Ref2 on JE not populated for Credit Memos not based on another document

Version: (2007A)
Description of requirements: (Please provide a detailed description)
When the Setting in System Initialization\Document Settings \General tab\
Document Remarks Include is set to BP Reference Number, the Ref2 field on the Journal Entry for the document is populated with the BP Reference from the document. This is true for all documents, regardless of whether or not the document is based on another document, EXCEPT for AR and AP Credit Memos. In the case of Credit Memos, if the Credit Memo isnu2019t based on another document, the BP Reference isnu2019t written to the Ref2 field on itu2019s Journal Entry.  Our customers have complained that this makes it very difficult for them to do their reconciliations as the Ref2 is blank on the reconciliations screen for these Credit Memos.  If the Ref2 field were populated in the same manner as other documents, the Ref2 Field would contain the same BP Reference as the invoice(s) it should be reconciled with.  We have been asked to request that this functionality be added in a future patch, as it would greatly simplify the customeru2019s reconciliation and save them a great deal of time and effort.
Business needs: (Please describe the impact on your business, if the functionality is not realized)
It is very difficult to reconcile our Credit Memos with the correct documents, as there is no reference available on the screen to connect them to the other documents. This requires a great deal of time researching which Credit Memo(s) should be reconciled with which Invoice(s). 
Examples: (Please describe a typical example, how the functionality should work.)
When a Credit Memo (Purchase or Sales) not based on another document is created, the Ref2 field on the Journal Entry should be updated with BP Reference entered by the user on the Credit Memo.
Current Workaround: (Please describe the workarounds you are using at the moment)
None. Hours wasted trying to reconcile correctly.
Proposed solution: (Please suggest how the new functionality should work)
When a Credit Memo (Purchase or Sales) not based on another document is created, the Ref2 field on the Journal Entry should be updated with BP Reference entered by the user on the Credit Memo.
Regards,
Sally Weinrauch
Coastal Range Systems

hi,
so change  field status group with trx <b>OB41</b>
A.

Similar Messages

  • Free goods are not copying in credit memo from invoice

    Dear Gurus,
    I have made a invoice having two line items 1.normal goods with sale price and 2.free sample goods(part of promotional scheme) without any sale price.
    but while making credit memo for receiving goods back in cancellation of invoice , i am facing problem for free goods. system is not copying the free goods in credit memo and copying only normal goods.
    what can be problem for not copying? whether i am following some wrong procedure or some configuration is missing.
    please advise me with your valuable suggestions.
    Thanks in advance
    Parag

    hello, friend.
    first of all, the free goods are not relevant for credit memo since the customers never paid for these in the first place.
    however, i observed that after cancelling the invoice, you still issued a credit memo?  this may not be the proper process.  when you cancel the invoice, entries into the customers Accounts Receivables are reversed as well (we are assuming no payments are posted yet).  so there is no need to issue credit memos. 
    if you are referring to another process, please clarify the same.
    regards.

  • Problem while doing invoice for Credit memo request

    Hi all
    I very well known that Out boud Delivery is not needed for Credit memo request but after saving the CMR and when i raise the Credit Memo (VF01) system is showing a error message saying "PGI not done for Outbound Delivery 30047402"
    In CMR document type i have set the order related billing and i have removed the billing block also
    I have raised the CMR based on Invoice
    Kindly help me in this regard
    Regards
    BMS

    Hi Raj Aryan Malhotra, Thanks for ur reply
    The setting which u said are already there
    The second one that is, change the copying requirement of header to 11. i did this but this time the message was different "The document is not relevant for billing" . After checking the log i could the follwoing info
    Client                                                   240
    Group Number
    Sales Document Number
    Item Number of the SD Document         000000
    Schedule Line Number                         0016
    Counter in Control Tables                     00
    Message Identification                         VF
    System Message Number                    016
    Output Type                                        I
    Message Variable 01
    Message Variable 02
    Message Variable 03
    Message Variable 04
    Group Type                                         F
    Kindly help me to resolve this also
    Regards
    BMS

  • Regarding rate, sales tax and discounts for credit memo request and returns

    Dear  ALL,
    Rate column is not displaying for credit memo request. suppose credit memo should be given due price diifererence
    with referance to billing documnet credit memo request to rised. but if i want to edit rate column is not available.
    how vat and discount has to be captured in case of rate diifferance for credit memo.
    In case of returns will taxes applicable for returns credit memo
    Gl accounts for credit memo same as billing or different GL accounts to be maintained or not
    client has the scenario that if credit memo request has been rised for with referance to billing due to rate differance.
    If customer returns materilas belongs to same billing. so based on the returns order returns credit memo to be rised .
    But how the sap captures exact price of the materila during returns. ie; price modified during credit memo request.
    Thanks & Regards
    ramesh

    HI,
    Remove all the other condition types from the procedure and keep only those which you need.
    Regards
    Abhilash

  • Accounting doucment not get created for Credit Memo

    Hi
        When creating a cancellation doucment(vf11) for credit memo accounting document not get created.While I go for analysis then it is determining the G/L account.But not getting created the accounting doucment.
    When i select "Release to accounting" then it is giving a message like this:
    "Automatic clearing of billing document 951
    and canc. doc. 90000572 not poss."  as informatiion first
    and then later it is throwing an error message that "maintain correct number range"
    While for the same material or earlier cancellation happened and accounting doucment get created.
    Please help me out;How would i get this solved?
    Thanks in advance

    Hi,
    You may also check for Number Range - Maintainance & Assignment.
    T. Code: SNRO
    Table/ View: RV_BELEG
    Here, Mantain Number Range.
    To Assign,
    T. Code: SM30
    T.Code: Bill_Num (or select if different in your case)
    Assign No. range to your combination of Sales OrgDist.ChannelBill Type i.e. for Cancelled Billing Doc. Type
    To Maintain Number Range for Accounting Documents,
    T. Code: FBN1
    Best Regards,
    Amit

  • NOT with reference to PO for credit memo/invoice after invoice is posted

    hi,
    invoice is posted then vendor come back with correction.
    1) if i create credit memo NOT with reference to PO then the treatment is not similar to subsequent credit?
    2) if i create invoice NOT with reference to PO then the treatment is not similar to subsequent debit?
    thanks
    rgds

    Hello Eliana,
    Its unclear in your thread, how you are going to do it.
    For creating an invoice / credit memo, you have to refer either a PO/schduling agreement / delivery note (migo).
    In all the cases, it will get linked with the PO - MIGO.
    What you have to understand is the functionality and the posting that will happen.
    If you select
    Invoice / credit memo - GR/IR clearing account and vendor account
    Subsequent credit/debit - Stock account and vendor account
    The difference in posting has its own significance. It will affect the MAP if your material price control is V.
    If qty and value variance is there, use the functionality invoice/credit memo.
    If only price variation - use subsequent credit/debit.
    Regards
    Gregory Mathews

  • Credit memo not generated for RMA Receipt

    Hi,
    i created RMA receipt but for this credit memo not generated in AR, Manually i have run the Workflow Background Process  & Receiving transaction processor concurrent also. even though CM not generated(In AR Interface lines table also data is not available)..or else is there any possibility for cancel or return the RMA Receipt quantity?
    regards
    Balaji
    Edited by: user9122706 on May 15, 2012 9:22 PM
    Edited by: user9122706 on May 15, 2012 9:51 PM

    Dear Balaji,
    Credit memo not generated for RMA Receipt,Can u put manual credit in AR
    Regards,
    Shineee..

  • Terms of Payment for credit memo

    Dear Friends:
    I have created  terms of payment (Z12). This has to be used in credit memo in customer - T.code F-27 .But in customer master, there is a different terms of payment.How can i use the newly created terms of payment(Z12) in T.code F-27.
    The New Terms of Payment should be in the credit memo by default. Is there configuration settings by which the new terms of payment are selected by default?
    Please advise.
    Regards
    MSReddy

    Hi MSReddy,
    There should be a field in the customer master/company code data/payment transactions tab to enter the payment terms for credit memos.
    If this is not displayed for your customer group check screen layout settings for customers.It might be supressed.
    Regards
    Nadini

  • Standard Process for Credit Memo & Debit Memos in CRM

    Dear all,
    What is the standard process for Credit Memo and Credit Memo Creation within CRM Complaint Transaction?
    We can successfully replicate Return Items and Replacement Items in ECC Return Order
    But I don't know how to process Credit Memo and Debit Memo in ECC.
    What are the Accounting Implications takes place once we create and release the credit memo / Debit memo in CRM Complaint Transaction?
    How to see the entire document flow?
    I can create Credit Memo for a Returned Line Item in CRM without any errors. But I could not see any follow-up transaction or process either in CRM or ECC.
    Kindly educate me in this regard. Your suggestions are highly appreciated
    Best regards
    Raghu ram
    Edited by: Raghu Ram on Jun 23, 2010 6:29 PM
    Edited by: Raghu Ram on Jun 25, 2010 8:30 AM

    Hi suchi,
    The following would be very useful to you.
    To reduce implementation time for print forms development, SAP has created a set of the most commonly used forms - Preconfigured Smart Forms:
    <u><b>SD:</b></u> Invoice, Quotation, Contract, Delivery Note, Order Confirmation, Scheduling Agreement, Inquiry, Cash Sales, Picking List
    <b><u>MM</u></b>: Purchase Order, Request for Quotation, Contract, Delivery Schedule, Good Issue (3 scenarios), Good Receipt (3 scenarios)
    <b><u>FI:</u></b> Dunning Notice
    All can easily adapt these forms to their requirements, saving time and money.
    Hope this information has been useful to you.
    if you would like to have a smartform of your own i.e a Z or a Y then there is an option to get a sap script copied onto a smartform.
    the sap script for the same is -> <b>F140_DOCU_EXC_01</b>
    Go to Txn SMARTFORMS and just put the required smart form name in FORM field and then go to the menu bar: Utilities-> Migrate SAPScriptForm and juts type in the Script name which is given above(i.e F140_DOCU_EXC_01 )
    I hope this will be an amicable solution.
    if helpful pls reward.
    Thanks
    Venugopal

  • Accounts Payable Trial Balance Report does not include a Credit Memo amount

    Hello Experts,
                        We are having an issue with Ap Trial Balance report not displaying a credit memo amount whereas Gl Balance shows that amount. The Credit Memo has a August invoice date and September pay date but it’s not showing up in the trial balance for August. The acconting date on the Creditmemo is in august.
    Thanks in advance for any help.

    Hi,
    We also faced the same problem and approached Oracle support.
    They provided us with a patch and datafix. Better raise an SR and get specific support.
    Regards,
    Sridhar

  • Credit Memo not applied to Invoice

    One of our customers has had this scenario several times recently:
    1. An A/R Invoice is created for 100.00
    2. An A/R Credit memo is based on the invoice for 100.00 
    3. The Credit Memo is added.
    4. The Credit Memo is closed, but the invoice remains open.
    5. Both the invoice and credit memo appear as unreconciled transactions.
    6. The user attempts to reconcile the two documents.
    7. The invoice is then closed, but the credit memo becomes open and has a balance of -100.00
    The problem occurs at step 4 - why would the documents not be reconciled, and why is the invoice open while the credit memo is closed?  Nothing works right from that point on.
    The system is 2007A PL42.
    Any suggestions would be welcome.  Thank you.
    Marcia

    Hi Marcia,
    An upgrade might stop it from occurring, I don't recall seeing this for a while. 2007A goes out of maintenance at the end of this year.

  • I am having problem while doing vf01 for credit memo

    I have done va01 for credit memo.
    but when i m doing vf01 for credit memo it is showing account detemination error.
    pls help me.

    Hi suchinder
    Go to t.code VKOA and check wheather for the credit memo billing document type your account determination procedure  KOFI00 has been assigned or not. If not assigned assign it and then save the billing document again then it will be forwarded to FI .
    Regards
    Srinath

  • PR00 Not editable in Credit Memo Request, when copying from Mile stones

    Dear,
    PROO condition type is not editable in Credit memo request(VA01-CR) when iam creating with ref to Mile stone related invoice.
    Requirement:
    Mile stones maintained in Sale order at  line item level -
    >Invoice created with ref to sale order Miles stones-----> Now I would like to create Credit memo with ref to Invoice, the data is copying but the PROO condition type is not changeble.. I would like to change the amount in credit memeo.
    can  i know the reason why it is not changable???
    Thanks  in advance.

    Its a standard functionality.
    Take a help of an ABAPer for following userexit.:
    USEREXIT_PRICING_PREPARE_TKOMP in the include MV45AFZZ.
    The following code will make the condition type PR00 modifiable for user XXXX and non-modifiable for all other users.
    >FORM USEREXIT_PRICING_PREPARE_TKOMP. DATA : i_T685A TYPE STANDARD TABLE OF T685A WITH HEADER LINE. IF SY-UNAME = 'XXXX'. LOOP AT XKOMV. IF XKOMV-KSCHL = 'PR00'. SELECT * FROM T685A INTO TABLE I_T685A WHERE KSCHL = 'PR00'. READ TABLE I_T685A WITH KEY KSCHL = XKOMV-KSCHL. I_T685A-KMANU = 'C'. MODIFY I_T685A INDEX SY-TABIX. MODIFY T685A FROM TABLE I_T685A. REFRESH I_T685A. ENDIF. ENDLOOP. ELSE. LOOP AT XKOMV. IF XKOMV-KSCHL = 'PR00'. SELECT * FROM T685A INTO TABLE I_T685A WHERE KSCHL = 'PR00'. READ TABLE I_T685A WITH KEY KSCHL = XKOMV-KSCHL. I_T685A-KMANU = 'D'. MODIFY I_T685A INDEX SY-TABIX. MODIFY T685A FROM TABLE I_T685A. REFRESH I_T685A. ENDIF. ENDLOOP. ENDIF. ENDFORM.
    Thanks & Regards
    JP

  • COPA - Account assignment is not green in Credit memo Request

    For regular sales orders ( not credit memo reqs), acct assignment is turning green, but not for credit memo reqs. when I get into account assignment and hit continue it turns green. When a credit memo is created (VF01), acct assignment / characteristics are all getting posted normally into COPA.
    I don't have value flow from Sales order active in config, if this is the reason even for normal sales order it shouldn't turn green. Whats wrong with cr memo reqs? any ideas ?
    Thanks
    Chris

    As already suggested, go to OVA2, Select "B - Sales item", Double click on Procedures, Select "20 - Standard item", Double click on "Fields" and finally maintain the following:-
    Table   Fldname           Description             Scr.    Status
    VBAP    PAOBJNR    Profitab. Segmt No.            PKNT    01
    Now try the process
    thanks
    G. Lakshmipathi

  • Asset value for Credit memo

    Hi Experts,
    I'm new to this forum, Need some help on how the Ordinary depreciation calculated for credit memo.
    It is Valuated Goods receipt, asset capitalized before the IR. However, there was a difference in value between GR/IR and the different value automatically got adjusted in APC transaction and also credit memo passed for the difference.
    My question here is credit memo value is 2.46 but corresponding depreciation value is 22.14.
    Note: It's a Low value asset, useful life is 1 Month. Entire depreciation already posted for GR Value which means more than APC value.
    GR value           : 1192.20 -----
    APC value         :  1189.74------
    Ordinary dep     :   1192.20---
    (posted value)
    Thanks,

    Hi Mukthar,
    Thanks for your reply.
    However, the credit memo value is only 2.46 USD, depreciation getting reversed each month 2.46 USD and total depreciation reversal value is 22.14 (USD).
    Just want to understand the logic behind it.
    Thanks,

Maybe you are looking for