Sending Payment Advices Via E-mail or Fax

SAP Gururs,
We recently implemented ACH payment method, we are sending ACH payment advices via e-mail or fax. However the need to maintain various e-mails or a combination of e-mail and fax is necessary.
Example #1
I have 2 e-mail address one for our purchase department and the other for the vendor I only want the vendor to receive payment advices, the other e-mail is use to send other information to vendor. How do I control this type of scenario.
Example #2,
I have a fax number and E-mail, but vendor wants payment advice to be send via fax and not e-mail. I did this testing by selecting the "Do Use Communication for e-mail" but I still got an e-mail and not a fax.
Example # 3,
I have various fax numbers 1 use for payment advices, the other to send other information to other users to the vendor such as matrixes, price disputes etc. how can I control this.
Does any one has any additional information on these topics I will truly appreciate.

Hello,
Go to transaction code FIBF
Settings ==> Process Modules ==> ... of an SAP Application
Process: 00002040
Ctr: Blank
Appl.: FI-FI
Function Module: SAMPLE_PROCESS_00002040
You can copy the function module to "Z" function module and modify it accordingly. Then you can use your customized FM here.
This triggers an email of payment advice, provided if you have maintained Email Address in the Vendor Master "Address" Tab and the Standard Communication Method is "INT - Email"
You can see the email that is being triggered / delivered in transaction code SOST.
To deliver the emails settings in SCOT are being completed by Basis consultants and the gateways must have been opened. Except production environment, normally the gateways are closed in development or QA environment in order to avoid sending wrong payment advices outside.
Thanks,
Ravi

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I am sending payment advice form through mail using the BTE 2040.
Everything is fine and mail is coming properly but mail does not have any body line. It just contains the PDF as an attachment.
I want to put mail body in that. I have just copied the Script, I have not copied the driver program.
E.g
Hello,
Please find the payment advice note as an attachment.
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Hi,
I am sending payment advice form through mail using the BTE 2040.
Everything is fine and mail is coming properly but mail does not have any body line. It just contains the PDF as an attachment.
I want to put mail body in that. I have just copied the Script, I have not copied the driver program.
E.g
Hello,
Please find the payment advice note as an attachment.
Kindly advice how to put mail body in that mail, is there any BTE through which we can put the mail body?
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Send Payment Advice via Fax & E-mail

Hi,
We would like to send Payment Advices to vendors via Fax & E-mail.
We have put the e-mail and the fax number in the company code specific data of the vendor (i.e. accounting clerk's data) and we have configured the Payment Advice form.
When we make a payment run and select many vendors, we want to be able to:
- send the payment advice for vendor 1, 2 & 3 by fax
- send the payment advice for vendor 4, 5 & 6 by e-mail
The issue is that only 1 PDF is created with the payment advices of all these vendors.
When we want to send it via Fax or e-mail, it will be rejected, because there are different fax numbers/e-mail addresses in 1 PDF document.
Is it possible in a payment run to generate 1 Payment Advice per vendor?
Thank you for your feedback.
Kind regards,
Linda

Hello,
I would like to check
OBY6 - Make sure you have not ticked "No foreign currency exchange rate differences"
OB09 - Make sure sufficient accounts are maintained for account determination with loss and gain accounts.
OBA1 - Check your account determination for different keys
OBYY - Check your account determination in OBYY (probably this must have covered in OBA1)
check also in the configuration in case if have maintained any maximum % rate for foreign exchange differences per company code / per currency.
I would also recommend you to go through
Note 582987 - FB05: Translation postings with missing Customizing
Note 1041579 - Error F5 063 when transferring invoice to accounting
Regards,
Ravi

Payment advice through E mail or Fax

Dear Gurus,
My client wants to send the payment advice generated by the automatic payment program (F110) to his vendors through Email and/or Fax
ie at the end of the APP run, the payment advice should be sent through Fax or mail by the system.
Pl let me know the config steps to make this possible
Regards,
Rishikesh

Hello,
Go to transaction code FIBF
Settings ==> Process Modules ==> ... of an SAP Application
Process: 00002040
Ctr: Blank
Appl.: FI-FI
Function Module: SAMPLE_PROCESS_00002040
You can copy the function module to "Z" function module and modify it accordingly. Then you can use your customized FM here.
This triggers an email of payment advice, provided if you have maintained Email Address in the Vendor Master "Address" Tab and the Standard Communication Method is "INT - Email"
You can see the email that is being triggered / delivered in transaction code SOST.
To deliver the emails settings in SCOT are being completed by Basis consultants and the gateways must have been opened. Except production environment, normally the gateways are closed in development or QA environment in order to avoid sending wrong payment advices outside.
Thanks,
Ravi

Need to send the remittane advices via e-mail for specific payment method

Hi,
I need to genrate and send payment advices to vendors via e-mail for the specific payment method and specific currency.
I have to send the payment summary and DME Accompaying sheet via e-mail to the vendors. And if no e-mail exists for vendors the system should generate a spool to request print those.
VS Kumar

Hi Sateesh,
You need to copy SAMPLE_PROCESS_00002040 and adjust it to write code as per your requirement. This BTE runs for each payment advice note to be sent and in the module, it is mentioned 1=print, 2 = Fax and I=mail, so you can set your priority, that if an E-Mail address is maintained in the vendor master, send mail or if no E-mail address is maintained shoot a Print.
From Configuration side, you need to maintain the Z copy of SAMPLE_PROCESS_00002040 in FIBF transaction under the Process module of a customer without country or application indicator.
Refer to SAP Note 836169 - Consulting: Payment advice notes by email or fax.
Regards,
SAPFICO

Send payment advice by email. SAMPLE_PROCESS_00002040 / 50

Dear all,
we using the BT FM SAMPLE_PROCESS_00002040 for sending emails in PDF form to email addresses of the vendor. We are able to create the entry in SOST and send it by email.
Now we have two additional requirements:
1. We want to use the email address on Correspondence Tab LFB1-INTAD - Clrk's internet instead of the email adress of the general date (SZA1_D0100-SMTP_ADDR) because the e-mail address in the general data is already used for logistic correspondence.
2. We want to create the email and additionally the printout. Can we realize this in the coppy of SAMPLE_PROCESS_00002040 or SAMPLE_PROCESS_00002050 and how?
I would appreciate all possible ideas and suggestions please
cheers
Detlef

This is for the email sending in the 2040 BTE function:
* This function module is used for BTE 00002040 to send payment
* advice notifications via e-mail for EFTs.
TYPE-POOLS SZADR.
DATA: LS_ADDR1_COMPLETE TYPE SZADR_ADDR1_COMPLETE,
        LS_ADSMTP_LINE    TYPE SZADR_ADSMTP_LINE.
* Default - Print payment advice
* Default layout in config is Z_CHK_ADVICE_LZ for checks
C_FINAA-NACHA = '1'.
* Check for vendor payment and wire transaction
CHECK: I_REGUH-LIFNR NE SPACE,
         I_REGUH-RZAWE EQ 'T'.
* Switch to the EFT advice
C_FINAA-FORNR = 'Z_EFT_ADVICE'.
* Check that address number is available
CHECK I_REGUH-ZADNR NE SPACE.
* Read complete address of vendor/customer
CALL FUNCTION 'ADDR_GET_COMPLETE'
       EXPORTING
            ADDRNUMBER     = I_REGUH-ZADNR
       IMPORTING
            ADDR1_COMPLETE = LS_ADDR1_COMPLETE
       EXCEPTIONS
            OTHERS         = 4.
CHECK SY-SUBRC EQ 0.
* Check that e-mail address is available
LOOP AT LS_ADDR1_COMPLETE-ADSMTP_TAB INTO LS_ADSMTP_LINE
       WHERE ADSMTP-SMTP_ADDR NE SPACE
         AND ADSMTP-REMARK    EQ 'EFT'.
    EXIT.
ENDLOOP.
CHECK SY-SUBRC EQ 0.
* Choose message type 'I'nternet and fill email address
C_FINAA-NACHA = 'I'.
C_FINAA-INTAD = LS_ADSMTP_LINE-ADSMTP-SMTP_ADDR.
BTE 2050 controls the output format, but since you can only specify one output medium, I'm not sure you can get it to print the spool immediately and still email the PDF. You might try setting the 'print immediately' indicator in the BTE, but I don't think it will work (though I haven't tried it or checked the code). If it doesn't, the email'd spools wil still be available so you can use a post-processing step to print them out.

Vendor payment advice by e mail

In Vendor master,under General data address tab, in e mail tab we need to specidy email ID of respective person so as to enable him to get payment advice by email.
However,if more than one person intends to receive such payment advice by e mail,how can you configure this ?

Hello,
I would suggest to create a group mail for it so that you include different persons in that group.
To elaborate if you want to send payment advice to the below persons:
person1@testmail
person2@testmail
person3@testmail
you create a group mail <with the help of your sys admin>
groupperson@testmail,assign this mail to vendor master data....mails would go to multiple persons in the group.
Hope this helps
Rgds
Rajendra

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In the SBO client, having the Order form opened, you can send it via email or fax using the "Send message" button on the tool bar. It creates a message with your order attached, with the same appearance as if you printed it.
Is it possible to do so using the DI API?
Thank you in advance,
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Dear Antonia,
The following sample describes how to add a new attachment to a message.
However, you need to prepare the attachment before to use it.
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Best Regards
Jane Jing
SAP Business One Forums team

Automatic Clearing with Payment Advice via EDI

I am trying to automate the cash application process via the receipt of the customer inbound 820 (using message type REMADV, type PEXR2002). I can successfully post payment, clear open items, and set up deductions relating to a specific invoice, but I haven't been able to post deductions unrelated to an invoice. Our customers often take deductions not related to a specific invoice at the same time as remitting payment for invoices. Has anyone managed to post 'independent' deductions when posting a payment advice via EDI?
I also have one small problem selecting the customer open item for clearing. Our billing document number does not equal the financial accounting document number. We store our billing document number in the Assignment field, and this is the number the customer will reference when remitting payment. I have not been able to find a way to use the customer's reference number (e.g. Assignment field) to select the open item. Has anyone had any success using the Selection Rule assigned to the payer to select open items by something other than the accounting document number? Or is this functionality only available for manual processing of payment advices.
Any advice would be greatly appreciated!
Thank-you,
Shauna

Hi Kirti,
We are in the process of implementing incoming payments through EDI 820. However we are getting the below error when we generate the IDOC.
Formatting error in the field BKPF-WAERS ; see next message
    Message no. 00298
Diagnosis
    During batch input or when executing CALL TRANSACTION... USING a screen
    field was filled with an invalid input format.
System Response
    Processing was terminated.
Procedure
    The screen field has the technical name BKPF-WAERS . The cause of the
    error is described in the following message.
    Correct the appropriate BDC data."
We tried to debug and but we got below
In the 1st screen, the currency/ rate field comes up as blank. The value u2018USDu2019 was entered manually by me.
The Amount comes as blank as well u2013 hence the transaction shows an warning message that the line will be ignored because of the 0 amount
Lastly the following screen shows up and stops with the error message.
"Different Currencies in payment advice and document header /USD.
Any help is highly appreciated.
Thanks in advance
Krishna

How to send purchase order via e-mail.

Please could someone let me know how to send purchase order via e-mail.
I am an BC.
e-mailing is functionning however I am not very familiar in settings for MM

No, you do not need to touch ME_PRINT_PO. You need to put code before and after ME_PRINT_PO in the print program.
Step 1 - Copy the standard print program SAPFM06P to make a Z version, lets call it ZSAPFM06P
Step 2 - Copy include FM06PE02 to make a Z version, lets call that ZFM06PE02.
Step 3 - ZSAPFM06P change the statement "Include FM06PE02" to read "Include ZFM06PE02".
Step 4 - In include ZFM06PE02 you will find a subroutine called "ENTRY_NEU". In this subroutine you will see it first calls ME_READ_PO_FOR_PRINTING then calls ME_PRINT_PO. Before it calls ME_PRINT_PO just put:
l_nast-nacha = 1.
CLEAR l_nast-dimme.
This means that ME_PRINT_PO will not e-mail, it will create a spool request.
Step 5 - Still in ZFM06PE02, after ME_PRINT_PO has been called, add new code. First check that ent_retco EQ 0. If it does not then exit.
Step 6 - Get the spool ID created by ME_PRINT_PO by either moving sy-msgv1 to a variable or select from NAST.
Step 7 - Call function CONVERT_OTFSPOOLJOB_2_PDF using the spool ID from step 6, and put the result from table PDF into an internal table you can use later. ALso store the export variable pdf_bytecount, you will need it later.
Step 8 - Call function SX_TABLE_LINE_WIDTH_CHANGE using the table from step 7 as content_in and put the results from content_out into a new internal table.
Step 9 - Add some text into a internal table of type solisti1, this will be the body text of the e-mail.
Step 10 - Add whatever receivers you want into an internal table of type somlreci1. If you just want it to go to the address that the PO would have gone to anyway, select the e-mail address from ADR6 where the address number = l_doc-xekko-adrnr, that is the data from the PO.
Step 11 - Populate an internal table of type sopcklsti1 with data relevant to your PDF table from step 8 and the text table from step 9. You will have to put the size of the PDF from step 7 (pdf_bytecount) on the PDF line and the size of the text will be the number of lines of text * 255.
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Is it even possible to have a button in a free-standing
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program and have the file attached and addressed? Or is it possible
to put a file on a server? Of course, both of these methods would
alert the user and ask for their permission.

To just open the user's email program, you can use the
standard lingo:
goToNetPage(mailto:[email protected])
That approach is kind of annoying because it actually opens
an empty
browser window then the user's email program. I don't think
you can use
that approach to send attachments though.
A much better way is the fabulous DirectEmail xtra from
DirectXtras.
Check out their site:
http://www.directxtras.com/demail_home.asp?UUID=1217348
DirectEmail can do everything you are asking for (and more).
It is
cross-platform, shockwave safe, can handle text or HTML
email, can do
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to use.
The same company makes DirectFTP which you can get from:
http://www.directxtras.com/DFTP_home.asp?UUID=1217348
DirectFTP can put files onto an FTP site with a minimum of
fuss. I have
used both on quite a few occasions and they rock. You can
actually
write a full-fledged email or ftp program with those xtras
and Director.

How to send a report via e-mail

Hello All,
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Ravi Khattar.

Hi,
Please check the below code....
data: t_objpack    like sopcklsti1 occurs 1 with header line,
        t_objhead    like solisti1   occurs 1 with header line,
        t_objtxt     like solisti1   occurs 0 with header line,
        t_objbin     like solisti1   occurs 1 with header line,
        t_reclist    like somlreci1 occurs 1 with header line,
        t_lobj       like abaplist   occurs 0 with header line,
        t_listobj    like abaplist   occurs 1 with header line.
data: v_tab_line1 type i,
        v_tab_line2 type i,
        v_docsize    type i,
        v_len        type i,
        v_line(1250) type c,
        v_subj(132) type c,
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        v_linefd(2) type x value '0D0A',
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t_objtxt = 'Please do not respond to this email.'. append t_objtxt.
v_docdata-obj_name = 'SAMPLE_TEST'.
concatenate 'Sales Order Status Attachment -' sy-datum '-' sy-uzeit
         into v_subj separated by ' '.
v_docdata-obj_descr = v_subj.
describe table t_objtxt lines v_tab_line1.
read table t_objtxt index v_tab_line1.
v_docdata-doc_size   = ( v_tab_line1 - 1 ) * 255 + strlen( t_objtxt ).
t_objpack-head_start = 1.
t_objpack-head_num   = 1.
t_objpack-body_start = 1.
t_objpack-body_num   = v_tab_line1.
t_objpack-doc_type   = 'RAW'.
append t_objpack.
clear v_line.
if p_type = '1'.
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      v_len = strlen( v_line ).
      do 4 times.
        if v_len ge 255.
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            v_line255     = v_line254.
            v_line+254(1) = ' '.
          endif.
          t_objtxt = v_line(255).
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          v_len    = v_len - 255.
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        else.
          exit.
        endif.
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    endloop.
    if v_line ne ' '.
      t_objtxt = v_line(255).
      append t_objtxt.
    endif.
    describe table t_objtxt lines v_tab_line2.
    t_objpack-doc_size   = ( v_tab_line2 - v_tab_line1 ) * 255.
    t_objpack-body_start = v_tab_line1 + 1.
    t_objpack-transf_bin = ' '.
    t_objpack-doc_type   = 'TXT'.
else.
    t_objbin[] = html[].
    describe table t_objbin lines v_tab_line2.
    t_objpack-doc_size   = v_tab_line2 * 255.
    t_objpack-body_start = 1.
    t_objpack-transf_bin = 'X'.
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t_objpack-head_start = 1.
t_objpack-head_num   = 1.
t_objpack-body_num   = v_tab_line2.
t_objpack-obj_name   = 'SAMPLE_TEST'.
t_objpack-obj_descr = 'Test'.
append t_objpack.
loop at s_email.
    t_reclist-receiver = s_email-low.
    t_reclist-rec_type = 'U'.
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endloop.
t_reclist-receiver   = sy-uname.
t_reclist-rec_type   = 'B'.
append t_reclist.
call function 'SO_NEW_DOCUMENT_ATT_SEND_API1'
       EXPORTING
            document_data = v_docdata
            put_in_outbox = ' '
       TABLES
            packing_list = t_objpack
            object_header = t_objhead
            contents_bin = t_objbin
            contents_txt = t_objtxt
            receivers     = t_reclist.
if sy-subrc = 0.
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Cheers,
Bujji

Trying to send a photo via e-mail from iPhoto. But it says my e-mail and password are wrong and won't send and I don't know how to correct it. Where do I go?

Trying to send a photo via e-mail from iPhoto. But it says my e-mail and password are wrong and won't send and I don't know how to correct it. Where do I go?

In the iPhoto preferences ==> accounts delete the account and re-enter it
LN

Payment advice via email/fax

Hi gurus,
Currently i am working on soem enhancement related to FI payment advice ,tobe send thru email(if email number exists)or fax(if fax exists)otherwise i have to print that advice which will be in sap script format.For this i need to enhance the FM SAMPLE_PROCESS_00002040 .I am not having any clue to do from this FM.Can anybody already worked on this type of enhancement pls let me know how shud i do and if anybody know have the coding of FM's pls reply me asap. Its an urgent requirement for me.
thanks,
anil,,

HI mruthyun/anderson
I am sending my detail requirement..pls go thru it..
Requirement:...
Upon creation of payment media (via execution of programs RFFO* and variants as specified in transaction F110 and F111) the associated payment advice should be sent by:
a) Email (if Email address present)
b) By Fax (assuming Email address is not present and a fax number is present)
c) By print (assuming that neither an Email address or fax number is present).
Note 1: Payments advice notes will cover the following groups of business partners:
3rd party vendors
Intergroup vendors and Intragroup customers
Employees
Customers (refunds for example)
Note 2: The Email and Fax number will be taken from the address screen of the vendor and customer masters. There are legitimate reasons why multiple Email and Fax numbers need to be maintained in the address screen, typically there may be one or several entries for logistics reasons (to support sending of sales orders, billing invoices, purchase orders etc) and another entry to support finance reasons (e.g. this CIP dealing with sending of payment advice notes). With respect to multiple entries a default must be specified on the address screen, the default is important as this is the entry that is copied into the logistics documents (sales orders, purchase orders etc) and subsequently used for transmission (assuming an output condition record has been maintained to support Fax/Email), the default can be manually changed in the logistics documents (but typically this is something that is only done on an occasional basis). When adding an entry for finance reasons the default for any existing entry should not be changed as this would have a potential impact for logistics (this is no doubt already clear to the person/group that maintains address data given that multiple entries already exist). If the Email address or Fax number is the same for both logistics and finance then a separate entry is nevertheless required and the notes field for the finance entry should contain a description containing at least the word FIPAYADV in capital letters in order that the payment advice BTE (business transaction event) can identify the entry as being relevant for Payment Advice and select and use it accordingly.
Note 3: It is assumed that a fax cover sheet is not required for the fax option.
Note 4: It is assumed that the standard SAP Email description of the file meets requirements, this format is Payment advice note from XX.XX.XXXX where XX.XX.XXXX is the date upon which the payment advice is sent.
Note 5: The basis team will need to be informed of all users ID that execute F110 or F111 and they will need to be provided with their respective Email address in order that the data is maintained under transaction SU3. The SU3 Email address is used as the sender address, should the SU3 entry not be maintained then SAP will generate and use an Email address for the sender which will be in the following format Adrian Foster ([email protected]) where user executing F110 or F111 was AFOX06.
Note 6: This CIP deals with method of transmissions and not whether a payment advice note should be output or not. If there are requirements to limit the issuing of payment advices notes for certain payment methods (J, 7 etc) and/or company codes these should be limited via the RFFO* variants or alternatively not limited but instead output to a dummy printer or dummy Email address.

Problem in sending Payment Advice to multiple vendors...

Hi,
We have requirement that payment advice need to be send to vendor and one distribution list.
we have implemented the BTE 2040 and in that i am concatenation the vendor with the distribution list to the c_finaa-intad in BTE 2040 by giving space in between the email ids.
but when i am sending like this the mail is not going , when i tried to send with one email id . its working fine with me.
i am using RFFOAVIS_FPAYM to send the payment list.
Please help if you know any solution..
Thanks,
Suresh.

Hi Suresh,
Check the Note 1033893 - Payt advice note by mail: Introductory text w/ attachment.
It contains the required details for Different systems

Sending Payment Advices Via E-mail or Fax

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