Regarding Down Payment against Asset purchase

Hi SAP GURU
i have one queries regarding down payment made against asset puchase order
I created one asset code, create the PO with accoun assignment categories A, made a advance payment against reference to this PO no .
Now the problem is , asset capitalised date is automaticaly come same as down payment date and it is reflecting in asset explorer , T code - AW01N.
Can any body suggest what is the right way for the whole scenarion , or i am making some mistake .
Is there any config setting i am missing.
Please help me out , issue is very critical.
Thanks in advance.
Regards
Anjan

Hi Anjan,
From your below query, I infer that you have created asset PO and made down payment against PO without goods and invoice receipt. Am I right?
Are you following Valuated goods receipt or non valuated goods receipt concept?
Valuated goods receipt: Asset will be debited at the time of goods receipt
Non valuated good receipt: Asset will be debited at the time of invoice receipt
If you follow valuated goods receipt concept, then at the time of making down payment, asset should not be debited (whatever the value date/ capitalization date be). Please refer SAP note number 310368 (valuated goods receipt paragraph) for reference. In that they have clearly mentioned the steps to make down payment against asset PO without debiting to asset and without any error message. You have to make F5 378 message number from error message to warning message and in posting key 29 and 39, you have to supress the asset related fields. If you have done the above settings, then system will not show any error message to update G/L account in AO90 transaction code for the Acquisition: down payments and Down payment clearing - 2nd and 4th field.
Here we are following the valudated goods receipt and initially I faced the same issue and we sorted out after following the steps mentioned in the above sap note number.
Hope this helps. Assign points if useful.
Regards
Dwarak.

Similar Messages

Down payment against Asset

Dear Friends,
we are using SAP ECC 6,
Currently, there is no config, for Advance against Asset,
we maintain below configuration --- (Development Server)
             Financial Accounting (New)
                             Asset Accounting
                                       Transactions
                                                   Acquisitions
                                                              1) Assign Accounts - Maintain GLs
                                                              & 2) Allow Down Payment Transaction Types in Asset Classes-                                                                     maintain all asset class
even though there is error in Purchase order for down payment against Assets.
Please guide me.
any more config ?
thanks
Jitendra K. Surana

sorry !
i am on leave, unable to reply you,
thanks for response, error is as below
Account 140400 in company code 1400 cannot be directly posted to
Message no. F5354
DiagnosisAccount "140400" in company code "1400" is marked as a reconciliation account for account type "K" and cannot therefore be directly posted to.
System Response
Error
Procedure
Select a different account
thanks
regards
jitendra K. surana.

Down Payment for Assets Purchase Order and depreciation

I have created one purchase order for assets now when i am making down payment against purchase order it pick up asset and post down payment correctly without depreciation. But when i am clearing down payment against the vendor invoice it is reversing downpayment in asset explorer [AW01N] with Transaction Type 180 and calculating depreciation on reversal amount. I am using down payment spl G/l indicate "M" even i tried with "A".
Can anyone tell me why it is reversing depreciation on downpayment cleared against invoice when original down payment is not calculating depreciation.

Hi,
As per as my knowledge is concerned, you should treat the cost element as " Category 90 " , this is a balance sheet account.
Please check at your end.
Thanks
Dasa

Down payment against assets

hi
how to do down payments against the asset acquisitions

hii
You can create new special G/l indicator for advance agt capital acquistion but the entry for advance will be done in F-48 Only.
Regards,
Aakash

Down payments against Asset PO

Hi,
I am posting down payments against a capex vendor for an asset PO. (Vendor reco 13110020)
I have created Spl G/L ind. M for assets and maintained the setting in FBKP (For 13110020, Spl GL 2131000)
Defined 2131000 Acqisition : Down payment account in AO90. This account is a reconciliaiton accnt for Assets.
But when posting F-48 for this vendor, system throws an error : Account 21310000 is not a reconciliation account for account type K
We are doing Non-valuated Goods Receipt for asset.
Any pointers to this?
Regards

Hi
1. Create a new field status group as a Copy of G067 in OBC4
2. Supress Asset No in this FSG and assign it in Vendor recon accounts related to Down payments
3. Now you create a DP request from F-47 specifying the PO No
4. You will get an error msg F5 378, which you can convert to Warning in OAB5
br, Ajay M

Error message in down payment on asset purchase order

Hello,,
While i am trying to make down payment request with reference to PO have asset number it is return an error message
*Store a cost element for credit down payments
    Message no. KI165
Diagnosis
    You posted a payment to a CO-relevant object (cost center, order, and so
    on). The payment is therefore recorded in CO.
    If a payment has no order reference, no consumption account can be
    derived. Therefore, CO posts the payment under a default cost element
    created and stored during Customizing.
    You have not yet maintained this default in the system.
Procedure
    Maintain the default cost and revenue elements in the Implementation
    Guide under "Project System" for controlling area CA00.*
I don`t know what is the reason for using this cost element and which type of cost elements that i can use in this issue....
We are not use Down payment clearing account, because Our customer don`t need this account..
Please help me ASAP
Thanks for your cooperation
Hussein

Hello Hussein,
For error message KI165,please maintanin default cost element in OKEP.Down payments have to be posted in CO with cost   elements. In case of purchase orders (or open items in CO), the cost element for consumption can be derived from the purchase order. Thus the down payment in CO is posted with the consumption cost element.
If the down payment does not have any reference to a purchase order, then the cost element for which the consumption will be posted is not known. In this case, the cost element maintained with OKEP is used.
The error message KI165 will occur if no cost element is maintained with OKEP - not regarding whether the actual down payment has a reference to a purchase order and thus will update in CO under the consumption cost element derived from the purchase order. This is always a source of misunderstanding - but I hope it is clear now.
OKEP configuration is absolutely necessary if you do not have a cost element assigned at the time of downpayment request creation.
If after maintaining the default cost element you get some other error then please note that you would need to check the following :
1.Compare the configuration settings for the GL accounts that are used for posting the cash call in EHP4 system with the system without the EHP4 support pack.
2.Check the controlling area settings in both the systems.
Regards Bernhard

Down Payment against Asset PO

Hi,
we are making Asset PO in SAP.
When the Down payment is done for that PO the DP amount starts reflecting in the asset.
Now the client does not want this to happen, as the amount does not get cleared as the GL assigned is recociliation GL.
Kindly tell me how to make the settings that the DP can be done but the same should not reflect in asset.
Regards
NS

Hi
1. Create a new field status group as a Copy of G067 in OBC4
2. Supress Asset No in this FSG and assign it in Vendor recon accounts related to Down payments
3. Now you create a DP request from F-47 specifying the PO No
4. You will get an error msg F5 378, which you can convert to Warning in OAB5
br, Ajay M

Down payment against Purchase order

Hi SAP GURU
i have one queries regarding down payment made against asset puchase order
I created one asset code, create the PO with accoun assignment categories A, made a advance payment against reference to this PO no .
when i enter the po number in purchase document field, immediatly asset number coming and showing error message
You cannot use this transaction type to post to this asset
Message no. AA834
Diagnosis
The transaction type entered belongs to transaction type group 15. According to the specifications for this transaction type group, posting with transactions types belonging to this group are only allowed in specific asset classes (for example, asset classes for assets under construction).
The asset to which you are posting belongs to class 9000 (chart of depreciation SHV). You cannot post to this class using the transaction type you have entered.
Procedure
Check the asset number entered. You may want to allow posting with this transaction type group for the asset class of the asset.
Can any body suggest what is the right way for the whole scenarion , or i am making some mistake .
points will be awarded for useful answers
with regards
sai krishna

last week i also faced this problem.
Please refer sap note number 310368 valuated goods receipt paragraph and they have clearly mentioned about making down payments against asset purchase order without getting debited to asset account.
You have to make F5 378 message number to be a warning message instead of error message and you have to suppress asset related settings in OB41 posting keys 29 and 39. Posting key 39 is useful when you have down payment request.
If you have done this, then it will show only warning message during down payment that "purchase order is related to asset" and it will not be debited to asset account. Also after following the above steps, it is not necessary for you to give Acquisition: down payments G/L and Down payment clearing G/L in AO90 transaction code.

Down payments for Asset Under Construction

Hi Experts,
Urgent!
My client paying advances to vendors, thru TC-F-48.
Previously there is no PO requirement ,now asper client requirement I put PO fild as requirement in posting key 29.
1)There is no problem for payment to vendors -for Raw materials.
2)while paying advance to vendors - for Asset Under Construction, system showing error.
*Error is:
Contact your system administrator (table error)
Message no. AA866
Diagnosis
No account has been entered for posting down payments in area 01 under the account assignment key 4800 (chart of accounts FTL).
Procedure
Enter the account using the Customizing menu.
Pls Reply frinds.
Regards
vinod

Hi Vinod,
I hope that you are following Valuated goods receipt concept.
Valuated goods receipt: Asset will be debited at the time of goods receipt
Non valuated good receipt: Asset will be debited at the time of invoice receipt
If you follow valuated goods receipt concept, then at the time of making down payment, AUC should not be debited (whatever the value date/ capitalization date be). Please refer SAP note number 310368 (valuated goods receipt paragraph) for reference. In that they have clearly mentioned the steps to make down payment against asset under construction Purchase Order without debiting to AUC and without any error message. You have to make F5 378 message number from error message to warning message and in posting key 29 and 39, you have to supress the asset related fields. If you have done the above settings, then system will not show any error message to update G/L account in AO90 transaction code for the Acquisition: down payments and Down payment clearing - 2nd and 4th field or for AUC related fields.
Hope this helps. Assign points if useful.
Regards
Dwarak.

Down payment against the Internal Order - for Capital Expenditure

Dear friends
I am getting an error while making down payment against the purchase order.
The order of my entries or steps are as follows:
Created one internal order for Capital WIP with budget and availability control activation.
Created one purchase order against a vendor with reference to the above Internal Order.
When I am making the down payment to the vendor through tcode:F-48, the system throwing an error
"Define Cost Elements for Down Payments".
Can any one please explain why this error is coming. When I checked in Internal orders, there is a TCode: OKEP for Define Default Cost Elements for Down Payments.
System is asking for cost element, but where as what ever the down payment we are making is nothing but advance which is current asset. Why system is asking for cost element?
Can any one give me the guidance how to handle the issue.
Thanks in Advance
Kiran Kumar A

The reason is when you want the down payment for AUC to be capitalised, then you would need to create cost element for Downpayments.
Normally as per design of SAP, down payment being a Balance Sheet Account (Current Asset as you rightly mentioned) doesnot need / accept an Cost object, as a special case since down payments for AUC needs to be capitalised and hence need to be carried to Controlling (Internal Order) by creating Cost Element for Downpayments.
Go ahead and create the cost element. That would resolve your issue.

Error at the time of down payment against the PO

Dear friends
I have created a purchase order for Rs.10000 is net and gross amount for Rs.12000 which is including 2000 for taxes etc.
When I am making a down payment request for Rs.12000/- system is throwing an error order value will be exceded. System is allowing me only for Net amount of Rs.10000, beyond that it is not allowing me.
(Here I have changed the warning message to Error message on request of the client, as the down payment against the purchase order should not allow more than Purchase order value.)
Is there any provision to make the down payment on gross payment basis instead of net amount.
Thanks in advance
Kiran A

not answered

Down payment of assets with purchase order

Hi All,
Down payment made through F-48 against asset purchase order
When purchase order number is entered,it is picking the Asset number and it is capitalising at the time of down payment.
i have gone through the Sap Note number 310368 in detial and have completely tested it out,but still it is throwing the Error F5378.
i have Changed the field status variant in OBC4 and the posting key 39 and 29. the Error message has been changed to warning messsage as prescribed in the sap note.
But still not able to overcome the problem.
thanks in advance
Regards
Prashanth

Hi Prashanth,
Please check the config in the following path:
Financial Accounting (New)> Asset Accounting> Transactions>Acquisitions>Define transaction types for acquisitions>Select transaction type for Down payment> should be UNTICKED capitalise fixed asset check box
Regards,
Babjee

Depreciation is calculated on Down payment for asset

Dear friends,
While i am making down payment for Asset to the vendor through transaction code F-48, the depreciation is calculated on the advance amount what i posted.
Please advice me ???
Regards
Mrutyunjaya

Dear Bernhard,
This setting is for new document. what about my old document which has already been given advance to the vendor and depreciation is calculated.
Ex- I have given Advance to the vendor for Asset on 22.01.2009 of Rs 165000 and depreciation rate is 4.75%, and on 16.02.2009 i receive the Asset from the vendor and invoice cleared against advance. System is showing bellow value.
Date         Amount               Dep Value
22.01.2009   Rs. 165000           Rs. 1959-
16.02.2009   Rs. 165000           Rs. 1959
Please advice me how to make rectification of depreciation amount on that asset.
Regards
Mrutyunjaya

Cannot post down payment for asset PO

I only have A for Special GL indicator in COA
The error says when I use F-48 down payment and refer to PO, the purchase doc is allocated to asset. Then it cannot save.
Please help. Thanks

Check
down payment against po
down payment request on asset code(F-47)

No depreciation after down payment of asset

Hi,
I am making a PO and with that reference i am making a down payment through F-48 for a particular asset.
This asset is getting capitalised and depreciation is getting calculated as soon as down payment is made.
This should not be the case.
Any clue on how to stop calculating depreciation at the time of down payment against fixed asset.
Regards,
Parin

hi,
well if i enter only PO number then the asset number is getting picked up automatically.
thus getting capitalised and depreciaiton is calculated.
Regards,
Parin

Regarding Down Payment against Asset purchase

Similar Messages

Maybe you are looking for