SAP Output in shipment

Hello All,
I have a very simple question though since I am new to SAP I would really appreciate a well explained answer.
Basically, we are planning to use SAP Output to send emails to our customer when the shipment (truck) leaves our building. The trigger of the SAP Output thus should be when a user clicks on "Loading End" or in few instance "Shipment Start" on the shipment document.
I have managed to configure so that every time a shipment document is saved, it triggers an email but how do I make it so it triggers only when we have pressed the above two button.
Another instance which I would like to configure is send emails on a given time .. but again, I want those emails to have information about the shipments with either "Loading End" or "Shipment Start" populated.
Any suggestions on how to work this out?
Thank you in advance

You should contact your ABAPer and ask him to write a short code (requirement routine) which has to be assigned to the output type (field: V_T683S_XX-KOBED) in the output determination procedure definition.
In the requirement routine you (or the ABAPer) can code for instance that the output should be generated only if VTTK-STLAD = 'X'.
The code can be written in transaction V/27 (table TFRM), application 'V7'.

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    Vidya
    **Please reward with points

  • Delivery Output & Billing Output

    Hi All,
    Are there any standard transactions for Delivery and billing ouputs, other than VL02N & VF02
    So that user can view and take print outs of only those documents.
    Thanks & Rgds
    Naveen

    Hi Naveen
    DELIVERY OUTPUT:
    VL71    Output from Outbound Deliveries
    VL74    Output from Handling Units
    VL70    Output From Picking Lists
    VL75    Shipping Notification Output
    FOR GENERAL TRANSACTION CODE REFER BELOW:
    VL02N    Change delivery document
    VL04    Delivery due list
    VKM5    List of deliveries
    VL06G    List of outbound deliveries for goods issue
    VL06P    List of outbound deliveries for picking
    VL09    Cancel goods issue
    VT02N    Change shipment
    VT70    Output for shipments
    BILLING:
    VF02    Change billing document
    VF11    Cancel Billing document
    VF04    Billing due list
    FBL5N    Display Customer invoices by line
    FBL1N    Display Vendor invoices by line
    Create delivery via transfer orders
    Once the order is saved proceed through the following steps. The process assumes the item has values in the warehouse bin.
    VL04    Delivery due list. Run the delivery due with your order number to create the delivery
    LT03    Create Transfer Order. EG. Warehouse: 101 and enter. Picking background. Save
    The Transfer order should now be saved. It now needs to be confirmed.
    In LT03 go to menu option Transfer Order -> Confirm – Transfer Order
    Enter
    Save
    The transfer order is now confirmed.
    VL02N    Delivery change. EG: Edit the delivery to do the following Pack – External customer material number = COO. External delivery number – Waybill number. BOL – Transport tag. Carrier – Header partner – SP (E.G. FXP). Tracking number = Packing Unit
    FOR ALL THE REQUIREMENT:
    Transactions
    search_sap_menu - Finds the menu path to a transaction - Can either type in TX code in the search criteria or a description- ie. 1st try SE38 and then ABAP.... the returned result is 'bottom to top'.
    EDI Specific Transactions
    VOE1    Translation between EDI categories and SD item categories
    VOE2    Table EDSC view. Customer link to sales area detail
    VOE3    Table view EDPVW. Add partner types that will be transferred to the IDoc
    VOE4    Table view EDPAR. Link external partner number with our internal number
    WEDI    EDI Administrator Menu
    BALE       Idoc Administration
    Scheduling agreements
    OVA9    Create entries for each sold-to customer for which you will receive EDI schedule releases. At implementation, the only field that needs to be maintained is "Check PO number," which causes SAP to make sure that the PO number sent on the release matches the PO number on the schedule agreement. This transaction updates table T663A. SAP will not post an EDI schedule release, if this record is missing.
    OVAI    Create entries for each Vendor / Partner description combination. (Vendors must match sold-to Acct. at Cust., and Partner descriptions must match ship-to Partner descriptions.) This transaction updates table T661W. SAP uses this table to determine the schedule agreement sold-to partner.
    OVAJ    If you would like SAP to post schedule requirements using discrete dates only, instead of weekly and/or monthly buckets, you can indicate the days of the week that you deliver to this customer. SAP will divide the customer's quantity for a week or month evenly into the days of the week specified by the distribution function code. This code must be sent in the DELINS IDoc in field E1EDP16-ETVTF.
    IDoc Transactions
    WE09 / WE02    IDoc lists according to content. View IDocs via specific IDoc number or business application detail contained within the contents of a segment.
    WE05    View IDocs
    WE19    EDI test tool. Use to test inbound Function module changes.
    WE20    Partner profile configuration. Add partner detail together with inbound and outbound relationships. We also incorporate message control on the outbound IDocs. Utilize the organizational units to trap functional errors for further processing
    WE30    Create IDoc extension type
    WE31    Segment create
    WE57    Assign function module to logical message and IDoc type
    WE60    IDoc type documentation tool
    WE82    Link Release detail to Extension IDoc Type
    BD55    Conversion rule user exit. Link conversion rule user exit to the different system \ partner combinations
    BD87    Reprocess IDocs in error or waiting for action. (Both inbound and outbound in 4.6. Use BD88 in prior versions)
    BALA    ALE Application Distribution
    BALM    ALE Master Data Distribution
    Output determination
    856 - ASN
    V/36   Maintain output determination for deliveries (Output determination procedures). V10000 (Header output) has condition type LAVA (usually with requirement 1 NB: Use V/84 – V7ALLE – SHAD for grouped ASNs. I.e. Group deliveries into shipments
    VV21,VV22,VV23   Create output condition records for shipping. LAVA – WE (Partner function) - We must add each new partner with VV21
    VL71   Reissue output for deliveries
    810 - Invoice
    V/54   Maintain access sequence for billing documents
    VV31,VV32,VV33   Create condition records for billing documents. (RD00 – RE Billing party)
    VF31   Reissue output for billing documents
    855 – Order Response
    V/30   Sales document output types (BA00)
    V/48, V/32, V/43   Maintain access sequence for sales documents
    VV11,VV12,VV13   Create condition records for sales documents. (BA00 – SP Sold to party)
    Requirements coding
    V/27    Create code to check requirements for output control. Used to check ZBA0 against BA00 output.
    Sales & Distribution
    Sales order / Quote / Sched Agreement / Contract
    VA02    Sales order change
    VA05    List of sales orders
    VA22    Quotation change
    VA32    Scheduling agreement change
    VA42    Contract change
    Billing
    VF02    Change billing document
    VF11    Cancel Billing document
    VF04    Billing due list
    FBL5N    Display Customer invoices by line
    FBL1N    Display Vendor invoices by line
    Delivery
    VL02N    Change delivery document
    VL04    Delivery due list
    VKM5    List of deliveries
    VL06G    List of outbound deliveries for goods issue
    VL06P    List of outbound deliveries for picking
    VL09    Cancel goods issue
    VT02N    Change shipment
    VT70    Output for shipments
    General
    VKM3, VKM4    List of sales documents
    VKM1    List of blocked SD documents
    VD52    Material Determination
    Workflow
    SWEAD    Event queue administration
    SWE2    Event type linkages
    SWE3    Event linkages
    PPOME    Organizational Unit Maintenance
    SWE5    Consistency Checks for Event Linkages
    SWUD    Workflow Diagnostic Tool
    General
    The following section provides detail on other useful SAP areas.
    Create delivery via transfer orders
    Once the order is saved proceed through the following steps. The process assumes the item has values in the warehouse bin.
    VL04    Delivery due list. Run the delivery due with your order number to create the delivery
    LT03    Create Transfer Order. EG. Warehouse: 101 and enter. Picking background. Save
    The Transfer order should now be saved. It now needs to be confirmed.
    In LT03 go to menu option Transfer Order -> Confirm – Transfer Order
    Enter
    Save
    The transfer order is now confirmed.
    VL02N    Delivery change. EG: Edit the delivery to do the following Pack – External customer material number = COO. External delivery number – Waybill number. BOL – Transport tag. Carrier – Header partner – SP (E.G. FXP). Tracking number = Packing Unit
    Purchase Orders
    ME22N      PO Change
    ME57         Create PO from purchase requisition
    Goods Movement
    MIGO    Post goods receipt
    Other
    MD04    Material Requirements. Shows material requirements and releases against materials
    SE38    ABAP Editor. Used to modify ABAP programs
    SM01    Transaction list. Lock transactions in the system. Also a good tool to see what transactions are available
    SHDB    Transaction recorder (BDC)
    CMOD    User exit \ project tool. Coordinates your changes into projects for the purpose of activating all user exits for a particular project. A user exit needs to be modified before it will work
    SE16    Table contents display
    SOST    View mails sent externally from SAP
    SU53    Check authorization object
    SQVI    Table Quickviewer – Used to created quick client dependent reports
    ST22    ABAP Dump Analysis
    ST01    System trace
    ST11   Display developer trace
    ST05          SQL Trace
    SM21          System log
    ST22           Display short dumps
    SM12          Display locked entries 
    Programs
    List of ABAP Reports
    Idoc
    RBDAPP01   Post inbound Idocs to application documents
    RBDAGAI2   Re-processing of IDocs after ALE input error
    RBDAGAIE   Reprocessing of edited IDocs
    RBDMANIN   Start error handling for non-posted Idocs
    RSEINB00   Idoc inbound processing by file
    RSEOUT00   Process outbound IDocs
    General
    RV80HGEN    Report 'RV80HGEN' for including customer-specific routines in the SAP standard source code is not included automatically as an XPRA in the object list of the transport request. See OSS note 0385067. This report needs to be run in target clients once you have implemented a custom requirements definition.
    RSWUWFML    Report that interrogates the Workflow inbox, based on certain selections, and then forwards a notification to the respective users that they have email waiting in the SAP system. The auto-forwarding assignment of an email address to a user can be accomplished by the administrator and tx: SO36 or by the user themselves using tx: SO13. Use tx: SOST to view email status' sent from SAP.
    RHSOBJCH    Corrects the following error in workflow customizing:
    Transport object PDST
    Information Table SOBJ is consistent as regards key tables
    **Error** Table HRP1600 Not an entry in table SOBJ
    Information Table SOBJ is consistent as regards PAD tables
    See note 134311 (point 2). Note 60801 also recommends the same steps regarding RHSOBJCH.
    RSPO0075    Run report RSPO0075 to activate access method M for device types.
    Reward if useful to u
    Message was edited by:
            narendran vajravelu

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