Report Painter: Display only own Libraries in GRR2

I'm working with Report Painter and Key Users find it troublesome to explore all the library tree until they get their own library...
Does anyone knows if it is possible in transactions GRR2 or GRR3 to hide the standard libraries???
Thanks for you help!

I have configured that one but it seems that in transaction GRR2 or GRR3 is checking other Authorization Group (G_803J_GJB = Report Writer: Report Group)
I will configure both or I will raise an OSS Message with the incident.
Thanks for the prompt response!

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(Report Painter) Display differnet language in one report.

Hi Experts,
i want to know can (Report Painter) display differnet language in one report depends on different user login.
like user with chinese lang login can display chinese in the report
and
user with english lang login can display english in the report?
if so, please give me so intruction on how to define the description on the text.
thanks

may be my poor english make u guys misunderstand my question.
actually i am talking the first Top row (which is lead column/ descrption column)
and first Left column in a report painter.
==================== <---First top row
= <--- first left column
=
=
=
currently i am using "change text" to type in description(english) by manual(), and the problem comes out when i login with other lang, say chinese lang for example, the column and row didn't display any text on it(all blank) after different lang login.
so just wonder is there any way to have a auto translation when different lang login.

Can users display only own documents in Web CRM?

Hello
is it possible to have a limitation for users in diplaying documents (sales order, quotes, tickets, and so on) in web CRM?
Each user can access to own documents with a super user able to display all.
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Thanks
Paolo

As a default, users with the Sales Rep Role will only see their own assigned customers and assigned customer documents in the Sales View. However, they could still search for customers assigned to other reps in any of the search fields.
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Report painter:display of G/L with zero amount

Hi,
I have created a report in report painter for expenses by profit center. however the system is not showing the G/L for which no posting has been made although i have maintained those G/Ls in the report. Is there any way to display G/L with zero values also?
I am running the report at fiscal year level.

Hi, you can try to go the report painter (GRR2)
Formatting - section layout - Columns make sure the suppress zero columns is unchecked
and also you can go to Formatting - section layout - Columns - Treatment of zero rows - Print Zero Rows
Regards.

Report Painter - Display two characteristics on one line in lead column

I have a requirement to produce a Report Painter report to display values by Cost Centre and Cost Element.
The requesting user wants to see the Cost Centre AND Cost Element keys displayed on each row of the report, to allow for manipulation in Excel.
I have no problem grouping Cost Element within Cost Centre or vice-versa, but am not aware of any way of displaying both key values on each row in the lead column (or anywhere else).
Has anybody done this?

Hi Robin,
the request is not unusual. However, report painter does not allow for two key columns or a key column combining two characteristics. You might consider using SAP Query (with table COEP or COSS/COSP for aggregates) if you do not want to resort to developing the report in ABAP.
Regards
Nikolas

Role composition for ESS to display only own data.

Hi all,
I am trying to compose a role for Employee Self Service for employees to display their payroll, but i couldn't manage to structure it to display only their own personnel data. I had to put the personnel area in P_ORGIN however in that case they become authorised to display all employees' data in that personnel area. Can i use P_PERNR object for this operation? Please advise.
Regards,
Sezin

You can give I in PSIGN field for the infotypes that you want to 'Include' for an employee, and E in PSIGN field for the infotypes that you want to 'Exclude' for an employee.
Whether those Infotypes will be Read or Maintain will be dependent on the value in the AUTHC field.
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Report Painter Display Error

When executing a Cost Centre Z developed Report painter report, The values appearing blank on the face of the report but when drilling down to line item level i can see the value exists. This is not a access/security/authorization error as no crosses on the face of the report.
Please advice
M Khan

but the total lines are not adding to zero. in a another report painter report one of the lines value is not equal to line item total! it is quite a strange behaviour that i have never come accross! any clues?

Report results displays only (*), no numeric values.

Dear all,
The report result only displays asterick (*), no numeric values. But the field in the result thus has numbers which can be seen in display at the top in the excel sheet. why?
Do i need to make any changes in Query properties or something else??
Please advise.

Hi,
You should be trying to work to different units of measure or different currency. If you do any calculation with two values which has different unit then the result will be so.
use NODIM() of the keyfigure and do the calculation. create a formula and add NODIM to keyfigure, then you should be able to see values but you will not get the unit along with value.
Else you should go for conversion of units to single one and then you can get both values and units.
Hope this helps
Regards
Akhan

Report Painter - Display settings of variations

Hi,
In my report CO, I have a characteristic which is displayed as a variation. It's a set variable, let's says a group of profit centers (a set of multiple single sets). When execute the report, the value list of variation is always expand-all. It's not quite user-friendly.
Do you know how to set the variation as by default collapse-all? I know that we can do it as I saw in some SAP sample reports. I tried various ways but still not found any useful.
Thank you for your quick response!

Hello Huong Le,
you can change the setting on the selection screen of the report - but you have to activate the 'expert mode' first: Environment -> Options -> Expert mode.
As soon as you have this activated, the button 'Variation' will show up where you can choose between 'Explode', 'Single Value' or 'Do not explode'.
Hope this is what you're looking for.
Have a nice day!
Regards,
Irene Baldassari

Report Painter - Display Report

Dear Friends,
While displaying/changing Z reports from GRR3 transaction, we are getting short dump.
The dump does not occur for standard transactions.
The error occuring is:
The current application program detected a situation which really should not occur. Therefore, a termination with a short dump was triggered on purpose by the key word MESSAGE (type X).
Short text of error message:
RAISE MKES1F12_READ_FPAGE_FCOLUMN       (internal error)
Please let us know if anything further need to be done with the Z reports after creating them in GRR1.
Advance Thanks
Swapnil

Hi Swapnil,
Check this note
Note 330457 - Drilldown report not executable
Its related to the dump 'MKES1F12_READ_FPAGE_FCOLUMN' . Try applying the corrections in the Note.
Regards,
lakshman.

Displays only 500 rows on the Reports

Hello All,
We recently upgraded from 10g to 11.1.1.6.0 and I am running in to a issue with one of the report. When I run a report, it displays only 500 rows of data but not all the records. Could someone let me knoe which field should we change in the instanceconfig file to resolve this issue
Thanks

Check these
http://docs.oracle.com/cd/E25178_01/bi.1111/e10541/answersconfigset.htm#CIHJGAAH
http://www.clearpeaks.com/blog/oracle-bi-ee/%E2%80%9Cmaximum-total-number-of-cells-in-pivot-table-exceeded%E2%80%9D-error
Pls mark if helps

Cost element description now showing in Report painter

Hi,
I selected to display KEY and DESCRIPTION in the report layout settings for a report painter however the report is displaying only the cost element number and not the description in the rows.
In this case, how to display the cost element description in the report painter rows?

Hi,
ensure that KEY + DESCRIPTION is selected in the layout settings. Description will only appear if it is maintained in the logon-language (means if your logon language is EN but cost element texts are not maintained in EN no descripiton can be seen).
best regards, Christian

Report painter -output parameters,Data source,Extract parameter, report

Hi expert,
1)What report painter -output parameters,Data source,Extract parameter, report mean for and what are the difference?
2)I have create new report painter and transport to Test server using T-code:GCTR and I find that the T-code always point to old report. As I had check the SE93 the D_SREPOVARI-REPORT is point to report group.Why this happen?
3) Does creation of new report or modification of the report always need to select the extraction option so that it will able to display the relected changes? Because, I have done modification on the report but it is not reflected the changes even i save until i have to create the extraction is able to display the report but every time i run the report need to select the extraction with option to choose new extract or old. Kindly advice how to save and create the report painter and save will display reflected result .
Please help

Hi BR Christian,
Thank you for the prompt reply.
I have few querys as below:
1)Do we every time create new report by copying the existing report painter need to select output parameter, data source and extract parameter in order to be able to display the new report?
2)when modify existing report painter and save it do we need to select output parameter, data source and extract parameter in order to be able to display the modify report correctly?
3) What are the different between right click copy the report inreport painter compare with create report painter with copy GRR1?
4) What are the T-code for modify the report group?
5) When I create a new report with the right click copy in GRR1 and modify the report painter column only and everything remain the same just the report name different why when execute the report it always appear in the selection screen with report button which have option button to select the 2 version of report which one is the destination report that I copy from and one is the new report? How to set the report when execute will only display the new report only without need to select the option with just new report only?
6)For transferring reports you can use GR37 (export) and GR38 (import) can be use to transport from one client to another client? What is difference between GR37 compare with GCTR?
7) If I use GR37 and GR38 it is mean no need to create the transport request which as usual we create transport se10?
we can directly import to another client ussing GR38?
8)When we create a new report with copy with the existing report with just modify the report colunm and the report name difference only what are the setting example: report,report group need to be selected to be include to export/transport to another client?
9) What are the difference between library and report group?
10) Can we set Se93 to execute only report not report group? How?
11) when using GR37 to transport it is also include the report group,library and the particular report?
12) Can I include the variable in the column header to display fiscal year which I have selected from the selection screen?
How and which variable should i use?
please help.
many thanks
Edited by: KH on Jun 18, 2011 6:52 AM
Edited by: KH on Jun 18, 2011 6:55 AM
Edited by: KH on Jun 18, 2011 7:06 AM

Report Painter for B/S , P&L statements

Hii gurus
this is ramki...
Plssss help me in the making of Report painter for Balance Sheet and Profit And Loss Statements , as of now i didn't did Report Painter .
I have tried no.of times , i dont know the confg also...
My client is asking DR & Cr columns for the statements..
can any body plsssss forward to me report painter confg documentation...( atleat for base level confg )
helpers will b great appreciateble..
thanks in advance
regards
ramki

Hi
i am sending you a sample of how to createa report in report painter follow it,
Main Steps in Creating a Report Using Report Painter
The illustration below shows the main steps in creating a report with Report Painter:
In this section, you learn how to create a Profit Center Accounting (PCA) report with Report Painter.
For these sample reports, you should focus on the tables that correspond to the SAP application areas with which you are working. The examples shown in this section have been created in Release 4.6C.
Sample Report for Gross Profit Margin
Bungee Corporation wants to use Report Painter to create a gross margin report. This Profit Center Accounting report uses data table GLPCT. The desired PCA report displays the gross margin for each profit center.
Below is an illustration of the completed gross margin report.
Prerequisites to Creating a Report with Report Painter
Before you can create a report with Report Painter, you need to:
     Determine the table
     Find the library
     Create sets
     Create variables
The following sections explain these prerequisites.
Determine the Table
Before you can start creating the report, you must decide on the table you need to use. In this example, we use table GLPCT in Profit Center Accounting.
Find the Library
Determine the library you want to use for the desired table.
If you need to create a library, on the SAP Easy Access screen, either:
     From the navigation menu, choose SAP menu → Information systems → Ad hoc reports → Report painter → Report Writer → Library → Create.
     In the Command field, enter transaction GR21 and choose .
In our example, we use existing library 8A2 for creating a report.
Create Sets
Create the required sets for your report. To create a set, on the SAP Easy Access screen, either:
     From the navigation menu, choose SAP menu → Information systems → Ad hoc reports → Report painter → Report Writer → Set → Create.
     In the Command field, enter transaction GS01 and choose .
Note that this procedure is not necessary for creating the report given in the example that follows.
Create Variables
Create any variables for the fields that must be entered before the report is executed. To create a variable, on the SAP Easy Access screen, either:
     From the navigation menu, choose SAP menu → Information systems → Ad hoc reports → Report painter → Report Writer → Variable → Create.
     In the Command field, enter transaction GS11 and choose .
Note that this procedure is not necessary for the sample report in the next section.
Creating a Report with Report Painter
When you are ready to create the report using Report Painter, use the following steps.
Example Task: Creating a report using Report Painter
1.     On the SAP Easy Access screen, either:
o     From the navigation menu, choose: SAP menu → Information systems → Ad hoc reports → Report painter → Report → Create.
o     In the Command field, enter transaction GRR1 and choose .
2.     On the Report Painter: Create Report screen:
a.     In Library, enter the name of the library to be used for the report (for this example, 8A2).
b.     In the Report, enter a name for your report and a short text description.
c.     Choose Create.
1.
To help you better understand how to create a report in Report Painter, the next procedures explain the varying substeps. You can either:
o     Define the rows (or rows with a formula)
o     Define the columns (or columns with a formula)
o     Define the general data selection
Define Rows
Example Task: Defining rows (including defining a row with a formula)
To start defining the rows, on the Report Painter: Create Report screen, double click on Row
On the Element definition: Row1 dialog box:
a.     To include characteristics in the first row of the report, select the desired characteristics in the Available characteristics frame (for example, Account number)
b.     Use to transfer the chosen characteristic to the Selected characteristics frame.
c.     In From, enter the account number(s) you want to include in the row definition. Either enter to and from values or a group set (for example, the value 800000).
d.     To enter the row heading, choose
On the Text maintenance dialog box:
a.     In Short, enter the desired short text (for example, Revenue).
b.     To copy the short text into the Medium and Long text fields, choose Copy short text.
c.     To continue, choose
On the Element definition: Row1 dialog box:
a.     To check if the selection is correct, choose Check.
b.     To transfer the selection to the row 1 definition, choose Confirm.
You have now defined the first row.
To define the second row for costs, on the Report Painter: Create Report screen, double-click on Row 2.
On the Select element type dialog box:
a.     Select Characteristics.
b.     Choose
On the Element definition Row 2 dialog box:
a.     To include characteristics in the second row of the report, select the desired characteristics in the Available characteristics frame (for example, Account number)
b.     Use to transfer the chosen characteristic to the Selected characteristics frame.
c.     In From and To, enter the account number(s) you want to include in the row definition (for example, 400000 and 490000).
d.     To enter the row heading, choose
On the Text maintenance dialog box:
a.     In Short, enter the desired short text (for example, Costs).
b.     Choose Copy short text to copy the short text into the Medium and Long text fields.
c.     To continue, choose
On the Report Painter: Create Report screen:
a.     You can now choose to add further rows with other required characteristics. In this example, you can create a formula in the third row.
b.     Double-click on Row 3.
On the Select element type screen:
                   a. Select Formula as the row element type.
                   b. Choose
On the Enter Formula screen:
a.     Enter the formula for Row 3. You can either type it in or use your mouse and the formula components buttons. If you type the formula, do not forget the spaces. In this example, Y001 and Y002 represent Revenue and Costs respectively.
b.     To check the correctness of the formula, choose Check.
c.     Choose
On the resulting Text maintenance dialog box:
a.     In Short field, enter the text for the formula field (for example, Gross Marg).
b.     In Medium and Long fields, enter the required text (for example, Gross Margin).
c.     Choose .
You have now defined three rows (Revenue, Costs, and Gross Margin).
Define Columns
Example Task: Defining columns
On the Report Painter: Create Report screen, double-click on the first column, Column 1.
On the Select Element Type (not shown) dialog box:
a.     Select Key Figure with characteristics.
b.     Choose .
On the Element definition: Column 1 dialog box:
c.     In the Basic Key figure field, use the dropdown to select Amount in company code curr.
d.     In the Available Characteristics frame, select the desired characteristic for column 1 (for example, Fiscal Year).
If you want to be prompted for the fiscal year at the time of running the report, you must make this a variable instead of a value.
e.     Choose to move the desired characteristic to the selected characteristics frame (for example, Fiscal year).
f.     Place your cursor in the From value field and select the checkbox to the left under (variable on/off).
g.     To view the possible entries for the From field, choose .
h.     From the resulting selection dialog box:
     Select a variable from the list of available variables (for example, CYear).
     Choose .
i.     On the Element definition dialog box, choose .
j.     On the resulting Text maintenance dialog box:
     In Short, enter a text for the column header (for example, Curr Year).
     To copy the short text to Medium and Long text fields, choose the Copy short text button.
     Choose .
Now you have defined the column 1 for your report.
k.     Back on the Element definition dialog box, choose Confirm.
On the Report Painter: Create Report screen, define column 2 and all other columns you choose to define. You can define these columns either by:
o     Repeating steps for column 1
o     Copying columns
o     Entering a formula that calculates the difference between columns (for example, between Current Year and Prior Year [variable is Pyear] in a column called Variance)
Adding a column or formula is similar to adding a row formula. After defining the rows and the columns, the screen would appear as follows.
General Data Selection
After you define the rows and columns, define the general data selection screen for the report.
Example Task: Defining the general data selection screen for the report
1.     On the Report Painter: Create Report screen, from the menu bar, choose Edit → General data selection.
2.     On the Element definition: General data selection screen:
a.     From the Available characteristics frame, select the fields to add to the general data selection as shown.
b.     Choose to move the selections into the Selected characteristics frame.
c.     Enter the values for each field. (For example, the standard ledger for PCA is 8A to 8E and the U.S. company code in IDES is 3000. This example is a year-to-date report, so all 12 periods are in the range. The standard Version in PCA is 0, the Record type for actual dollars is 0, and CO is 2000).
d.     To check the selections, choose Check.
e.     To create the definition for the general data selection for the report, choose Confirm.
      3.   On the Report Painter: Change Report screen:
a.     To save the report, choose
To include the report into a report group, choose Environment → Assign report group.
      1.     On the Insert Report in Report Group dialog box:
a.     In Report group, enter a report group name (for example, ZTGR).
b.     Choose .
2.     On the Create report group dialog box, choose Yes to create and assign to a new report group.
Display and Execute the Report
Example Task: Displaying the report you created in the previous steps
1.     On the SAP Easy Access screen, either:
o     From the navigation menu, choose: SAP menu → Information systems → Ad hoc reports → Report painter → Report → Display.
o     In the Command field, enter transaction GRR3 and choose .
2.     On the Report Painter: Display Report screen:
a.     Double-click on your report.
b.     Review the report display.
c.     To execute the report, from the application toolbar, choose execute.
On the Selection screen:
a.     Enter the variables used to execute the report (for example, Current Year 2000 and Last Fiscal Year as 1999).
b.     On the application toolbar, choose execute.
The report appears. You have successfully created a report in Report Painter.
You can also execute the report through the report group (for example, ZTGR).
1.     On the SAP Easy Access screen, choose SAP menu → Information systems → Ad hoc reports → Report Painter → Report Writer → Report group → Execute or in the Command field, enter transaction GR55 and choose
2.     On the Execute Report Group: Initial Screen:
o     In Report Group, use to select a report group.
o     Choose .
3.     On the next screen, enter appropriate values and choose .
4.     On the next screen, from the menu bar, choose:
o     Settings → Column attributes to change the column attributes such as changing the column width, setting the scaling factor, and setting decimal place numbering for number display.
o     Settings → Summation levels to specify a range of summation levels for which totals will display.
o     Settings → Print page format to change the layout of the report output.
5.     To transfer the report to Microsoft Excel or Lotus 123, from the application toolbar, choose .
6.     On the Options dialog box, select the radio button of your choice and choose . Note that for the report to open in Microsoft Excel or Lotus 123, you need to have these applications installed on your PC.
7.     To get back to the original display of the report, select Inactive on the Options dialog box.
Understanding the Report List
After executing a Report Painter report, several additional functions can be applied to the output to make your reports as meaningful as possible. You can:
     Sort on each column.
     Highlight rows that meet the threshold criteria, for example any amount greater than 6,000.
     Drill down from any line item. Drilling down you can access ABAP programs, transaction codes, SAP Queries, drilldown reports, or other Report Painter and Report Writer reports.
     Launch SAP Graphics.
     Send the report through SAP mail.
     Save as an extract to be brought up later.
     Expand and collapse rows.
     Change the layout settings.
     Display the report in Microsoft Excel with office integration.
hope this gives you an idea, and send me an email to [email protected] i will send you a doc on it,
if this was helpful then assign points ..
regards
Jay

Dashboard prompt for report which displays curent and previous FY

We have a dashboard with the prompt for the FY and one of the reports on the dashboard should show results for selected FY and previous FY. Report has filters Fiscal Year is greater than or equal to PREVIOUS_FSCL_YEAR AND Fiscal Year is less than or equal to CURRENT_FSCL_YEAR. However if filters are not protected report will display only results for FY selected in prompt but if they are protected it will then ignore prompt. Any idea how to resolve this issue? We need this solution if FY 2009 is selected in the prompt report will display results for FY2008 and FY2009 or if FY 2010 is selected report will display results for FY2009 and FY2010.
Thanks
Tatjana

Hi,
You can do this by creating a dynamic variable in the RPD for the current year as:
SELECT (TO_CHAR(sysdate,'YYYY')) from dual. This will produce Current Year value.
In the Answers for the report which refers to the Year Column. Make a filter from the Year Column. While making filter Click on 'Advanced' in the Filter--> Convert this filter to SQL. And inside it write this forumla: Column_name_will come=VALUEOF(Dynamic_Variable_Name)
For Example-"Time Period Year"."Calendar Year" = VALUEOF("Current_Year_Var")
Make similar filter and write the SQL Filter as- "Time Period Year"."Calendar Year" = VALUEOF("Current_Year_Var")-1
(This will give you the last year value)
And important is make it as 'OR' condition between the two filters.
Hope this will resolve your problem. Let me know further
Regards
MuRam

Report Painter: Display only own Libraries in GRR2

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