Scan a document and then convert the words to text

i need to turn scanned documents into text so i dont have to type it all. But I am unsure how to do that, HELP! in need of SPECIFIC directions please, and thank you :]

Cont'd eh --
With the hardware and software up and running and understood you have PDF files with the picture of the text.
Use Acrobat to OCR the PDF pages of pictures of text.
The Optical Character Recognition (OCR) will provide an output of renderable text for the characters OCR can recognize.
Acrobat's OCR "Searchable Image" and "Searchable Image (Exact)" provide an output whose glyphs (what we "see" as a character) have no fill and no outline.
So -- "hidden" or "invisible" -- BUT there's proper font encoding tables!.
Consequently, you've got something that can be exported to TXT, RTF, DOC or DOCX.
That exported content is cleaned up and made "smooth" using MS Word.
Then output fresh PDF and keep the Word files in a safe place and have a backup.
Do future edits in the Word files.
Be well...

Similar Messages

I have used Image Capture to scan images/documents and then saved them as either PDFs or PNG files. For some reason, just this past week Image Capture will no longer save the file. It scans, and the Scan Results window pops up, but it won't save file.

I have used Image Capture to scan images/documents and then saved them as either PDFs or PNG files. For some reason, just this past week, Image Capture will no longer save the file. It scans, and the Scan Results window pops up, but it won't save file.
The file name has no special character in it, just letters and no spaces.
I have done this in the past and it has worked, but now it will not.
I have not upgraded any software, that I am aware of.
After scanning, the Image Capture pops up the Scan Results with the file name in the window, but neither the Scan Results nor the Image Capture window responds to inputs. The Image Capture window is frozen, with only the "Overview" and "Cancel" buttons active (but non-responsive).
Is this a software issue or a scanner hardware issue? I am using a HP Photosmart C6200 series printer/scanner on a network using a Time Capsule airport.
Thanks.

I had the same problem.
Got a 90% fix. Apparently the Mavericks preferences won't work with Yosemite, so I just deleted the Image Capture preferences.
Unfortunately, the "Scan to" folder seems to be permanently set to the Pictures folder.
1. Quit Image Capture
2. Go to Finder > Go > Home, which opens up your home folder (named after your user name)
3. Open Library > Preferences > com.apple.ImageCapture.plist - Drag this file to the Trash
4. Start "Image Capture", click "Details" and change all your settings as you prefer
5. Quit and restart "Image Capture". Notice it remembers all your settings except "Scan to" folder. It insists on saving to "Pictures".
That's as far as I was successful. I tried changing the "Scan to" folder to "Desktop", but on launch, Image Capture always sets it back to "Pictures".
This is what I tried:
6. Download and install "Pref Setter" from http://www.nightproductions.net/prefsetter.html
7. Quit "Image Capture". Right-click on "com.apple.ImageCapture.plist" and open with Pref Setter.
8. Search for "Pictures", which finds "~/Pictures" (the tilde character at the start means your home directory).
9. Double-click on "~/Pictures" and change it to the folder you prefer. I like "~/Desktop"
10. Choose File > Save then Quit from Pref Setter. Note that re-opening the plist file still shows "~/Desktop"
11. Start up "Image Capture" -- on startup, "Image Capture" sets "Scan to" folder to "Pictures"
I consider this a bug.

I have a LaserJet 5L printer and I can't get it running properly under 10.5.8 while it works fine under 10.4.11. It only prints the first document and then shows the queue and prints slow like ****, it says so, but nothing printed after30 minuts.

Hi.
I have problems to get my Laser Jet 5L running properly under 10.5.8. I prints the first page/document and then it says1,36 % printed than printing but nothing happens. Under 10.4.11 everything works fine, sometimes I have to get the print jobs running again,but then it works.
I have the Laser Jet 5L connected via USB to parallel.
I am running a PowerBook G4 1,67 GHz and 2 GByte RAM.
Best regards
LasertJet5LApple

Hello, since nobody has piped in yet...
Safe Boot from the HD, (holding Shift key down at bootup), run Disk Utility in Applications>Utilities, then highlight your drive, click on Repair Permissions.
Safe Boot from the HD, (holding Shift key down at bootup), run Disk Utility in Applications>Utilities, then highlight your drive, click on Repair Permissions.
Any devices that previously appeared in your Printer List and Fax List will need to be added again after resetting the printing system.
Resetting the printing system in Mac OS X 10.5.x
1. To use the Reset Printing System feature in Mac OS X 10.5.x, follow these steps:
2. Choose System Preferences from the Apple menu.
3. Choose Print & Fax from the View menu.
4. Control-click on list of printers on the left side of the window, then choose "Reset printing system" from the contextual menu. If you don't see a list of printers, Control-click on the text "Click + to add a printer or fax" and select "Reset printing system..."     As an alternative, if you currently have one or more printers listed, you can Option-click the "-" (Remove printer) button.
http://support.apple.com/kb/ht1341
Reboot.

Ascii to PDF using word or PDF template and then converting the pdf to a PDF form

Hi all,
We are planning to restructure the whole PDF generation process in our application.. We use ASCII files to provide the data feed..Is it possible to create PDF files out of them with a pre defined Template and then to make that PDF editable with some form fields.. ??Is PDF generator capable of handling this or should we be looking for some other livecycle product..?? Kindly help us in this regard..

The Process goes like this:
ASCII file for data feed ----> template file -----> PDF file with form fields generated.. ---> Reader extention rights given to the Form fields for the end users to save the forms using Adobe reader..
Thanks.

How can I scan to PDF and then save as Word?

Don't know if the above got through or not.
When I scan in documents do I scan as jpg or tif when I want to convert to PDF then to MS Word?

Hi George,
I think I've answered this another post of yours. The best bet is to go straight from the scanner to a format that Word can read (most scanning software should offer that capability), and cut out the middleman (as much as I love Acrobat, it's not necessary in this case).
Best,
Sara

I want to scan an application and then type the information directly on it. Is there a way to do this?

I need to complete an application. I want to scan it and then open it in a program which will allow me to type the answers on the page. Then print and mail it out. Once I scan it, I can not type on it... can someone help me with this?

Why are you asking this question in an iWeb forum which is about building websites when your question has nothing to do with it?

How do I copy and paste a gradient color from one document and then use the gradient on another document?

I am making business cards. On the back of the cards there are two lines with gradients. Below is a card with a magenta gradient. I want to select both lines and change the magenta gradient to the orange gradient from the file below. How do I do this? (I do not want to copy a paste the orange lines and then move them over the magenta ones.) I just want to select the magenta lines and change their color to the orange gradient. This will insure absolute alignment. I want to do repeat the process with several other gradients too. Thank you.

David,
As I (mis)understand it, you may:
1) Copy one orange gradient path to the magenta gradient path document;
2) Select the two magenta gradient paths and change the Fill to None;
3) Select the orange gradient path;
4) Select the two magenta gradient paths and change the Fill to Gradient.
That should give you the desired replacement. For multiple use of the same gradient, you may consider a gradient swatch.

How do I count and display events every few seconds and then convert the counted values into events per minute? (for a heart rate monitor)

Hi everyone,
I'm building a heart rate monitor as a final year project with my lab partner using the NI USB-6009 and Labview 2009. We have managed to obtain a signal using a photo transciever, smooth it out and count the events, however the count is incremental.
We wish to count the number of pulses we obtain for a few seconds (5-10 for example) and then use this value to obtain a pulse rate in beats per minute (e.g. 10 pulses in the first 10 seconds would give an estimated BPM of 60 etc etc).
Does anybody have ides on how we could implement this? We have tried timed loops, elapsed time VI's and other things but nothing gives us what we need.
Thanks in advance for any help that is offered.
Jeshua Graham.

We are very new to Labview. We are taking a raw signal from our DAQ and then using VIs to filter and then trigger counts on rising edges. I have attached our vi file to this post for you to look at (I hope that is what you mean by code).
Attachments:
TCRT-1010DAQ_jeshua1.vi ‏367 KB

I have scanned a document and saved it to desk top - when I have then attached to an email it says no plug and attachments don't send. How do I add plug in so pdf documents can be attached and opened.

I have scanned a document and then saved it to desktop. It has saved as a pdf. When I have then attached it to email and sent - an message comes up saying no plug ins - The recipent couldnt open files. How can I rectify this so that I can attach pdf pleaase

search the app store for PDF Writer. I've found a lot that will convert documents to PDF, but none yet that will write within the PDF. One thing you want to avoid are cloud based apps. Any of them that talk about editing on the cloud, etc, aren't going to be as standalone as you want.
It's possible, if you can take your template PDF, turn it into a word document that you can edit, you can then convert that to PDF...kinda a workaround way to do what you want. And apps that convert to PDF are much easier to find

When I OCR two versions of the same document and then compare th documents in Acrobat Pro XI, I usually get the message that there are no changes to mark. However, I know there a quite a few number of changes. I raised this question more than a year ago

When I OCR two versions of the same document and then compare the documents in Acrobat Pro XI, I usually get the message that there are no changes to mark. However, I know there a quite a few number of changes. I raised this question more than a year ago, and the response I received had to do with the quality of the OCR and the scans of the documents. However, if I use Acrobat Pro XI to save the same documents in Word and then run a comparison in Word all of the changes are marked. When a PDF is saved as a Word document in Acrobat Pro XI, is a different OCR module being used than the one used in Acrobat Pro XI for text recognition?

OCR is only for recoginition of the image / picture of text provided by an scanner.
Content typed into a Word file which is converted to a PDF is (in Word and in PDF) *not* an image or picture of text - it is the digital text. So, no OCR involved.
When the "digital" (renderable) text of a PDF's page content is exported to Word no OCR is involved.
When a PDF's content is from the image output of a scanner and this is a picture of text then OCR comes into play.
If this content is exported to Word before doing OCR then it is the image that is exported to the Word file.
Once OCR is performed it is the OCR output that is exported.
OCR output is (always will be) impacted by "the quality of the OCR and the scans of the documents".
Regardless "Compare" is based on a Word file output to PDF1 then edits to the Word file followed by an output to PDF2. You use Acrobat Pro to do a compare of PDF1 & PDF2.
Paper 1 scanned to image 1 to image 1 in PDF1 that gets OCR 1 and
Paper 2 scanned to image 2 to image 2 in PDF2 that gets OCR 2
being processed with Acrobat Pro's Compare can certainly be done.
But - well you've described what can be observed.
Be well...

After scanning my document and converting to Microsoft Word the size of characters are different

After scanning my document and converting to Microsoft Word the size of characters are different and things like puntuation are distorted. How do I get the uniformity like the original?

Of course what lands in the Word file will differ from the viewed picture/image of text created by the scanner.
(The output of all scanners is always an image file. For an image of textual content the best output file format is TIFF.)
So you scan the hardcopy of text.
The scanner output image (picture) is brought into PDF.
At this point the only PDF page content that you can export to Word is the image (nope, no "text" just the image).
Consequently you use Acrobat's OCR feature to do OCR of the image of text.
With a decent paper source, proper resolution and a black and white image you'll get acceptable accuracy of recognition of the pictures of the characters.
(the Optical Character Recognition)
Acrobat's Searchable Image and Searchable Image (Exact) provides output that used text rendering mode 3 (no fill, no stroke for the glyphs).
So, invsible / hidden text.
The third OCR method is ClearScan.
You could play with each of the three to see what goes into a Word file.
Might try export to RTF, DOC and DOCX as well.
Anyway -- What is exported is the OCR output; Not the image of text.
And, of course, the image of the text is not the imprint on the paper that was scanned.
Each step to the way you have some deviation.
Once you have the exported PDF content in a Word file you can use Word to cleanup as desired / needed.
OR
Prop up the hardcopy and transcribe to a Word file.
Be well...

I am having the same problem I think. With mobileme you simply copy documents to the idisk folder and then synch. I cannot seem to sink that folder anymore. Any idea as to how I can simply copy folders to icloud and then access the MS Word and PDF file

I am having the same problem I think. With mobileme you simply copy documents to the idisk folder and then synch. I cannot seem to sink that folder anymore. Any idea as to how I can simply copy folders to icloud and then access the MS Word and PDF files on my iphone?

Apple never bopthered to explain that this would happen
Your iDisk is still accessible after moving to iCloud in exactly the same way as before. Nothing is deleted until June 30th 2012.
, so I could easily have lost ALL of the files I kept on iDisk.
No, you couldn't. Firstly, nothing was deleted from your iDisk. Secondly, any files stored on your iDisk should never be your only copy. Even if your iDisk spontaneously combusted, you should keep local backups elsewhere.
Does Apple WANT people to move their storage elsewhere and stop paying Apple for it?
Yes. Apple doesn't provide such a service anymore, nor are you paying them for it.
Apple has made no effort to suggest remedies for the problem it has given iDisk users
They've provided instructions on how to download your files from your iDisk. What you do with them after that is your choice.

Once i scan a document and create a pdf. how do i then change the fields on the document

once i scan a document and create a pdf. how do i then change the the info on the document. i have to update a couple of the columns and cannot figure out how. please help.

You are probably only looking at a graphic. You have to run OCR before you can do the corrections. For your use, you would need the ClearScan option. Once you have a text based document, you can then use the Text Touchup Tool. Expect to have problems. Editing a PDF is not easy to do well and is not really recommended, except for minor edits. Wordwrap and such features are not part of the editing options. It would be best if you could get an electronic copy of the original, edit that, then create a new PDF.

Scanning documents and then changing some of the sentences?

Scanning a document and changing 2 sentences?So I then can
use it for myself.

Hi,
If you are looking to use Adobe Acrobat you should take a
look at the Acrobat forums here:
http://www.adobeforums.com/webx/.ee6b2f2/
This forum is for Acrobat.com.
It might also help to take a look in the user guide for
Acrobat, in particular the sections on paper capture and the
touch-up text tool.

When viewing documents on a Web Server, IE automatically opens a blank page and then opens the document in the default program. The blank screen should close automatically but isn't happening.

So here is the situation, my company uses a third party scanning software, that puts documents scanned or created onto a webserver. We use a program that grants a user access to view the documents on the webserver. The user will have to log into the system
using credentials, we have Kerberos doing this. Once the user is logged onto the system they navigate to the document they want to view or edit. So the user wants to view a .pdf file, they click the document they want, and it is supposed to open in the default
program associated with file extension. ie: .doc would open Word, .xls would open Excel. When the document is loading in the default program Internet Explorer opens a blank page, this page is supposed to prompt the user if they want to open or save the document.
(I changed the registry to have the files selected to automatically open without this prompt.) The blank screen generated is still staying open, this screen is supposed to close automatically after the prompt or close automatically after the document is opened.
So when a user is looking at several documents, this floods the screen with all these blank Internet Explorer pages. This problem is only occurring for users that have Windows 7 PC's, XP users do not have this problem at all. My PC is the only one in the company
that is Windows 7 64-bit, and working properly with the IE blank page automatically closing. I'm wondering what can be done to fix this problem, is it as simple as registering some .dll files or do I need to make a registry change? Any help would greatly be
appreciated.

What is the registry change exactly? Sounds like one which is supposed to avoid the prompt. I know
that there used to be such a thing, before the new prompt and I know that some users think that there should be such a thing for any program but I'm not sure if that expectation is valid or not. I think this may also be related to a concurrent change
in the OS. E.g. in XP we had File Types Options editor but starting in Vista that was removed. You might get some more clues on this tack from NirSoft's FileTypesMan utility.
The registry change that I did was to remove the open and save prompt. I will be sure to look into that. Our company
isn't worried about the user's automatically opening the files since they are all trusted. They also do not have the ability to install anything, so if they were to download a potentially harmful file they could never install it. We monitor downloads as well,
if they download files off the internet that aren't work related we remove their download capabilities.
Sounds like a scenario for using ProcMon to take two traces and compare them for their essential differences.
I talked to my boss about using this tool and he is worried about using it. I'm only an intern at my office and do not have the authority to use a program without their knowledge or consent. I will run the idea by them again and see if it's okay I use this.
I'll maybe make some presentation about how it can help us with our problem and how much time and money it will save. Because I really want to get down to the bottom of this.
Probably the most significant thing is going to be the Content-type that the files are being served by.
You could use the Developer Tools, Network Capture to check on that and ProcMon could help explain what happens after that. A related workaround to change the symptom when the Content-type is not what is expected is to disable MIME Sniffing (e.g. in
Security options, Miscellaneous section). In fact, perhaps that could explain your machine's difference with anyone else? MIME Sniffing is a default, previously known as "save according to type not extension" (or some such wording).
Okay I will be completely honest I have no idea how to use Developer Tools (F12), yes I could google it, when I tried using it on the blank pages it would never work, I also have no idea what I'm looking at. I should mention that I do not have access to
the web server. Our programming and development side only has access to our AS400, which is where the web server is located. I do have MIME Sniffing enabled and so does everyone else. I may be wrong but, I believe it is needed in order to open the file extension
in the correct default program, yes? I thought MIME Sniffing would see a .docx file and then find the appropriate program to open that .docx file in. I may be wrong but I know it's used somehow along these lines.

Scan a document and then convert the words to text

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