Reimbusement amount in pr05

Dear All,
After entering expenses in pr05, in summation of reimbursement (field Name: SUM_REIMBU) one expense type is calculation double (for remaining expense type, those are working good)
eg. when i enter MAIL (expenses type) for Rs. 1 the in SUM_REIMBU it is showing Rs. 2. But again in posting of trip it is appearing Rs.1 and remaining calculation it is Rs. 1.
Then why it is showing Rs. 2 in PR05 ( SUM_REIMBU)
Thanks
Amol

Hi Amol
We've just started to get the same issue where the SUM_REIMBU field is showing exactly double the claimed amount. What was incorrect with the wage type on your system? I have checked ours and there doesn't appear rto be anything obvious wrong.
Thank you
Phil

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Tax Amount in PR05

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Is there anyway I can show the tax amount in PR05 screen for each expense type? This is the amount of tax calculated from the tax code. Currently we can select the tax code but can't see the actual amount.
Regards,
Eric

Hi,
I hope it cannot be done in PR05 with standard function module.
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Nandagopal C

Trip has no postable amount when PR05 is used to create advances

Hi Experts,
Whenever a Trip Advance/ Cash Advance in PR05 is created, settled and ran for posting, the system provides an error message: 'Trip has no possible amount'.
But when I created a cash advance using PR03, the amount is read and detected after posting run.
We need PR05 as the tcode for creating cash advances since this is used by the workflow designed for approval of employee trip. There is a tab for Cash Advances in PR05, so we want to use this tab, and fill up the required fields for advance approval.
Can you guide me on treating this error?
Points will surelt be rewarded.
Many thanks,
Reymar
Edited by: Reymar Ellazo on Apr 17, 2008 6:12 PM

Hi Reymar,
Advances can't be posted through PR05 rather can be deducted from the claim submitted. The advance tab shown in PR05 is used to recoevr the amount from the claim submitted through PR05. Any amount eneterd in advance tab in PR05 will not any entry unles the value is obtained by the system itself. It means if you create a trip using T-code TRIP where you can apply for advance and then use the same trip number in PR05 to create the claim , the advance given will automatically be retrieved and be deucted from the claim.
I hope it is clear now. Use TRIP to give travel advance and PR05 for claim.
HEmant

FI-TRV: travel expenses in PR05 as number * unit

Hi All,
does anyone know a way of making it possible to enter expenses not as a amount in PR05, but as a number and unit (for example number * trip abroad). A bit like the way kilometers can be entered. Travel then needs to obtain the rate to be able to calculate the actual cost. When posting the expenses to CO/HR you get both the number/unit and amount.
(When only using HR I would use infotype 0015 with a wagetype that allows input by number and amount, but Travel does not seem to support that)
I would be very much obliged if anyone of you could help me out!
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Richard

no i think it t he entries gets defaulted by it own
you try the same scenario and test it ....
As far i know IT0003 PY status gets defaulted automatically ......

Urgent - Show field/tab in PR05

Hi experts,
How to entry advance payment amount using PR05?
I see in other people SAP standard that there are several tabs in PR05 such as receipts, advance, trip segments, comment, etc.
But, in my sap, there are only 3 tab which are receipts, trip segments and comments.
How can I display or hide the tabs? I need to display the advance tab.
Thanks & regards,
nessia

Hello Nessia,
For creating advances you can use transaction PR03 . This transaction is especially for cash advances. This transaction is to
easily capture just advances and easily pay out without any approval or settlement process.
Best Regards,
Deepak

Approval for advances

Hi all,
In the Approval of Trips screen (PRAP), for those trips with advances which needs approval, the advances amount is not shown. I know that I can see the advance amount in PR05 and also approve the trip but I need a screen which allows me to approve all the trips for all employees with their advances amount shown on one screen. I am not using ESS or the portal.
Any one has solutions for this?
Thanks a lot.
Regards,
Eric

> Hi,
>
> I am new to Travel Management (ERP2004). Can anyone
> enlighten me :
> 1. Is it true that in order to implement the eService
> "Create Travel Plan", one must also implement the
> eService "Create Travel Request" as a pre-requisite
> ?
> 2. For "Create Travel Request", can a more specific
> desciption be attached to the advances rather than
> the serial number 001, 002 etc (when requesting for
> approval for advances) ?
> 3. Are there further validations (via user exits,
> badis etc) available to further enhance the
> functionality of the eServices ?
>
> Thank you.
>
> Regards
> Kir Chern
Hi,
1. yrs it s right for e service you hav to configure e service.
2.it based on requirement you can or canot enter advances
it depend businesss requirement.
Vicky

PR05 - amount display wrong

hi
in transaction PR05 (travel), when my travel expense is in another currency eg. Ugandan Shilling, the 'amount' field displays wrong amount. for eg: if I enter my expense as 100, it displays as 10000 and if i enter 325.50, then it displays as 32550. Can somebody tell me how to fix this issue.
thanks.
K

hi Ashok,
I checked SU3. My default decimal notation is 1,234,456.89. But still this problem persists.
May be there is some kind of issue with the prorgram in RPRTEF00 - Travel Expenses standard form. Does any one know any issue with this program that was doing similar amount display problem as I described. Pl help.
thanks
K

Error in Travel Management " Trip has no postable amounts "

Hi experts,
i am working in Travel Menegement. i have done all the configurations when i try to post the Advance it returns an error: " Trip has no postable amounts". while i post the other expense it successfully run.
Can anyone help me to resolve this problem?
regards,
Rizwan

This might help .. are you doing this ?
Summary
Symptom
You use the Travel Expenses for paying trip advances that you create with Transaction PR03.
In the 'Schema and Field Control' (Transaction FITVFELD), you have deactivated the 'Cash payment indicator' field (PTK08-KASSA) for schemaVS (Trip advances) so that the field is not visible in Transaction PR05.
When you attempt to transfer a trip advance to FI (Transaction PRRQ), the system generates error message 56809 "Trip has no postable amounts", and the process fails.
This system response only occurs if you save the trip after entering the advance amount, but not if you have confirmed the entry before saving.
Reason and Prerequisites
The 'Cash payment indicator' (VSCH-CASH) is automatically set when you enter an advance amount.When you immediately save the trip without entry confirmation, the system does not recognize whether the field has been hidden in the schema and field control and thus would have to remain blank.
Note 481603 - Error during transfer of advances
Saquib

FITV PR05 - check on receipts data

Hi everybody,
We use transaction PR05.
We need to do specific checks in order to print error messages when we create or modify receipts for a trip (for example we want to check total amounts and create new receipts lines if amounts are too high ... ).
We use the user exit 'FORM USER_CHECK' in include 'MP56TFEX', it works fine when we create a receipt but not when we try to modify receipts data via the receipts additional data popup (appears after double click on receipt line).
To control receipts data I also tried user exits FITR0001,FITR0002,FITR0003,FITR0005 and BADI's like FITV but it doesn't work.
Do you know other user exits or BADI to check receipts data in PR05 ?
I can't believe that there is no way to check receipts data !!!!!!!!!!!!!!!!!!!!!!
Thank you very much.
Julien SCHNEERBERGER
Bordeaux - FRANCE

Hi Julien,
Believe it! - Even I do not know why SAP does not allow us to do the same. The BADI -TRIP_WEB_CHECK - does all the validations on the front end and then some. However there is no such provision in the back-end. I have currently made a Message log in the ZXTRVU03 - exit. This shows all the error messages once and does not allow the user to save until all of them is fixed.
Let me know in case you have a better solution.
Thanks,
Aditya.

Updating labels dynamically for a standard transaction - PR05

Hi All,
I have a change to do in PR05 Transaction.
In PR05 -> After hitting Create button -> Enter From/End date -> Then in line item level Enter Travel Expense Type & Amount and select that row and -> Hit on Infos[Addl. Receipt Info.] button then -> it will show 1/2/3 text boxes in Addnl. Info tab.
Now my requirement is for these 3 text boxes i need to change the 'Labels' Like changing Business Purpose to Purpose after checking against one Z-Table entries, changing Location to some other lable and so on...
How can this be achieved for this Screen in PR05.
What is the approach would be!
Thanks in advance.
Thanks,
Deep.

Hi,
Any Resolution for above posted issue!
Thanks,
Deep.

Any way to change the ESS Summary Screen and reimbursement amount?

Hi All,
We are on ECC 6.0, EHP4 and using ESS.
Employee's have a company paid corporate card but employees are allowed to enter 'out of pocket' transactions so that they may be reimbursed for cab fares, parking, tips, or other situations that require cash.
We have a problem with these 'out of pocket' entries on the summary screen in ESS (and in PR05 for that matter but we don't use PR05). This might also be known as the 'Review and Send' screen. The Summary section displays Total Paid reciepts, Mileage Reimbursement (if any), Total Travel Expenses, Paid by Company, Amount Reimbursed and Amount Paid Out.
When a user enters one of these 'out of pocket' expenses we exepect them to be reimbursed for this amount. The FI and Payroll postings do reflect this requirement but the summary screen does not show it. I have determined how to update the summary screen in the ABAP code but there is no user-exit or the like to actually make the alterations. Does anyone know what fields control how the system determines what is to be reimbursed? I have tried making updates to the reciept data using interface: IF_EX_TRIP_WEB_CHECK but haven't had any luck. I was hoping changing PTRV_UTIL_BELEG-CFIRMA (paid by company) would make a difference or some other value in PTRV_UTIL_BELEG. If there is some combination I have not been able to figure it out.
Any help or direction is appreciated.
Thanks,
Scott

Hi Raj,
Thanks for your reply. Let me explain a little more on what we are trying to do. Our requirement is that we have 1 and only 1 expense type for each type of expense. We have not created both a "paid by company" and "reimburse to employee" expense type for each. All of our expense types are set up as "paid by company". There are over 100 so you can imagine how awful this would be for the users if it was doubled.
We are controlling the reimbursement with the service provider field (PAYOT). Thus we have assigned each expense type to 2 wage types. An expense that comes from the credit card feed has a service provider "VI" for our VISA card. An expense that is entered manually has a "blank" service provider field which we then classify as being "out of pocket" and this amount should be reimbursed to the employee.
As I said, this all works fine other than the summary screen. Postings to FI and Payroll work well. I could of course, change the config as you mentioned but then we would have other problems.
Any other ideas? Maybe what we are trying to do just should not be done. Our last resort is to completely hide the summary screen if I can't figure anything out. This is not ideal but would be better than showing incorrect data.
-Scott

Disabling fields in PR05 transaction

Hi All,
I would like to know is there is anyway that we can inactive the Amount field based on the expense type using any user exit or BADI for transaction PR05.
I tried with exits
FITR0001,FITR0002,FITR0003,FITR0005, but none of this is working out. Your input on this please.
Thanks,

Hi,
Kindly check with your Basis team memeber. This can be achieved by authorization restrictions.
Regards
Sreekanth

Customizing PR05 prints

We have a requirement to customize a certain print function within the PR05 (Travel Expense Manager) t-code. Basically when they pull up a list of trips for an individual, they can then pick an individual trip and see all the receipts for it. Within that secondary screen, they do the Print icon and can choose to Print/Print Preview. The listing that comes up shows each receipt with descriptions, amounts, dates, expense type, etc. They can display a total on this screen that gets printed, but currently there is not a way here to break out totals by reimbursable/non-reimbursable amounts.
I would like to customize the layout for this and add a column to designate if the expense type is reimbursable or not. I know that the table PTRV_SREC has a field PAID_COM that can tell this. However I have not been able through debugging to identify how to customize the printing here. It appears to use some of the fields being filled in structure PTK03.
I was just curious if anyone had worked specifically with this and might have some thoughts on how customization in this area can be addressed (exits, config settings, etc.). Thanks in advance..
Jody
Edited by: Jody Chassereau on Apr 21, 2010 11:08 AM

-

Travel manager (PR01/PR05)

When entering a trip and saving it the travel manager shows the reimbursement amount of this trip.
When changing the trip the amount is not being updated (resp. shows a wrong amount). How can the recalculation be triggered??? (Simulation of the trips shows right amount)
Note: Travel statistics are active with mode 1 (update on save)
Thx in advance
Seems to be a problem with the wagetypes - we change some wagetypes in a userxit - the travel statistics don't get this
Message was edited by: Jörg Fleischmann

I'm not sure if I get your point but PR05 functions are build on authorizations.
So if the manager should only be able to approve than you can give only this authorizations to the manager. (transaction PFCG)
And for Approval from Manager you should set up a worfklow with a work item - so the manager should only have display rights for PR05.
(Or even better - just use WebDynpro POWL for the manager to approve without a workflow running in the back)
Yes you are able to create a travel request via PR05 - just enter future date.

Trvl trip no not displyaing in PR05

Hi Experts,
I have created Travel Expneses in PR05 and when i click Simulate it is shwing Form and will not show the trip in the row if i click approve expenses system will automatically save and shows message as so and so trip no is saved but not showing as line item Now my prob. is how can i select the particular trip and do approve and settle. Please help me out
Thanks in Advance
Sanm

Check your configuration properly.....did you configured trip no.ranges and travel planning and travel expenses.Check your groupings related to reimbursement and expense types....did you maintained IT0017 and IT0027....
Check the tables V_T706B1 and V_T706B2 for expense type and max amount per expense type etc...
Goto PR05 create ...enter the details From date ,end date,reason,country , region,veh.type, TTy. S,TTy. E , TAc and enetr the expense type and amount in reciepts tab.....save then trip no will generate with request recorded status. select that trip and simulate then it will display expenses related to that trip.
Mohan

Reimbusement amount in pr05

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