Reduce PO commitment to Zero

Hi,
We Have limit PO with Multiple account assignment in SRM.
The issue with commitment distribution for all the account assignment. when i post service entry sheet the value is posting for only first one cost centre/Order but not all.
So in the purchase order for the remaining account assignment commitment remain left.
We have implemented SAP Note 1165524, Now it is working fine for New PO's in SRM.
But commitment for old Purchase order is still left, please help to reduce commitment to zero.
Reagrds,
JM

Resolved

Similar Messages

Down payment reducing the commitment with reference to PO

Dear All,
The budget is 1500 USD. The PO was created with an amount of 1000 USD and kept down payment as 250 USD . So the balance is 500 USD. While making down payment through ME2DP, system will bring FM objects from PO against advance line item. After this step, the commitment will reduce from 1000 USD to 750 USD. If any user enters expenditure directly in FI by using the same budget code, system will allow for the remaining amount 750 USD. When we are doing service entry sheet against this PO for full amount 1000 USD then system is giving error message as budget exceeded by 250 USD. This is due to commitment reduced while making down payment. We used the derivation rule based on transaction type to overwrite the commitment but system is bringing commitment field value from PO at the time of posting.
Please give us the solution to avoid reducing the commitment while making down payment with reference to PO.
Update profile: 000101
Value Type: 61 (Statistical Update)
Regards,
Sree

Hi Sree,
You need to check or Configure Automatic clearing of Down Payments, please check the IMG setting:
Public Sector Management>Funds Management Government>Actual and Commitment Update/Integration>Integration>Configure Automatic Clearing of Down Payments/Down Payment Requests:
Activate check box "DP Clr" down payment clearing during a GR/IR
If this flag is set, the down payment is cleared automatically during the creation of the goods receipt (GR) or invoice receipt (IR), depending on your FM settings.
Regards
Javed

PR Contract PO not reducing PR commitment amount

Hello,
When we follow best business practices, the PO doesn’t reduce the commitment amount of the PR line item because the link between the PR and PO appears to be missing. We now have a large dollar amount of outstanding contract related PR commitments spanning several fiscal years. Is there a configuration or business process that we missed?
I am the CO person and an issue was recently brought to my attention when a business owner ran standard commitment reports. The business owner found the report was doubling the commitment amounts because the full dollar amount of the purchase request line item and the related purchase order line item were both displayed. Apparently, the PO wasn’t reducing the PR amount. This only seems to be happening with service contract related PR and POs.
The PR line item is created (transaction ME51N and ME52N) with doc type NB and then the contract is referenced to it (ME31K and ME32K). The PO is then created by adopting the contract number (ME33K). Both the PR and the PO are now linked to the contract. We have our commitments activated (OKKP) up to FY 9999 and the PR has been flagged as ‘Affects commitments’ (field XOBLR in table EBAN). As far as I’ve been able to find out, we have been following best business practices when creating our PR and POs when a contract exists.
I appologize if this question should be in the CO or FM area.
Thank you for any replies,

Do you create the PO manually in ME21N and Link the Contract during creation process?
In that process, you are losing the link between the PO and the PR.   Because in the System, your PR although linked to the Contract , has no Followup PO linked to it.   The PO is only linked to the Contract.
The correct Practice would be :
1- Contract Created.
2- PR Created   with the Contract in source assignment (either assigned Manually or via MRP -source list ) .
3- PO created w.r.t The PR . either in ME21N or ME59N ( This   would ensure that your PO is now linked to Both the PR and The Contract and the issue you are facing would no longer arise) .

PR commitment becomes zero while PO is in hold in EHP4

In ECC6 while PO was in hold mode PR value was not reduced. But in EHP4 upgradation PR value/ commitment reduced while PO is in Hold. So the budget is being available to user to create another PR and while going to save the old PO system asked for budget if available budget is less than PO value for which PR already created / linked.
Plz help to stop this PR commitment reduction while PO is in Hold.
Thanx
P K Sahoo

Hi Jurgen,
Yes I am working in a public sector. The note - 1071578 was already suggested by SAP OSS support team and advised us to run T code-RKANBU01 after that. The same has been applied but no result is comming up. Further they have suggested for note 1616873, but the same was not compatable our EHP4, so it has informed to SAP OSS team.
Plz suggest if any other way is open for it.
Thanx.
Sahoo

Limti PO with Multiple account assignment Problem

Hi,
Can we create limit PO with Multiple account assignment.
If yes, i have issue with commitment distribution for all the account assignment. when i post service entry sheet the value is posting for only first one cost centre/Order but not all.
So in the purchase order for the remaining account assignment commitment remain left.
Reagrds,
JM

Hi Summer,
We have implemented SAP Note 1165524 for multiple account assignment as suggested, and it is working fine for New POs.
But we have old Purchase order which still have wrong commitment, and GR and IR are already posted for this PO, we have to reduce the commitment to Zero.
there is one solution for this is set 'No further Invoice expected' check box selected in this PO, but in our case PO went into error in process after doing this.
Please help me to reduce commitment to zero for this old PO
Thanks in advance
Vikas

Service PO commitment assigned to statistical IO is not get reduced.

PO is created with Account assigned to Internal Order stastically and Cost center as real cost object. Wih PO creation we check commitment in system
According to standard SAP, at creation of PO, system creates commitment & while doing GR/IR, system should reduce PO commitment and increase actual by that amount. Service PO is created for amount 239200 USD with Account Assigned Category K, Item category D, Account assigned to Cost Center & Statistical Orders (9 orders by approximate 11% ) So, initially there is commitment of 26000 USD on each service order. However from March 2009 onward business has done GR and IR for this PO approximate 50000 USD but nor commitment have reduced neither any commitment line item were posted in system.
As a result of it, business actual budget is fully consumed by (Commitment + Actual) and while doing IR budget deficient errors is received.
Here main problem is, non reduction of Service PO commitment while doing GR and IR.
Tried below approch so far.
CoAr / Order type Comitment acitive, Costcenter updates commitment and GL is valid on delivery date. Service PO order unit is JOB and commitment reduction is based on value match with PO details.
In order to test really probelm is with Commitment updation or reporting. I checked COOI and COSP with reference to object no.
but there is only one posting in line item of original PO amount and at total level there are two posting one is origiona one and seocind is with zero amount. but in both total line item for one of the peiod quantity is incomplete even after clicking Final Invoice.
Even after final Invoice ticked thre is not commitment line item gets posted in system. Even I run RKANBU01 program.
This is quite strange, if some one can give me other suggestion to proceed further.
With Regards
Nitin P.

1.on Statstical IO there is only one PO commitment which posted when PO originally created. After that once you do GR/IR with refrence to that PO system should reduce that original commitment and post actuals. So, I mean here while doing GR/ IR "Nor commitment is reduced neither any commitment line item were posted in system"
2. I mean here on ticking Final Invoice button system should ideally close original commitment of that PO, with this tick in system only original PO amount commitment line item is there and no any addtional line itme gets posted with values.
"Even after final Invoice ticked thre is not commitment line item gets posted in system"
I hope this would be clear. I due restrication in accss and Master data relevant issue, I am not able to replicate exact scenario in other environment. Let me know any one else have different opinion / understanding this will helps.
With Regards
Nitin P.

Service PO Commitment with reference to statistical IO is not get reduced.

PO is created with Account assigned to Internal Order stastically and Cost center as real cost object. Wih PO creation we check commitment in system
According to standard SAP, at creation of PO, system creates commitment & while doing GR/IR, system should reduce PO commitment and increase actual by that amount. Service PO is created for amount 239200 USD with Account Assigned Category K, Item category D, Account assigned to Cost Center & Statistical Orders (9 orders by approximate 11% ) So, initially there is commitment of 26000 USD on each service order. However from March 2009 onward business has done GR and IR for this PO approximate 50000 USD but nor commitment have reduced neither any commitment line item were posted in system.
As a result of it, business actual budget is fully consumed by (Commitment + Actual) and while doing IR budget deficient errors is received.
Here main problem is, non reduction of Service PO commitment while doing GR and IR.
Tried below approch so far.
CoAr / Order type Comitment acitive, Costcenter updates commitment and GL is valid on delivery date. Service PO order unit is JOB and commitment reduction is based on value match with PO details.
In order to test really probelm is with Commitment updation or reporting. I checked COOI and COSP with reference to object no.
but there is only one posting in line item of original PO amount and at total level there are two posting one is origiona one and seocind is with zero amount. but in both total line item for one of the peiod quantity is incomplete even after clicking Final Invoice.
Even after final Invoice ticked thre is not commitment line item gets posted in system. Even I run RKANBU01 program.
This is quite strange, if some one can give me other suggestion to proceed further.
With Regards
Nitin P.

Hi Nitin,
When in the purchasing document, the indicator goods receipt
non-valuated is NOT set, the commitments will take into account the
information from the GOODS RECEIPT booked against the purchasing
document in order to reduce the commitments. In this case
the commitment can be reduced fully by setting the final delivery
indicator in the PO item (EKPO-ELIKZ).
When the indicator for non-valuated goods receipt is set, then system
will use the invoice information in order to reduce the commitments.
In this case EKPO-EREKZ can reduce the commitment to 0.
For positions that are using quantity-based commitments (Customizing ->
General settings -> Check unit of measurement), the commitments will be
reduced based on the quantity invoiced and not in the value. In transaction CUNI, the unit of measurements used at PO ITEM
level must be set to value based commitment.
For the commitments reduction the base value used is always the local
amount. The commitments will be reduced according with the actual posted
amount in local currency and in order to reduce the committed value in
the foreign currency, system converts the actual amount in local
currency using the exchange rate from the purchasing document.
In transaction OKKP, the commitment management indicator must be
active for the given controlling area in the current fiscal year.
Cost centers: In transaction KS02, in register "Control", the
commitment update indicator must NOT be set.
Check also the attached notes carefully in order to solve
your problem:
735404    Delivery completed indicator, final entry sheet indicator
634298    FAQ: Commitment update in the service
772206    Commitment Update in Service Purchase Orders
639523    Commitments reduction behavior for Purchasing documents
534993    Short instructions RKANBU01
459509    FAQ: Commitments in purchasing
433597    Commitment update for services or invoicing plan
339264    IR plan:commts reductn for invoicing plan (net doc)
303610    Invoicing plan: commitments only reduced for period
204376    Commitments - valuated GR with value-based commitmt
165823    Incompl.reduct.PO commts in Cash Mgmt/Forecast
152571    Composite SAP note: Missing or incorrect commitments
Regards,
Edit

Service PO Commitment with refrence to stasticall Internal Order is not get

PO is created with Account assigned to Internal Order stastically and Cost center as real cost object. Wih PO creation we check commitment in system
According to standard SAP, at creation of PO, system creates commitment & while doing GR/IR, system should reduce PO commitment and increase actual by that amount. Service PO is created for amount 239200 USD with Account Assigned Category K, Item category D, Account assigned to Cost Center & Statistical Orders (9 orders by approximate 11% ) So, initially there is commitment of 26000 USD on each service order. However from March 2009 onward business has done GR and IR for this PO approximate 50000 USD but nor commitment have reduced neither any commitment line item were posted in system.
As a result of it, business actual budget is fully consumed by (Commitment + Actual) and while doing IR budget deficient errors is received.
Here main problem is, non reduction of Service PO commitment while doing GR and IR.
Tried below approch so far.
CoAr / Order type Comitment acitive, Costcenter updates commitment and GL is valid on delivery date. Service PO order unit is JOB and commitment reduction is based on value match with PO details.
In order to test really probelm is with Commitment updation or reporting. I checked COOI and COSP with reference to object no.
but there is only one posting in line item of original PO amount and at total level there are two posting one is origiona one and seocind is with zero amount. but in both total line item for one of the peiod quantity is incomplete even after clicking Final Invoice.
Even after final Invoice ticked thre is not commitment line item gets posted in system. Even I run RKANBU01 program.
This is quite strange, if some one can give me other suggestion to proceed further.
With Regards
Nitin P.

This issue got resolved with OSS. There is technical glitch when you upgrade to EH4.0 and use valuated GR with multiple account assignment. Below is list of notes required to be apply in sequence. (1492317,
1491430, 1505733 & 1484993)
With Regards
Nitin P.

Commitement Error While Creating PR

There is one critical problem arises related to commitment budget during PR and PO. Please go through the below scenario:-
Suppose I have released budget of Rs. 5000 in one WBS and I create one PR of value 3000. Now my commitment is Rs. 3000 and available budget is Rs. 2000. Now suppose I delete this PR. Now my commitment should be zero but the system is showing commitment of Rs. -3000 and available budget is Rs. 5000. Now again I create a PR of Rs. 3000 in the same WBS. Now my commitment should be Rs. 3000 but system is showing commitment is zero and allow me to create PR for another Rs. 5000. But in real sense I consumed budget of Rs. 8000 but my release budget is Rs. 5000.

Gokul Pillai wrote:
Hi,
>
> I agree. Once you delete the PR the commitments should be shown as zero. Try repeating the scenario with a new project and this time when you delete the PR check the reports. If it still shows a figure with a negative sign run one of the correction programs for commitment. I think the program name is RKANBU01. Run this in SE38. You can also check program RKACOR04 & RKACOR10.
>
> Check the reports once again after running this program and repeat the steps you mentioned. Let us know what happens.
>
> Regards,
> Gokul
Hi,
I had checked the above Program,
when i had run RKANBU01 it was not corrected then i had run RKACOR04 and CJEN then it is corrected.
But this is specific to a project. i am facing the same issue for few other project also and it is very strange that this issue is not comming regurlarly.. it is comming rarely..some time when i am making the same changes issue won't come but sometime it is coming..
Can anyone suggest the permanent solution for this...

Error in commitment fund date from a payment request

Hello,
When we try to post a payment request from a funds commitment position that has been added to the fund commitment in a date later than the posting date of the payment request, we receive an error message FI_E050.
In our example the message FI_E050 is "Posting date/period 20.04.2009/004 is earlier than existing date/period 07.07.2009/007".
The posting date of the payment request is 20.04.2009, the posting date of the funds commitment is 02.01.2009 and the creation date of the position of the funds commitment is 07.07.2009.
We found the same issue for a modification of a commitment position and we solve it in SPRO as told by SAP OSS but now we have found the same error in an added position.
Anyone has found this issue?
Thank you very much in advance.
Kind regards

Hello Mar,
I will try to explain it better. Sorry for the inconvenience.
The FM update profile is 000359.
PB: Annual-Based Encumbrance Trkg is marked.
CB: Period-Based Encumbrance Tracking is marked.
Then, we have the value type 65 with this values:
Payment Budget     X
Commitment Budget     X
Year-Dependent Control Between Pa
Payment budget reduced     X
Commitment budget reduced     X
Payment Budget Date, Fiscal Year     B
CB Date, Fiscal Year     B
PB Date, Approval Year     F
CB Date, Approval Year     F
CCN logic payment budget
CCN logic, commitment budget
PB: Period-Based Encumbrance Trac     X
CB: Period-Based Encumbrance Trac     X
Budget assigned     X
Revenue/expenditure control
PB: Annual-Based Encumbrance Trkg
CB: Annual-Based Encumbrance Trac
Approved Amounts in Payment Budge
Approved Amounts in Commitment Bu     X
Rest of the values has not been updated with a profile value type dependency.
After your answer, I have made a test between a funds reservation and a funds precommitment to ensure that the error was made because of the activation of PBET. Then I get that if I add a position to the funds reservation and I use this position in a funds precommitment, I get FI_E050 too. I use the same dates that you can find in the first post.
On the other hand CB Period-Based Encumbrance Tracking is active for value type 80, 81, 82 and 83 (and 65). I suppose this is active because of the profile.
Please, if you need more info I can send you and image of the RFFMMONI.
Thank you very much in advance.
Kind regards

AP:selected payment schedules report "Credit reduces payment amount below

Hi all:
I have a PPR reject one Debit memo with reason "Credit reduces payment amount below zero" at first and shows out in report "selected payment schedules report" as Unselected Scheduled Payments.
PPR Pay through date: 28-Nov-2011
Issued Debit Memo date: 28-Oct-2011.
But when change the Pay through date of PPR to 28-Nov-2012.
Then this issued Debit Memo can be selected and processed.
Any idea about this issue?
Your reply will be very appreciated.
Thank you
Beryl
Edited by: user10937857 on Dec 13, 2011 1:40 AM
Edited by: user10937857 on Dec 13, 2011 7:01 PM

Hi:
Thank you for your kindly reply.
I have already checked these 3 notes. for the setup one, customer has checked ,the setup is correct.
For the other patch solution notes.
If this issue is a bug issue, then why when they extend the PPR Pay through date to next year, then this Credit memo can be selected and processed?
Confusing.
Any idea about this?
Thank you very much

SC order to create commitment in CJ30 / CJI5

Hello SRM Guru's,
Extended Clasic Scenario
Business Process: SC is ordered with budget avalibility control active in ECC is created with a WBS element having budget assigned to it , this SC will go for approval>>> PO will be created in EBP, will go for approval .....PO will get replicated in ECC.
We want to create commitment in CJ30 for that WBS element as soon as SC is ordered and not wait untill SC is approved.
We dont want to wait until PO gets replicated and PO creates comittment.
How can we go ahead on this? Can BBPCO idoc handle this if i use this in new process code and add this in ALE Inbound/Outbound?
Has anyone did this for create , change, delete of SC.
Thanks,
Anil

Masa is rigt.
This is not standard or simple to acuhieve.
We also tried and dropped.
Pl. read useful remarks from one of the relevant thread.
BR
Dinesh
as the guys above pointed out - if the shopping cart does not create a backend document directly, you'll have no commitment posted.
You have to distinguish between check - this always happen, ie. a commitment simulation is done from SRM -- nothing is really posted.
If you like to implement a (lean) shopping cart commitment (standalone+extended classic SC is considered lean from budget/commitment management perspective), you have to create a mechanism analogous to the save methods of the PO --> here a commitment iDoc BBPCO01 is sent to the backend.
Unfortunately, this is not trivial at all. You have to build up the commitment with SC. This would be not overly complicated - but to achieve correct commitment management, you'd have always post the correct reference in the relevant follow on documents.
Example - with PREQ commitment implemented.
You create a SC with 3 line items -- each posted to a different IO.
You create commitment of the type PREQ on the IOs with reference to your SC in SRM.
Now you combine a PO in Sourcing Cockpit out of your original + 3 other SCs - each with several line items posted to diverse IO/CC/WBS/whatever. For the PO you create -- let's assume it has 5 line items, you have to check the budget correctly and create 5 BBPCO01-iDocs posted with the right reference into the ERP interface. This would minimize your PREQ commitment and built up PORD commitment. Just imagine further the second PO of the remaining SC's line items will be reduced in quantity partially, checked, ordered -- reduce PREQ commitment, building up PORD commitment. Then you delete some line items of PO No.1 and adjust some quantities on line items of PO No.2....
I mean this is the complexity you'd have to take care of. It is not easy - but it is not impossible.
There is a consulting solution from SAP for this. If you like get back to me, I can forward your request to this not-free-of-charge service.

SQL Query to reduce Commission amount on a Sales Order

I hope that this is the right forum to post this and hope that someone may be able to help?
I have a customer who wants to manipulate the amount of commission given on a sales order for some specific items.
I have set up a UDF on the item master record called U_Commission_exempt. I have given this valid answer of 'Y' = Yes and 'N' = No
When I load a sales order, the commission amount is derived from the Sales Employee logged against the BP on the BP Master Data.
When you enter the Item No. onto the Sales order, I have set up a formatted search that goes and looks at the Item Master Record, and if the U_Commission_Exempt is set to 'Y' the commission amount on the sales order is supposed to be reduced to zero.
My problem is, I can not get the SQL to do exactly as I want - at the moment it is reducing the amount to zero every time.
Can anyone offer any thoughts on how the SQL should look?
Thanks

Thanks for all the Abhishek - I really do appreciate all the help on this as it's been really furstrating trying to get over this.
Would you be able to finalise the SQL for me as I still dont quite understand what you are saying - If you look at Gordon's attempts from earlier, the brackets etc all look different to your version.
If the OITM record returns 'N', the commission needs to come from OSLP 'Commission' which is stored on the sales order as RDR1 'Commission'

Commitment reduction by down payment

Hello experts,
When we enter a down payment request with a purchase order reference, it reduces the commitment until the invoice verification. During this time it is possible that the values decommit be used in other operations. How could we do in order to avoid the commitment reduction in the down payments?
Thanks for your help,
Regards,
Diana

Hello experts,
I'm having the same problem with commitment reduction by down payment.
We enter downpayments referenced to POs and that is generating available budget that can be incorrectly used by other operations.
We have EA-PS 600. My question is the same as Diana's: How could we do in order to avoid the commitment reduction in the down payments?
Checking at the note 1001216, I can see that commitment is still reduced by downpayments.
The other mentioned note 1126105 should not be considered because it applies to upd profile 000350 while we are using 000101.
I would really appreciate your help on this matter.
Kind Regards.
Mariano.

Carryforward Commitment and consumption.

Dear Sapgurus,
We have implemented/Activated Funds Management in current year 2011.
we are facing following issues :-
1) we have many Open PO & PR from fiscal Year 2008 and while Carryforward the same with T-code (FMJ2) it update only from 2010 and doesnt show any data of 2008/2009
2) For Eg. PO Commitement value is $ 1000 of year 2010 and It allows me to carryforward in the year 2011, and in year 2011 i have made GR of $ 300 so balance of 2010 is $ 700 (1000 - 300 = 700),
now i need to put control on the system that current year (2011) PO and GR should not consume this $ 700 (as this is for previous year and should allow for year 2010 only)
Hope to get possitive feedback.
Regards.
Tej

Hi,
1) if you activated FM after the documents were created, you'll have to reconstruct them in FM (upon requirement)
2) when you carry-forward PO with a budget, then the budget is already consumed by the remaining commitment and cannot be consumed again, i.e. only G/R (or I/R depending on the settings) will be allowed in terms of budget control. G/R(I/R) will reduce the commitment and increase the actual consumption, but the budget itself will remain totally consumed by the original PO
Regards,
Eli

Reduce PO commitment to Zero

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