Down payment against the Internal Order - for Capital Expenditure

Dear friends
I am getting an error while making down payment against the purchase order.
The order of my entries or steps are as follows:
Created one internal order for Capital WIP with budget and availability control activation.
Created one purchase order against a vendor with reference to the above Internal Order.
When I am making the down payment to the vendor through tcode:F-48, the system throwing an error
"Define Cost Elements for Down Payments".
Can any one please explain why this error is coming. When I checked in Internal orders, there is a TCode: OKEP for Define Default Cost Elements for Down Payments.
System is asking for cost element, but where as what ever the down payment we are making is nothing but advance which is current asset. Why system is asking for cost element?
Can any one give me the guidance how to handle the issue.
Thanks in Advance
Kiran Kumar A

The reason is when you want the down payment for AUC to be capitalised, then you would need to create cost element for Downpayments.
Normally as per design of SAP, down payment being a Balance Sheet Account (Current Asset as you rightly mentioned) doesnot need / accept an Cost object, as a special case since down payments for AUC needs to be capitalised and hence need to be carried to Controlling (Internal Order) by creating Cost Element for Downpayments.
Go ahead and create the cost element. That would resolve your issue.

Similar Messages

Advance payment against the Internal Orders - Capex

Dear friends
Can you please explain what configuration we have to do regarding the Down payment made against the Internal Orders created for Capital Expenditure.
Please let me know what cost element category we have to take for Down Payments made against the Internal Orders.
Please let me know in detail manner.
Thanks in Advance
Kiran A

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Error at the time of down payment against the PO

Dear friends
I have created a purchase order for Rs.10000 is net and gross amount for Rs.12000 which is including 2000 for taxes etc.
When I am making a down payment request for Rs.12000/- system is throwing an error order value will be exceded. System is allowing me only for Net amount of Rs.10000, beyond that it is not allowing me.
(Here I have changed the warning message to Error message on request of the client, as the down payment against the purchase order should not allow more than Purchase order value.)
Is there any provision to make the down payment on gross payment basis instead of net amount.
Thanks in advance
Kiran A

not answered

How to clear the down payment against the vendor invoice in the payment program?

A down payment is made $25 Later an invoice is posted for $100 Now i want to Pay $75 to Vendor But the Automatic payment program is not clearing the down payment against the vendor invoice. Could you please help how to clear the down payment against the vendor invoice in the payment program?

Swathi,
Need your help i have a strange situation
1) F-48 and document posted with document no = 15..... in company code = L002 with payment block getting populated automatically
2) F-48 and document posted with document no= 15..... in company code = Us11 without payment block and the screen does not even show payment block, I had to check this from BSEG table
My question is
a) How and where does this payment block is triggered through configured and how to process next steps.
b) when I use F-48, how do we do the actual payment, is there a check printing and linking it to the KZ document or is check printing done outside the system and the KZ document type does not have any linkage.
c) If I do FB60 for a higher amount how do we pay partial amount.
Your response is appreciated.

Clubbing of down Payment under one Purchase Order for a customer

Hi
We have a client requirement in which the client wants to view all the down payments entered under one PO for a particular customer to together so that it helps in preparing invoice.How do we do it ans is there any standard SAP report available for it?
Subir Didwania

Hi
I had faced the same problem a few days back. The client in my case entered the customer 's PO Number in the reference field while posting the down payment. There is a standard SAP report FBL5N for customer. You need to go to change layout button (Cntrl+F8). A pop up will appear which will show the displayed fields on the left hand side and the hidden fields on the right hand side. select the reference number field on the right hand side (From the hidden fields) and add so that it appears in the displayed fields list. Click on the copy button. The new layout will appear for the data selected. Next click on the filter button (Contrl +F11). Again a pop up will appear. Select the ref number field on the right hand side and add to left column. then click on the right button. The system will then apply the filter and ask you for the reference number in which you can enter the PO number for which you want to display the details
Hope this meets your requirement. assign points if the information is useful to you
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Sanil Bhandari

To find the Internal Order for a given opportunity

Hi,
Can anyone help me in finding out the internal order number for a list of opportunities? I need to know the tables in which this is getting updated.
TIA,
sinthu

Hello,
please read table CRMD_ORDERADM_H. According your "intenal order" you have to check on the field PROCESS_TYPE too.
Rgds

Down payment against Purchase order

Hi SAP GURU
i have one queries regarding down payment made against asset puchase order
I created one asset code, create the PO with accoun assignment categories A, made a advance payment against reference to this PO no .
when i enter the po number in purchase document field, immediatly asset number coming and showing error message
You cannot use this transaction type to post to this asset
Message no. AA834
Diagnosis
The transaction type entered belongs to transaction type group 15. According to the specifications for this transaction type group, posting with transactions types belonging to this group are only allowed in specific asset classes (for example, asset classes for assets under construction).
The asset to which you are posting belongs to class 9000 (chart of depreciation SHV). You cannot post to this class using the transaction type you have entered.
Procedure
Check the asset number entered. You may want to allow posting with this transaction type group for the asset class of the asset.
Can any body suggest what is the right way for the whole scenarion , or i am making some mistake .
points will be awarded for useful answers
with regards
sai krishna

last week i also faced this problem.
Please refer sap note number 310368 valuated goods receipt paragraph and they have clearly mentioned about making down payments against asset purchase order without getting debited to asset account.
You have to make F5 378 message number to be a warning message instead of error message and you have to suppress asset related settings in OB41 posting keys 29 and 39. Posting key 39 is useful when you have down payment request.
If you have done this, then it will show only warning message during down payment that "purchase order is related to asset" and it will not be debited to asset account. Also after following the above steps, it is not necessary for you to give Acquisition: down payments G/L and Down payment clearing G/L in AO90 transaction code.

Down payment against assets

hi
how to do down payments against the asset acquisitions

hii
You can create new special G/l indicator for advance agt capital acquistion but the entry for advance will be done in F-48 Only.
Regards,
Aakash

Down payments against Asset PO

Hi,
I am posting down payments against a capex vendor for an asset PO. (Vendor reco 13110020)
I have created Spl G/L ind. M for assets and maintained the setting in FBKP (For 13110020, Spl GL 2131000)
Defined 2131000 Acqisition : Down payment account in AO90. This account is a reconciliaiton accnt for Assets.
But when posting F-48 for this vendor, system throws an error : Account 21310000 is not a reconciliation account for account type K
We are doing Non-valuated Goods Receipt for asset.
Any pointers to this?
Regards

Hi
1. Create a new field status group as a Copy of G067 in OBC4
2. Supress Asset No in this FSG and assign it in Vendor recon accounts related to Down payments
3. Now you create a DP request from F-47 specifying the PO No
4. You will get an error msg F5 378, which you can convert to Warning in OAB5
br, Ajay M

Purchase bills payments against the PO (URGENT)

hi experts
i am finding ap invoices payments against the Purchase orders. where i can get this informations stores ..can anybody tells me where should i focus .. and in which tables i can get this information combination stores.
In the depth explans that i create 1 po and against that po i have received goods ..and now i create ap_invoice and create my liability and finally i paid- off these dues .. now question is the payment i made is against which PO ? in the application you can see but easily but where these information stored in tables ...i search all the ap tables and po tables but i failed to findout the relation between po and payments.
any help and any idea would be appriciatable
regards
Anwer

Thanksfor reply
But if i am not doing the progressive payment thru downpayments but thru other trancation then how this will be shown.Another point of concern is that if i am doing the payments F-53 then will i can get the downpayment history from for a particular PO .This is required as finanace guy wants to know how much advance and progressive payment i have made to my vendor against particular PO .
Need your help and suggestion
regards

Purchase order for Capital Asset.

Hello,
How can I create the purchase orders for Capital Asstes?
Narendra.

Hi,
You first need to create Asset Number in transaction AS01. This is normally done by finance people. Once you get the asset number, create purchase order in transaction ME21N, by selection account assignment as A - Asset. Enter other data such as material number, quantity, requirement date, price, tax code. In the account assignment tab at item level, enter the asset number you got while creating the asser in transaction AS01. Save the purchase order.
Once you receive the material against this purchase order, the accounting entries will be done against the asset number.
Hope this fulfills your query.
Regards,
Prashant

Including down payment made to vendor in the internal order

Hi all
My requirement is like this.
We use IM and IO(Capex orders) for procuring and capitalising assets. We are able to assign all the costs of procuring assets (both APC and incidental expenses to the internal order). We use purchase orders and assign the internal order while raising purchase order.
Sometimes we do make Down payments(advances) without raising purchase orders. My question is how to include this down payment made in the internal order. We cannot assign any internal order while making the down payment. But, can we include this down payment made to vendor in the internal order(commitment) while making down payment or after that.
FYI:I came to know that there is some functionality in Controlling (Project systems) where we can assign the down payment made to the internal order after making payment.But, i do not know how to do that.
Pls somebody reply me.
Thank you very much in advance.
Regards,
Vishnu
VST-IT.
Pls somebody answer my query.

The functionality is available in Controlling. I dont know about PS.
I need to know how to do it.
Regards
vishnu
Pls anybody suggest me on this issue.

Settlement of the Final Balance Payment against the Down Payment Request

Hi,
How can I settle the Final Balance of a Vendor in SAP against the Down Payment Made under a PO Based Invoice. For Eg. - I have raised a PO of $10000.00 and made a Down Payment Request and Posted it through the APP for $ 300.00 the final balance under the FBL1N displays as $ 9700-, but the ZP Doc Types for Vendor Payment of Down Payment also appear in the Open Items and Status shown is in RED Colour and not in GREEN Colour and does not appears under the Cleared Items. Under the Cleared Items I am able to view the Original Down Payment Requests which I posted through Transaction F-47.
I am unable to settle this Final Balance of $9700 against the Down Payment under the Vendor Account on the basis of a PO Based Invoice.
Can some one please help me urgently on this.
Thanks in Advance.
Regards,
Pankaj.

Dear,
The same requirements possible after implement EHP4 Package upgrade.
Regards,
Kishore

How does Down payments against sales orders work?

Hi Gurus,
Can anyone explain me How Down payment against sales orders work? Please give step by step details with configuration.
Regards,
partha
[email protected]

Hi Partha,
This link will take you to the document that will give you an idea about "Down Payments against Sales order"
http://help.sap.com/saphelp_470/helpdata/en/dd/561621545a11d1a7020000e829fd11/frameset.htm
Hope it helps.
Regards
Ayub Khan
Please reward points if helpful

Need help on IDoc for Picking, Packing and PGI against the Sale order

Hi All,
I am new to this IDoc stuffs. Below is the scenario for which I would like to know the details of the IDoc...
Business Case:
1. Storage location is a HU Managed but not WM managed.
2. This storage locations is managed by a third party
3. Outbound delivery document against the SO will be created by our personnels in SAP for this storage location.
4. Picking, Packing and PGI needs to happen/post via Idoc. (By packing here, i refer to assign the HUs that are already created for the materials and is available in the storage location and not repacking)
Is there any standard IDoc that can be used here to Pick, Pack and post PGI. We would like to have picking and packing in a first idoc and PGI on the second idoc.
Thanks,
Prashant

Hi Typewriter,
Thanks for your reply on this post..
The business process is as below (it was changed recently to have the creation of OBD, pick HUS and then post GI via single IDOC)
1. We have a storage loc in our enterprise structure that is HU managed but not WM managed.
2. This storage loc is being maintained by a third party.
3. SO will be created to be shipped out of this plant/sloc.
3. The stocks at this storage loc will be Special stock "E" against the sales order. And the stocks will be Packed in HUs.
4. The third party is informed to deliver the stocks (HUs - that do have the special stock number which internally refers to the the SO number and the line item number) directly to ship to party address in SO.
5. The 3rd party will physically ship the HUs to customer and send in the details that they have shipped goods against the sales order.
6. The details sent by the 3rd party will be received in SAP to create OBD for the sales order, Pick, Pack and post GI. This can happen via a single IDOC..
I am now planning to create a custom IDOC type referring to the standard IDOC type DELVRY03 and message type DESADV and to use a custom BAPI/FM.
Do you think I am using the right ones?
Thanks,
Prashant Kumar

Down payment against the Internal Order - for Capital Expenditure

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