Hi All,
I want to get the disposition date of records as well as non-records in URM10g.
1) Can I use a SQL query to fetch the database tables and columns to calculate the disposition date..
2) Is there any specific content server service available in URM to find out this..
Please advise me to proceed further..
Thanks

You need to look at using screening functionality to generate these reports. To view disposition milestones for an individual item, use the "view lifecycle" option on the item's document information page.
I've said this before. Generating reports in URM strictly via SQL is not feasible. There is quite a bit of business logic that is computed outside of any SQL, and you will not be able to account for all of this additional logic that goes into producing an accurate report.

Is there a way to customize dispositions in URM?

I have set up a retention schedule in URM with a disposition. The problem is that the disposition does not appear to be very flexible.
I have very few choices when it comes to notification. Basically I can notify the author. I need to be able to manipulate it so that it notifies an email address that has been entered into one of my custom metadata fields. I cannot figure it out though. Also, the current email that it sends needs to be modified to a custom email that will include a few of the values from my custom metadata fields.
The reason that I want to stick with using dispositions, rather than workflows, is that with dispositions, I can tell it to activate when a certain field reaches a certain date, for example when the expiration date, which has been set to seven years from now matches today’s date, the disposition will activate and send an email.
Any help with this would be appreciated.
Thanks!

I just wanted to add an idea I had to this discussion, although I do not know how to do it...
when creating a disposition, the DO is a required field, and one of the selections under General Actions is Notify Authors. I would like to somehow be able to add another choice there, perhaps, notify Business Managers and then have that set up to the custom metadata field. Does anyone know how I can add an additional choice out there for the DO ?

How to the find the Delete records/Statement used in Oracle 10g database?

Hi all,
I am Using Oracle 10g Database release 2 on Windows 2003 Server Enterprise Edition... Last week One of my user has deleted important records from my database,i need to find who did this... is there any way to find out ...Please Advice me ....One More thing i have not enabled the Auditing features in My database .....
Thank You
Shan

Rajesh Lathwal wrote:
Use log miner ..
Regards
RajeshEven with that, if he wants to know WHO, he will have to have previously enabled extended logging ....

Server java trace error while updating bulk records from AIX to Oracle 10g

Hi
I am getting an error in TCL (Tool Command language) script that updates the records in a database table i.e around 2500 records are to be updated. I am using update statement with bind variables to insert the data.
SQL "insert into netuser.visit_temp (FP_FROM,FP_TO,HOPS,FP_FROM_ID) values (:SN,:EN,:HP,:FPID)" [list SN $startnode EN $endnode HP $hops FPID $fpId]
However, after processing 900 or so records (takes around 8 hours) I get the following error:
environment variable "SERVER_JAVA_TRACE" undefined
while executing
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invoked from within
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Not a Java question. Locking.

User unable to check in content in URM 10g

We have a user that is unable to check in content in URM. the access provided to this user was added the same way as every other user within our organisation and there was also another user added the same time with identicle access who is not having any issues.
The user is able to go through the entire check in process however as they select the 'check in' option at the end of completing metadata fields an error is thrown.
ERROR:
Content Server Request Failed
Content item <undefined> was not successfully checked in. User 'username' does not have sufficient privileges.
we have deleted the user several times, gone through providing the user with additional roles, checked logs but we cannot identify what the cause is. if the user is granted sysadmin access they can check in content but as soon as that access is reoved they can no longer.
just to make this even more confusing lthe user is able to check in content in our test instance no problems.
Any ideas as to what could possibly be causing this would be appreciated as we have run out.
Cheers

If you have taken a dump from somewhere and setting it up on ur local, you should cleanup the database a bit before actually deploying any project.
I would suggest you rollback any of your current projects and run the following scripts to remove any staled/existing projects in CA.
DELETE FROM EPUB_PR_HISTORY;
DELETE FROM EPUB_PROC_HISTORY;
DELETE FROM epub_proc_prv_prj;
DELETE FROM EPUB_PROJECT;
DELETE FROM EPUB_IND_WORKFLOW;
DELETE FROM EPUB_PROC_TASKINFO;
DELETE FROM EPUB_PROCESS;
DELETE FROM EPUB_HIS_ACT_PARM;
DELETE FROM EPUB_HISTORY;
DELETE FROM EPUB_TASKINFO;
DELETE FROM EPUB_DEP_LOG;
DELETE FROM epub_file_asset;
DELETE FROM avm_asset_lock;
DELETE FROM dss_server_id;
DELETE FROM dsi_server_id;
commit;
Now start your server again and check the deployment.
Hopefully it should work!

Insert multiple record Oracle forms 6i/9i/10g

Hi,
how can i insert multiple record using a tabular view in oracle form,
do i have to use for loop?
can someone help me? i've kindda stuck in this problem..
scenario:
i have 5 display of last_name text_item and i put 4 names on it..
if i use insert into, it only get the 4th name i putted..
question:
how can i put them all together?

Hi Vansul,
for example, let us use the field name last_name on the employees table
and we have text_item named text_last_name that has been displayed 4 times.
and i will put 4 names on it.
last name
brown
marco
lester
king
when i click the submit button, it will only get the last_name king.
now the question is how can i insert them all in my table?
my PL/SQL in my submit button is
begin
insert into employees
+(last_name)+
values(:blk_emp.text_last_name);
standard.commit;
end;
any help? I really need to solve this one.
Edited by: Nelzki on Jan 26, 2012 1:59 AM

Not getting any record in v$logmnr_contents in 10g 10.2.0.1.0 on linux 32

SQL> execute dbms_logmnr.ADD_logFILE('/u01/app/oracle/oradata/test/redo01.log');
PL/SQL procedure successfully completed
SQL> execute dbms_logmnr.ADD_logFILE('/u01/app/oracle/oradata/test/redo02.log');
PL/SQL procedure successfully completed
SQL> execute dbms_logmnr.ADD_logFILE('/u01/app/oracle/oradata/test/redo03.log');
PL/SQL procedure successfully completed
SQL> execute dbms_logmnr.ADD_logFILE('/u01/app/oracle/oradata/test/redo4.log');
PL/SQL procedure successfully completed
SQL> execute dbms_logmnr.start_logmnr(Options => dbms_logmnr.dict_from_online_catalog);
PL/SQL procedure successfully completed
SQL> select * from v$logmnr_contents where table_name='CB1' and seg_owner='ir1';
No record displayed though after starting logminer i update the row in CB1 table in ir1 schema

Add the Archived log files instead of the Redo log files.
See my reply here and note the comment that followed:
Re: How to find the date a row created

Default Category Dispositions Workflow in URM11g!!

Hi,
In URM11g set up guide I could see the 'Category Dispositions Workflow' in configuration options chapter. I would like to know whether this workflow will help me to fulfill the below scenario.
"I have to approve the contents for disposition in URM system. Once the retention period is over then the particular retention category will appear on My Records Assignments for approval. Since i am not sure whether an user still requires a particular content I cannot go ahead and approve the disposition action. Before the approval for all contents I would like to have one more step in the disposition action or as a seperate workflow to make sure the users are reviewed the contents and I can approve the disposition action."
Please help me to resolve the above scenario.
Thanks

From the documentation (http://docs.oracle.com/cd/E28389_01/doc.1111/e10640/c07_generalconfig.htm#BHCJHBAJ):
"The Category Disposition Workflow is used to approve the disposition rules on a category before the rules are enacted.", so that piece of functionality is not usable in your scenario.
Since i am not sure whether an user still requires a particular content I cannot go ahead and approve the disposition action. Before the approval for all contents I would like to have one more step in the disposition action or as a seperate workflow to make sure the users are reviewed the contents and I can approve the disposition action.I'm not really sure if basic records management concepts are really understood here.
The company decides on the rules when an item goes away by defining the disposition process, not the user. You can set up some type of step in the process, like "notify authors", but the records manager is the person tasked with the actual enforcement. Users almost never want to get rid of anything, which is why such systems for retention management have sprung up. If you need approvals, you can actually print off a destruction certificate with the items (this is a manual process, as the system doesn't handle this scenario electronically), give it to the user, and make them sign it for documentation purposes, but don't expect a user to OK a document destruction from a simple email notification - they will just ignore it, and now you are out of compliance for not destroying the item as your retention schedule/file plan dictates.

Records DB

I am evaluating ContentDB and RecordsDB for use at the City of Kamloops. I have both applications running and have created a site and lots of test libraries/folders and users. I also have a records plan and have linked libraries and folders on the content side to the records side, with various retentions etc.
However the documentation on all of the 'features' seems a little light, the only documentation I have are the Records Database Application Administrators Guide and the Content Database Application Administrators Guide. Neither of these manuals give any real hints on implementation strategies. Nor does the built in help (both these sources essentially tell you what button to click for a given function).
One of the problems I would have in moving this product to a production would be to develop the tools to enable management of the records/content in the system. One report that I would require would determine what records are due for destruction in say a month, so that we could notify the Office of Primary Responsibility to sign off on destruction. I have not found any 'canned' or customizable reports to do this. Obviously there are many other reports needed to make this a real production system.
Am I missing something?

Hi,
With the current Records DB release, one needs to leverage the Content DB Web Services in order to 100% manually generate the reports you are after.
In particular, the RecordsManager service, in conjunction with the SearchManager service.
For example, you could call recordsM.getChildren supplying the ID of the RecordCategory to locate the records, and recordsfolders under it.
You can supply an AttributeRequest[] at the same time for record info such as :
CURRENT_DISPOSITION_PHASE The integer number of the current disposition phase the record. is going through
RECORD_STATUS The high level status of a record, pending cutoff, in dispostion processing, or disposition processing complete.
RECORD_PHASE_STATUS The status of a records current disposition phase or 0 if no current phase, when disposition processing has finished.
RECORD_CUTOFF_DATE The Date the record was cutoff, null means not cutoff yet.
START_DATE The start date for a RETAIN disposition phase of a record.
END_DATE The end date for a RETAIN disposition phase of a record
FROZEN Indicator of whether a record category, record folder or individual record is frozen.
With this information, you could easily create a simple HTML file with details of all records under a particular record category and their status.
As far as having sign off on destruction, Records DB provides the ability to have a workflow instruction included in the disposition schedule of the Record Category. This means, you can add DISPOSITION_ACTION_LAUNCH_WORKFLOW instructions that will require approval in order for the next action in the schedule to proceed e.g DISPOSITION_ACTION_DELETE.
Just to give you a bit of background information and future direction:-
Records DB is currently best classed as being in maintenance mode. With the acquisition of Stellent, we obtained a best-of-breed Records Management solution in their URM product with full DoD 5015.2 certification. Work is currently underway to develop an agent that will integrate Content DB with URM. Although this does not help you with your current evaluation, rest assured a much more complete offering is on the way.
thanks
Matt.

Retention Disposition

I am in the process of setting up our disposition actions and we have a requirement to keep the metadata after the record is destroyed for another 20 years. I have set the configuration 'Allow Destroy Contents and Records and leave Metadata' which works fine, but I am unsure of how to configure it to delete the metadata after the 20 years. What I am trying to achieve is the following:
1. check in record
2. cut-off after 1 week
3. destroy record after x amount of time but keep metadata
4. delete metadata 20 years after record destroyed
Any help is appreciated.
Thanks

one more question though, what is the difference between the 'Allow Destroy Contents and Records and leave Metadata' option found on the Configure Records Management page, and the 'Expire Content When Deleting' option found on the General configuration page?Are you looking at a UCM instance with records options enabled, or a true URM instance? "Allow Destroy Contents and Records and leave Metadata" is part of a disposition instruction, and not a general setting on the Configure Records Management page in URM.
"Destroy record and leave metadata" removes the item, but leaves the metadata. This is really intended to be used for in a DoD compliant setup, where the actual item is destroyed as intended on a schedule, but data about the item could be allowed to be retained.
"Expire Content When Deleting" doesn't delete the item, but simply sets the dOutDate for the item, so the item is removed form the search index. However the item could be retrieved using an expired item query. This functionality isn't related to URM/records at all, but is really core UCM.
does the expire option still allow deleting the record but leaves the record metadata in the search index and puts a strike through the record on the search results?
See previous answer. The purpose of expiring content is to remove it from searches without deleting it, rather than displaying it in an altered fashion.

Execute_query not showing the -WORKING ...- Message on Forms 10g

Hello,
There is a strange thing happening with our Forms that were migrated to 10g.
1) Our keys were remapped to the ones used in the 6i Version. For example: CTL+L is F9
2) When a user presses F7 and then F8, on Forms 6i, we have the sequence of message:
Enter a query; press F8, CTRL+q to cancel
then
Working ...
and finally we get the records.
However on Forms 10g, we have when a user presses F7 and then F8 :
Enter a query; press F8, CTRL+q to cancel
and the message -WORKING...- is not shown and after a while we get the records.
There are no message_level before the enter_query or execute_query and there is no :system.suppress_working in the form.
What could be the problem ?

1) Our keys were remapped to the ones used in the 6i Version. For example: CTL+L is F9 Key mapping is controlled by the file fmrweb.res in path <DevSuiteHome_1 path>/forms/
Forms 10g is released with a unix style file where Ctrl+L is mapped to List of Values. There is an alternate file named fmrpcweb.res that maps F9 to List of Values. By renaming fmrweb.res to something else, and copying fmrpcweb.res to fmrweb.res, you will get the PC platform functionality.
You can edit the Web Forms fmrweb.res file using a text editor to tailor the function keys any way you need.
and the message -WORKING...- is not shown and after a while we get the records.Hmmm.... I tried that with a simple "default" test form, and indeed, the working... message does NOT appear, even when I set the Query Array size and Records Buffered properties to 1000 and queried a very large table. Why don't you open a Service Request with Oracle, and report back if you find a solution.

Is there any way to detect commited deleted record in a table?

Hi All,
Is there any way to find out commited deleted record in a table without using triggers?
Thanks,

If you want to get back the deleted records and you are using 10g or above than Flashback technology can get that for you.
If you want to find out the commands that did the work and you are not using 10g than as suggested, Auditing and LogMiner can be the option.
Aman....

JDeveloper: Display Field as in 10g Forms

Dear All,
I am new in JDeveloper 11g ADF. I have worked in 10g forms and reports and pl/sql and plaining to shift in JDeveloper 11g ADF. I have developed a ADF application and places the table as ADF Forms now I want to place a display field in that grid display result of that record as I do in 10g forms in Post Query or Post Change trigger
sorry for bad English. I shall be very thank full to you
Regards,
Zafar Iqbal

Can you post some images - what you have in ADF currently and what kind of look and feel you want. That will get you quicker help than us guessing what you require :)
Also please read this before you post - https://forums.oracle.com/forums/ann.jspa?annID=56

Retrieving the deleted records

i used delete statement by that 10 record are deleted.and i used commit.
now i want to retreive the deleted record .is there any method to get back that records.

user10447332 wrote:
i used delete statement by that 10 record are deleted.and i used commit.
now i want to retreive the deleted record .is there any method to get back that records.If you have oracle 10g or higher then use Flashback techniques
Flashback Query
example
SELECT * FROM employee AS OF TIMESTAMP
TO_TIMESTAMP('2003-04-04 09:30:00', 'YYYY-MM-DD HH:MI:SS')
WHERE name = 'JOHN';
if you have oracle 9i or lower then use Point-in-time recovery (incomplete recovery) tor estore the database to its state at some previous target SCN or time
SHUTDOWN IMMEDIATE;
STARTUP MOUNT;
RUN
SET UNTIL TIME 'Nov 15 2002 09:00:00';
# SET UNTIL SCN 1000; # alternatively, specify SCN
# SET UNTIL SEQUENCE 9923; # alternatively, specify log sequence number
RESTORE DATABASE;
RECOVER DATABASE;
ALTER DATABASE OPEN RESETLOGS
see this link
http://www.stanford.edu/dept/itss/docs/oracle/10g/server.101/b10734/rcmrecov.htm#1011848

Record & NonRecord Disposition in URM 10g

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