Send Payment Advice via Fax & E-mail

Hi,
We would like to send Payment Advices to vendors via Fax & E-mail.
We have put the e-mail and the fax number in the company code specific data of the vendor (i.e. accounting clerk's data) and we have configured the Payment Advice form.
When we make a payment run and select many vendors, we want to be able to:
- send the payment advice for vendor 1, 2 & 3 by fax
- send the payment advice for vendor 4, 5 & 6 by e-mail
The issue is that only 1 PDF is created with the payment advices of all these vendors.
When we want to send it via Fax or e-mail, it will be rejected, because there are different fax numbers/e-mail addresses in 1 PDF document.
Is it possible in a payment run to generate 1 Payment Advice per vendor?
Thank you for your feedback.
Kind regards,
Linda

Hello,
I would like to check
OBY6 - Make sure you have not ticked "No foreign currency exchange rate differences"
OB09 - Make sure sufficient accounts are maintained for account determination with loss and gain accounts.
OBA1 - Check your account determination for different keys
OBYY - Check your account determination in OBYY (probably this must have covered in OBA1)
check also in the configuration in case if have maintained any maximum % rate for foreign exchange differences per company code / per currency.
I would also recommend you to go through
Note 582987 - FB05: Translation postings with missing Customizing
Note 1041579 - Error F5 063 when transferring invoice to accounting
Regards,
Ravi

Similar Messages

Sending Payment Advices Via E-mail or Fax

SAP Gururs,
We recently implemented ACH payment method, we are sending ACH payment advices via e-mail or fax. However the need to maintain various e-mails or a combination of e-mail and fax is necessary.
Example #1
I have 2 e-mail address one for our purchase department and the other for the vendor I only want the vendor to receive payment advices, the other e-mail is use to send other information to vendor. How do I control this type of scenario.
Example #2,
I have a fax number and E-mail, but vendor wants payment advice to be send via fax and not e-mail. I did this testing by selecting the "Do Use Communication for e-mail" but I still got an e-mail and not a fax.
Example # 3,
I have various fax numbers 1 use for payment advices, the other to send other information to other users to the vendor such as matrixes, price disputes etc. how can I control this.
Does any one has any additional information on these topics I will truly appreciate.

Hello,
Go to transaction code FIBF
Settings ==> Process Modules ==> ... of an SAP Application
Process: 00002040
Ctr: Blank
Appl.: FI-FI
Function Module: SAMPLE_PROCESS_00002040
You can copy the function module to "Z" function module and modify it accordingly. Then you can use your customized FM here.
This triggers an email of payment advice, provided if you have maintained Email Address in the Vendor Master "Address" Tab and the Standard Communication Method is "INT - Email"
You can see the email that is being triggered / delivered in transaction code SOST.
To deliver the emails settings in SCOT are being completed by Basis consultants and the gateways must have been opened. Except production environment, normally the gateways are closed in development or QA environment in order to avoid sending wrong payment advices outside.
Thanks,
Ravi

How to put mail body while sending Payment Advice Note by mail

Hi,
I am sending payment advice form through mail using the BTE 2040.
Everything is fine and mail is coming properly but mail does not have any body line. It just contains the PDF as an attachment.
I want to put mail body in that. I have just copied the Script, I have not copied the driver program.
E.g
Hello,
Please find the payment advice note as an attachment.
Kindly advice how to put mail body in that mail, is there any BTE through which we can put the mail body?
Kindly help.
Regards
Sachin Yadav

Hi,
I am sending payment advice form through mail using the BTE 2040.
Everything is fine and mail is coming properly but mail does not have any body line. It just contains the PDF as an attachment.
I want to put mail body in that. I have just copied the Script, I have not copied the driver program.
E.g
Hello,
Please find the payment advice note as an attachment.
Kindly advice how to put mail body in that mail, is there any BTE through which we can put the mail body?
Kindly help.
Regards
Sachin Yadav

Send payment advice by email. SAMPLE_PROCESS_00002040 / 50

Dear all,
we using the BT FM SAMPLE_PROCESS_00002040 for sending emails in PDF form to email addresses of the vendor. We are able to create the entry in SOST and send it by email.
Now we have two additional requirements:
1. We want to use the email address on Correspondence Tab LFB1-INTAD - Clrk's internet instead of the email adress of the general date (SZA1_D0100-SMTP_ADDR) because the e-mail address in the general data is already used for logistic correspondence.
2. We want to create the email and additionally the printout. Can we realize this in the coppy of SAMPLE_PROCESS_00002040 or SAMPLE_PROCESS_00002050 and how?
I would appreciate all possible ideas and suggestions please
cheers
Detlef

This is for the email sending in the 2040 BTE function:
* This function module is used for BTE 00002040 to send payment
* advice notifications via e-mail for EFTs.
TYPE-POOLS SZADR.
DATA: LS_ADDR1_COMPLETE TYPE SZADR_ADDR1_COMPLETE,
        LS_ADSMTP_LINE    TYPE SZADR_ADSMTP_LINE.
* Default - Print payment advice
* Default layout in config is Z_CHK_ADVICE_LZ for checks
C_FINAA-NACHA = '1'.
* Check for vendor payment and wire transaction
CHECK: I_REGUH-LIFNR NE SPACE,
         I_REGUH-RZAWE EQ 'T'.
* Switch to the EFT advice
C_FINAA-FORNR = 'Z_EFT_ADVICE'.
* Check that address number is available
CHECK I_REGUH-ZADNR NE SPACE.
* Read complete address of vendor/customer
CALL FUNCTION 'ADDR_GET_COMPLETE'
       EXPORTING
            ADDRNUMBER     = I_REGUH-ZADNR
       IMPORTING
            ADDR1_COMPLETE = LS_ADDR1_COMPLETE
       EXCEPTIONS
            OTHERS         = 4.
CHECK SY-SUBRC EQ 0.
* Check that e-mail address is available
LOOP AT LS_ADDR1_COMPLETE-ADSMTP_TAB INTO LS_ADSMTP_LINE
       WHERE ADSMTP-SMTP_ADDR NE SPACE
         AND ADSMTP-REMARK    EQ 'EFT'.
    EXIT.
ENDLOOP.
CHECK SY-SUBRC EQ 0.
* Choose message type 'I'nternet and fill email address
C_FINAA-NACHA = 'I'.
C_FINAA-INTAD = LS_ADSMTP_LINE-ADSMTP-SMTP_ADDR.
BTE 2050 controls the output format, but since you can only specify one output medium, I'm not sure you can get it to print the spool immediately and still email the PDF. You might try setting the 'print immediately' indicator in the BTE, but I don't think it will work (though I haven't tried it or checked the code). If it doesn't, the email'd spools wil still be available so you can use a post-processing step to print them out.

Automatic Clearing with Payment Advice via EDI

I am trying to automate the cash application process via the receipt of the customer inbound 820 (using message type REMADV, type PEXR2002). I can successfully post payment, clear open items, and set up deductions relating to a specific invoice, but I haven't been able to post deductions unrelated to an invoice. Our customers often take deductions not related to a specific invoice at the same time as remitting payment for invoices. Has anyone managed to post 'independent' deductions when posting a payment advice via EDI?
I also have one small problem selecting the customer open item for clearing. Our billing document number does not equal the financial accounting document number. We store our billing document number in the Assignment field, and this is the number the customer will reference when remitting payment. I have not been able to find a way to use the customer's reference number (e.g. Assignment field) to select the open item. Has anyone had any success using the Selection Rule assigned to the payer to select open items by something other than the accounting document number? Or is this functionality only available for manual processing of payment advices.
Any advice would be greatly appreciated!
Thank-you,
Shauna

Hi Kirti,
We are in the process of implementing incoming payments through EDI 820. However we are getting the below error when we generate the IDOC.
Formatting error in the field BKPF-WAERS ; see next message
    Message no. 00298
Diagnosis
    During batch input or when executing CALL TRANSACTION... USING a screen
    field was filled with an invalid input format.
System Response
    Processing was terminated.
Procedure
    The screen field has the technical name BKPF-WAERS . The cause of the
    error is described in the following message.
    Correct the appropriate BDC data."
We tried to debug and but we got below
In the 1st screen, the currency/ rate field comes up as blank. The value u2018USDu2019 was entered manually by me.
The Amount comes as blank as well u2013 hence the transaction shows an warning message that the line will be ignored because of the 0 amount
Lastly the following screen shows up and stops with the error message.
"Different Currencies in payment advice and document header /USD.
Any help is highly appreciated.
Thanks in advance
Krishna

Payment advice via email/fax

Hi gurus,
Currently i am working on soem enhancement related to FI payment advice ,tobe send thru email(if email number exists)or fax(if fax exists)otherwise i have to print that advice which will be in sap script format.For this i need to enhance the FM SAMPLE_PROCESS_00002040 .I am not having any clue to do from this FM.Can anybody already worked on this type of enhancement pls let me know how shud i do and if anybody know have the coding of FM's pls reply me asap. Its an urgent requirement for me.
thanks,
anil,,

HI mruthyun/anderson
I am sending my detail requirement..pls go thru it..
Requirement:...
Upon creation of payment media (via execution of programs RFFO* and variants as specified in transaction F110 and F111) the associated payment advice should be sent by:
a) Email (if Email address present)
b) By Fax (assuming Email address is not present and a fax number is present)
c) By print (assuming that neither an Email address or fax number is present).
Note 1: Payments advice notes will cover the following groups of business partners:
3rd party vendors
Intergroup vendors and Intragroup customers
Employees
Customers (refunds for example)
Note 2: The Email and Fax number will be taken from the address screen of the vendor and customer masters. There are legitimate reasons why multiple Email and Fax numbers need to be maintained in the address screen, typically there may be one or several entries for logistics reasons (to support sending of sales orders, billing invoices, purchase orders etc) and another entry to support finance reasons (e.g. this CIP dealing with sending of payment advice notes). With respect to multiple entries a default must be specified on the address screen, the default is important as this is the entry that is copied into the logistics documents (sales orders, purchase orders etc) and subsequently used for transmission (assuming an output condition record has been maintained to support Fax/Email), the default can be manually changed in the logistics documents (but typically this is something that is only done on an occasional basis). When adding an entry for finance reasons the default for any existing entry should not be changed as this would have a potential impact for logistics (this is no doubt already clear to the person/group that maintains address data given that multiple entries already exist). If the Email address or Fax number is the same for both logistics and finance then a separate entry is nevertheless required and the notes field for the finance entry should contain a description containing at least the word FIPAYADV in capital letters in order that the payment advice BTE (business transaction event) can identify the entry as being relevant for Payment Advice and select and use it accordingly.
Note 3: It is assumed that a fax cover sheet is not required for the fax option.
Note 4: It is assumed that the standard SAP Email description of the file meets requirements, this format is Payment advice note from XX.XX.XXXX where XX.XX.XXXX is the date upon which the payment advice is sent.
Note 5: The basis team will need to be informed of all users ID that execute F110 or F111 and they will need to be provided with their respective Email address in order that the data is maintained under transaction SU3. The SU3 Email address is used as the sender address, should the SU3 entry not be maintained then SAP will generate and use an Email address for the sender which will be in the following format Adrian Foster ([email protected]) where user executing F110 or F111 was AFOX06.
Note 6: This CIP deals with method of transmissions and not whether a payment advice note should be output or not. If there are requirements to limit the issuing of payment advices notes for certain payment methods (J, 7 etc) and/or company codes these should be limited via the RFFO* variants or alternatively not limited but instead output to a dummy printer or dummy Email address.

ACH Remittance Advice Via Fax

FI experts,
We are able to configure ACH-CTX, we are able to pay vendors, cerate bank file, print payment advice. Now we are in teh process of automating payment advice to be send via FAX and E-mail. Does anyone knows the steps to configure for fax and e-mail

Jason,
Everything seems to be working great, with teh exception that i can't print, we have added BTE 00002050, 00002060m but still no success, can you guide me thru steps necessary?
to print payment advices for those that will require to print them.
Thank You,
Frank

Problem in sending Payment Advice to multiple vendors...

Hi,
We have requirement that payment advice need to be send to vendor and one distribution list.
we have implemented the BTE 2040 and in that i am concatenation the vendor with the distribution list to the c_finaa-intad in BTE 2040 by giving space in between the email ids.
but when i am sending like this the mail is not going , when i tried to send with one email id . its working fine with me.
i am using RFFOAVIS_FPAYM to send the payment list.
Please help if you know any solution..
Thanks,
Suresh.

Hi Suresh,
Check the Note 1033893 - Payt advice note by mail: Introductory text w/ attachment.
It contains the required details for Different systems

Payment advice sent by e-mail, payment media file to be created before

dear all
We have implemented e-mail as a way of sending out the payment advices automatically to suppliers.
Currently we execute the payment run, generate the payment media (which at the same time creates the payment advices and sends them out by e-mail) and then we import the file into our bank system, where payments have to be approved by a finance manager.
We occasionally have the problem that the payments are not approved on the banking system on time - however the payment advices have already be sent by e-mail because the printout program does it at the same time as the payment file is created. Previously, because the payment notes were sent by post, we only sent them out after confirming that the payments had been actually executed in the banking system.
What the finance department is asking for is whether the payment advices can be sent by e-mail only after the payments have been approved at the bank (and for this to happen the payment file has to be generated in a previous step) - Is there any way of achieving this?
thank you

Hi Rafael,
For this you will have to do the following.
Frist check with the ABAPer that whether there is any std. Program or function module in the system that can sends mail.
1) With the help of ABAPer create a SAP Script form as per the requirements of Client as Payment Advice.
2) Do the Configuration required for the Correspondence.
3) You will have to develope a Z program or functionmodule to shoot mail as soon as the APP is completed. This you will have to do with the help of ABAper.
4) Last but not the least you wil haveto maintain the email addresses of the vendors in their master record.
Regards
JS

To send Payment advice note as Email to vendor

Hi
I like to know how can we send the payment advice note created after F110 run to be send as email to the vendor?
your help would be appreciated a lot
regards
auro

Hi Arvind,
Check out the following link
Re: f110 payment advice
Assign points if useful
Regards
Genie

Send Payment advice to multiple email ids

Hi,
We have requirement that payment advice need to be send to multiple vendor email ids.
I have implemented SAP note Note 1033893, which says after applying the note the email can be sent to multiple email ids by seperating the email ids by space in field c_finaa-intad in BTE 2040.
But when i am trying to send the email to multiple ids is not going , when i tried to send with one email id . its working fine.
i am using RFFOAVIS_FPAYM to send the payment list.
Please help if you know any solution..
Thanks,
Geeta

Hi,
Create the distribution list and maintain the email ids in that.
T.code : SO23 - to create a distribution list.
And fuctional consultant that whether they can assign this distriution list in SRO to get the all email ids or u may have to write code in user exit.
Thanks.
Balu

Sending output / forms via Fax

I am trying to configure the output to send our purchase order form via fax.
I have been been able to sucessfully configure the output via transaction NACE for printing and email. I have followed the same configuration steps for defining the fax, however, I am unable to successfully create the output.
The error I receive in the purchase order is "Error in OPEN_FORM for document 45xxxxxxxx"

No unfortunately it does not provide any additional info. I am thinking of following the instructions in the following SAP Note (397691) so that I have a better picture of the error:
"Symptom
If errors occur when purchasing documents are output, the system generates an error message in the message log of the message overview.However, error message ME142 'Error in OPEN_FORM for document &' contains only the information that an error occurred and not the error cause.With the attached source code, the error cause is also displayed in the error message (for example, missing authorization, terminated connection and so on)."

SOST sending notification for faulty fax by mail?

Hello,
we in our company send orders by Fax. There is a job sending all our fax and mails (using programm: RSCONN01).
the job also sends notification by fax to the sender in the SOST.
the new request wants me to change that. if there is a faulty fax, the creator of the fax should be informed by mail.
i'm searching for the right point to intervene. Is there any possibility to answer this request without changing the SAP functional module?
thanks for your help

Hi
I think you should set (if it's possible) that control on server fax: SAP sends the fax to the server, if server receives it, the sending is ok for SAP
Max

Sending a iMessage via an e-mail address

Hey all.
So I stream some games online and I was wanting to be able to interact with my viewers more, like if they have a iPhone and iOS 5 they are able to send me an iMessage asking if I am streaming or if they just want to chat.
Thing is, I don't really want to release my phone number on the internet, so my question is, If I add an e-mail address to my iMessage "Recieve At", will my viewers be able to go into "Messages" and type in the e-mail address I create and will they be able to send me the message?
Also is there any way they are able to find out my last name or mobile number from this?
Thanks
Justin.

Are the people in question iPhone users? If so, the message would go as an iMessage if that email was their Apple ID. If that's the case, you can copy and paste the text into an email or screenshot it and email the picture.

Emailing Payment Advice

I am using SAP 4.7C
Can somebody please tell me if I want to email Payment Advice to my vendor, can I do it through SAP. Please keep this thing in mind that I DONT WANT to use automatic payment method F110.
But still needs to generate Payment advice from f-53. Can it be possible.
Regards
Sajid Hakeem

Refer below link:
http://sap.ittoolbox.com/groups/technical-functional/sap-acct/sapr3acct-sending-payment-advices-via-faxemail-313451
Pls assign points as way to say thanks

Send Payment Advice via Fax & E-mail

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