Reimburesement payments in payroll.

Hi ,
Please help on the reimbursements amount process in payroll and how to make the payment in querterly or yearly. where we will now the balance of each employee. is there any option in payroll for separate reimbursement calculation and payments to each employee?

hi
The reimbursement can be setup in OAB if you are implementing OAB.it is seeded feature
Otherwise you can control it using an non recurring element and feed the balance so that you can be get the YTD and QTD. Process the element when ever you need to pay the employee
Regards
Ramesh Kumar S

Similar Messages

What is a best practice for counting number of payments in Payroll Run?

I'm trying to get a feel for what people are using as a means for counting number of payments being created during a payroll run. I would like to get a total number of checks, direct deposits, wires and zero net checks. My initial thought is to use the Pre-DME number "Selected and Evaluated Persons". This number seems to always match the number of persons "Selected" and "Evaluated" in posting to FI/CO.
Since many companies are restricting use of SE16 and access to many of the BT tables is locked down, I would like to use something that the end user has access to and can easily use. I don't believe the spools from RFFOUS_C and T are appropriate since it would have overflow pages (2 page REM Statements) in that number and thus would not be an accurate reflection of total number of payments.
I would appreciate your insight and thoughts on this topic.
Thanks!

Hello Jennie,
This is what we do every payroll:
1. After running live payroll and before exiting our users run wage type reporter /559 to get the payroll net pay. They also run Postings to FICO simulation run to check payroll net pay GL account. This match all the time. So this is the first pass.
2. They finish all subsequent activities in PRD run upto RFFOUS_T.
3. We have developed a custom report which almost looks like REGUH which gives the net pay details by every payment method and amount to be deposited or paid. We match this report from the output we received from step 1.
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The steps might sound tedious but of a great use.
Arti

Pension payment India Payroll

Dear Gurus,
When we change the status as retiree and we need to pay pension why cant we pay through IT0008 and need to pay through IT0014/15.
Also in case of death of the employee pension needs to be paid to nominee.Now where do we maintain nominee bank details.Since IT0009 is basically for employee data can we store nominee bank details also here.
Please advice.

Hi,
1-Copy IT0008 from the date of retirement ie if retired on 31.07.2011,copy from 01.08.2011 and make the record as blank so that no amount is displayed if he comes in normal payroll. OR
2-Maintain IT0003 column Run payroll upto till 31.07.2011.OR
3-Maintain IT 0001 payroll area separately so that he is not included in other payroll.
If these match your scenario check if not again post your query if any.
Salil

Cafeteria Approach of Payment in Payroll

Hi,
Very soon our organisation is implementing Cafeteria approach of payment. We have 15-16 different types of allowances. The employees will be asked to select 5 to 6 different types of payment only & total of thsoe allowances should not exceed 50% of the Basic Pay. Those other allowances will be paid as % of basic such as 10% or 15% etc, but % should also not to be exceeded 50%. Basic pay is available in infotype 0008 (Basic pay) along with other allwowances. In infotype 14 & 15 also some wagetypes are there. Now, if I maintain the % in table V_t539J I don't think my purpose will not serve since total of % I may not be able to count while processing through Infotype 8, 14 and 15.
I shall be very much thankful if somebody can provide some better suitable solutions for the above scenario.
Regards,
Devojit

Hi,
You can do it in Benefit Management/Administration.
http://help.sap.com/saphelp_erp60_sp/helpdata/en/7e/8a66ff545711d1891c0000e8322f96/frameset.htm
Cheers

Diff between Payroll Posting & Payment Posting

Hi Friends,
Whats difference between Payment Posting & Payroll Posting
regards
Praveen P

Thanks for the input.
After running the payroll posting, do we need to run Payment Posting for all the employees.
Which table will it update after payment posting.
If we are not activated PRE DME and DME. do we still need to run payment posting.
Praveen PP
Edited by: Praveen P.P on Oct 20, 2010 6:54 AM

Advance Payment Section in IT 2001

Hi,
Please let me know why the Advance Payment section in IT 2001 is used and how, as when we create a Absence record in the IT, the field is only in display mode.
Thanks a lot in advance

Hi Dip Dut:
First you have to perform the following activities in customizing: http://help.sap.com/saphelp_46c/helpdata/en/88/86ce37d0825771e10000009b38f8cf/content.htm
After that, when you run the offcycle workbench using the off cycle reason you have defined in the previous customizing, the system will present you the absences you can pay; after that, the system will automatically add the data for the absences that have been processed (ie reason, payment data, payroll type and payroll identifier).
Let me know if that answer your question,
Best regards,
Federico

Costing process in payroll

In oracle payroll i can see 2 processes in the conc. request LOV
1 Costing
2 Costing of Payment
kindly help me as to when the two are run.If possible guide me to any docs.
Appreciate all help/assistance!

Hello,
Based on response as follows, I am able to verify in GL the costing process accounting lines. However what does the Costing of Payment do and when should it be run. Also in the parameters of 'Costing of Payment' there is a field foe uncleared and cleared payments. Does this need to be run after payroll transactions are cleared in Cash Management? If so how does one view the payroll transactions in Cash Management. Your valueable insights will be much appreciated.
Regards,
Quoted from reply thread: "Costing process generates the cost codes defined for the element (usually at link level)
Costing of payment generates the cost codes as per the setups defined at payment method (Payroll -> Payment Methods -> General Ledger tab)
eg When there is an an accounting entry involving Expense -> Liability -> Bank then
1) Expense Account(Debit) -> Liability Account (Credit) is done by Costing process and
2) Liability Account(Debit) -> Bank Account (Credit) is done by Costing of Payment "

Payment method on IT0009

Hi there,
Does anyone know where we can make changes (add or remove) to the Payment Method on IT0009? Where are the pull down choices configured?
Thanks.
Rose

Hi Antoine,
I have checked the table you mentioned and it doesn't seem to have all of our drop down. Our dropdown consists of :
     Cash Payment
C     Check
D     Direct Deposit (Payroll)
E     EFT payment
P     Payroll Check
S     Check - Single Payment
T     Wire Transfer
The first one being blank with Cash Payment - which we do not use. The only ones we use are 'D' and 'P' for IT0009. The values from that table seem to also be used for Accounts Payable and we do not want to remove any if that is the case. We would like to hide them from the drop down so that they would not be picked in error.
Please let me know if this is still the correct table.
Thank you.
Rose

Payroll Exception report not working

Hi
I am running payroll exception report with seeded report High Gross and High Net.
The report runs fine but the output is not matching
It shows correct current balance but previous balance is always zero.
Steps i followed:
1) ran the payroll for previous period
2) pre-payment
3) payroll archive
4) run payroll for current payroll
5) run the Payroll exception report with seeded Gross
For double check , i also ran the generate run balance to validate all balances.
So can you please suggest something or is any specific set up is required for this.
Thanks
Makarand

I found out that the payroll message report is the payroll exception report.

Post Payroll Steps for UAE Legislation

hi friends,
I am working on UAE Localistion, I want to know the post payroll process to be done after payroll run in UAE localisation, Can any body please explain the process.
1.Payroll Run.
2.Prepayments.
3.?
4.?
5.?
5. Costing
6. Transfer to GL.
PLease reply..
Regards
Raj Narayanan

Hi Raj,
The step after the pre-payment is payment and I depends on your company how they want to make the payment.
If it is a Direct deposit to the bank, then you will need to right your own Concurrent program , which provides the payment details to the bank in a text file, in the format which the bank will accept.
You will need to use the tables related to the following
Bank account details
Payment methods
Payroll actions
Assignment actions
prepayments
people & assignment tables.
Do let me know, if this answers your question, i will be glad to answer.
Regards
Mohammed

Quota Used filed

Gurus
I have Created a Absence with Quota as Paid leave in Valuation basis table T554c.
Now client want that as unpaid leave. So i have deleted Quota, generation rule.
In deduction rule also Quota removed
In assign counting rule to absence also the tick of Quota deduction is removed
When i create Absecen the field is appraing as Quota used 1 (For One day absence) but there is no Quota for the employee
When i run payroll the deduction is happening perfectly as Loss of Pay.
My issue is how to remove the quota used field.Kindly advise me in this.

Hi
When i see in Overview(Shift+F8) absence is coming as payroll Hours 8.5
When i see through F7 following details are coming as below
Absence type             0008    ESI Leave-CKPL
Time                             -
Absence hours                8.50
Absence days                 1.00
Calendar days                1.00
Quota used                   1.00 Days
Advance Payment
Off-cycle reason
Payment date
Payroll Identifier
Payroll type
Kindly let me know if any issues.

Multiple Prepayment for a single Assignment or specific Assignment Set

Hi Everyone
I am working in Payroll Department, and I had a difficulties of running more than one prepayment for the same. We need sometime to pay for an employee a specific element like "Official Assignment Compensation" before the end of the month and we use Quick-pay by select specific element. then I use Prepayment. In the end of the Month, when I do run to the remaining elements it had no problem. but when I do re-prepayment it return to the first prepayment the quick-pay run not the payroll run.
I appreciate if anyone can explain how to do more than one prepayment for a single employee in a single period.

Thanks alot ysaadeh
I did managed to do it by doing the following steps:
- Quick Pay for a single employee
- Pre-Payment for this Quick Pay
- Bank Transfer Report - which shows the Employee No, Employee Name, Employee Bank Name and Ban Account Numbers and Amount for the Quick Pay
Then
- Payroll Run @ the end of the Month
- Pre-Payment for Payroll Run
- Bank Transfer Report ..
It worked fine. But I notice one thing. When I do pre-payment for Payroll - the second pre-payment, Bank Transfer Report only take the Data from the last Pre-Payment.
I cannot do the Bank Report for the Quick Pay After Running the Payroll Pre-Payment ..
Is there some way I can use Bank Report for these Both Pre-Payment
and Is there a way I can use Quick-Pay for a set of Employees - An assignment Set .
Thanks again and appreciate you feedback.
Regards

Posting Loan to Vendor Employee

Dear Experts,
We're in 4.7. We have a requirement where we need to keep track of loan payment of all our individual employees. Is it possible to post the loan payment in payroll individually to each and every corresponding vendor employees ? Any input will surely be appreciated.
Thanks and regards,
Arief

Hi
You can do the following.
1.Define your employees as vendors and attach the employee code to respective vendor.
2.Define Symbolic Accounts
In this step, you create the symbolic accounts that you require for posting to Accounting.
A symbolic account has the following characteristics:
A four-character alphanumberic code
A descriptive text
An account assignment type (AA type). This defines the type of posting (posting to expense account, posting to payables account, and so on) that applies to the wage types that are posted to the symbolic account.
An employee grouping for account determination (EG) indicator
The following table shows what kind of account and what transaction is linked to an account determination type and what additional information (for example, for cost assignment) is also included in the posting transaction.
AA type Meaning Transaction Additional fields
C posting to expense account HRC cost assignment
CN posting to expense account HRC cost assignment
without quantity   without quantity
R posting to expense account HRC
if accounting is installed in
R/2 System.
F posting to bal. sheet account HRF
FL posting to bal.sheet account HRF
for checking balance
in retroactive accounting
(recalculation difference account)
FO posting to bal. sheet account HRF
(original periods for
wage types whose amount
cannot change
retroactively)
Q posting to bal. sheet account HRF personnel number
with personnel number
D posting to personal   HRD acc. determination
customer accounts   with personnel number
DF posting to fixed customer HRD direct assignment
    of customer account
L posting to customer HRD acc. determination
account(for specific loan)   with personnel number
    loan type,
    sequential number
K posting to personal vendor accounts HRK acc. determination with
    personnel number
KF posting to fixed vendor HRK direct assignment
acc.   of vendor account
Note the following with regard to account assignment types:
In the standard system, no quantities are transferred from wage types in the payroll result to the payroll documents and the resulting accounting documents, although information on quantities is available on the report log for report RPCIPE00 (or RPCIPX00). It is also possible to modify the system to access this information. The account assignment type CN is only useful if you have made this modification and if, in certain instances, you want to suppress the transfer of quantity information.
The account assignment types FL und FO are only of use if there are cross-company code transactions. For more information on customizing cross-company code transactions, refer to Posting to Company Code Clearing Accounts.
We recommend that for symbolic accounts with account type FO, you determine the account in Accounting independent of the Employee grouping for account determination (Feature PPMOD). For this reason, only one G/L account is provided for the payment of wages and salaries as standard. If you determine this G/L account depending on the employee grouping for the account determination, this can lead to inconsistencies when posting the retroactive accounting results. This is due to the fact that when posting retroactive accounting results for wage types that cannot change retroactively, a technical posting takes place (for example, for the wage type Payments (/559)). Since this technical posting usually takes place in the same account in Accounting, it balances to zero and does not appear in the posting document. However, if you determine this account independently of the employee grouping for account determination, and an employee falls in a different employee grouping due to a retroactive change in the HR master data or feature PPMOD, the technical posting cannot balance to zero because two accounts are affected in Accounting. This is why you have to make changes manually in this case.
Example
The wage types Basic pay and Overtime both represent personnel costs and should therefore be posted to expense accounts. You also want to assign these wage type amounts to Cost Accounting objects. Both wage types are dealt with in the same way as far as posting is concerned and can therefore be posted to the same symbolic account. You must specify the account assignment type C, since, in Accounting, there should be a posting to expense accounts and Cost Accounting should be provided with information.
Requirements
You have carried out the step Define Employee Grouping for Account Determination
Standard settings
Symbolic accounts are already set up in the standard system. In this step, you can modify these to meet your requirements.
Recommendation
We recommend that you do not change the definition of the symbolic accounts. If changes to the definition of the symbolic accounts are necessary, you should map the changes using new symbolic accounts.
Activities
1. Check that the existing symbolic accounts meet your requirements. Note the EG indicator. If this indicator is set for an account, posting to this account also considers employee grouping for account determination. With the exception of the key (column SymAcc), you can change the default values.
2. To create additional symbolic accounts, choose New entries
3. To delete unnecessary symbolic accounts, mark the account and choose Edit -> Delete.
Further notes
Symbolic accounts are not country-specific.
3.Assign Vendor Accounts
In this step, you make the settings required for posting to vendor accounts.
There are two kinds of vendor accounts available:
Fixed vendor accounts: Employee grouping for account determination offers the most precise means of control for posting to fixed vendor accounts.
Employee vendor accounts: Posting to employee vendor accounts enables posting for a specific personnel number.
In this step, you make entries in table T030 for the assignment of vendor accounts to symbolic accounts.
Example
Fixed vendor account
You want to deduct dues to various unions from the employees in your enterprise. For each union, you have set up a specific wage type for dues and a specific symbolic account. In this step, you assign a fixed vendor account to each of these symbolic accounts.
Employee vendor account
You want to post dues to a different vendor account for each employee. To this effect, you have created a symbolic account for all employees. In this step, you specify how the corresponding employee vendor accounts are determined.
Requirements
You have created the required vendor accounts in Financial Accounting.
You have carried out the step Define Symbolic Accounts. In that step, you created symbolic accounts with the relevant account assignment types (KF for fixed vendor accounts, K for personal vendor accounts). In that same step, you flagged the indicator EG-depend for symbolic accounts to which you want to post in line with the Employee grouping for account determination.
If you want to post to employee vendor accounts, you have entered the relevant personnel number in one of the following fields in the vendor master data of Financial Accounting. We recommend that you use the Personnel number field. If you use another field, you must enter the personnel number with leading zeros.
Personnel number
Search term
Telephone 2
Data line
Teletext number
Standard settings
There are no standard settings for posting to vendor accounts. If, in the step Define Symbolic Accounts, you have not created any symbolic accounts with the account types KF or K, you do not have to carry out the step Assign Vendor Accounts.
Activities
1. Enter the required chart of accounts.
2. To make settings for the posting procedure Personnel posting to vendors (HRK), choose Rules
3. Choose Posting key. Enter the posting key for postings to vendor accounts or copy the default values (21 for debit posting and 31 for credit postings).
4. Choose Accounts. Make the corresponding entries in the table T030.
a) If you want to assign a fixed vendor account to a symbolic account, and if required, an employee grouping, enter the number of the vendor account in the Acco column.
b) If you want to assign an employee vendor account to a symbolic account, and, if required a employee grouping, enter the relevant key (see table below) in the Acco column.
Personnel number in field (Vendor master data) Entry in the Account column (T030)
Personnel number    *0002
Search term    *0001
Telephone 2    *0003
Data line    *0004
Teletext number    *0005
Further notes
It is not possible to use the special G/L indicator with posting to customer accounts.
in summary whatyou do is defne a symbolic account of type K , link your wage type to this sym account , define the posting to vendor with *0002
regards
Pravin

Help reqired in the steps involved in Cut-over Strategy

We are implementing some sub modules of SAP-HR for a customer. The sub modules implemented are Organizational Management, Personnel Administration, and Recruitment. We have completed the UAT phase successfully. We need to complete the u201CGo Liveu201D phase. I am not clear about the cut-over strategy that we should be adapting. The customer has already implemented SAP-FICO and it is already live. As far as I know, the following activities are involved:
1.     Move all the Customizing settings to production
2.     Move all the Workbench settings (none in our project) to production.
3.     Upload all the master data and the transaction data to the production using LSMW/BDC.
Are there any other activities to be completed? I am aware that some activities like creating Users, Authorization etc. are involved, but not sure about the details. Please guide me.
Also, during SAP-HR configuration, we have created Company Codes, as it is an essential part of enterprise structure, which is set up in SAP-HR. However, Company Codes are actually set up Financial Accounting and since FICO is already live, the configuration for company codes would be already available in production. Now if I move the SAP-HR customizing settings, as it is, to production then it may be wrong, because it may overwrite the company code configuration already available in production. I am a bit confused. Please guide me.
-Shambhvi

Dear Shambhvi,
The purpose of cut-over strategy is to communicate all concerned members to aware and maintain the necessary data for upload for different Phase activities. so, ensure to communicate different Cut off date for different transactions.
1. Are you using existing company code or different company code?
2. Ensure to move IMG activities in a sequential way
3.. Start uploading all master data in Quality Client and check the correctness
HCM Master data are; Leave Data, Tax Related Data, Department and Position, Execute the Payroll Cycle, Check Gross and Net Payments in Payroll results, Check PF, PT, IT, ESI, LWF, Check Bonus, Gratuity and Superannuation, Execute off cycle Run, Posting to FI, Statutory Forms and Reports
4. Based on outcome, initiate master data upload in Production client
Thanks,
Regards - Muralidhara

XI bank scenario basic

Hi Friends,
I have to start work on Bank scenario in XI, that wll contain payment to vendor using MT100 and MT940.
I dnt knw any thing about this,so before starting want to knw wat are the basic steps i need to follow.
I knw few things like payment transaction will be F110 and message type for this will be PAYEXT and EUPEXR. I am able to do so..what are the further steps I need to follow...
Thanks,

HI,
I have done one of bank project, my scope of project is
1. ePayment
2. eCollections
3. ePayroll
4. Bank Statement
5. Dealer Statement
1. ePayments transaction we are executing through F110 transaction, this transaction related idoc is PAYEXT:PEXR2002. EUPXR idoc indicate end of transaction, this idoc contain complete transaction information. i.e in F110 we have executed 20 vendors payments so 20 idocs will be triggered automatically at end of idoc EUPXR idoc will come, it contain 20 idocs information.
2. eCollection transaction we are executing through F110 also, this transaction related idoc is DIRDB:PERX2002.
3. ePayroll we can execute through F110 transaction, this transaction related idoc is PAYEXT:PEXR2002 idoc. We can differentiate between payments and payroll through payment method supplement field. This field will be come only in payroll transaction.
4. Bank statement this is one way transaction, i.e bank to client. Most of the banks follow MT940 format, it is standard format. Once this statement reaches to XI standard program will upload data to SAP
5. Dealer statement is also like bank statement, but no standard program, we need to develop program according to requirement.
I hope now clear.

Reimburesement payments in payroll.

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