Sales Order Status "Being Processed" after completion for Free Goods Sales

Hello All,
This problem is related to Free Goods Sales which is as follows.
The process-flow for free goods sales is first we raise a sales order, then we do outbound delivery for the sales order and then finally PGI of the goods.We don't raise any invoice and the Free Goods Challan is issued to the customers by running a report.
The document flow at the end always show the Sales Order status as " Being Processed" and Outbound Delivery & PGI as "Completed".I want the system to show the Sales Order status as " Completed" and not " Being Processed".How to do that?
Please suggest some solutions.
Thanks & Regards
Priyanka Mitra

Hi Raja,
Thanks a lot for your prompt reply and suggestion.
Now we are able to get the Completed status in Document Flow.
Thanks & Regards
Priyanka Mitra
P.S. - I would request you to go through another problem which we are facing in Shipment , please go through this and suggest some solution regarding it if possible.
I have already posted this problem in a separate thread few days back but am yet to receive any fruitful suggestion.
The problem is regarding Shipment Cost Calculation while doing STO which is as follows -
In our scenario the Shipment cost calculation is done on two basis -
1) Absolute Rate / Flat Rate Wise - For example for transporting of goods from Kolkata Depot to Delhi Depot is Rs. 20,000 fixed.
2)) Gross Weight Wise - where the weight unit is kg and rate for example is Rs. 4 / Kg. So for 10 Kg the shipment cost will be Rs. 40.
Now I want the system to calculate the shipment cost on Rate / Carton Wise i.e. How will I be able to calculate the shipment cost of 100 cartons if the rate is Rs. 100/ Carton.
How to configure this ? Please help in this regard.

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Sales order status "Being processed" due to "Not referenced" in Item level.

Hi All,
I am facing with document status issue.
I have the following process,
1) Main contract (without line items )--> Yearly Contract-->Billing--> Renewal contract w.r.to First Year contract and this renewals will continue until the customer cancel the order.
Status will be as below,
Main Contract                   – No status ( Since, no item category referred in Copy control)
1 Year contract                 – Being processed.
1Year Billing                        - completed.
2nd year contract               – Being processed.
2nd Year Billing                    - completed.
Config settings:
In item category – Completion rule = C Item is completed after the target qty is fully referenced
In VTFA :In item level :
Billing qty = A     Order quantity less invoiced quantity
Pos./neg. quantity = +
Please advice to overcome this.
FYI:In contract line item --> status tab.

Hi Moazzam,
Thanks for the reply..
A is : Item is completed with the first reference. i will try with this but needs to check with the business if they have any partial qty might refer for Invoice.
But, as per existing config.
C - Item is completed after the target qty is fully referenced.
Which i am doing / referring for Invoice full qty. but i am getting " Not referenced" . Request to please make me understand the C functionality.- thanks.

Sales Order Status "Being Processed"

Hi Experts,
I have a scenario of Order Related Billing. (Actually it is a Down Payment Request)
I created Sales Order followed by Billing Document (Down Payment)
Actually Sales Order needs to be cancelled now. So I cancelled Billing Document first. Now I am trying to delete Line Item, which will not be possible as there are subsequent documents (Down Payment Request).
So I tried to put the Reason of Rejection for all the Line Items and Saved it.
But the Status of the Sales Order Still Shows "Being Precessed" and VA05 is also showing the Sales Order as Open Order.
I want to remove the Sales Order from the VA05 Open Sales Order Report.
Any idea?
Thanks in advance.
Best Regards,
HP

Hi MR. Patel,
Go to VA02 --> open the order --> Click at Enviroment --> Click at Status Overview
It will show you all the feilds and check for which feild it is showing incomplete.
Complete that feild or paste your analysis in the thread.
Regards,
MT

Sales order (SOBKZ = &1) is not provided for this goods movement the messag

Dear Friends,
I have created one subcontracting PO based on a sales order, so the order is belonging to special stock...
Now i got a below error when i transfer the stock to subcontractor against this PO through MB1B but it likes as warning msg(in Yellow) but i can't post this transaction.
Sales order (SOBKZ = &1) is not provided for this goods movement the message no is M7374
Kindly help me how to over come from this?
please note that as per the system suggesion i go to Define Attributes of System Messages for changing the message type from E to W. But i can't find this kind of message type in that list.
regards,
sathes

Hi,
Subcontracting for Sales Order Stock: -
Purpose: - Subcontracting is also possible in conjunction with sales order stocks. The subcontracting orders are account-assigned to a sales order. Thus, the components are not transferred (using a transfer posting) to the "stock of material provided to vendor" but are directly withdrawn from the sales order stock the time of the goods receipt. The material manufactured is also posted to the sales order stock.
The cost of subcontracting is then debited to the sales order.
Since the components are not transferred to the "stock of material provided to vendor", it is recommend that you use a transfer posting to transfer the provided components to a new storage location (for example, 9999). This enables you to obtain an overview of those stocks that are physically located at the subcontractor. This information is particularly important when you carry out a physical inventory of the sales order stocks.
Features: -
Withdrawal from Stock of Mat. Provided or Sales Order: -
For components that are managed in sales order stock, you can define whether the components are to be withdrawn directly from each sales order or from the stock of material provided to vendor. You manage this via the dependent requirements indicator for individual customer requirements and collective requirements (MARC-SBDKZ).
You can maintain this indicator in the following places:
In the MRP view of the material master record (MRP 4)
In the explosion types for the BOM item (in Customizing for Production in the step Basic Data -> Bill of Material -> Item Data -> Define explosion types )
Configuring the explosion types has priority over the configuration in Inventory Management.
If the indicator is set at Collective requirements only (2), the materials are withdrawn from the stock of material provided to vendor. If this indicator is set any other way, the system withdraws materials from sales order stock.
Refer following link;
[Subcontracting for Sales Order Stock and Project Stock|http://help.sap.com/saphelp_erp60_sp/helpdata/en/4d/4b9036dfe4b703e10000009b38f889/frameset.htm]

Overall Status of order Being processed after complete PGI & Billing

Dear All,
Before writing this post i tried all possible solution available on SCN & internet.
In sales order overall status (GBSTK) is Being processed after doing complete delivery and Billing.
I tried many things changed the completion rule also run the program SDVBUK00 but the status is not updated to complete.
Created 1 sales order with 1 material without any reference then done PGI for 1 material then done billing successfully.
In table VBUK / VBUP the field GBSTK / GBSTA showing Being processed, for delivery and invoice its showing completed "C".
I checked the Incompletion Log also there is nothing pending.
Please refer screenshots and provide me solutions.
Thanks in advance.
Tarun Kumar

There is no additional schedule line.
I have taken 1 quantity and it confirmed.
I change the completion rule also but no luck.
Copy control screenshot-

Sales order status to show as Complete only after PGI

Hello
I have one requirement. Now currently in sales order status of the order is showing complete once the item being delivered.
But our requirement is that, the status of the order should be shown complete only when PGI is done not after delivery.
I would like to know if any exit or any other program will help us in finding this solution
Thanks in advance
Naveen

Dear Naveen,
Sales order status depend on Item Category completion rule, please check on VOV7 for your sales order item category. In standard SAP, below rule can we define with item category:
Not relevant for completion
A
Item is completed with the first reference
B
Item is completed after full quantity has been referenced
C
Item is completed after the target qty is fully referenced
D
Item is referenced via contract release
E
Item is completed after full target value is referenced
Hope it will helpful for you.
Regards,
Shatrughan Singh

Sales Order is being processed

Hi All,
1) My scenario is sales bom, the header is delivered and the line items are billed, after completion of billing the sales order status for header is complete and the line items status is being process...due to this these sales orders are showing as open sales orders,
2) I want to know a sales process for an asset...at the time of purchase there is no excise has been paid, so it means we canu2019t avail the excise at the time sale also... So at the time of sale the cenvat entries will not be there..Kindly give your valuable suggestions...whether the asset should sold without excise...whereas the configuration is with formula based pricing......
Thanks & Regards,
Mani

Hi Pete,
Thank you so much for your reply.
At that point of time, sales order is not in open condition. Actually that return order will be created from service notification through action box items - workflow. Also the sales order no xxxxxx is the return order number & its not the original sales order number.
Regards,
Maheswaran.

Sales order can not delete if it is free goods inclusive qty.

Dear sir,
I am unable to delete the sales order in the system.
This sales order has Free Goods items. Total order qty is 100 pcs. Main item has 98 pcs and sub item 2 pcs are free sending to customer with 0.00 net value.
When I deleted sales order only main item with qty 98 can be deleted. but sub item for 2 pcs can not deleted and below msg. appears.
Item 000021 may not be deleted (free goods inclusive quantity)
Message no. V1724
Can anyone please help in this regard. How to deleted sales order with free goods inclusing qty. Any copy control setting.
Please advise
nain b chand

Dear Durga Sana
No sir, I have deleted first main item. then second time tried to delete together and third time tried to delete from sales document then delete both but could not delete and same msg. is appearing.
Further please note this is return order created with reference of billing document.
We have created return order but now not need to further process.
Hence we want to delete this return order. In this case sub item as free goods can not delete and msg as marked above is appearing.
Any solution for this free goods item please SAP experts?
regards/nain b chand

Getting pricing for free goods also

Hi guys
    can u Please help me out
i have configured free good Concept am getting free goods while creating Sales order but i am getting pricing for free goods also.
EX: 100 (quantity)
        20 (free goods)
Pricing has done for 120 items .. what need to be done ?
Regards
Amar

hi,
check this configuation steps.
1. define the condition type from NA00 to Za00.
2. define access sequence by selecting new entries as Zaoo and maintian the tables and fields.
3. linK the access seq to ur condition type.
condition type   (created)                    access sequence (created)
ZA00                                                     ZA00
4. Maintain the free goods determination procedure from the std. one NA0000 and copy it as Za0000. and maintain ur condition type in the procedure.
5. after all maintain these free goods procedure to ur sales area.
ex: in normal scenario u will be assigning ur sales area to ur standard pricing procedure as
S.orgD.ChDivA1 + Pr00. but for the free goods u have to maintain as it is to ur std. pricing procedure except document pricing procedure as C - denotes free goods.
6. finally maintain condition records thru VBN1. (there would be a option as inclusive and exclusive). u opt it according to ur requirements.
definetely if you follow those steps, 100% error will not throw while u r creating the sales order.
reward points if it is useful.
regards
KR

Status : Being Processed in Sales Order after the Delivery and Billing also

Hi All,
For one Sales Order........ Delivery and Billing are over but it shows
In the Sales Order> Header level>Status bar>Overall Status>Being Processed.
In Document Flow:
Sales Order xxxxxxxxx : Being Processed.
Delivery xxxxxxxxxxxx : Completed.
Billing xxxxxxxxxxxxx : Completed.
Functionally we checked everything......but through technically we can solve the issue or not
Pls help me with some solutions.
Advanced Thanks.
Diwakar Reddy.
[email protected]

Hi,
This generally happens if the sales order is for a quantity greater than the quantity delivered.
SAP treats the sales order as still open and delivery of the remaining quantity is possible through that sales order itself. So the status is shown as "Being Processed".
If you want to see the status as "Completed" then you need to cancell the remaining open items in that sales order. Automatically the status will change to "COMPLETE"
Hope this solves your querry.
Regards,
Anirban

Sales order remains on status being processed.

I created a sales order and created pgi, Outbound delivery. When I tried to create a billing document it gave me a message, sales order is being processed. I opened the sales order and looked for the document flow, it says sales order is still being processed and delivery, pgi and transfer order are completed.
Why it still shows this message.

Hi Vijay,
This can be the case of other user logging into your order. Please check in SM12 ( if you have authorization ) and for VBAK object and your order number you can find a lock. Please delete the lock and try to bill again.
Hopefully this helps.
Even after invoice, if the status are " Being processed" ,, then you can think of SDVBUK00 to be run -- ( i dont think this is required )
Reward if it helps.
Thanks & Regards,
CLN

I have one senario like i have four sales order which is processing in pro

Dear sir
i have one senario like i have four sales order which is processing in production . i got 5th sales order. how system calculate delivery date . pl z guide me .
REGARDS
SACHIN KATKAR

Dear ,
System Calcualte Delivery date during the ATP Check baesd on the Total Replinshment Lead Times mentioned in the Material Master -MRP3 view .
If The Total replenishment lead time field is not maintained.In this case, the system reads the in-house production time and, if available, the goods receipt processing time, and interprets the total of these two times as the replenishment lead time for the availability check .(ATP) and arrive in Delivery date and Scheduel Delivery date in Sale Order Schedule Tab .
Now , when you run the MRP on those Order in MD02-NETCH , 2,1,3,3 with Lead Time Scheduling , planned order gets generated for Finished good based on the BOM and Routing .It arrives in Production Finsih Date , Start Date baesd on the Operation(Setu Time , Processing time , Tear Down time , Wait Time ,Move Time ) releted time mentioned in Routing , Scheduling margine Key in MMR(MM02-MRP1 View -SMK: Opening Period , FBP,FAP.Release Period ) .This dates are getting copied in production order based on trh Scheduling type , into Production Order .
Regards
JH

Free goods - No stock for main item , GI happens for Free goods

Hello gurus,
While creating sales order, main item is entered. The free goods gets created as sub item. Now even though there is no stock of main item, during creation of delivery, system brings the free goods in the delivery without getting the main item. It allows to do a GI and billing.
The delivery setting in the free good condition record is maintained as ('B' Delivery only if main item is fully delivered). due to this setting system should not allow to carry out delivery for both the items.
Has any one encountered this problem and how it was resolved.
Valuable inputs will help me to resolve on of our production issue.
thanks and regards in advance.
Casimer.

Hi
The only other way i see to stop is to tick / activate complete delivery indicator in Sales Order and use incompletion procedure or make this field as mandatory in customer master but in the second case it will be applicable for all orders for customer .
Regards
Rohit

SAP-PRICING FOR FREE GOODS

Hi all,
I have a issue in AFS free goods,
Order raised for 10 materials so he should get 10 materials free
But this is not possible in AFS as it does not support free goods concept
Second material is free of cost.
Once first material is entered in the order ,second material should be proposed automatically and should not be charged.
In delivery,both materials should be picked.
Any suggestions will be greatly appriecitated
Thanks in advance
Jai

Hi Jai,
Of course, this is possible in standard SAP. You need to create a condition record. Follow the below steps to create the condition record.
1. go to VBN1 T code
2.Enter tne CnTy as FA00
3. Press enter and enter the sales org, dist ch. Before entering any other data, click on"Exclusive"
4. Enter the customer number
5. Enter the material number and Min Qty as 1
6. From =1 and enter the UoM
7. Enter "are free goo" as 1 and enter the "AddQtyUnit" (this the UoM for the free goods)
8. Enter "Clac.Rule" as 2
9. Enter Free Goods as 2 and AddMatFrGd. This can be same as the material number you entered previously or a different material.
10. FGDelyQty as B. Press enter though you get a warning message and save the condition record.
Now create a sales order. You will see as many free goods as ordered quantity created in the second line.
Regards,
Raghav

Sales Order status still "Being processed" after invoice (3rd party sales)

Dear SD gurus,
Here's what is done so far:
1. Create a sales order with one line (TAS item cat).
2. Trigger PR to be created. Approved the PR.
3. Create Purchase Order. Approve the PO.
4. Perform MIRO.
5. Create sales invoice based on sales order (billing based on supplier invoice).
6. Invoice released to accounting
Now, when I checked the sales order status, it's still showing "Being processed". However, invoice have already been created and released. I'm just wondering what else have I done wrongly. I believe the status should show "Completed" as well otherwise this order will keep showing up as outstanding in my sales order listing report.
Anyone got any ideas?

SAM
I had a looked at both the SAP Notes provided. Doesn't really apply in my situation. The Sales order was for 10 qty. My PR for 10 qty and I have also done a MIRO for 10 qty. even my sales invoice was for 10 qty.
I do not want to configure it to follow the PO quantity because I need a control where only vendor has delivered the products to the customer only then I should invoice the customer accordingly. If I allow the invoice to be created based on the PO quantity then the control factor will be lost.
I have yet to try the program that you recommended... will try that shortly.
And yes ... since I'm using the standard sap TAS item cat ... the "relevance for delivery" is already turned off and the billing is "F"

Sales Order Status "Being Processed" after completion for Free Goods Sales

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