Reverse/Delete Purchase order

Hi All,
How can we reserve the entries we made to Internal Order? There are purchase document numbers posted in the line item of Internal Order
Thank you,
Misbah

Hi
PO line item level deletion is possible using ME22 T.code at line item level.
Select the PO and select line item and menubar----edit and delete.
In order to reverse the internal orders use the following:
Accounting--Controlling-Internal Orders---Actual PostingsRepost Line Items--
Reverse.
You can also use me98 for complete deletion.
Assign points if useful
Regards
Aravind

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Is there a way to view the information of a deleted Purchase Order?

Hi SAP Experts,
Is there a transaction or program that could help me retrieve the information of a deleted purchase order? (Header and LI) Please take into consideration that the document can no longer be retrieved in SAP thru the regular t/codes.
Thank you,

Try with t.code AUT10 -Audit trail using which you can see the change histories.
Regards,

How to delete Purchase Order if they are open for 3mnts automatically?

Hi,
My client wants to delete Purchase orders from database if they are open for over 3mnths automatically & also system has to generate messages for Purchase orders for which an Goods receipt has been posted & if no invoice has been paid for a GR after 30 days system has to trigger message automatically asking to pay the vendor. How can this be done?
Regards
Chandan

Hi
pls refer the following link
Re: Automatic Close PO Outstanding

No more reversal of purchase order

Hi Experts,
Problem is that after Purchase order is created and approved by both supplier and customer, and AFTER good receipt. reversal of purchase order is being done. I want this more controlled as the GRIR account is being affected. So no reversals to be done after Purchase order approved, and Good receipt. How to approach this?
Regards,
Pauline

Hi,
The details will be there in POR12 - Purchase Order - Tax Extension table.
I want to display the VAT No,CST,ECC No of business partner in the pld of purchase order.For this I tried to display it by relating the database fields.I added the database field CRD7.TaxId2 for displaying vatno.But the vatno was not displayed.

Delete Purchase orders in APO Database

We have some purchase orders in APO that we cannot delete from the database.
When we run WUF for a specific material we can see that we have two ATP orders for the material. When we check the orders in R/3 we can see that the orders are deleted purchase orders. In APO we would like to delete these orders properly as we need to delete the material.
We have tried to do this by running the following programs:
/SAPAPO/SDORDER_DEL
SAPAPO/DELETE_PP_ORDER
/SAPAPO/RLCDELETE
We have also tried to run a comparison (TCODE: /SAPAPO/CCR) but no inconsistencies were found.
None of this has deleted the two purchase order from the data base.
Does anybody know how we can delete these orders?
BR Trine

First of all you need to understand if these orders were:
- created in APO
- CIFed from R/3
APO: in this case only /SAPAPO/RLCDEL can help you. You can also try /SAPAPO/DELETE_PP_ORDER. I've never had any issues when deleting APO-orders. This shouldn't be a problem.
R/3: in this case you should be able to fix issues via /SAPAPO/CCR. When using this report remember that it compares APO and R/3 ONLY in case material/location exists in integration model. In case you checked integration model and it's OK and /SAPAPO/CCR still not able to find the problem then you can use /SAPAPO/DELETE_PP_ORDER. But when using it together with purchase order you need to slightly modify contents of internal variables.
Report /SAPAPO/DELETE_PP_ORDER, rows 373 - 384
      IF sy-subrc = 0.
        lv_tabix = sy-tabix.
      nur im Expertenmodus k³nnen umgesetzte Auftrôge gel³scht werden
        IF lv_execu = gc_true
        AND ( TO lt_ordkey_no_del.
          DELETE lt_ordkey INDEX lv_tabix.
        ENDIF.
      ENDIF.
Here you should set lv_execu to TRUE ('X') and then it is able to delete purchase order. DO IT ONLY IF YOU UNDERSTAND THE CONSEQUENCES
Dmitry

Delete Purchase Orders

I wannt to delete purchase orders because the creaters only deleted the line itmes in the purchase orders, and it still shows up in the PO reports with figures, I want to totally delete it.

you dont have to set any deletion indicator manually, the Preproc step does this for you based on customizing for retention times.
You certainly cannot process any POs where the business case is not completed, e.g. where only a partial invoice is posted.
SAP gives you info about such cases in the log for the preproc run.
before you start with archiving, you should search OSS for notes about archiving object MM_EKKO and get them in to your system, otherwise you risk an incomplete archived business case.
details about the purchasing document archiving can be read here:
http://help.sap.com/erp2005_ehp_04/helpdata/En/8d/3e5c48462a11d189000000e8323d3a/frameset.htm
details about the use of transaction SARA (ME98 takes you actually there) and how to cusotmize can be read here:
http://help.sap.com/erp2005_ehp_04/helpdata/En/2e/9396345788c131e10000009b38f83b/frameset.htm

Deleted Purchase Orders

Deleted Purchase Orders
Posted: Dec 30, 2009 1:34 AM Edit Reply
Hi,
We are working in Oracle Applications 11i. A user has complained that 4 purchase orders do not exist in the reports. I have checked the database table po_headers_all and there are no records with the desired segment1 numbers. My guess that these purchase orders were deleted from the application interface. Any other suggestions?
So, I have two inquiries:
1. is there any table that contains archived purhase orders or historical information where i can find the missing information?
2. how can i disable the DELETE priviledge from the Purchasing users or responsibility and from the Purchase Orders form POXPOEPO ?
Any help in this matter will be appreciated..

Hi AHS;
Please check [this link|http://www.oracleappshub.com/posts/23/blog/understand-8220drop-shipment8221-in-order-management-part-ii-oracleapps-epicenter/] and also check [this thread|http://forums.oracle.com/forums/thread.jspa?messageID=2507389&#2507389] for priviliege and see its helpful
Also check:
http://download.oracle.com/docs/cd/B11454_01/11.5.9/acrobat/po115ug.pdf
http://download.oracle.com/docs/cd/A60725_05/pdf/poug.pdf
Regard
Helios

Cannot Delete / Cancel / Reverse Service Purchase Order. Please Help....

If you create a service entry sheet, process the service entry
approval,post an invoice for an amount greater than the Service entry
then, cancel
the entry sheet and add a new service specification (i.e. same entry
sheet), the following problem occur:
1. You can no longer cancel the invoice if the services of the entry
sheet are deleted.
2. After changing the entry sheet and renewed acceptance of services
performed, a posting takes place where the value differs from the
value of the entry sheet.
Steps to Reproduce:
1. Create a Service Purchase Order of $2,675.00
2. Create a Service Entry against the Purchase Order for $2,675.00
3. Approve Service Entry against the Purchase Order for $2,675.00
a/c postings Dr Expense $2,675.00
Cr GR/IR $2,675.00
4. Create an Invoice against the Service Purchase Order for $6,452.50
a/c postings Dr Expense $3,777.50
Dr GR/IR $2,675.00
Cr Vendor $6,452.50
5. Create Credit Memo $1,537.00
6. Revoke the Service Entry against the Purchase Order for $2,675.00
I am expecting the Reversal of the Service Entry figure is $2,675.00, but instead, the Reversal of the Service Entry figure is $1,537.00. Why is that so? I need to be able to Reverse/Delete the PO. Please help...
Thank you.

Hi,
please check the folowing notes for further information:
856682    Goods receipt document cancelled with incorrect value
499575    FAQ: Invoice verification/goods receipt in service
440942    GR cancellation not equal to GR
Regards,
Edit

Deleting Purchase order

Hello Folks
Could we delete a purchase order once we GR is done for PO.
For example........If we do GR for a PO and later realized that something wrong with the PO and when we reverse the PO doc with reversal Mvt Type.....so it nullifies the affect.
So question is after we have done reversal, can we delete the PO doc with out deleting reversal doc........what are the consequences and what do we have to keep in mind before doing that.
Regards,
Manik

Hi
You should be able to delete (mark for deletion) a PO line items even though you would have done the GR. But, what is that you will achieve from this I am unable to understand.
If you feel the transaction is incorrect, better you reverse the GR and then mark the line item for deletion. (however, you can correct the problem and reuse the same PO if it is alright with you).
Cheers
Jagadeesh

Deleting Purchase Order Line items

Is it possible when you delete a purchase order line item using ME22n to have the corresponding purchase requisition line item marked as closed or deleted?
Currently when we delete the PO line item we get the message that the "Requisition quantity XXXX open again" . We have purchase requisitions converting to purchase orders via ME59N on a schedule batch job, so the req gets converted to a PO again if it is not deleted quick enough.

Hi Gary,
In MRP related PR to PO or without MRP also, whenever you convert a PR to PO and then delete an item from PO, the corresponding PR gets opened automatically - and its standard. This is logical also, because sometimes the person creating PR is different from the person creating PO. And If a PO item has been created synchronous to PR item, then its deletion must also be sysnchronous.
I hope this answers your querry.
Regards,
HKV...

Mass deletion purchase order text in the info record

Hi,
I'm trying to delete the purchase order text of the info record of some materials.
I thought to use MEMASSIN transaction... but it is not working because I can not choose the text to delete.
Anyone any idea how to?
Thanks a lot in advance!
PS: The purchase order texts comes from master data (the purchase order text view).

Hi Jürgen,
You mention execute function module DELETE_TEXT to delete PO text in info record. I am trying to do that but I am not familiarizes with this function.
in DELETE_TEXT there is:
CLIENT
ID
LANGUAGE
NAME
OBJECT
SAVEMODE_DIRECT
TEXTMEMORY_ONLY
LOCAL_CAT
What is the specific input is necesary to delete PO text in info record?
thanking you in advance

Extended classic delete purchase order line items

We have a problem with the backend purchase order updating with changes made to the local (SRM) PO. A purchase order was cut with six line items and replicated to R/3 as expected. The line items contained materials. A couple of days later the requestor decided this order was not needed so the buyer went into the local PO and deleted the line items. The local PO looks fine but the backend PO has not been updated. I am recieving an alert message that states the following: "The material 0 does not exist or is not activated. BP_PD_PO_TRANSFER_EXEC". We do not have a material 0.
I've done an OSS search and came across note 918450. It mentions some issues with account assignment indexes for the extended classic scenerio. I've implemented the note and ran the program BBP_EXT_PO_ACC_INDEX, however nothing has changed with the backend PO. Also the note doesn't give much information on what should be done once the code changes are made.
Can anyone give me some insight on how I might find out what the problem is?
Best regards,
Shawn O'Connor

Hi Shawn,
We had a similar problem before - we didn't get the alert message though. We implemented note 601073 in R/3 and the R/3 PO is updating fine now.
Regards,
Paula.

Purchase request referring to a deleted purchase order

Hi,
I'm working at a release upgrade from 4.6 to ECC 6.0 and I'm facing the following issue.
I created a purchase order referring to a purchase request.
Although I've deleted the purchase order, its number is still displayed in the purchase request.
Instead in the previous release 4.6c, after having deleted the purchase order, its number disappeared.
Do you know how to solve this different behaviour?
Thanks!

Ciao Elisa,
If PO item was delete, system will update the PO qty in PR statistics with ZERO. And appear information to advise this item has been opened. But 'Processing stat' will still keep 'B' - Ordered.
For your reference, please also kindly review the note 493315
FAQ: Purchase requisition (general) -> question 1
~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~
1. You delete a purchase order item with reference to the purchase requisition. Why is the last purchase order in the purchase requisition not reset and why is processing status "B" not changed?
Answer:
See Note 65839.
"This is actually not an error. This is because checks for whether a purchase requisition has already been completed are always made on the basis of the quantity ordered. The processing status and the last purchase order are not used in this case.
Thus the processing status and the last purchase order are not reset, since it very often occurs that purchase requisitions are completed via several purchase orders - that is, they are partially ordered several times. In this case, it would even be completely incorrect to reset the status when deleting the last purchase order item, since the previous purchase order can still exist.
However, since the program no longer has this information, namely, which purchase order is the last active one, the processing status is left on "B" and the purchase order number is not corrected, because this could only cause "even more incorrect" statistics."
Regards,
Mauro

Delete purchase order

Hi,
How can I delete a single purchase order, not just the items.
Thanks
Aparna

start SARA.
enter MM_EKKO hit enter
click write button
enter a name for your variant and click the maintain button.
you will receive a pop-up for screen assignment. just put the radio button to all screens and continue.
Now you see a selection screen, enter your PO number, set the radio button to production mode, erase the flag from the box "delete with test variant", select full detail for detail log. Click attribute button and enter a description then SAVE.
Now you can schedule the start date and spool parameters and then execute the report.
But I believe you will run into many errors. If you dont even know how to create the variant, then I believe that you have not even done the necessary customizing for residence times of document types, for the paths a files to which you want write the archive , and for the archiving object itself (e.g. defining size of the archive and setting up the variants for test and production runs).
I suggest that you start with reading documentation:
specially for purchasing document archiving:
http://help.sap.com/erp2005_ehp_04/helpdata/EN/8d/3e5c48462a11d189000000e8323d3a/frameset.htm
and generally for archiving and how to use the SARA transaction:
http://help.sap.com/erp2005_ehp_04/helpdata/EN/2e/9396345788c131e10000009b38f83b/frameset.htm
Navigate on the left menu.
you will certainly learn that archiving is not just a transaction, it is a process, and certainly not meant to delete a single PO.

To Delete Purchase order

Hi experts,
How do i delete created Purchase Order . Does this process harm the database. if it is possible then please show me the simplest way, if any sql query or any other solution.
Thanks and Regards
Gyan Piyush

No,You can't delete using sql from back end.
Instead You can cancel/Close purchase order from menu bar Data ---> Cancel / Close.

Reverse/Delete Purchase order

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