RFQ MAIL

hi
the requirement is thet the user wants to send rfq to vendor through mail.how to configure this in sap.
thanks n regards
rn sap(mm)

For this SAP has released following notes
SAP Note : 455140
and for SMS SAP note is 455142
Regards
Kedar Kulkarni

Similar Messages

Output RFQ : Mail Title

Hi all,
I can not manage to set the title of my output ZMAI, which is a mail automatically tigger when the RFQ is saved.
I've already try Messages>Output Control >Message Types > Define Message Types for Request For Quotation > Maintain Message Types for Request For Quotation > Mail Title and text. I enter my text and the title I wish, but it is not working.
I've already read the SAP Note 191470, and find nothing I manage to do in it to solve my issue.
Someone may help me ?
Thanks
Best regards
Mathieu

Dhruba
Thanks for your answer. But I'm not able to find the general data tab you are talking about.The closest thing I found is in "Assign Form and Output Program for RFQ".
I look in the customizing, in "Assign Form and Output Program for RFQ". The programe name was ZHA00000R00 (I think it is a specific one), I put SAPMM06E. I find a field Form Routine, I put "TEXT_SYMBOL_REPLACE" in it, but and I dont' find the field "Replacement of Text Symbol" there.
But now when I create a RFQ, the mail is trigger, but I don't receive any mail (I put my own mail adress in the Vendor data to check the mail). So I look in SOST, and when I go in I got a message : <i>" Express document "Update was terminated" received from author "Mathieu PAINEAU" </i>" and the mail doesn't appear in the list "SAPconnect : Transmission Request".
Before I made the change, the mail was send (but with the wrong title and text). Perhaps there is something else to do ? I continue to look by myself, please if you have other ideas let me know !
Thanks and regards
Mathieu

Mail triggering through NACE transaction.

Hi all,
I have a requirement of triggering mail when BOM(CS01) is created on SAVE save event.
Can any body tell me if it is possible through NACE transaction.(I need to add some more conditions also) and if yes how to do it.
Thank you.

Hi,
Check the below link which is of similar kind of requirement.
RFQ mail sending
Thanks,
Asit Purbey.

How to display the RFQ Number as the Document Name in the E-Mail output.

Hi All,
I want the Document Name of the E-Mail Notification of RFQ to be the RFQ Number itself.
For eg. RFQ E-Mail-60000015096.pdf
How can this be configured?
Thanks,
Muneer.

Hi,
I have done the changes for PO. Its working fine.
But its not working for RFQ.
For eg, for PO its displaying as "PO E-Mail 45000xxxxx".
But for RFQ its just displaying "RFQ E-Mail" - Number is not coming.
I have used the text as "PO E-mail &EKKO-EBELN" for PO.
And for RFQ, I'hv used "RFQ E-Mail &EKPO-ANFNR".
Thanks,
-Muneer.

Sending attachments of ME43(RFQ) tcode in mail

Hi All,
We have developed a SmartForm for RFQ and the same we are converting into PDF and sending in a mail as an attachment. Now, user has came up with new requirement, that is, they will attach documents directly in ME42/ME43 tcode using 'Services for Object' which is available as a button in left hand top corner, just above application tool bar. And that attached files along with our RFQ SmartForm should be sent in a same mail as an attachments.
Can anyone guide me how to achieve this?
Thanks,
Aravinth

Hi All,
Finally I got a solution for my requirement , same I am mentioning below,
Table SRGBTBREL is having a list of attachments which we are attaching through Services for Object in all transactions (In my case, ME43 for RFQ).
So I am passing the below values to the fields of table SRGBTBREL,
RELTYPE      =      'ATTA'
INSTID_A       =      LV_EBELN
TYPEID_A     =      'BUS2010'
CATID_A       =      'BO'.
and I am getting some hexa value from field INSTID_B.
And this value I am passing to a function module called SO_DOCUMENT_READ_API1, and getting output in DOCUMENT_DATA and OBJECT_CONTENT.
DOCUMENT_DATA - Will have name of attachments, size and other details
OBJECT_CONTENT - Will have a Binary data of attachment
and after getting these information, I am calling a method ADD_ATTACHMENT of class CL_DOCUMENT_BCS , refer a below code
             LV_SUBJECT = WA_DOCDATA-OBJ_DESCR.
             LV_FILESIZE = WA_DOCDATA-DOC_SIZE.
             CALL METHOD LCL_DOCUMENT->ADD_ATTACHMENT
               EXPORTING
                 I_ATTACHMENT_TYPE    = WA_DOCDATA-OBJ_TYPE
                 I_ATTACHMENT_SIZE    = LV_FILESIZE
                 I_ATTACHMENT_SUBJECT = LV_SUBJECT
                 I_ATT_CONTENT_TEXT   = IT_OBJCONT[].
after calling this method, all attachment which is present in Services for objects will be attached to a mail and then, adding sender and recipients mail ids, I am using a SEND method of class CL_BCS to send mail with attachments.
I referred the below link,
How to send Attachments from Services for Object in Email attachments
Thank you Gokul, for giving me some hint.
Regards,
Aravinth

Sending RFQ by e-mail

Hi All,
I'm trying to send a RFQ by mail, at this time I've already customized all the settings displayed on sap note 191470 including transaction SCOT and also I've assigned the forms and messages to this document, but I still can´t get our RFQ by email to ours vendors.
anyone of you have any clue to solve this?
thanks in advance.
Daniel.

Hi Janani,
my problem is that even I've customized all the settings at this time i couldn't find any e-mail sent from our system by using SAPConnect, to test if our system is working fine we tried to send e-mails from sap using other way and we didn't have any problem (this other ways reffers to mails sent by a function).
I thought that the problem is due to transaction ME41 doesn't accepts this kind of messages....would be possible? at this time I didn't tried to to this with purchase orders.

Send RFQ as an PDF attachment through mail

Hi All,
I wanna send the quotation format to multiple vendors in PDF through mail.
I have developed RFQ using smartforms.
Please lemme know how to do this and wat r the steps to be taken.
Regards,
Priya

Hello,
you only need to convert your smartform into PDF and next send.
The sending can be seen for example here:
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/c2567f2b-0b01-0010-b7b5-977cbf80665d
or you can just search for the sending code, you will find something like this:
http://monoceros85.blogspot.com/2009/04/send-email-in-abap-using-class-clbcs.html
Email using cl_bcs
Or direct example is here:
Multiple PDF attachments using CL_BCS Class
Regards, Otto
p.s.: please search the next time first and ask later

Auto mail of RFQ to vendor with attachment

Hi experts
We are using auto mail of RFQ (ME9A) functionality through which a pdf file (as attachment) is emailed to the vendor's email address. I want to send one more attachment (for eg. a JPG file) in same mail along with the RFQ document. Please help how the same can be done
thanks in advance

Hi Rajat,
I think maybe you need to use tr-code "NACE".
1. Choose Application "EA" (Purchasing RFQ)
2.Click "Output types" or press "F5"
3.Choose Output Types "NEU" (RFQ)
4.Click "Processing routines" to check whether below red part are have forms.
If not have, I think you may need to copy program "SAPFM06P" to a z* program and change the form name here as z* and add your PDF forms here.
Regards

RFQ send by mail to vendor automatically

I have got the requirement for sending the RFQs to vendors. RFQS
to be sent to vendors with attachment through mails.RFQs needs be
converted to PDF, after converting to PDF it has to be sent to the vendors as an attachment through E-maiil.
So, Can you please tell me the procedure to send RFQS as an attatchment through E-mail.

Hi raguveer,
Hope this link will help you RFQ send by mail through SAP server
Regards,
Pravin

Sending of RFQ Form through Mail

Hi all,
I have requirement where in ....
When i create a RFQ(in tcode ME41) or make any changes (in Tcode me42).
The RFQ Form should get converted into PDF and go as an attachment in the mail to the vendor.
Can anybody help...regarding this!!
regards,
johnson.

it can only be done once the rfq is generated ie the form or the spool

Enable E-mail functionality for RFQ/PO.

Hi All,
I have a requirement to enable E-mail functionality to send the PO/RFQ output to the Vendor. Whenever we go to the messages in the PO ME22N or ME23N & click on the out message, we should get a pop up asking to enter the E-mail address.
Please let me know what settings do we need to do?
-Muneer.

Hi,
Purchase order via e-mail in SAP system can be done , there are some configurations and pre-requisites to do as follow:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on). The system only uses the e-mail address of the vendor that is maintained in the vendor master!
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
For more details, check out the OSS note :191470
Regards,
Biju K

Sending PO& RFQ by mail

Hi
Want to send the PO and RFQ to vendor by mial.
Wat are all the MM side settings to be made. Pls give me in steps.
VIjay

hi
You need to do some configuration for this.
u2022     Goto NACE .
u2022     Select EF and click on OUTPUT TYPES.
u2022     Then select Output Type NEU and click on processing routines .
u2022     In that you have to add a new entry - medium 5 .
u2022     Then you need to assign a program, form routine and form.
u2022     You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
u2022     Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
u2022     For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
u2022     Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as TEXT_SYMBOL_REPLACE .
u2022     Now the subject will be PO No. 1800004202.
u2022     You need to maintain your email id in tcode SU01 and also the vendor's email id.
u2022     Now while creating a new purchase order , change the medium to External Send .
u2022     Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
u2022     Goto tcode ME9F .
u2022     Execute.
u2022     Select the checkbox and click on Output Message.
u2022     You will get a message MAII 00000000000001 generated .
u2022     Use note no 191470
regards
kunal

CC with external mail for RFQ and PO

Dear All,
Mails are triggered to the vendors for RFQ and PO. The Purchase department does not get any report or system confirmation if the mails are successfully triggered or not. Having a CC to the external mails would confirm that the mails have been triggered by the system. Can we have a CC for all the external mails getting generated for the RFQs and POs? Is this technically feasible?
CC : can be user sending the RFQ or PO.
Regards
Sushant

Dear All,
Mails are triggered to the vendors for RFQ and PO. The Purchase department does not get any report or system confirmation if the mails are successfully triggered or not. Having a CC to the external mails would confirm that the mails have been triggered by the system. Can we have a CC for all the external mails getting generated for the RFQs and POs? Is this technically feasible?
CC : can be user sending the RFQ or PO.
Regards
Sushant

RFQ by mail

Gurus,
When i try to send email,i am getting ths error.
Please maintain an output device in your user master data.
Archiving format not equal to PDF.
I have solved thr first error.When i try send the RFQ,the system is showing the red icon against the output type,i am not able to find the error also

Hi,
Follow the mention step then try to send RFQ through E-mail.
Make New Output type for RFQ E-mail
1: Define New Output type.
SPRO>>Materials Management>>Purchasing>>Messages>>Message Types>>Define Message Types for Request for Quotation>>Maintain message type for RFQ
2: Copy Normal output type ZNEW to new output type ZMLL
3: Select output type and open the folder (Processing Routines) if print form is same so just copy the (Processing Routines) and save it.
4: Select New output type ZMLL and double click Partner roles.
5: Assign the Partner role to output type.
6: Assign New Output type to Schema.
SPRO>>Materials Management>>Purchasing>>Messages>> Output Control>> Message Determination Schemas>> Maintain message determination Schema.
7: Schema Assign to Control Data
8: Create New Reference step overview.
9: Create Output type with transaction code MN01
10: Assign Purchasing Org to Document Type.
11: Assign Communication
12: Save it and make the RFQ and take print out with ME9A duel output type will be appear.
Regards
Aamir

RFQ send by mail

Hi,
RFQ and PO to be send automatically to vendor by e-mail. Please let me know wht are the configration to be done for the same?
Regards,
Rakesh

hi,
check the SDN threads:
how RFQ to vendor by EMAIL ??
PO via Email: plz check that u have given the user email in SU01
check the process as follows
u2022 Goto NACE .
u2022 Select EF and click on OUTPUT TYPES.
u2022 Then select Output Type NEU and click on processing routines .
u2022 In that you have to add a new entry - medium 5 .
u2022 Then you need to assign a program, form routine and form.
u2022 You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
u2022 Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
u2022 For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
u2022 Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as TEXT_SYMBOL_REPLACE .
u2022 Now the subject will be PO No. 1800004202.
u2022 You need to maintain your email id in tcode SU01 and also the vendor's email id.
u2022 Now while creating a new purchase order , change the medium to External Send .
u2022 Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
u2022 Goto tcode ME9F .
u2022 Execute.
u2022 Select the checkbox and click on Output Message.
u2022 You will get a message MAII 00000000000001 generated .
u2022 Use note no 191470
Regards
Priyanka.P

RFQ MAIL

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