RSWUWFML2 to send out Collective notification
We implemented a couple of SAP workflow such as Purchase requisition approval and Employee Leave request workflow.
We are using RSWUWFML2 to send out the Collective notification to Purchase Requisition Approval users Outlook inbox. In program RSWUWFML2, we specified the Parameter to send Collective message and with Executable attachment 'Workflow Entry'.
When the users recieve the notification in Outlook, and double on the attachment shortcut, login to SAP, the SAP Workflow Inbox is display and users see all workflow workitem inclusive of purchase requisition, HR employee leave request workflow workitem.
In this way, Is there a way to set (In program RSWUWFML2 or any other setup) to see Purchase Requisition workitem only when users logon via the attachement shortcut to SAP workflow Inbox?
Best Regards,
That's another no. I'd say it can not be done - unless your company/customer wants to take on the task of creating their own inbox functionality. Of course, with sufficient funding and time available a lot can be achieved, but I would never recommend anyone to do this.
Why on earth do they want this functionality at all? It's like saying you should have five mail inboxes, one for each type of message. You can use a view in Lotus Notes to see only certain documents/messages based on content. These views are available as standard in SAP. Still, it's only a view, so the inbox holds all the content.
Since many people today have not experienced this great software (Lotus Notes) and only know about folders in simple e-mail clients (e.g. Outlook) it can be compared to sorting messages into folders by using a filter - but only compared. Notes can do that too of course, in case anyone was thinking otherwise.
Similar Messages
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Send out repeating notifications until an item is approved?
We've got a calendar with events requiring approval. Let's say there is an event scheduled next wednesday @ 4:00 that needs to be approved.
I'd like to send out a notice email to everybody on the team twice a day, every workday (M-F)during work hours (8:00am-5:00pm) - until the event is approved. It would be great if the email said how many hours left until the event is going to take place.
We've got the workflow approval process in place.
Any idea what to add to that to keep bugging everybody to approve it?Hi,
According to your post, my understanding is that you wanted to send out repeating notifications until an item is approved.
I’m not very clear about that ‘keep bugging everybody to approve it’. Do you want to complete the workflow once a user approve the task?
By design in SharePoint Designer workflow, the workflow will be completed untill all users approve the tasks.
To assign task to multiple users, you need to:
Create a workflow and add action: Start Approval Process.
Click these user, select the Group, change One or a time(serial) to
All at onec(paralle).
Right click the action, select Properties, click ExpandGroups, change No to
Yes.
Then you can assign task to each member of the group.
To complete the workflow once a user approve the task, you need to:
Click Approval.
Go to change the completion conditions for this task process page.
Deleting the condition and Task Process: Active Task Count equals 0.
Best Regards,
Linda Li
Linda Li
TechNet Community Support -
SharePoint Foundation 2013 installed on Windows Server 2012 not sending out email notification
I have a server where i installed SP Foundation 2013 on top of Windows Server 2012. I have configured the SMTP as well as the outgoing SMTP in Central Administration
of SharePoint. When i create an alert on a document library, its did not sent any email notification on the changes made to the document in the document library. So, i created a workflow to send out email using SPD2013. The workflow run, but it cannot sent
out email with error saying that outgoing email is not configured correctly. I have checked with another server which i installed SP foundation 2013 on top of Windows Server 2008 R2 - its sending out email just fine using same configuration and outgoing SMTP.
I need help to resolve this issue or at least the cause of the problem.
Any help is greatly appreciated.
Try below:
http://social.technet.microsoft.com/wiki/contents/articles/13771.troubleshooting-steps-for-sharepoint-alert-email-does-not-go-out.aspx
Go to Central Admin ---->Operations----->outgoing email settings and verify that SMTP server is mentioned correctly
2) Test the connectivity with the SMTP server.
In order to do that follow these steps:
Open cmd
telnet <SMTP server name> 25 ( We connect smtp server to the port 25)
you should see a response like this 220 <servername> Microsoft ESMTP MAIL Service, Version: 6.0.3790.3959 ready at date and time
Beware that different servers will come up with different settings but you will get something
If you dont get anything then there could be 2 possible reasons, either port 25 is blocked or
the smtp server is not responding.
For testing response from your server
For testing response say ehlo to it.
Type :
ehlo <servername>
output:
250 <servername> Hello [IP Address]
Now a test mail can be sent from that SharePoint server.
Now we need to enter the From address of the mail.
Type :
mail from: [email protected]
output:
250 2.1.0 [email protected]….Sender OK
It's time to enter the recepient email address.
Type : rcpt to: [email protected]
output:
250 2.1.5 [email protected]
Now we are left with the data of the email. i.e. subject and body.
Type : data
output:
354 Start mail input; end with <CRLF>.<CRLF>
Type:
subject: this is a test mail
Hi
This is test mail body
I am testing SMTP server.
Hit Enter, then . and then Enter.
output:
250 2.6.0 <<servername>C8wSA00000006@<servername>> Queued mail for delivery
Type: quit
output:
221 2.0.0 <servername> Service closing transmission channe
3) Check alerts are enabled for your web application
verify if the windows timer service is running or not.
Run this stsadm command to check that
Stsadm.exe -o getproperty -url http://SharePoint-web-App-URL -pn alerts-enabled
This should return <Property Exist="Yes" Value="yes" />
If you don’t get this, Enable alerts by:
stsadm.exe -o setproperty -pn alerts-enabled -pv "true" -url http://SharePoint-web-App-URL
If its already enabled, try turn off and turn on it back.
4) Check the Timer job and Properties
Go to
MOSS 2007: Central Administration > Operations > Timer Job Definitions (under Global Configuration)
In SharePoint 2010: Central Administration > Monitoring > Review Job Definitions
Check whether the "Immediate Alerts" job is enabled for your web application. check these properties:
job-immediate-alerts
job-daily-alerts
job-weekly-alerts
stsadm.exe -o getproperty -url "http://Your-SharePoint-web-App-URL" -pn job-immediate-alerts
The expected output is:
<Property Exist="Yes" Value="every 5 minutes between 0 and 59"/>.
If you don’t get this, run the following command to set its value.
stsadm.exe -o setproperty -pn job-immediate-alerts -pv “every 5 minutes between 0 and 59" -url http://Your-SharePoint-web-App-URL
5) Check whether the account is subscribed for alerts and it has a valid email account. This should be the first thing to check if the problem persists for some users not for all.
6) Then check if at all those users have at least read permission for the list. Because the first mail should go out for every user without security validation but the next ones won't be delivered unless the user has at least read
permission.
7) If it is happening for one user, can also try to delete and re add the user in the site.
8) Most importantly , you should try this one.
Run this SQL query to the content db < Select * from Timerlock>
This will give you the name of the server which is locking the content database and since when.
In order to get rid of that lock
Go to that server which is locking the content db and then restart the windows timer service.
within some time it should release the lock from content db, if not then at the most stop the timer job for some time
Once the lock will be released then try to send some alerts
You will surely get the email alert.
I found this is the most probable reason for alert not working most of the time. We should start troubleshooting with above steps before coming to this step for any alert email issue but from step 1 to step 7 are best for new environments or new servers.
If the issue is like this ,alert was working before and suddenly stopped working without any environmental change then above conditions in step 1-7 should be ideally fine.
Even after this if it is not working, then you can try these few more steps too
9) Try re-registering the alert template:
stsadm -o updatealerttemplates -url http://Your-SharePoint-Web-App-URL -f "c:\Program Files\Common Files\Microsoft Shared\web server extensions\12\TEMPLATE\XML\alerttemplates.xml" -LCID 1033
10) Try to clear the configuration cache
If this helped you resolve your issue, please mark it Answered -
E-sourcing couldn't send out E-mail notification of new user.
Dear experts,
I got stuck on SMTP issue when configuring a E-sourcing sandbox, when I created some Buy-side users, the system was not able to send out the notifications but all stuck in "Queued Messages" .
I browsed in the system, the settings related with the SMTP function including below items:
1: "Source Email" in Company Properties, this email address is going to be indicated as the sender of a new user notification;
2: "Messaging" configuration in System Properties:
( messaging messaging.smtp.mailhost
messaging messaging.smtp.password
messaging messaging.smtp.username )
I have set up above fields as the same as a working E-sourcing application, but my sandbox still doesn't work for me, the new user created can't receive the notification to become a valid user of the system, so they will not be able to logon to the system without password information.
Would you please advice me what should I do, any of your response in highly appreciated!
Thanks and best regards!
edward.Edward,
Please verify a couple of things:
1. Is the functional e-sourcing box is running on the same version of Sandbox version (which you are configuring)
2. Verify that "New User" notification template is set to active in the email templates setting through setup
3. If no issues with 1 and 2 then would suggest to clear mail queue from backend and try generating a new email
Please let us know the out come.
Good Luck. -
Program in SAP R/3 system to send Pending GR notification mails to SRM use
Hi
Can anyone help me with a program name in SAP R/3 system, which will send notification mails to SRM users for which the Confirmations/GRs pending in SRM. what is the program name.
Here there is some program which is sending out Email notifications to SRM users to do the confirmations in SRM. where it would send the details of PO number also in the mail. But not able to get the program name whether this runs in SRM or R/3.
I have a faint idea this would run in SAp R/3 system. but not sure about it and the name of it.
Regards
SrujankHi,
There is no standard report for the requirement mentioned by you. You might have to develop a custom report.
regards,
MRao -
Send custom email notification with taskID to task owners
Hi there,
For a BPM process we're switching the UI partly from WDJ to SAPUI5.
I've got a question about that:
Right now, task owners are notified by the standard e-mail:
Dear Potential Owners,
You have new task(s) in your work item inbox. To view this task, click any of the following links.
Direct access to this task:
<http://sap.example.com:50000/example.com~approverequest/index.html?taskId=655fba65239311e48ef70000254e17a2>,
Your complete work item list:
<http://sap.example.com:50000/NavigationTarget=ROLES:portal_content/every_user/...>
This mail is generated automatically. Do not reply.
In case of technical issues, contact your IT department directly
As we want to make the new UI also available from the internet (e.g. mobile phones), we want to use a reverse proxy for that.
So in fact the address will no more be http://sap.example.com:50000, but http://approval.example.com.
Can I send out custom notifications including the task ID?
Thanks in advance!
Best regards,
Thorsten.Hi Thorsten,
I'm not 100% sure if this will work for you or not, but you can change the URL's via Java system properties, see the below screenshot. If you set custom calculated values here they will appear in the default messages that are sent out.
Being Java system properties these apply across the entire system though so if you only want a subset of tasks to have the external facing URL this wont work, this also assumes the external facing url will work internally too.
Chris -
RSWUWFML2 Program - Sending multiple notification to outlook every 10 mins
Hi All
Below is my issue.
I have scheduled a decision task and created a variant to the RSWUWFML2 program. This program is scheduled to run every 10 mins in background by WF-BATCH agent with the variant.
The issue is :
When i create a document in FV60 the approver is identified by a custom method and passed to the decision task. The approver gets 5 emails for the same document every 10 mins until he approves. But this happening only in outlook for email alone not in SBWP (The user gets only one workitem).
I thought there would be a problem with the background job, to make sure of this i run the RSWUMFML2 program manually with the variant , which stopped sending the mail.
Can anyone help me out , how i need to proceed further to fix this issue?
Thanks
ShreeHello,
You said:
"i run the RSWUMFML2 program manually with the variant , which stopped sending the mail."
Do you mean that it only sent it once, or that it didn't send it at all?
That's very strange that it runs every 10 mins, and yet sends out 5 mails every 10 mins.
Are you sure there aren't 5 occurrences of RSWUMFML2 running?
What do the timestamps look like on these 5 mails: the same, or different, or spaced evenly?
regards
Rick Bakker
Hanabi Technology -
Is it possible to send out notification request to approve PO?
Dear all,
In case user delete the mail which is workflow send out the PO needs his/her approval. How can I send it out the same nofitication to users?
Thanks,
AmyYou can not re-send the email.
However, the user can simply go to the workflow notifications screen.
Purchasing Superuser > Notifications summary.
The workflow notification will still be there. You can open it and approve the PO.
Hope this answers your question
Sandeep Gandhi
Independent Consultant
513-325-9026 -
Since installing Lion and moving to icloud, iCal won't let me click 'SHOW NOTIFICATIONS' anymore and has 'greyyed' it out on the menu It's important I see the notifications to see who has accepted or declined the invitations I send out. Can anyone help??
I just updated to Lion and am having the same problem since moving to the cloud. iCal won't let me click on SHOW NOTIFICATIONS. It is greyyed it on the menu. Any advice is much appreciated. Thank you in advance!
-
When I send an email notification that the form has been sent I want the receiver to get a copy of the actual filled out form not a ling to the data, how can I make this happen?
Hi,
you can find documentation for Designer under this website
http://help.adobe.com/en_US/livecycle/10.0/documentation.html#task=4,5&module=2
In Designer you can use the JavaScript API of Acrobat.
So the Devnet for Acrobat is also a good source.
http://www.adobe.com/devnet/acrobat.html
http://www.adobe.com/content/dam/Adobe/en/devnet/acrobat/pdfs/js_api_reference.pdf -
Email Notification on Calendar list Sharepoint Foundation 2013 not sending out email
Hi,
Actually i have 2 problem. I just don't have any idea how to solve them.
1 ) I have a machine installed with Windows Server2012 and Sharepoint Foundation 2013. Email invitation from system and alert me email is working fine. Then I created a few email sending workflow using sharepoint designer 2013. The email are going out fine
for list or document library but gave out error when i tried to send from Calendar list. The error is saying that the outgoing email is not configured correctly. If that was the case, should it be that i will receive error for all.
2) I have another machine with same installation as above but doesn't send out any kind of email(Invitation,alert me, SPD2013 custom worflow). I've checked telnet port 587, it is responding fine. I want to know if i need to open port in the firewall/router
settings for this port or if this issue is due to something else.
Any help is really appreciated.What about Relay and Authentication?
Trevor Seward, MCC
Follow or contact me at...
This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.
Look.
I think this is the correct configuration because it sends emails normaly with SharePoint 2010.
If I configure my own email account in Outbound Security, Sharepoint 2013 sends emails but just when I login to Sharepoint, if other users login it doesn't send emails.
Melvintt
MCTS, Windows Server 2008 R2: Network Infrastructure
MCTS, Windows Server 2008 R2: Active Directory, Configuring -
How to send html email notification in bpel
hi gurus,
i want to send html email notification from bpel.
before, i already successful send html email with attachment, but when i send an email without attachment, then the body message will turn into a plain text.
as i check from the email accepted, email with attachment will have a mime type "text/html" but if no attachment then it will be "text/plain"
from the bpel configuration, by default the mime type already set to "text/html; charset=UTF-8", below is the sample configuration in my bpel process
[quote]
<copy>
<from>string('text/html; charset=UTF-8')</from>
<to variable="varNotificationReq"
part="EmailPayload">
<query>ns10:Content/ns10:MimeType</query>
</to>
</copy>
[/quote]
i think this suppose to be a easy configuration, but i'm not sure whether i miss something in configuration the email process or this is a bugs in bpel.
environment:
linux
jdev 11.1.1.6
do u guys ever facing a same problem or have a solution to this ? please throw some light.
thanks
===
update, i found a temporary solutions.
so i add a attachment from the process design, and then i change it from the source.
[quote]
<copy>
<from>
<literal>
<Content xmlns="http://xmlns.oracle.com/ias/pcbpel/NotificationService">
<MimeType xmlns="http://xmlns.oracle.com/ias/pcbpel/NotificationService">multipart/alternative</MimeType>
<ContentBody xmlns="http://xmlns.oracle.com/ias/pcbpel/NotificationService">
<MultiPart xmlns="http://xmlns.oracle.com/ias/pcbpel/NotificationService">
<BodyPart xmlns="http://xmlns.oracle.com/ias/pcbpel/NotificationService">
<MimeType xmlns="http://xmlns.oracle.com/ias/pcbpel/NotificationService"/>
<ContentBody xmlns="http://xmlns.oracle.com/ias/pcbpel/NotificationService"/>
<BodyPartName xmlns="http://xmlns.oracle.com/ias/pcbpel/NotificationService"/>
</BodyPart>
</MultiPart>
</ContentBody>
</Content>
</literal>
</from>
<to variable="varNotificationReq"
part="EmailPayload">
<query>ns10:Content</query>
</to>
</copy>
<copy>
<from>string('text/html; charset=UTF-8')</from>
<to variable="varNotificationReq"
part="EmailPayload">
<query>ns10:Content/ns10:ContentBody/ns10:MultiPart/ns10:BodyPart[1]/ns10:MimeType</query>
</to>
</copy>
<copy>
<from>string('your message')</from>
<to variable="varNotificationReq"
part="EmailPayload">
<query>ns10:Content/ns10:ContentBody/ns10:MultiPart/ns10:BodyPart[1]/ns10:ContentBody</query>
</to>
</copy>
[/quote]
make sure you put the mime type multipart/alternative into the email payload content. by default, when you add attachment, it will generate mime type multipart mixed automatically.
if you don't change it to multipart/alternative, your email will show a attachment, but actually your email doesn't contain any attachment.
and then for the message and mimetype make sure you have that ns10:bodypart, because this email already been set as a multipart email.
when you add attachment, by default it will generate 2 body part, first one is for the body message and the second one is for the attachment. since i only want to use the body message only, then i have to erase the second bodypart
with this workaround, i can send a html email without attachment perfectly.
but i have to take note, when i updating the email process from process design, then the source will be generated again automatically, and the edited one will be replaced.
thanks.Make sure you upload all of the images used in your email to a server you control. Then, change your image paths to point to those uploaded images with absolute links.
You will get marked as spam if you attempt to send images as attachments to a large list of recipients and most email clients won't download images to begin with, so make sure your html email makes sense with broken pictures.
CSS support is spotty across email clients, if you use css, make sure it's inline, not embedded in the <head> or externally linked in the <head>. Some email clients strip out the <head> section entirely.
Basically, you need to design your html email as if you haven't moved out of the 90's yet, as far as web design is concerned, in order to get maximum cross client compatibility.
Then, when you're ready, I would suggest using a service like www.icontact.com or www.constantcontact.com if your subscriber list is anywhere over 100 or so recipients. -
How to send a group notification in approval process?
I'd like to send a group notification in approval process, so as to tell them that they hava pending tasks in OIM.
As if the out of the box does not support sending an email to a group of users. I have written the custom code
to implement it, but I don't know where should I attach the adapter/event handler in the approval process.
Any suggestions will be helpful! Thanks!Hi,
I you can attach the adapter to to approval task as you attach adapter to other process task.If you are writing task assignment adapter then you can also attach this adapter in assignment tab.
Regards
Nitesh -
How to send a delayed notification email?
How to send a delayed notification email?
I have a requirement to send an email to the service requestor 2 days after the main fulfillment task is completed. I know I can create a task that auto-completes using the Dummy adapter, but is there a way to make it auto complete after a certain amount of time has elapsed? I was thinking about creating a second fulfillment task that would send this email upon completion, but I can't figure out how to delay its start or its end.Hi Tylor,
James is onto a potential approach here. However, the only way I know of that could work is to use the Scheduled Start feature. This would require that you compute/project the start date of the auto-complete task before the delivery moment begins.
You would need to do a date calculation and then store the projected date in a hidden field. You could then have your auto-complete task fire on that computed date, using the Scheduled Start feature.
The wrinkle here, of course, is t -
Just switched over to Firefox; not enabling me to send out in messages since switching over..
While in Internet Explorer; my yahoo internet account was compromised and I wasn't able to open any emails. I decided to give up on Internet Explorer and moved over to Mozilla Firefox for the added protection it offered. Now that I moved I am not able to send out notification emails to my address box. Is there a simple fix? I am using Window XP Professional.
Please update to Firefox 19.0.2 [[Update Firefox to the latest version]]
What address box are you using?
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