Reverse or Delete a travel expense already transferred to FI

Could you please advise how to Reverse or Delete a travel expense already transferred to FI

You can't reverse a transport... but you could use version management to undo changes in DEV and transport accross. Also If there was a previous version that worked ok then you could reimport that transport accross. Always test an make sure everything is Ok in QA before going to PRD
Regards
Juan

Similar Messages

Travel Expense: Error: Travel Exp already exist not possible to switch schema

Dear Team,
I am supporting Travel Management in one reputed company.
User facing one issue where TRF raised by copying one old TRF, during that time Travel expense report also getting copied. It is not giving any error while raising TRF in this process, but when the user trying to raise TER for the same he is geeing error: 'Travel Expenses already exist not possible to switch schema' Kindly suggest how can I stop this. Attached is the ESS Screen.
Regards,
Adi.

Hi Adi,
no. Leave that as it is. I wasn't entirely sure whether the field's value influences the TER in any way. But since it is = 1 and your TER schema collides, this is completely irrelevant. Still good to have this ruled out.
Have you checked what I wrote concerning FITVFELD_WEB? There's a checkbox in the schema "Overlapping Trips allowed" (loosely translated from German, might not be verbatim). If it's not checked, check it and retry.
Again though: 4 years ago, as I already stated in my earlier posts, these settings had no impact on the collision of Travel Expense Claims and coexisting TERs in the same time were not possible. I assume it is still not possible, so we're clutching at straws here.
However. If I understood your business needs correctly, you actually do not want the expense report data/indicators to be taken into account, because you just need the copy for the Travel Request, right? There might be chances for implicit enhancements and "killing" that bit information from the copied TE-Cluster entry so it doesn't stray into the copy of the Travel Request Copy anymore.
Cheers, Lukas

How can a travel expense be deleted?

Hi expert,
A user has created a travel expense, which has been saved. The expense was created with transaction TRIP.
However, it was created on the wrong personnel number.
How can I / or the user delete the this travel expense?
Thank you.
Kind regards,
Linda

Issue solved.
I have deleted the travel expense via transaction PR05.

Is it possible to delete a trip (travel expense)?

Hi,
I have travel expense (trip) which has the status "settled/transferred to FI".
However, due to something unforeseen, the trip had been settled, but was not transferred to FI. It is not visible in the vendor open items (FBL1N).
A new trip has been created, settled and was paid.
I now want to delete the first trip.
How can I do that?
Thank you for your feedback.
Kind regards,
Linda

Hi Linda,
You can cancel the trip data(travel expense) using the tcode PR05, before the settlement of trip data is carried out through t code PREC.
If you run the t code PREC for a particular travel expense, you cant delete the data.
Hope this help you,
Regards,
Praisty.

Delete items on the buffer in travel expense

Hi All
Can anyone tell me how do we delete items on the buffer in travel expense.
What had happened is that we had upload a number of files for the credit card import, and a payment line appears in the upload.
That payment line is confusing the users and I need to know how to delete the line in the buffer.
*I had tried to delete that line but have been unable to do so. Could u please assist?
thanks in advance
vishwaas

Hi there
It depends on whether its a "paid by company" or "reimburse to employee" expense. Credit card receipts, that are marked as having already been paid by the company cannot be deleted from the document buffer, as these receipts must undergo invoice verification and evaluation processes in Financial Accounting.
we also have the report RPTTUW02 with which you can delete either the entire cluster or single receipts in the cluster TC.But you need to be very careful with this report! You can also check RPTTCLTA for deletion and manipulation of the
cluster TA of PCL1 but this is ONLY for delete single lines pertaining to a credit card company or to set a started but not yet completed accounting runs.
Hope it helps
Sally

Reversing or deletating AP invoice which is posted and transferred to GL

I wanted to delete a invoice which is accounted and validated and transferred to GL. This invoice has 2nd distribution line causing problems, somebody managed to transferred to GL without entering an amount this has to reversed or deleted. how can I do it, if somebody had similar problem and solved it please assist me regarding this issue as soon as possible. Thanks very much for the consideration friends.

Thank you for the answer, how can I remove the 2nd distribution line along with that invoice, there are holds on these invoices and some are not accounted or validated. When I try to delete it says " the amount filed must be filled" try to insert an amount it says'The field is protected". Any ways to reverse or delete the 2nd distribution line in that invoice.
Please provide a solution.
Thank you.
Sam

Is there a way to detect all the photos already transferred to double (or triple) in iPhoto, so do not occupy space unnecessarily? Thank you from France.

Is there a way to detect all the photos already transferred to double (or triple) in iPhoto, so do not occupy space unnecessarily? thanks from France

Look in you main photo library. Are there doubles or triple photos there? If so delete the extras.
All photos are stored in the photo library. When you move a photo into an album the photo is not duplicated. The album contains a pointer back to the original photos. These pointers or aliases take up very little space.

Tax line items when travel expenses are posted to intercompany

Hello Experts,
We are posting a expense report to a different cost center other than the Master cost center(IT0001). In this case system understanding as intercompany transaction and posting the travel expenses to different cost center and different company code. But the problem is when there is a tax calcualted, this tax is initially getting posted to original master cost center and again transfering the taxes to the intercompany cost center. this is creating an additional FI documents and also additional tax line items which is becoming very difficult for reconcilation.
can any one suggest me where could be the correction required in order to post the taxes to intercompany cost center in the first instance itself.
Thanks&Regards
Srinivas

Hi Srinivas,
Profit center was not picking for tax line item when we were doing multiple cost center in a TRIP. So we have activated "not deductible" in VST and it got worked.
Later when we got a Cross company employee vendor posting, tax line items are posting in both company codes.
So we have deactivated "not deductible" in VST and activated "set expense company code" in table T706K (to allow cross company code postings in TM)
And defined a new solution in New GL config for the first prblem.
We have not changed anything in "posting indicator" in OBCN, it was 2 (Separate line item) only. You should not change this.
All postings went fine.
Regards
SM

Travel Schema is Not Appearing in ABAP WebDynp Travel Expense Form

Hi Experts,
We are using FIN_TRAVEL_1 business function for travel management in EHP2.
We are implementing ESS/MSS services for Travel management and corresponding workflows are working perfect.
Problem is:
Travel Req. and its Approval are working perfect but when we create Travel Expenses for the corresponding Approved
Req. - Travel Schema is Not Appearing in the ABAP webdynpro screen in ESS.
We have already activated integration of Travel Requets with Expenses in the customizing and changed the corresponding
settings in the schema also.
ABAP WebDyn in ESS is working perfect if we direct create a Stand alone Travel Expense Report. We are using only Travel Req.
and Expenses with Miles/KM cumulation. We are Not going for Travel Planning.
Pls. let me know - If any Settings are missings in "Expert View" of Travel Control or any Customizing setting is missing.
Do we have to apply some note or any BADI is there ??
Very Thanks in Advance...
Kind Regards,
Edwin

Hi there
You need to make sure that you have a trip schema that does not allow overlapping when creating expense report from approved travel request, also check the bindings for your trip schema.
I think I may have addressed this in an OSS to you earlier but also check you are using correct resource for WDABAP as delivered with 1076144
I think is why it previously worked in your java landscape if you had the trip schemas with bindings defined in the homepage framework

Bapi to change travel expense report

Hi,
I am working on an program to create a travel expense report using the 'BAPI_TRIP_CREATE_FROM_DATA' FM and it is working fine.However,i am unable to change the trip created using this FM.When i use the SAP transaction TRIP,i am able to change the travel expense report created.I am passing the status approved as '3' and account as '1' in the BAPI.Is there any bapi's available to change the travel expense report created?I would appreciate any assistance.
Regards,
Rajiv C

Dear there is no standard Bapi to change the same, However there is one to delete the same( <b>BAPI_TRIP_DELETE</b>) and then you can create the same.
Why you not trying to write a new BApi to change the Trip ( as standard is not available).
See other reply there is step by step process to write a custom bapi.
Just start you will find it intersting.
rewardif useful.
Amit Singla

Travel Expense (Portal) - Adobe Form

Hi:
We recently implemented Adobe Forms for travel expense booking via portal. For that the necessary ADS configuration and other development changes were made. It is working fine except one issue. When we display/print an existing expense report on portal, it opens in pdf form with ides logo and other standard wording on it. How can we modify that print form to match our template? Where exactly that print form is assigned so that we can customize it?
Please advise.
Thanks.
RG

Upload your custom form via SFP.. and you can copy the standard travel expense form PTRV_EXPENSE_FORM which I think you already did (check the 2nd and also note 944221 if you have any problems with initiating the travel form)
http://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=233410928
http://wiki.sdn.sap.com/wiki/display/ERPHCM/CustomizingTravelExpenseforms%28SFP%29
These wiki links may help
Edited by: Sally Redmond on Jun 2, 2011 9:23 PM

Travel expense accounting program

hi all
I need to ask about travel expense accounting program.
The standard feature TRVPA does not have "expense type".
The requirement is to settle trips based on expense type, any idea how this can be achieved by user exits or other features?

Hi Swayam,
Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
If you are interested, there are two ways by CATS Integration, with and without co-integration.
Case A: without co integration.
1. Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done. Such worklist does not have a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
Case B: with co-integration.
1. Worklist (or timesheet?) in ERP will be generated according
     - the cProject structure and
     - customizing settings, which control, at which object can the confirmation done
     - the assigned co-object of cProject elements.
    The worklist has a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
4. The (actual) costs are booked at ERP system due to the co-object in worklist.
5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
Kind regards,
Zhenbo

"Travel Expense - cProjects" without accounting integration

Working with cProjects 4.0 (as a stand alone system), can I have time and effort captured against task of cProjects' project? I am looking for a scenario where a consultant assigned to a task in cProjects would capture time and also travel expense corresponding to that task (transport / boarding / lodging) expenses in CATS. Can this be done? Where can I retrieve this data from (table name)?
Accounting integration is not to be done. I am only looking for the manual entry of data from the consultant (resource) to be stored in some table in the system from which I can retrieve the data.

Hi Swayam,
Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
If you are interested, there are two ways by CATS Integration, with and without co-integration.
Case A: without co integration.
1. Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done. Such worklist does not have a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
Case B: with co-integration.
1. Worklist (or timesheet?) in ERP will be generated according
     - the cProject structure and
     - customizing settings, which control, at which object can the confirmation done
     - the assigned co-object of cProject elements.
    The worklist has a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
4. The (actual) costs are booked at ERP system due to the co-object in worklist.
5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
Kind regards,
Zhenbo

When creating a travel expense, an incorrect input tax code is defaulted

Dear experts,
I'm new with SAP customizing in Travel Management. I have an issue that I cannot solve and I've tried almost all possibilities.When an employee tries to create a travel expense in PR05, him being from Belgium, the default input tax code for any expense type is, for example V3. This code exists in FI and will be transferred correct into accounting. But, if the employee wants to change the the country key in the field Country of Receipt (found in additional info section), anything other than the domestic country (BE) will automatically change the input tax from V3 to V0, which we don't even have in FI.
I tried the following:
- checked under global settings and for Belgian trip provision variant there was always Input Tax per Travel Expense Type flagged and V3 with cocd BE;
- checked each and every expense type for the default input tax and all have V3.
I had to create a country grouping EU for all European Countries. All maximum rates for different expense types have been defined using this EU code. Might it be this grouping?
Any new expense type, similar to any of the ones I have problems with, will keep the default V3 tax code no matter if I change the country of receipt.
Thank you in advance guys,

No need anymore for an answer, I found out what I was looking for under Define Country-Dependent Default Values for Expense Types

Authorization Checks in Travel Expenses

hello everybody
i have a problem whit my TM project.
here we have employee and manager.
when employee save and send own travel expenses he cannot change it later (and this is a request for us).
But when manager do the same operation later the link "modify travel expenses" is enabled
we don't want this
i try to change the authorization role for manager in PFCG transaction and delete from AUTHF field the value W31 .
In this case the link to be disabled but the manager lost authorization for approve employee trips.
so i decided to assign a value in field AUTHP (i set value E) but nothing changed (info type 0105, sub type 0001 is assigned correctly).
any suggestion?
thanks
PS:i want manager cannot modify own trip after saved (like all employee) but he still to able to approve employee trips.

i think i not explain me correctly.
so... my problem is following:
the manager is able to approve the employee trip (and this is ok)
The employee can insert their own travel expenses. After save and send the modify functionality is disable. So he can do this operatione only one time. (and this is ok)
The manager can insert their own travel expenses. After save and send this functionality still to be enable. (this is NO ok)
I changed the authorisation: when i remove W31 from Manager Role i solve the problem but.... Manager is no more able to approve trip....
I want manager able to approve employee trips but not modify their own travel expenses.
i hope you understand me

Reverse or Delete a travel expense already transferred to FI

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