Send designer workflow email when certain fields changed?

Is there any way we can handle SharePoint designer workflow sending email. If certain fields only changes.
Like checking with previous value and and current values, if it is different and send email. Now I am able to sending email when list item changes, it doesn't matter which field changes. That way emails are flooding into inbox.
I want send emails when couple fields changes only.
Help is appreciated
ItsMeSri SP 2013 Foundation

Yes very much possible to send email of specific fields change, however workflow will run on each edit but only proceed further when those specific field changes. Keep some hidden column which always will keep changed value for those column. When new value
suppose to change, check with this hidden column values, if different then send mail and update else, stop workflow.
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SharePoint Designer workflow emails sometimes fail to send

Hi. I have had no luck following this up with support so posting to this group for visibility in the SharePoint Online team :)
I have built a SharePoint Designer workflow that sends a notification email when a new item is created on a list. Generally this works fine, but about 20% of the time I find that the email fails to send. I get this error message reported by the workflow:
The e-mail message cannot be sent. Make sure the outgoing e-mail settings for the server are configured correctly.
After some research I thought this was due to me using a SharePoint Online Group in the To field: so I changed the To field to a hard coded email address... but I still got the same problem periodically.
There is definitely something odd going on within the guts of SharePoint Online. Please can someone investigate this?
Thanks,
MylesCatch me on Twitter

Hello Myles,
Custom workflows are currently unsupported by Microsoft Online, however I am not sure why you are using a workflow to send a email notification when a new item is created as an alert can be setup to achieve this.
If this information is not helpful, and find no resolution, you should consider these resources as well:
http://office.microsoft.com/en-us/sharepointdesigner/FX100646991033.aspx Designer help
http://blogs.msdn.com/sharepointdesigner/default.aspx Designer blog
Hope this helps,
Justin Bakelaar – BPOS Support

MS SharePoint 2010 Designer Workflow Email - Enhanced Rich Text Field look-up values on HTML email have large spaces

MS InfoPath 2010 form with RTF (Rich Text Fields)
MS SharePoint 2010 Custom Library
MS SharePoint 2010 Designer Workflow Send Email
http://office.microsoft.com/en-us/sharepoint-designer-help/send-e-mail-in-a-workflow-HA010239042.aspx
https://www.nothingbutsharepoint.com/sites/eusp/pages/creating-html-emails-with-spd-workflows.aspx
Hi all of the above work, our question is how to control the RTF (Rich Text Field) look up values to the InfoPath 2010 form in the HTML email?
How to FORMAT the RTF look up value? in the HTML email
EXAMPLE
we have a InfoPath 2010 form published in the SharePoint 2010 custom list library there are 5 RTF fields (Notes1, Notes2, Notes3, Notes4, Notes5) there are other plain text fields, date fields, and other field types in the form
We use a HTML table to make the email look like the InfoPath form, so when the users fill out the form and they get the email notification everything looks the same.
Our problem is the EXTRA LINE SPACE in the RTF look up values
We want to remove any leading spaces, and line spaces between HTML table cells
Our Workflow has the HTML in a Workflow variable, as you know it does not support remote CSS it has to be in-line style for any formatting we want all cells to have
valign="top" the email should align at the top of the cell, all field types do except the RTF look up values they make the email look bad and they contain a lot of white space.
Please test this in your enviroment
<table>
<tr><td>Title:</td><td>[%Current Item:Title%]</td><td>[%Current Item:Notes1%]</td></tr>
<tr><td>Created by:</td><td>[%Current Item:CreatedBy%]</td><td>[%Current Item:Notes2%]</td></tr>
<tr><td>Date Created:</td><td>[%Current Item:Created%]</td><td>[%Current Item:Notes3%]</td></tr>
<tr><td>Modified by:</td><td>[%Current Item:ModifiedBy%]</td><td>[%Current Item:Notes4%]</td></tr>
<tr><td>Date Modified:</td><td>[%Current Item:Modified%]</td><td>[%Current Item:Notes5%]</td></tr>
</table>
I could not update the question below to the proper forum section. that is why i am asking again.
http://social.technet.microsoft.com/Forums/en-US/a7918bfb-9166-4bdb-828c-132a0c7611e3/ms-sharepoint-2010-designer-workflow-emails-huge-lines-paces-in-rich-text-fields-values-from-ms?forum=sharepointcustomization
-Isaack

Hi IssackB,
perhaps you may try this article:
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/f8fa2a11-9f74-4dd2-b277-21ce872fdcb2/can-we-add-rich-text-editor-to-the-sharepoint-designer-2010-workflow?forum=sharepointcustomizationprevious
there are some notes that perhaps you may check:
Use the same font for all the controls to ensure consistent spacing between rows.
Choose Size from the Format menu, and then choose To Fit from the menu that appears. This adjusts the size of each control, depending on the font set for the data that appears
in the control.
NOTE: The Print Preview and Output To commands use different algorithms for calculating text width; therefore, the text may occupy more or less
space in the RTF file.
Reduce the amount of blank space above and below the report controls. Any vertical
space between the controls is converted to whole lines
in the RTF file. For example, a
space of .02 inches can increase to .1667 inches in the
RTF file.
Make sure controls on the same output row are not too close to each other or overlapping. This can cause the Output To command to omit the controls or to align the columns incorrectly
in the RTF file.
Use the Align command from the Format menu to ensure that a row of controls is aligned properly on the report. If a row of controls is not aligned properly, the Output To command may place the controls
in different rows, causing extra blank
spacein the RTF file.
and please have a check there are updates for exchange 2013 and will be available with the upcoming release of CU4 for Exchange 2013, that stated the format rtf was saved instead HTML. http://support.microsoft.com/kb/2862739/en-us
Regards,
Aries
Microsoft Online Community Support
Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.

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v4.6.1.314 (platform 4.2.0.135)
Hi.
I'm new to the blackberry and when i signed up to virgin i was offered unlimited internet an free email.
why is it that ican only send and recieve emails when i'm connected to my wifi at home?
also none of my apps work when i'm out and about.
is this normal?
i would just use my laptop if i was at home so what is the point in that???
thanks for any advice.

Hi and Welcome to the Forums!
I suggest the following steps, in order, even if they seem redundant to what you have already tried (steps 1 and 2 each should result in a message coming to your BB):
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Homescreen > Options > Advanced Options > Host Routing Table > (it does not matter which line is current) > Register Now
2) Resend Service Books
KB02830 Send the service books for the BlackBerry Internet Service
3) Batt Pull Reboot
Anytime random strange behavior or sluggishness creeps in, the first thing to do is a battery pop reboot. With power ON, remove the back cover and pull out the battery. Wait about a minute then replace the battery and cover. Power up and wait patiently through the long reboot -- ~5 minutes. See if things have returned to good operation. Like all computing devices, BB's suffer from memory leaks and such...with a hard reboot being the best cure.
Hopefully that will get things going again for you! If not, then you should contact your carrier for formal assistance...you are paying for a service that they are not delivering to you...
Occam's Razor nearly always applies when troubleshooting technology issues!
If anyone has been helpful to you, please show your appreciation by clicking the button inside of their post. Please click here and read, along with the threads to which it links, for helpful information to guide you as you proceed. I always recommend that you treat your BlackBerry like any other computing device, including using a regular backup schedule...click here for an article with instructions.
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Hi there,
In my SharePoint 2010 Custom List - I have a SharePoint Designer workflow that sends emails to a Person Type column called "Notify". However when I type several users here in NewForm.aspx in Notify field - two of the users do NOT get email. On
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Any help will be appreciated on how to fix this? This seems to be an SPD bug?
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Hi,
According to your post, my understanding is that you wanted to send email to a person field.
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Send EMail when current processor changes

Dear all,
is it possible to automatically send an email, every time the processor of an incident is changed?
Via Action? What conditions should i choose etc.?
Any help would be much appreicated
Best Regards
Daniel Titze

Daniel,
I assume that you followed the steps of this blog: Pep Up Your ChaRM - Part 1: HowTo Create a Smart e-Mail Action
However, if you want to send an email when a processor is changed, then that would involve some development work. What we did here at our company was we leveraged off of OSS note 865619. We used the BADI that was documented in here to do partner comparison, if the current processor is different from the assigned processor, then a flag would be sent to be used later by the conditions.
Hope this helps.
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Hello,
I have a list that uses versioning.
I have a workflow, designed in SharePoint Designer, that will track changes in some columns, and if there is a change it will send out an email.
To track the changes eg in the Status column, I have a hidden "OldStatus" column so I can compare the current value with the previous value.
If it's different it means it has been changed, and I send out an email, then update the OldStatus with the current value so they're in sync again.
Problem I have now is that when I update the OldStatus column in my workflow it will create a new version of the listitem. I don't want that. This is a system value change and has no value at all to the end user.
In C# I can do a systemupdate to avoid this, but how can I do this in SharePoint Designer?
Please don't tell me I should write the entire workflow in code, only to get access to the systemupdate command....

I created a Worfklow Activity class, called "UpdateFieldInCurrentItemSilentMode".
I add the default context properties to work with:
#region Context properties
public static DependencyProperty __ContextProperty = DependencyProperty.Register("__Context", typeof(WorkflowContext), typeof(UpdateFieldInCurrentItemSilentMode));
[Category("My Workflow Actions")]
[Browsable(true)]
[DesignerSerializationVisibility(DesignerSerializationVisibility.Visible)]
public WorkflowContext __Context
get
return ((WorkflowContext)(base.GetValue(UpdateFieldInCurrentItemSilentMode.__ContextProperty)));
set
base.SetValue(UpdateFieldInCurrentItemSilentMode.__ContextProperty, value);
public static DependencyProperty __ListIdProperty = DependencyProperty.Register("__ListId", typeof(string), typeof(UpdateFieldInCurrentItemSilentMode));
[ValidationOption(ValidationOption.Required)]
public string __ListId
get
return ((string)(base.GetValue(UpdateFieldInCurrentItemSilentMode.__ListIdProperty)));
set
base.SetValue(UpdateFieldInCurrentItemSilentMode.__ListIdProperty, value);
public static DependencyProperty __ListItemProperty = DependencyProperty.Register("__ListItem", typeof(int), typeof(UpdateFieldInCurrentItemSilentMode));
[ValidationOption(ValidationOption.Required)]
public int __ListItem
get
return ((int)(base.GetValue(UpdateFieldInCurrentItemSilentMode.__ListItemProperty)));
set
base.SetValue(UpdateFieldInCurrentItemSilentMode.__ListItemProperty, value);
public static DependencyProperty __ActivationPropertiesProperty = DependencyProperty.Register("__ActivationProperties", typeof(SPWorkflowActivationProperties), typeof(UpdateFieldInCurrentItemSilentMode));
[ValidationOption(ValidationOption.Required)]
public SPWorkflowActivationProperties __ActivationProperties
get
return (SPWorkflowActivationProperties)base.GetValue(UpdateFieldInCurrentItemSilentMode.__ActivationPropertiesProperty);
set
base.SetValue(UpdateFieldInCurrentItemSilentMode.__ActivationPropertiesProperty, value);
#endregion
Then I add my own input parameters to work with:
public static DependencyProperty StaticFieldNameProperty = DependencyProperty.Register("StaticFieldName", typeof(string), typeof(UpdateFieldInCurrentItemSilentMode));
[Category("My Workflow Actions"), Browsable(true)]
[DesignerSerializationVisibility(DesignerSerializationVisibility.Visible)]
public string StaticFieldName
get
return Convert.ToString(base.GetValue(StaticFieldNameProperty));
set
base.SetValue(StaticFieldNameProperty, value);
public static DependencyProperty FieldValueProperty = DependencyProperty.Register("FieldValue", typeof(string), typeof(UpdateFieldInCurrentItemSilentMode));
[Category("My Workflow Actions"), Browsable(true)]
[DesignerSerializationVisibility(DesignerSerializationVisibility.Visible)]
public string FieldValue
get
return Convert.ToString(base.GetValue(FieldValueProperty));
set
base.SetValue(FieldValueProperty, value);
Then the actual workflow action code:
protected override ActivityExecutionStatus Execute(ActivityExecutionContext executionContext)
try
if (this.__Context == null)
throw new Exception("__Context is NULL");
if (this.__Context.Site == null)
throw new Exception("__Context.Site is NULL");
//reload the web using the SPSite object to work around any limitations on the objects
//applied to the user running the workflow
SPWeb tmpweb = __Context.Web;
SPSecurity.RunWithElevatedPrivileges(delegate()
using (SPSite site = new SPSite(tmpweb.Url))
using (SPWeb web = site.OpenWeb())
//load list
SPList lst = web.Lists[new Guid(__ListId)];
//load listitem
SPListItem item = lst.GetItemById(__ListItem);
//update field value
item[this.StaticFieldName] = this.FieldValue;
//commit changes
item.SystemUpdate();
//return success workflow status
return ActivityExecutionStatus.Closed;
catch (Exception exc)
string sMsg = "Error in 'UpdateFieldInCurrentItemSilentMode':" + Environment.NewLine
+ exc.Message + Environment.NewLine + Environment.NewLine +
"StaticFieldName: " + this.StaticFieldName + Environment.NewLine +
"FieldValue: " + this.FieldValue;
Common.WriteErrorToLog(sMsg);
//return failed workflow status
return ActivityExecutionStatus.Faulting;
Note: the WriteErrorToLog function is a custom function that writes the error to the event log. It's located in another class. You can replace it with your own error handling approach.
Then we need to specify the workflow action in the .actions file, so SharePoint Designer knows about it and which parameters are required:
<Action Name="Set field in current item (silent mode)"
ClassName="My.WorkflowActions.UpdateFieldInCurrentItemSilentMode"
Assembly="My.WorkflowActions, Version=1.0.0.0, Culture=neutral, PublicKeyToken=0f8d2d9e2dfb2160"
AppliesTo="all"
Category="My Workflow Actions">
<RuleDesigner Sentence="Set field %1 in current item to value %2 (silent mode)">
<FieldBind Field="StaticFieldName" DesignerType="ParameterNames" Id="1" Text="StaticFieldName" />
<FieldBind Field="FieldValue" DesignerType="ParameterNames" Id="2" Text="FieldValue" />
</RuleDesigner>
<Parameters>
<Parameter Name="StaticFieldName" Type="System.String, mscorlib" DesignerType="ParameterNames" Direction="In" />
<Parameter Name="FieldValue" Type="System.String, mscorlib" DesignerType="ParameterNames" Direction="In" />
<Parameter Name="__Context" Type="Microsoft.SharePoint.WorkflowActions.WorkflowContext" Direction="In" />
<Parameter Name="__ListId" Type="System.String, mscorlib" Direction="In" />
<Parameter Name="__ListItem" Type="System.Int32, mscorlib" Direction="In" />
<Parameter Name="__ActivationProperties" Type="Microsoft.SharePoint.Workflow.SPWorkflowActivationProperties, Microsoft.SharePoint" Direction="Out" />
</Parameters>
</Action>
That is all you need for the specific code, the rest is common code to build custom workflow actions, which you can find on many blogposts or this forum.

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Hello Team,
I have a query,
In ChaRM ( Normal correction scenario ), if we change current processor field of change request ( even manually ) , then email should go to the processor. Can this be set up? if Yes , Please let me know the procedure?
Best Regards,
Tushar

Daniel,
I assume that you followed the steps of this blog: Pep Up Your ChaRM - Part 1: HowTo Create a Smart e-Mail Action
However, if you want to send an email when a processor is changed, then that would involve some development work. What we did here at our company was we leveraged off of OSS note 865619. We used the BADI that was documented in here to do partner comparison, if the current processor is different from the assigned processor, then a flag would be sent to be used later by the conditions.
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If a forum member gives an answer you like, give them the Kudos they deserve. If a member gives you the answer to your question, mark the answer as Accepted Solution so others can see the solution to the problem.
"All knowledge is worth having."

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Send designer workflow email when certain fields changed?

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