Service PO - Invoice verification before Service Entry / Acceptance

Hi SAP Gurus ,
I have following question ,
I am creating a Service PO with A/c assignment category K & Item category D .
system automatically proposes GR Based IV tick for this combination .
I want to post the invoice first & then do the service entry sheet / acceptance etc.
but it is not possible as i get an error message as follows
" Valuated Goods receipt without GR Based IV is not allowed for external services "
I tried changing message as a warning but no use .
Is it possible to achieve Invoice - service entry sequence for this type of PO .
Can anyone pls. answer this ?
Thanks ,
Prasad G

Hi
As per standard service entry sheet has to be accepted before invoice verification is done.
If you want invoice to be done prior then uncheck gr-based po field in purchase order and try posting invoice.
hope it helps.

Similar Messages

MIRO invoice verification for Service entry sheet

When trying to do invoice verification for Service entry sheet i am getting this below error pls guide me
Delivery note/service entry sheet 5000000150 does not exist
Message no. M8183

Hi,
You may be saves SES number and now SES is not released!
1st Just cross check PO history TAB of service PO(ME23N), did you have only service entry sheet number or you have service entry sheet number and material document( will be created after releasing SES) with 101 movement type.
You have created service entry sheet (SES) in ML81N and got SES number, so as to recognize the vendor performed service. Next step, you need to accept service by releasing SES( in ML81N by clicking green flag or if release strategy there for SES, you need to release SES in ML85) so that FI document will be created.
Once SES released, then you can do MIRO w.r.t SES only.
Check doc:
http://help.sap.com/bp_bl604/BBLibrary/Documentation/209_BPP_EN_FI.doc
Regards,
Biju K

Invoice verification for services

Hi Friends,
this is chandra shekar, can any one tell me how to do invoice verification for services.
regards
chandra shekar

Dear,
An invoice for a service can refer to a service entry sheet.
The services actually performed (work actually done) by a service vendor is recorded in a Service Entry Sheet with reference to the purchase order.
Access the activity choosing the Transaction code, ML81 or ML81N Maintain Entry Sheet.
On the Initial Screen, choose "Other Purchase Orders" icon and click this, the system will pop up a new screen.
In this screen in the Purchase Order field give the reference purchase order number and choose [Enter] to continue.
You will get a new Service Entry for this Purchase Order number.
Here, on this screen, choose "Create Entry Sheet" (a white paper icon.)
System allocates a service entry sheet number internally, and you will get the number on your screen.
On the "xxxxxxxxxx Create Entry Sheet" screen, maintain the desired entries under appropriate fields:
Choose Service selection icon at the bottom of the screen to adopt the data.
The system will give you a pop up screen with the purchase order number on that; Choose [Enter] to continue.
The system will give you a new screen Select Services since Reference the services list from purchase order is displayed here.
Choose the line item and choose on Services icon on top of screen.
You can observe the system copied the service line item from purchase order with open item quantity.
Change the quantity per your requirements.
With this the basic information for the service entry sheet is fully completed. As to the requirements, you can fill other fields also if required.
To accept the service, choose the "Accept" icon or [Control] + [F1] (Green flag icon).
You can see the traffic light has turned yellow in color. This means it is ready to save the service entry sheet.
Choose Save.
The color signal for the status display switches from yellow to green.
If you want a detailed steps with screenshots, please visit: https://ocps.net/fa/om/Documents/Toolroom%20Assistant/ML81N_Creating_An_Entry_Sheet_03-29-2007.doc
Regards,
Syed Hussain.

Service-Based Invoice Verification indicator setup automatically

Hi,
How to get the Service-Based Invoice Verification indicator setup automatically when a user tries to create a PO. There is no service master being setup for the sevices carried out.
Bascially the requisiitons are created through Projects based on the services performed and when the PO is created for the same the users forgets to have this indicator checked because of which there are problems which arises going ahead.
We would like to have this indicator setup automatcially so that even if the user - Buyer forgets we dont get problems going ahead.
Answers for this question will be highly appreciated.
regards,
Andy

Hi
You need to set this indicator in vendor master, however if you do not enter item category as D, it will not come default in purchase order. Checking the service based IV in vendor master indicates IV can be done for that vendor with reference to services.
Thanks
Edited by: Praveen Raghavendra on Jan 9, 2009 1:17 PM

Restrict for invoice verification up to Quality accept

Hi,
My Scenario
Po qty is 100 and i am doing Goods Receipt 100 qty after posting inspection Lot is creating
But here If i gone to Invoice verification it is accepting without Quality lot clearing
i want to Restrict for invoice verification up to Quality accept
after accepting quality only it should go for invoice
it is possible ??????
Manjunath

Hi
yes possible ,check following link
[MIRO before Quality lot clearance;
Regards
kailas Ugale

System is allowing to do invoice verification before goods receipt.

Dear Friends,
I need your help in following scenario, as my system is allowing to do invoice verification before goods receipt.
To test these scenario.I have created one PO. For this PO I done goods receipt. I done invoice verification by putting invoice date as past date, posting date system date means current date. I want to stop this as system is allowing invoicing verification to be done before goods receipt.
Also, I tried after un-ticking GR based IV.
Please suggest me the solution how to stop this. Please help this is urgent.
With Best Regards,
Rajesh

Hi Rajesh,
A)
In goods-receipt-based (GR-based) invoice verification, the invoice relates not to the purchase order, but to individual deliveries. That is to say, the reference document for the invoice is not the PO but the delivery note or the goods receipt document.
Whether you use this approach depends on your billing arrangement with the vendor. This method can be advantageous, for example, when you know the order will be fulfilled by means of many partial deliveries.
Prerequisites
Before you can use GR-based invoice verification, the following prerequisites must be satisfied:
The indicator for GR-based invoice verification (GR-based IV) must be selected for the relevant item in the purchase order (item detail screen).
<b>
A goods receipt must occur before the invoice is entered in the system.</b>
B) If you are carrying out invoice verification with reference to PO, system will not check for the GR. The entire PO amount can be posted.
Hope this clarifies.
Thanks,
Viswanath

Service Based Invoice Verification

In the PO,
thru screen layout you can make service based IV as display ,so user cannot modify it.But the requirement is the indicator has to be activated by defualt and under display mode.
One way is to do it throught the vendor master record , by activating the indicator there.
Is there any other way through sceen layout where the Sr-based IV is active by default and unmodifiable.?

Hi,
The determination of display behaviour of service-based invoice indicator is based on the field content faus3 of table
T162 for selection key PT9F. The 6th position value in field FAUS3 determines whether indicator will be in display ( value = .), suppressed( value = - ) or required (value +).
Check also note 30316 for additional keys.
Regards,
Edit
Edited by: Edit Szabo on Feb 25, 2011 12:59 PM

Invoice verification only after quality acceptance

The GR stage to Invoice verfication as detailed below:
1. Once material comes in, the store will check the documents and check the PO and prepare GRN.
2. Then, Quality will check the quantity and quality of the item and make necessary QM entry for acceptance / Rejection in the system.
3. Finance does the Invoice verfication and makes the payment depending on the due date.
However, a serious problem arises in this present process at Invoice verfication stage ie., suppose the quality makes delay in checking the quantity and quality of the item and subsequent acceptance / Rejection, there is a scope for making the payment to the vendor even for rejected items since the system allows you to process invoice verification for GRN quantity and make the payment for the same. It is very difficult to recover from the vendor towards rejected items when once the payment is done.
Therefore, we need some control in the system at Invoice verfiication stage that the system should not allow us to verify the Invoice for GRN quantity instead the system should allow us to make invoice verification only for accepted quantity by quality.
Is there any method to do this ?

Hi,
If the material is in quality system should not allow to post Invoice verification. Is it your requirement ? Pls correct me if im wrong.
The above requirement can achieve with standard SAP settings. You need to activate QM settings for the plant.
In material master select the Quality Management view, in procuremen data, in QM control key field, select 0007(i.e.Delivery release, Invoice block).
If the material is in quality you cant post invoice.
reg
Durga
*Assign points if the info is useful

SERVICE PO VALUE EXCEEDING IN SERVICE ENTRY SHEET

Hi all
How to restrict the Service Entry sheet value which is exceeding PO value (In Service PO Unlimited & Price change option are selected)
Here scenario is user will place order for say 1 set with value of 50 Lakh with only one service line item & will select the unlimited & price change option.
Now he will receive invoice in parts & will post accordingly with quantity 1 set each time & value as per each invoice. in this case value of invoice raises can be more than po Value so how to restrict the same.
OR How to map this type of scenario otherwise to avoid above
Kindly suggest
Thanks & regards,
Rajesh

Dear,
Please check with S.-Based IV check box selected in Invoice tab of Item details. This option useful for
Indicator for Service-Based Invoice Verification
Indicates that service-based invoice verification is defined for a purchase order item.
In service-based invoice verification, the quantities and values of services performed and ordered to date are available for checking purposes. As in the case of invoice verification for materials, you are able to change quantities and values within the permitted tolerances.
In addition, if service-based invoice verification is active, the acceptance posting is carried out at the level of the services in the entry sheet, and the quantities and values of the accepted and invoiced services are shown in the PO history.
And I suggest to enter Limitations for Servce to limit the :
Overall Limit
Maximum value that the total of all unplanned services (or the value of the material) covered by this document item may not exceed.
Limits can be used in service lines and the items of blanket purchase orders.
When services actually performed are entered in service entry sheets (or at the time of goods receipt in the case of materials), the system checks the entered values with regard to adherence to this maximum value. If the overall limit is exceeded, it issues an appropriate message.
If you have also fixed sub-limits within the overall limit for an item, each time services are entered or goods receipts are recorded the system checks whether the individual sub-limits and the overall limit have/has been adhered to.
By entering in Limits tab of item details.
Hope this will solve your issue.
Regards,
Syed Hussain.

Wrong 'Still to be delivered' & 'Still to be invoiced' quantities against service POs in ME2* reports

Hello All,'
I have come across some strange issue in all ME2* reports when I am checking the service POs.
Few of the service POs are showing zero quantity for still to be delivered & invoiced when the service entry sheet is yet to be created & invoice has to be posted. However the amount for both i.e. still to be delivered & still to be invoiced are showing for those POs. In few of the POs where the service entry sheet has been created the still to be invoiced is showing as zero. The 'Delivery Schedule' tab page it shows correct open quantity.
Please do note that we have indicator ' service-Based invoice verification' is marked & GR non valuated is not marked. Delivery completed & final invoice indicators are not set.
I have searched the forum as well as SAP market place & came across few threads & notes but non of them has helped yet. The details are as follows,
Notes-
1855902
706149
1336237
1449459
1852810
Threads
ME2K - Still to be Invoice.........
ME2N Report was showing wrong info
Timely help will be appreciated.
Manoj P.

Hi Dev,
Thanks for the information.
ME2S won't be of much help for us as we want to know the pending quantity or still to be delivered quantity on item level & not on services level in one go for all the POs (including service, material POs too).
Pleas find the screen shots below,
Also check out the details in the 'Delivery schedule' tab page.
Thanks
Manoj P.

Service PO , invoice tab control indicator

Hi,
I am facing a problen in PO with item cat D. while creating a PO, system check for the check box " service based Inv ver" is checked or not (invoice tab). this check box check is mandatory and if this is not done the the system does allow to save the PO.
the field selections in SPRO for the selection key assisgned to the doc type, this field is suppressed.
can anybody tell me where from this field in PO is appearing when kept as suppressed in SPRO - field selection for document type. Above that how come it is mandatory.
Pl help ASAP.
Thank you..
Prakash

HI
Please check if you have made Service based invoice verification, in vendor master record.
In PO the check box for service based invoice verrification is default if you have selected in the vendor master record.
regards
girish

During invoice verification- error "Invoice Quantity exceeds GR quantity".

Dear friends,
Myclientisfacing a problem during invoice verification(invoice quantity exceeds GR quantity).
user created PO withtwo line items. in first line item he used account assignment K (cost center) for cable purchase. and inthe second line item he used account assignment category -K and item category -D for cableinstallation charges. foe firat line item he created GR(migo) and for the secondlineitem being service he did service entry sheet(ML81N). while doing invoice verification they got the error "Invoice Quantity exceeds GR quantity". so we tried to post the first lineitemand it was successfully posted.while doing invoice verification for second line item it is throwing "Invoice Quantity exceeds GR quantity".
please help me in this to solve the issue.
Thanksin advance.
Regards,
william

Hi,
Please check that if your second line item which happened to be service line item as you have mentioned have the service base invoice verification checked in the invoice tab of second line item (line item detail level). If so the you need to post your service entry sheet after releasing it. System will generate a 101 movement material document in the back ground.
Hope it helps.
BR

Enter Invoice before Service Entry for Service POs?

Hi,
I have a question that I am hoping someone can answer.
As per standard process, in order to enter an invoice for a service PO, the service entry should be posted and accepted. This is the standard service procurement process, i.e. a 3 way match process for service POs (PO - Service Entry - Invoice).
We have a request to be able to enter an invoice for a service PO (that will go on block) before entering the service entry sheet; once the service entry sheet is entered and accepted, the invoice should be unblocked and paid.
Currently, based on our testing in ECC 5.00, the system does NOT allow the user to enter an invoice for a service PO unless:
1. the service entry has been posted and accepted in the system (when using GR-IV checked, GR checked); or
2. the service PO is created such that the GR is non-valuated (where GR-IV is unchecked):
     a. GR-IV unchecked
     b. SR-IV unchecked
     c. GR checked
     d. GR non-valuated checked
In option 2 above, since it is GR non-valuated, as soon as the invoice is posted, the consumption account is hit, and offset by the vendor account (the GR/IR account is not impacted in this scenario). When the service entry is created and accepted, no accounting postings are made as it is GR non-valuated. Therefore, it looks very similar to a 2 way match process.
We also read in SAP Note 1166693 that says an invoice cannot be entered before service entry unless you activate Enterprise Public Sector, however, this conflicts with option 2 mentioned above.
Has anyone come across a similar requirement, implemented Public sector, option 2 above, or have any other solutions? Does anyone see any negative impacts with implementing option 2 above?
Cheers,

Hi,
I think you can use this functionality using LIV tolarance key DW ,please explore Spro>MM>LIV>Invoice block>set tolerence limits
By creating PO IV based you can block invoice till GR is posted, check it
Thanks
Diwakar

Accounting Entries when Invoice Verification takes place before GR

Hello All,
I have some difficulty in understanding the accounting entries when Invoice Verification takes place before Goods Receipt.
The scenario is as below: - (It is taken from one of the SAP documentation - AC530 - Actual Costing & Material Ledger- pg.No.2-8)
1) Stock of material available u2013 50 units / Value Rs.125 /Moving average price in the material master Rs.2.50 per unit
2) Invoice receipt takes place before goods receipt u2013 100 pc @ Rs.4.00 pc
3) System does internal stock coverage check. As per SAP document, the stock shortage is 50 pieces.
4) So the price difference arise i.e.Rs.100 (How this amount is arrived at? u2013 Not understood)
5) The price difference of Rs.100 is only partially debited to the material (Rs.50). The rest is posted to price difference account (Rs.50)
The accounting entry u2013
GRIR A/c Dr                      300
Inventory A/c Dr.                 50
Price Diff. A/c Dr.                50
To Vendor A/c                   400
Question u2013
-     I have not understood how Rs.100 is calculated & on what Moving average price the calculation takes place.
-     As per the calculation in the document, the moving average price of the opening stock is Rs.2.50.the stock is 50 units. (50*2.50=125)
-     The Invoice receipt happens at 100 pcs @ Rs.4.00 (100*4=400)
-     So the new moving average price will be Rs.3.50 (Rs.125 + {100*4=400})=Rs.525. Rs.525/(100+50)pcs = Rs.3.50
-     So how the price difference & posting to Stock account is calculated in the accounting entry?
Please help,
Thanks & Regards,
Gov

Hi,
Check below mentioned thread to understand posting to price difference account..
Logic of price difference posting
you missed one aspect of this and that is PO qty and PO price.
GR/IR will get debit at IR Qty * PO Price.
rest all calculations are in the link provided..
- So the new moving average price will be Rs.3.50 (Rs.125 + {100*4=400})=Rs.525. Rs.525/(100+50)pcs = Rs.3.50
Moving avg. will be calculated on stock value / qty in stock. new MAP will be stock value = (125 +50) = 175 and stock qty = 50 units so MAP will be 175/50 = 3.5.
Since, GRN has not been done yet stock value (100*4) will not be there..
Regards,
Sayujya

IV date Befor Service entry sheet date

Hi.
Can somebody help me to restrict user to enter IV date before service entry sheet date?

Hi,
Use t.code: OBA5, enter Application area F5 and in next screen go for New Entries
Enter message no 149 & set as Error & save.
Now try ur transaction,
If the above message setting not worked then set message no 149 as Error in Application area F5 in OBMSG t.code.
Regards,
Biju K

Service PO - Invoice verification before Service Entry / Acceptance

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