SAP Purchasing report : GR Quantity values

Hi All,
We have a purchase variance report in which the GR Quantity value is not matching the Production server data can someone tell me how the actual GR Qty is calculated because on a posting date for a PO And for Material i see a GR Qty has +ve value and -ve values and i also find that the transactions are repeating....
Can someone help me with this , if any additional information is needed ill send you that...
Thanks a lot.

HI ,
Actually in the update rules of the cube , the qunatity is being converted from PO Units to Base units , you should consider that while validating the data
And the Actual GR quantity is derived based on the below condition
 COMM_STRUCTURE-PROCESSKEY = '002' or
 COMM_STRUCTURE-PROCESSKEY = '012' or
 COMM_STRUCTURE-PROCESSKEY = '022'
 AND COMM_STRUCTURE-BWAPPLNM EQ 'MM'
 AND COMM_STRUCTURE-CPQUAOU <> 0.
BWMNG --> 0CPQUAOU (Gross purchase order value )
BWVORG --> 0PROCESSKEY ( you can find the below info in help.sap )
BWVORG u2013 Transaction Key SAP BW
This field identifies the event that is based on the information in the DataSource. The contents of this field determines the importance and the behavior of other fields in the DataSource. The field ALIEF (Number of Deliveries) is, for example, only filled if the event is a goods receipt.
For more information, see SAP Note 684465: BWVORG for Purchasing Data
Hope this is usefull ,
Sathya

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Hey everyone!
I am an SAP newb so bear with me please. I am having issues with a the Purchasing report on our system.
The report takes parameters determining the time period for which the report is to be run, ex: from Jan 1 2008 - Aug 1 2008.
The values returned by the report are:
Item code
Vendor
Item Name
Purch Unit
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Purchase Factor
Purchase Price
Purchase Currency
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Average Sales (calculates the average sale for item within time period)
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The report in SAP is as follows:
BEGIN
declare @FrmWhs varchar(8),
@ToWhs varchar(8),
@WhsLst varchar(254),
@GroupCode int,
@FrmItm varchar(20),
@ToItm varchar(20),
@MthAgo int,
@GroupName varchar(20),
@HistStart varchar(6),
@HistEnd varchar(6),
@ShowInactive varchar(1)
SELECT @FrmWhs = T0.U_FrmWhs,
@ToWhs = T0.U_ToWhs,
@WhsLst = T0.U_WhsLst,
@GroupCode = T1.ItmsGrpCod,
@FrmItm = T0.U_FrmItm,
@ToItm = T0.U_ToItm,
@MthAgo = T0.U_MthAgo,
@HistStart = T0.U_Hist1,
@HistEnd = T0.U_Hist2,
@ShowInactive = T0.U_Inact
FROM dbo.@XXPURCH T0, dbo.OITB T1
WHERE T0.U_FrmWhs = '%0'
AND T0.U_ToWhs = '%1'
AND T0.U_WhsLst = '%2'
AND T1.ItmsGrpNam = '%3'
AND T1.Locked = 'X'
AND T0.U_FrmItm = '%4'
AND T0.U_ToItm = '%5'
AND T0.U_MthAgo = %6
AND T0.U_Hist1 = '%7'
AND T0.U_Hist2 = '%8'
AND T0.U_Inact = '%9'
SET @GroupName = '%3'
IF @GroupName = ''
SET @GroupCode = 0
ELSE
SELECT @GroupCode = T2.ItmsGrpCod
FROM dbo.OITB T2
WHERE T2.ItmsGrpNam = @GroupName
SET @FrmWhs = '%0'
SET @ToWhs = '%1'
SET @WhsLst = '%2'
SET @FrmItm = '%4'
SET @ToItm = '%5'
SET @MthAgo = %6
SET @HistStart = '%7'
SET @HistEnd = '%8'
SET @ShowInactive = '%9'
exec dbo.xxPurchReport @FrmWhs,@ToWhs,@WhsLst,@GroupCode,@FrmItm,@ToItm,@MthAgo,@HistStart,@HistEnd,@ShowInactive
I do not fully understand how the SQL query (the stored procedure) dbo.xxPurchasing Report calculates these numbers. If it is helpful, I could post the SQL query in its entirety or in part.
Thank you very much for your willingness to help. It is quite frustrating for me and it is so great to have knowledgeable people here to help
-Harrison

Thanks. That makes sense.
I am not a database guy, but from my limited knowledge, so here is the query in its entirety:
SET QUOTED_IDENTIFIER ON
GO
SET ANSI_NULLS ON
GO
ALTER proc xxPurchReport (
 @FromWhs varchar(8) = null,
 @ToWhs varchar(8) = null,
 @WhsList varchar(255) = null,
 @GroupCode int = null,
 @FromItem varchar(20) = null,
 @ToItem varchar(20) = null,
 @MonthsAgo int = 1,
 @HistStart varchar(6) = null,
 @HistEnd varchar(6) = null,
 @ShowInactive char(1) = 'Y')
AS
begin
 set NOCOUNT ON
 DECLARE @StartDate datetime,
 @EndDate datetime,
 @Today datetime,
 @Periods int
 CREATE TABLE #tempwhs(WhsCode varchar(8))
 if @WhsList is null or LTRIM(RTRIM(@WhsList)) = ''
 BEGIN
 if @FromWhs is null
 set @FromWhs = ''
 if @ToWhs is null or LTRIM(RTRIM(@ToWhs)) = ''
 set @ToWhs = 'ZZZZZZZZ'
 insert into #tempwhs
 select WhsCode
 from OWHS
 where WhsCode between @FromWhs and @ToWhs
 END
 ELSE
 BEGIN
 set @WhsList = ',' + @WhsList + ','
 insert into #tempwhs
 select WhsCode
 from OWHS
 where charindex(',' + WhsCode + ',',@WhsList) > 0
 END
 if @GroupCode = 0
 set @GroupCode = null
 if @FromItem is null
 set @FromItem = ''
 if @ToItem is null or LTRIM(RTRIM(@ToItem)) = ''
 set @ToItem = 'ZZZZZZZZZZZZZZZZZZZZ'
 if @MonthsAgo is null
 set @MonthsAgo = 0
 if @MonthsAgo > 0
 set @MonthsAgo = @MonthsAgo * -1
 select @StartDate = dateadd(mm,@MonthsAgo,cast(cast(year(getdate()) as varchar(4)) + right(cast(month(getdate()) + 100 as varchar(3)),2) + '01' as datetime)),
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 @Today = cast(convert(varchar(8),getdate(),112) as datetime)
 if isnull(@HistStart,'') = '' or isnull(@HistEnd,'') = ''
 select @HistEnd = left(convert(varchar(8),@StartDate - 1,112),6),
 @HistStart = left(convert(varchar(8),dateadd(yyyy,-1,@StartDate),112),6)
 select @Periods = count(distinct period)
 from XXSalesHistory
 where period between @HistStart and @HistEnd
 select itemcode,whscode,cast(round(cast(sum(totsale) as decimal(12,5)) / @Periods,2) as decimal(12,5)) as AvgSale,
 cast(round(cast(sum(totqty) as decimal(12,5)) / @Periods,0) as int) as AvgQty
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 where period between @HistStart and @HistEnd
 group by itemcode,whscode
 order by 1
 Select ItmGrp.ItmsGrpNam,lines.ItemCode,lines.WhsCode,
 items.CardCode as DefaultVendor,items.ItemName,
 whs.OnHand,items.SalUnitMsr as SaleUnit,items.BuyUnitMsr as PurchUnit,whs.IsCommited,
 (whs.OnHand - whs.IsCommited) as Available,whs.OnOrder,items.PurFactor2,
 isnull(purprc.Price,0) as PurchasePrice,
 isnull(purprc.Currency,'USD') as PurchCurrency,
 cast(whs.OnHand / (CASE WHEN items.PurFactor2 = 0 THEN 1 ELSE items.PurFactor2 END) as decimal(16,2)) as CS,
 whs.AvgPrice,prc.Price,isnull(prc.Currency,'USD') as Currency,isnull(whs.StockValue,0) as StockValue,
 cast(sum(case lines.usebaseun
 when 'Y' then Lines.OpenCreQty
 else ( Lines.OpenCreQty * Items.NumInSale) end) as integer) as MtdSales,
 isnull(hst.AvgQty,0) as AvgSales,items.SalFactor2
 into #temprpt
 From OINV Main,
 INV1 Lines,
 OITM Items,
 OITB ItmGrp,
 OITW whs
 left outer join #tmpavg hst
 on hst.ItemCode = whs.ItemCode and hst.WhsCode = whs.WhsCode,
 ITM1 prc,
 ITM1 purprc
 Where Main.DocDate between @StartDate and @EndDate
 And Main.Instance = 0
 And Main.Canceled = 'N'
 and Main.DocEntry = Lines.DocEntry and lines.LineTotal <> 0
 and lines.ItemCode between @FromItem and @ToItem
 and lines.whscode collate database_default in (select WhsCode from #tempwhs)
 and Items.ItemCode = Lines.ItemCode
 and items.PrchseItem = 'Y'
 and (@ShowInactive = 'Y' or Items.frozenfor = 'N')
 and ItmGrp.ItmsGrpCod = Items.ItmsGrpCod
 and ItmGrp.ItmsGrpCod = isnull(@GroupCode,ItmGrp.ItmsGrpCod)
 and whs.ItemCode = lines.ItemCode and whs.WhsCode = lines.WhsCode
 and prc.ItemCode = items.Itemcode
 and prc.PriceList = (CASE WHEN whs.whscode = '02' THEN 6 else 2 END)
 and purprc.ItemCode = items.Itemcode
 and purprc.PriceList = (CASE WHEN whs.whscode = '02' THEN 10 else 1 END)
 Group BY
 ItmGrp.ItmsGrpNam,lines.ItemCode,lines.WhsCode,
 items.CardCode,items.ItemName,
 whs.OnHand,items.SalUnitMsr,items.BuyUnitMsr,whs.IsCommited,whs.OnOrder,items.PurFactor2,purprc.Price,isnull(purprc.Currency,'USD'),
 cast(whs.OnHand / (CASE WHEN items.PurFactor2 = 0 THEN 1 ELSE items.PurFactor2 END) as decimal(16,2)),
 whs.AvgPrice,prc.Price,prc.Currency,isnull(whs.StockValue,0),hst.AvgQty,items.SalFactor2
 union
 select grp.ItmsGrpNam,itm.ItemCode,whs.WhsCode,itm.CardCode as DefaultVendor,
 itm.ItemName,whs.OnHand,itm.SalUnitMsr as SaleUnit,itm.BuyUnitMsr as PurchUnit,
 whs.IsCommited,
 (whs.OnHand - whs.IsCommited) as Available,whs.OnOrder,itm.PurFactor2,purprc.Price,
 isnull(purprc.Currency,'USD') as PurchCurrency,
 cast(whs.OnHand / (CASE WHEN itm.PurFactor2 = 0 THEN 1 ELSE itm.PurFactor2 END) as decimal(16,2)) as CS,
 whs.AvgPrice,prc.Price,isnull(prc.Currency,'USD') as Currency,isnull(whs.StockValue,0) as StockValue,0,
 isnull(hst.AvgQty,0) as AvgSales,itm.SalFactor2
 from OITM itm,
 OITB grp,
 OITW whs
 left join(INV1 lines inner join OINV main
 on lines.DocEntry = main.DocEntry and lines.LineTotal <> 0
 and main.Canceled = 'N' and main.instance = 0
 and Main.DocDate Between @StartDate and @EndDate)
 on whs.ItemCode = lines.ItemCode and whs.WhsCode = lines.WhsCode
 left outer join #tmpavg hst on hst.ItemCode = whs.ItemCode and hst.WhsCode = whs.WhsCode,
 ITM1 prc,
 ITM1 purprc
 where itm.ItemCode between @FromItem and @ToItem
 and itm.PrchseItem = 'Y'
 and (@ShowInactive = 'Y' or itm.frozenfor = 'N')
 and grp.ItmsGrpCod = itm.ItmsGrpCod
 and grp.ItmsGrpCod = isnull(@GroupCode,grp.ItmsGrpCod)
 and whs.ItemCode = itm.ItemCode
 and whs.WhsCode collate database_default in (select WhsCode from #tempwhs)
 and main.DocEntry is null
 and prc.ItemCode = itm.Itemcode
 and prc.PriceList = (CASE WHEN whs.whscode = '02' THEN 6 else 2 END)
 and purprc.ItemCode = itm.Itemcode
 and purprc.PriceList = (CASE WHEN whs.whscode = '02' THEN 10 else 1 END)
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 select r.*,
 cast((CASE WHEN r.OnOrder = 0
 THEN 0
 ELSE (CASE WHEN r.AvgSales = 0
 THEN (CASE WHEN r.MtdSales = 0 THEN 999 ELSE r.OnOrder / r.MtdSales END)
 ELSE r.OnOrder / r.AvgSales
 END)
 END) as decimal(9,1)) as MonthsOnOrder,
 cast((CASE WHEN r.Available <= 0 THEN 0
 ELSE (CASE WHEN r.AvgSales <= 0 THEN 999
 ELSE r.Available / r.AvgSales END) END) as decimal(9,1)) as MonthsInStock
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 order by 1,2,3
end
GO
SET QUOTED_IDENTIFIER OFF
GO
SET ANSI_NULLS ON
GO
I hope that is not too overwhelming, it is for me so any help you have to offer is truly appreciated. I am not trained in SAP but they have no one else. Thanks alot everyone!

SAP Purchasing report : GR Quantity values

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