Regarding vendor master record's creation

hi sap gurus,
can anybody tell me how i can check who(user's id) made (vmr-xk01) in sap. so plz can anybody hel pme out

Hi,
Use XK03.
Enter XK03, Enter Vendor code, Company code and purchasing org.
Select Address data and press enter.
Then click on Administrative Data button which is aviilabel at header level behind change button.
You can get your required detail from here.
Regards,
Mahesh Wagh

Similar Messages

Create Vendor Master Record from HR Master Record

Hi All,
I am running PRAA Transaction Code, While running I am getting this Error.
Employee for whom a vendor master record already exists.
Personnel Number missing in company code segment.
Then I went to SM35 but did not found any batch.
Please can anyone explain the entire process.
Thanks and Regards
Ravi Narayan Padhi
Edited by: Ravi Narayan Padhi on Jan 11, 2012 11:45 AM

Hello
In the report RPRAPA00, there is parameter ' 'Create new company code segment for existing vendor master records' as a checkbox under the 'Initial setup' maintenance mode, and it offers you the following option:
If there is a vendor master record already available for a predefined personnel number, but it does not have a company code segment for the company code in which the employee is situated for the key date entered,then program RPRAPA00 supplements the vendor master record with the required company code segment.
In your case, the company code already exist, so it will not create or add a new one with this option.
This only works for "First creation" and not for updating. You need to use "update" or "change" in the setting to do this.
Thanks and Kind Regards
Ramana

Infotype to link Personnel Number with Vendor Master Record

Hi All,
pls help me what infotype to link Personnel Number with Vendor Master Record in AP module.
Customer require when Create Employee then system automatic gernerate Vendor Master.
pls help us.
Thanks

Hi,
PRAA works absolutely fine. I have external number range for vendors.
There is an option so that you can create HR accounts in vendor accounts
Path:Accounting> Financial accounting>Travel
management>Personal-Related Master Data> Create Vendors (tr.code PRAA)
Look at this description:
From the HR master data, this program creates a batch input session for
maintaining person-specific vendor master records.
The report can process vendor master records as follows:
o Initial set up (create/add missing company code segment)
o Uupdate (change completely according to vendor and HR reference)
o Change (only according to HR master data, for example, name
Block
The following infotypes from HR master data are taken into account for
the key date specified:
o Actions (Infotype 0000)
o Organizational Assignment (Infotype 0001)
o Personal Data (Infotype 0002)
o Permanent Residence (Infotype 0006 Subtype 1)
o Bank Details (Infotype 0009 Subtype 0 or 2)
All other required data is taken from a reference vendor that you can
specify as a parameter when you start the program. Note that for the
reference vendor, reference data must exist for all company codes that
are applicable according to HR master data. Since program RPRAPA00 cannot
assign vendor master record numbers externally when creating
vendor master records, you must be sure that the reference vendor is
assigned to an account group that requires internal number assignment.
If no house bank is specified in the reference vendor, this is
determined via feature TRVHB (Implementation guide for 'Travel Expenses'
-> Transfer to Data Medium Exchange -> Set up Feature for Determining
House Bank according to the employee's organizational situation.
The link between the HR employee's master record and the corresponding
vendor master record is set up by entering the personnel number in the
company code segment of the vendor master record.
General program flow
Program RPRAPA00 creates a sequential work file in the specified
directory. Ensure that you use a global directory that can be accessed
by all application servers; a directory is automatically proposed. The
work file is later transformed into a batch input session by the
subsequent program RFBIKR00, which is started automatically.
In test run mode this program delivers information messages which
document the creation of a batch input session. Since each information
message must be confirmed manually, the test run should only be
performed for a small number of personnel numbers.
In productive run mode, however, the program RFBIKR00 is automatically
started as a job; the information mentioned above is stored in the job
log in this case.
Initial setup of vendor master records
Corresponding vendor master records are created from the infotypes
listed above and the non-HR-specific information from the reference
vendor. During the process, the personnel number is stored in the
company code segment of the vendor master record. Persons who already
have a vendor master record with corresponding personnel number are
rejected in this run.
If a vendor master record already exists for a personnel number, but
without a company code segment for the company code in which the
employee exists at the key date entered, the program adds the required
company code segment to the vendor master record. You must however
activate the checkbox "Create new company code segment for existing
vendor master records".
The HR master data used is the info type record valid on the key date
entered.
Update of vendor master records
The corresponding vendor master records are updated from the infotypes
listed above and the non-HR-specific information from the reference
vendor. Persons who already have a vendor master record with
corresponding personnel number are rejected in this run. The system uses
HR master data from the infotype records valid for the key date.
Change vendor master records according to HR master data
All HR-specific data is changed in the vendor master records for
personnel numbers that have changes since the date recorded under '...
with last change since'. The system uses HR master data again from the
infotype records valid for the key date specified.
Block vendor master records
All vendor master records which correspond with the selected personnel
numbers are blocked for posting.
User exits
For the following situations, two empty routines are supplied in the
includes RPRAPAEX and RPRAPAEX&H5F001 which you can adapt to your
requirements.
o The employee's last name is entered in the sort field in the vendor
master record. If you do not want this to happen, you can program
the situation you want in the user exit routine
'set&H5Fmc&H5Ffield&H5Fby&H5Fuser'.
o If the address editing in the vendor master record does not suit
your requirements, it can also be changed. For this purpose you have
the user exit routine 'set&H5Faddress&H5Fby&H5Fuser'.
o If you want to assign numbers to the vendor master records to be
created via external number assignment (for example, vendor master
record number &H3D personnel number), you can adjust the user exit
routing 'SET&H5FVENDOR&H5FNO&H5FBY&H5FUSER' (in include RPRAPAEX&H5F00). Note
that
the account group of the reference vendor must also have external
number assignment.
Note that in each case a thorough knowledge of the programming
language
ABAP/4 is necessary.
Set up vendor master records in a separate system
The distribution of personnel master data from a HR system to an FI
system is a prerequisite for creating, changing, and blocking vendor
master records.
In the section Master Data Distribution (link to separate HR unit) of
the ALE IMG, an explanation is given regarding the way in which the
FI
System is supplied with the relevant employee data from the HR System
In the FI System, report RPRAPA00 described here can be used to
create,
change, and block vendor master records.
Other wise try with VPE1 t.code.
Regards
Devi

Unable to replicate the Vendor Master Records

Hi I am using the transaction BBPGETVD to transfer the Vendor Master Records from R/3 ro SRM...but could not able to transfer it as I am getting an error "Organizational unit -
does not exist; check entries", even through I have created Organisation Structure for Vendor also. I have maintained all the relavent parameters in the Attributes.
The following attributes I have maintained: System Alias for Accounting Systems, Company Code, Local Currency, Current ITS for an External Partner, Accounting System for Vendor, System Alias for Vendor.
Can any one tell me is there any other parameters to be maintained or where I am going wrong.
I am working on SRM5.0.
Thanks and Regards
PKM

Hi
Please go through these links.
Re: vendor not intended for a puchasing org
Re: Vendor replication
Re: Not able to replicate Vendor from R/3
Re: What are the steps to me followed to get the vendors from R/3 to SUS
Re: Vendor replication Error. SAP R/3 to EBP system
Re: vendor replication
Re: Vendor replication
Replication of verdor records
Regards
- Atul

Error while Importing Vendor Master records

I get the following error when importing vendor Master records into the MDM repositorry
Cannot import qualifiers because the qualified lookup field is not mapped.
I noticed that the file I'm importing contains 1000 vendors. However the qualified lookup table "PHONE" for the vendors contain only 388 records.
After I imported the records I found that there was only 389 records in the repository.
I'm using standard map provided by SAP.
I ran the import again but this time I unmapped all fields for the qualified update.
Now the Import Manager uploaded the remaining 613 records.
I would like to know whether how I can load 1000 records in one load rather than having to go through the file twice.
This is important since I want to use the import manager server for my loads.
Thanks
manoj

Hi Manoj,
Try the following options.
1. In the Import Manager, Select Configuration->Options
set <b>"Merge qualified links using matching qualifiers value to Off"</b>
2. In the Map Fields/Values tab in Import manager, select the qualified field in which you are trying to import, right clik on the field->select Set Qualified Update -> Update -> Select All available qualifiers into Matching qualifiers->
New Links- Create
Existing Links -> Update (All Mapped Qualifiers).
Hope this should solve your problem.
Thanks and Regards
Subbu.

Partner roles in Vendor master record

Hi all
can some one explain me how to enter the partner roles in vendor master record
In sap help i didnt understood this point
"When working with partner roles, you must maintain the following settings:
Separate vendor master records must exist for all the partners of a vendor that are to be entered in that vendors master record."
what does it mean
suppose i am creating vendor master record 1234
Vendor master record:1234
LF 1234       /*vendor
BA1234       /*ordering address
i have to click 1234 in BA and select 'parner' at the top to enter the ordering adress right ...
what is the 'Separate vendor master records must exist for all the partners' mean
it has to be like this?
Vendor master record:1234
LF 1234       /*vendor
BA1235       /*ordering address
1235 vendor master record is created earlier and ordering address maintained ??
please help me in this record, any user manual or some screen shots to explain how to maintain partner roles in vendor master record
regards
Bhushan.N

Hi Sasi ,
What Ramkrishna explained is correct. I will try to illustrate it with the example.
Suppose you are creating a vendor 1234 which is Head office of the supplier where you need to place the order. But goods will be supplied from Pune plant so you should enter 1235 againts partner function GS , here 1235 is seperate vendor master record with Pune plant details & it must exist in the system so that you can use it as a partner function Hope this has cleared your doubts.
Similarly you vcan create other partner functions like payee,ordering party etc.
Regards,
Anand

Vendor Master record change using CREMAS & ADRMAS

Hi ,
I have one problem with CREMAS & ADRMAS idocs, i am using one custom program(it is using IDOC) to change/ create the vendor master record ,While i try to change some filed of one particular vendor using the idoc,it delete all other fileds related to the vendor like phone no, street mail id ..etc
Can any one help me to slove this problem.
Advance thanx .
With warm regards.
Elango..

Hi,
   When you are updating vendor information pass the
   existing information that is already present for
   vendorlike street from lFA1 table and fill other
   fields that need to be updated.
   IDOC may be replacing the existing fileds values
   will space as they are not populated in IDOC.
Regards
Amole

Creating Vendor Master Records from HR Master Records

Dear Experts,
I have been using t-code PRAA to create vendor master records from HR master records. The client would like to have one vendor number for a group of employees (in this case external contractors all working for the same company). The system won't allow me to link several PERNR to one LIFNR (i.e. error message).
Is it, however, possible to do this?
Thank you.
Edited by: Philip on Jan 14, 2011 9:58 PM

Hi ,
PRAA has one to one relation ship , means it created 1 vendor for 1 employee .
If you are using PERNR then you cant use one vendor to may PERNR .
Either create them as individual vendor or else have a manual control system in place where in you will have to create a dummy PERNR and then allocate all the cost to this invidual vendor , if you are paying the check to only 1 contractor for say 100 contract employees you can use this .
else it is a better mechanism and control to have 1 is to 1 in case of employee to vedor .
Regards ,
Dewaang T.

Replication Error with Vendor Master Records

Hello,
We are trying to replicate vendor master records from R/3 to SRM via BBPGETVD. When we go to SLG1, there is an error stating Business Partner XXXX: Invalid Value 0003 for field Authorization Group.
Currently, the AP dept. maintains the field Authorization Group in the Vendor Master Record 'Control' screen with a fixed value of 0003 (LFA1-BEGRU). When the replication occurs, SRM complains that this field value does not exist in a SRM customizing table or is a fixed value.
Do we need to implement the BBP_TRANSDATA_PREP BAdI to pass this value as a fixed value to replicate vendors?
-regards
Shaz Khan

I'm planning to implement bbp_transdata_prep. Wondering if either one of you can help. I've also opened another thread with my specific questions.
Replication Error with Vendor Master Records

Reg the Sort Key field in Vendor Master Record

Hi MM Gurus,
I have the requirement of displaying the Purchase Order number & Line Item number in the Accounting document of the Goods Receipt. i.e., in the "Assignment" field.
I have made the necessary configuration in FS00 for the specific GL account & also specified 014 code in the corresponding Vendor master record.
However, once I post the GR document, and checked the "Assignment" field, it displays only the Purchase Order number and not the Line item number.
Kindly help me on this.
Best Regards
Sudhi

Have you posted the above document after set 014 in FS00 ?
Can you test the same in your practice client.
Check the document for more details Sort Key Functionalities and the wiki content How to update Assignment field in FBL*N report - ERP Financials - SCN Wiki
(Note: The changes of FS00 as 014 will not effect old documents)

Vendor Master Record: Tax Number 1 Field

Hi Everyone,
For some reason, when you enter XK01 or XK02 for creation or change of vendor master record, Tax Number 1 within the Control Tab is visible and able to be input. However, when displaying the vendor master record through XK03, the field is not visible. Reviewing the field options for vendor master record did not reveal anything to me. Any ideas why?
Thanks,
Pete

Hi Peter,
Please follow the path.
SPRO>Financial Accounting or Financial Accounting (New)>Accounts Receivable and Accounts Payable>Vendor Accounts>Master Data>Preparations for Creating Vendor Master Data>Define Screen Layout per Activity (Vendors)
click on Display Vendor(Centrally) and Double click on Genral Data and Double click on Central
check for Tax code field,its may be Suppressed
If this helps you,please assign points.
Thanks,
Rau

Mass update of email in the vendor master record

Hello to you all,
Does anyone know how can I run mass update of email in the vendor master record for a big No. of entities?
XK99 won't help since you can't find the email,
Batch input recording won't help as well since the email can't be found.
I will appreciate your help,
Amir

Hello Amir,
You can use LSMW for update operation. You should create a batch input recording for transaction FK02. But you must tick "Use central address management" checkbox on FK02 screen while recording batch input. After that you will see E-mail field on screen.
Regards,
Burak

Can validation check can be set for vendor master record .

Hi Experts ,
User wants to remove two existing payment methods,instead of removing i think to set validation for the vendor master record .
can validation can be set for vendor master record ?
PLease suggest me with advice.
Thanks
Pardha

Hi,
To my knowledge, validation can be set up for accounting document.
Though a work around, create a validation such that
Make the user enter the Payment method to be mandatorily entered by the user.
Also, restrict the unwanted payments as well in the same validation.
In case of APP also, the payment method in the document will take precedence.
Regards,
Sridevi

How to accept changes in Vendor master record as an accounting clerk?

I made some changes in vendor master records and they are yet to be confirmed by accounting clerk!! so , how can I do that in my development system?

Hi,
I guess you posted your query in wrong forum.
This forum is related to tool Test Data Migration Server (TDMS) which is used to transfer reduced set of data from a production system to a test or quality system.
In case you are using TDMS and having any issue, please give more details of the problem.
Regards,
Rupam

FK01: Vendor Master Record Validation Table is not maintained

Hi Experts,
Appreciate your help on this matter: I have created a new Vendor Account Group and tried to used it. However, upon saving I encountered problem: error message Vendor Master Record Validation Table is not maintained. Do I missed some configuration?
Thank you very much!

Hi,
STEP 3 : In Financial accounting > A/R A/P > Business Transactions > Outgoing payments > Manual Outgoing payments >
Define Tolerance (Vendors)
STEP 4 : Create a GL A/c Creditors in FS00 as a balance sheet a/c and in control tab give reconciliation type as Vendors
and Field Status Group G067. Assign this account in company code data in FK02.
Regards,
Sadashivan

Regarding vendor master record's creation

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