Service PO Receipt Journal Entry

Is there a way to write a Service type PO, and when it is received, has the system write an accounting journal entry?
Similar to an Item type PO receipt.
Thanks is advance for all your help.
Rob

Hi Rob,
Check the link
Re: Service & Item in One PO
PO Services
Regards
Jambulingam.P

Similar Messages

Goods receipt - journal entry

Hi,
If a goods receipt is created including several items which all have the same account, only one journal entry (ojdt/jdt1) is created.
For further analysis I need for each document line a separate journal entry.
Is there any way to force the DI-API to create one journal entry per each a document line?
regards
Martin Heigl

Hello,
This is the system design, if the items are using the same account, and the sum of the transaction value will be booked.
But if you using for profit centers/distribution rules and projects, the application will summarize the values by Account and project and profit centers.
So if you need to separate them there are 2 ways may be followed:
1. post them individually (one item in one goods receipt)
2. use different projects for each positions.
In this case the SAP B1 will summary the transactions value by Item Account / Poject.
Yes i know, the point 2 blocks one dimension for FI,and requires more programming, but can be a possible solution.
Regards
János

Journal Entry for non-stock Item while Good Receipt PO

In accordance to Accounting Rules, the EXPENSES of non-stock item purchase should be recognize
upon Good Receipt PO, journal entry should be created at the point time of GRN instead of invoice.
We would like to see this as part of the SBO standard accounting process as it is also important for
us to make sure the the software process is comply to the Standard Accounting Rules.
Thank you and Warmest regards,
Ong Siyu Kim
AFON PTE LTD
+65 6412 0686

Hi Martin,
I fully agree with this requirement. In Australia, the tax Office is asking us to recognise the expense in the profit and loss at the time of receiving products or services.
With SAP Business One, receipting inventory products through the GR PO will create a simpel journal entry:
Debit Stock
Credit Goods Receipt Not Invoiced
In the context of non inventory items, SAP Business One should do exactly the same:
Debit Expense account of the service item
Credit the Allocation Account (GRNI or other)
Currently, we have to create a big journal entry at the end of the month to recognise the expense of services that we have received but we have not received the invoice.
If you have any questions, feel free to contact me so we can discuss.
Regards,
Vincent Motte

Standard Goods Receipt PO resulting in odd Journal Entries

I posted a Goods Receipt PO which inculded quantity 3 of an item that is $77.60.
Normally, this should create a Journal Entry where Inventory gets debited $7760x3=$232.80 and the allocation Account (GOODS RECEIVED NOT INVOICED) on the credit side for the same amount (232.80).
However this time the resulting JE
(1) credited GOODS RECEIVED NOT INVOICED for the expected amount (price x quantity = 232.80)
(2) also credited COGS for $1472.37 and
(3) debited inventory by $1705.17 (the expected $232.80, plus the unexpected $1472.37).
Why is the $1472.37 included in this transaction at all - it should have only credited GOODS RECEIVED NOT INVOICED and debited INVENTORY both by $232.80.
We use FIFO. We do allow negative inventory, however this inventory item was not in negative quantity.
thanks!
Geoff

Gordon, thanks
When you say "the cost posted would be the earliest inventory for those items" what do you mean?
I understand that if I posted an AR Invoice , the COGS would be calculated from the oldest available layer, or if the item had a negative quantity on hand, it would have posted the price difference between those transactions that caused the inventory to go negative and the actual price once a transaction occurred that brought the inventory to zero / positive. Or if there is a difference in price between a GRPO and AP Invoice, the difference is allocated to the Price Difference Account.
However in a normal GRPO inventory should be debited, and Goods Received Not Invoiced (allocation account) credited... Why is there a JE to to any other accounts period?
What circumstances could cause these?.
Prior to this GRPO, the inventory audit showed the item at 70 on hand, $670 cumulative value. After the GRPO (on which the GRPO Total is $232.80), the inventory audit says 88 on hand and $2375.34 in cumulative value. This doesn't make sense

Journal Entry for Service Tax Non-Deductible.

Dear Experts,
I have created an A/P Invoice for a Service item with Service Tax Non-Deductible(100%). For that we got the journal entry as below.
Journal Entry
Edu. Cess on Service Tax Payable Dr.                   00
HCess on ST Payable Dr.                                        00
Service Tax Payable (Non-Deductible) Dr.              00
Inbound Freight and Carriage Dr.                       10000
Service Tax Payable (Non-Deductible) Dr.            258
                Vendor A/c                                                     10258.
But my client is asking for the credit figure to be splited to Vendor A/c - 10000 and Service Tax Payable (Non-Deductible) A/c - 258.
He wants the Service Tax amount not to be credited to the Vendor A/c; but to be kept in the Service Tax Payable account.
Is this correct and possible? Please advice.
Regards,
Anandh.
Edited by: anandharajaa on Apr 8, 2011 7:32 AM

Hi
I never seen this kind of scenario....
If your involving any tax in Document then it will Cr. or Dr. to respective vendor or customer and it is the logic too , they have to pay for that... IF they are not payable then will your company pay for that to Govt. It will be lose to company only....
So in Straight the way you need is wrong according to me, May be i don't know your are current scenario might be like this... if it so pls explain further ....
Giridharan V

Problem in Navigating the Journal Entry through Web Services

Dear All,
We are using the Webservice(B1WS) to navigate the Journal Entry data. its showing the error message '坨ᷧymentMen' in Enum 'PaymentMeansTypeEnum', the valid values are '', 'CHK', 'BTR', 'CAS', 'CRD'" and record is not navigated.
I analyzed that Journal Entry in SAP Business One. Its generated for the Outgoing Payments.
Please suggest me where i have the wrong step.
Best Regards,
Netra Pal

Dear Gordon,
Thanks for the reply.
The Journal Entry navigation is working with other JE documents. Its creating the problem in those JE which are generated for Outgoing Pyaments.
I have gone through the JE web services there is only one variable "FCCurrency". I think that its not related to currency codes.
Waiting for a positive reply from you.
Best Regards,
Netra Pal

Service Goods Receipt in SBP 20005 A PL10

Hi,
I would like to know, is the Good Receipt document post any Journal Entries if its of type 'service.'
I have tested the 'item' type and it definately posts a JE, I need to confirm what postings the 'service' type is supposed to post, if any?

Service Type GRPO document doesnot post any accounting entries.
Regards
Satish

How to add a petty cash payment in journal entry

HI, I was just wondering if anybody could help me with regards to making a petty cash payment, for example if i went to the shop for and spent £15.00 on stationary etc, how would i post this payment in the journal entry screen?
many thanks.

Hello RWCS...welcome to the forums...
OK, first things first - the definition of petty cash. Petty cash is a function inside any company which allows employees to purchase products out of their own pocket and allows the Petty Cash Person to pay/reimburse for some item or services under a certain amount (say $25). Petty Cash is generally a sum of money maintained in the company in a box or drawer - that is what the accounts says - petty cash. The WHOLE purpose of petty cash is to avoid cutting a check for each and every minor purchase or payment - so there would be no payment created at all until it is time to replenish Petty Cash with more money.
So in essence, if you are using Petty Cash, there is no journal entry or SAP B1 payment for individual transactions until it is time to replenish. The Petty Cash Clerk (person having the box or drawer) would collect receipts as the money is being paid out.
At a certain point in time (usually at month-end or when the cash is low in the Petty Cash drawer), a journal entry is made Crediting Petty Cash and Debiting the various Expense Accounts by using the receipts collected.
Then an AP "Service Type" Invoice and an outgoing payment is made to the Petty Cash Person where the clerk goes to the bank and gets more money for the drawer. While creating the AP Invoice, the Petty Cash GL Account is selected on the line. That will create an automatic journal entry of credit to Operating Cash and debit to the Petty Cash.
If you are not doing this procedure, you do not have Petty Cash. So hopefully that describes what you are doing...
Regards - Zal

Bank statement Nr in journal entry and Payments

In Notenumber 1374872 (SP 01/PL7) a change has been implemented that the number of the payment run is copied to the remarks of the payment and the journal entry. I think it will be good idea to do the same for the number of the bankstatement in bank stament processing. Hereby the text for the note 1374872. The reason why and the solution are the same.
Regards,
ProSigma BV
Cees Hameete
Symptom
To find the number of the payment wizard run in payments and journal entries, bookkeepers currently have to open the journal entry, navigate to the payment document, and then search manually in the executed payment wizard runs to find the correct number.
Other terms
Incoming payment; outgoing payment; payment wizard; journal entry
Reason and Prerequisites
Functionality description
Solution
To improve usability and provide integrated journal remarks information, SAP Business One was changed as follows:
When an incoming or outgoing payment is generated using the payment wizard, the application adds the payment wizard run number to the "Journal Remarks" field of the payment document and to the "Remarks" field in the journal entry on both header and row level.
The values in the "Journal Remarks" and "Remarks" field have the following structure:
Incoming Payments - [Customer Code] - [Payment Wizard Run Number]
Outgoing Payments - [Vendor Code] - [Payment Wizard Run Number]
SAP intends to provide a patch or patches in order to solve the problem described.
The section Reference to Related Notes below will list the specific patches once they become available.
The corresponding Info file of the patches in SAP Service Marketplace will also show the SAP Note number.
Be aware that these references can only be set at patch release date.
SAP will deliver patches only for selected releases at its own discretion, based on the business impact and the complexity of the implementation.

I completely agree with your proposal. We have the same problem at the moment. I hope SAP will implement a solution for this.

A/P invoice line comments (or ref) to Journal Entry

Scenario:
a/p invoice, service type is created.
Several lines, but may post to same GL account.
Description field contains description that should also be visible on Journal entry, so on screen GL reports show the descriptive texts.
Reference is by document, not by line. The same goes for journal remark.
Any ideas on how to do this?

Hi......
I guess there is no chance to display as you are asking.
You have to create your own Query Report for this.....
Regards,
Rahul

BP Details In Journal Entry

Hi All,
I need BP Code,Name,Address,Payment Terms and respective Debit and credit Details for a report.. i can get the Debit, credit and Transaction Details From OJDT and JDT1 ... am not having any clear idea on how to get the respective BP details(BP Code,Name,Address,Payment Terms) ... am having only BP name (JDT1.ShortName).. That too For For Some Row item am having BP Name, Remaining Having Account code..
whats the Exact Functionality of JDT1.ShortName and How to Get the BP details with Debit and Credit ? Any Suggestion ....
Regards,
Ganesh

Hello Ganesh -
I am not sure what layout or order of layout you are looking for, but try this little SQL as a starting point.
If you try to use the Query Generator to see what the connection is between JDT1 and OCRD, Query Generator will not put a connection (JOIN) there. But you were "oh so close" and right on target by looking at using the "JDT1.ShortName". With both BP types of customers and vendors I have used the "Short Name" to create many reports SAP B1 does not have that are commonly used by accountants and CPAs (such as full-blown AR Cash Receipt Journals and AP Cash Disbursement Journals).
Remember an "INNER JOIN" will only show those customers who have an actual associated journal entry - a "LEFT OUTER JOIN" would show ALL customers regardless of whether they have a journal entry or not...
Good luck and hope this starts you on your path to getting your work done...
Zal
SELECT
T0.CardCode AS 'Cust Num',
T0.CardName AS 'Cust Name',
T0.CardType AS 'BP Type',
T0.Address AS 'Bill To Address',
T0.City AS 'City',
T0.ZipCode AS 'Zip Code',
T0.Phone1 AS 'Main Telephone',
T0.CntctPrsn AS 'Main Contact',
T1.TransId AS 'JE Num',
T1.Line_ID + 1 AS 'JE Line',
T1.TransType AS 'Trans Type',
T1.Debit,
T1.Credit
FROM OCRD T0
INNER JOIN JDT1 T1
ON T0.CardCode = T1.ShortName
WHERE T0.CardType = 'C'

Audit Report Fix (Manual Journal Entries for Inventory)

Hello!
Curious if anyone has been able to fix an inventory audit report using journal entries?
For example: if an item was on inventory account 1500 based on it's item group assignment, then say 20 items are received for $1 each, then 5 are sold at $1 then the item group is switched and now it has an inventory account of 1520 and 5 more items are issued out.
Running the audit report summarizing by accounts will show $15 as the balance in 1500 and -5 in 1520. So when we go to actually check the accounts to reconcile them at the end of a period, our inventory accounts are always off.
I have identified manual journal entries meant to 'fix' a GL account, but these have made the audit report basically unusable for reconciliation.
Is there a way to journalize a change in the inventory accounts while making the change occur in OINM as well??
I have looked through several expert empowerment sessions that acknowledge this as a problem, but do not offer any solutions.
Thanks!
Mike

Hi Mike:
Changing Item groups while inventory is on hand is a problem. I have found a way to correct this, but it is a multi step process. I would try this in DEMO first to make sure you get the proper results.
Try this.
Below is the procedure for correcting the G/L Accounts on your Inventory Audit Report It is complicated and needs to be performed when no other users are in the system. Journal entries will not correct this problem.
Here it is.
1.     Review Inventory Audit Report by Summarize by Accounts for the item.
2.     Do a Misc. Issue to remove the inventory.
3.     Review Inventory Audit Report again.
4.     Change the Acct # on the Item Group for the Inventory Item to match the negative value account number. CAUTION! Make sure that users are not performing transactions on the system when you do this.
5.     Do another Good Receipt for 1 each at price shown in Negative value account number. Enter as a positive number.
6.     Re-run the Inventory Audit to confirm that the negative account has been zeroed out.
7.     Change Item Group Inventory account to remaining positive value account number.
8.     Do an Inventory Issue for quantity of 1 each.
9.     Re-run the Inventory Audit Report for the item. All accounts should now have zero value.
10.     Change Item Group account setting back to correct account for future.
I hope it works for you.
Regards,
Vicki Smith

Add-On connection for Journal Entry - Failed to Connect to SBO Common

We have a customer (SAPBO 2005A SP01 PL29) with some specific requirements that required an add-on running in the background to monitor the addition of Goods Receipt PO's to the system. When the GRPO is successfully added, the Add-On will (behind the scenes) create an appropriate Journal Entry through the SAP DI. One of the issues that we encountered during the development of this functionality was that when it was tested by users, they weren't authorized to access the Financials module or the Journal Entry screen. What we ended up doing was creating a secondary connection (vCompany) in the DL pulling the information from the encrypted user information from SAP the Add-On used to connect, but utilizing a management level user ID and password. Once that connection has been made, the Journal Entry is added through the DI and that secondary connection is disconnected.
The problem that we're encountering is this. When the users are logged into SAP Client with an regular user, and the GRPO adds, the secondary connection fails and returns a message of "Failed to Connect to SBO-Common". However, if the user is logged into SAP as an adminitrative level user and the GRPO is added, the secondary connection is successful and the Journal Entry is created. The secondary connection is strictly used for the JE. Here's the code (VS.Net 2005) for the secondary connection:
vCompany = New SAPbobsCOM.Company
vCompany.UseTrusted = True
vCompany.language = SAPbobsCOM.BoSuppLangs.ln_English
vCompany.CompanyDB = oCompany.CompanyDB
vCompany.UserName = "XXXXX"
vCompany.Password = "YYYYY"
vCompany.Server = oCompany.Server
vCompany.DbServerType = SAPbobsCOM.BoDataServerTypes.dst_MSSQL2005
lRetConnect = vCompany.Connect()
Where "XXXXX" would be the appropriate management level SAP User Name and "YYYYY" would be that users password.
Has anyone else had this kind of issue where you needed a secondary connection with management level access behind the scenes to accomplish something in SAP and had problems getting it to connect? Any thoughts or ideas would be greatly appreciated.

Hi Dennis,
what you can try is to make a untrusted connection
oCompany.UseTrusted = False
and set the DBUser and Pwd
oCompany.DbUserName = "sa"
oCompany.DbPassword = "insertpwd"
lg David

Period LOV in GL journal entry from r12

I am trying to do some customization for the period LOV in GL journal entry form.
In found the below SQL from the record group of the LOV:
SELECT period_name,
         start_date,
         end_date,
         period_num,
         period_year
    FROM gl_periods
   WHERE period_set_name = :PARAMETER.period_set_name
     AND period_type = :PARAMETER.accounted_period_type
ORDER BY period_year DESC, period_num DESC
Since, I don't know how to get the values for :PARAMETER.period_set_name and :PARAMETER.accounted_period_type ....I ran the SQL
select * from gl_periods where period_name = 'APR-15'
in toad to find values for period_set_name and values and period_type and then ran the main SQL in toad but it returned lot of records ~500.
But, in the application PERIOD LOV just displays open periods. I am wondering if you can tell me how it works.
I checked to form to make sure there is no existing personalization for PERIOD LOV.
Thanks.

Hi,
I am pasting my comments next to yours :
These are the issues that needs to be resolved:
• Depreciated balance are over stated in Fixed Assets and needs to be adjusted to reflect what is in GL. => I wasn't sure how this was was possible, since I assumed that your Asset depreciation journals in GL were being fed from FA. So if depreciation was thought to be incorrect in FA, its corresponding balance in GL should've been incorrect as well. But I guess that's not the case because your other questions imply that some of these assets were acquired and their might have been some conversion activity involved.
• Fixed Assets mass additions are selecting GL accounts that should not be selected. We need to know how to change the criteria for selection. +=> Check the Asset Clearing and CIP clearing accounts on your asset categories+
Later:
• We need to learn the proper way to convert assets we acquired from acquisition into our Oracle Fixed Assets system, so that depreciation start at the time we acquire the assets. => That is correct, you could change your original date placed in service to the acquisition date as part of conversion and if you have the correct prorate convention, they should depreciate the way you want it to.

Cannot preview journal entry in AP Invoice

Dear Experts,
Good day!
One of the users who create AP Invoice cannot preview the journal entry while adding such document. SAP B1 automatically directs it to the approval process? What would be the possible cause of this? He is a limited financial user with full authorization in AP invoice, Journal Entry etc.
I hope you could help me with this.
Thank you.
Regards,
Alven

Hi Sir,
Thank you for your response.
But in my unit i can preview the journal entry before SAP activates its approval process. By the way I am using SAP v9.0 PL12 and my client use only v9.0 PL05..
I just discovered that its a program error and such bug was fixed in PL08.
Please see SAP Notes below.
http://service.sap.com/sap/support/notes/1905717
http://service.sap.com/sap/support/notes/1925757
Regards,
Alven

Service PO Receipt Journal Entry

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